Questions and Responses 24-R-00100 - Final 5.2024.pdf

Ques�ons and Responses

Solicita�on (SIR) 697DCK-24-R-00100 Janitorial and Landscaping at Northern California TRACON

(NCT)

1. Regarding Past Experience: Can we include sub-contractors’ past experience?

Yes the subcontractor’s past experience may be included.

2. How would you like your proposal to be submited?

Please reference in the Solicita�on Sec�on L, AMS clause 3.2.2.3-20 OFFERS for instruc�ons on submi�ng the proposal.

3. I would like to know if this is only for businesses with 8a's or SDVOSB?

The SIR is for either 8(a)’s and/or SDVOSB’s.

4. If we do not have enough surveys sent back by the deadline, can we use recent and relevant CPARs and atach them to our proposal?

Please refer to SIR AMS clause “SA56 Evalua�on Factors for Award – Services” regarding CPARs evalua�ons.

5. Page 5 – 6.c. – Please advise what the inten�on of sta�ng “wax” is needed weekly? Does the FAA require a strip and wax weekly Or just a buffing, or …?

See sec�on 6(d) Quarterly for requirements.

6. Regarding the Vacuum System – Please confirm this is a centralized vacuum system?

IAW page 1 of the SOW, the Opera�ons Room and Electronic/Automa�on/Administra�on Wings have a central vacuum system with outlets throughout.

7. Can the vacuum system be used in all interior spaces of the contract site?

Central Vacuum system is only available in 300 wing (OPS), 100 wing (Admin) 200 wing (commons) & 500 wing (Env).

8. What is the system make and model and age?

The central vacuum system is owned and maintained by facility personnel. The contractor is responsible for shaking the dust filter and emptying the dust bin weekly. Make and model is N/A.

9. Will the FAA provide the vacuums or does the contractor need to provide them?

The contractor must furnish vacuum cleaners IAW paragraph b of the sec�on �tled “Contractor Furnished Items and Responsibili�es” on page 10 of the SOW. All portable vacuums require HEPA filtra�on.

10. Page 6 – 6.d.1. and 6.e. and 8.c. – Please provide sq. footage of all areas that required a strip and wax? Approx 6000 sq. �. total.

11. Page 6 – 6.d.2. – Please provide sq. footage of all areas the required a carpet shampooing?

13,800 sq.�.

12. Page 6 – 6.d.3. - Please provide sq. footage of all areas the required a dry carpet shampooing?

17,500 sq.�.

13. Page 7 – 7.f.2-3 - What is the height of the areas listed in this sec�on (air louvers, ducts, overhead consoles, etc.)

Duct and console max height is 16 feet.

14. Page 7 – 7.g. - What is the height of the ceiling light fixtures?

Light fixtures are not required.

15. Page 10 – Please advise if contractor storage of vacuums, carts, buffers, scrubbers, etc. can be stored on site?

YES

16. Please state if execu�ve order 14026 or execu�ve order 13658 apply to this contract?

Execu�ve order 14026 applies to the contract.

17. Is the health and welfare applicable to this contract $4.98 or 4.57 per hour?

The applicable Health and Welfare is $4.57 per hour. Reference the applicable WD atached to the SIR.

18. Who is responsible for to pay for the clearance of staff?

The Federal Avia�on Administra�on pays for the clearance of staff.

19. If contractor, please provide cost per clearance?

Not applicable.

20. What is the average �me needed for clear persons?

Minimum of 30 days

21. Will contractor staff be provided with parking spaces during working hours?

Yes, the contractor staff will have access to park onsite.

22. Page 10 - Please provide make and model and number of hand sani�zer dispensers Contractor to supply hand sani�zer in?

(8) dispensers total, Purell refill # 2156-08.

23. Page 10 - Contractor Furnished Items and Responsibili�es - Is contractor responsible for batery replacement?

No, the contractor is not responsible for batery replacement for installed appliances/equipment, however the contractor is responsible for bateries included for the contractor-owned portable equipment.

24. Page 10 – Contractor Furnished Items and Responsibili�es - Please provide sizes and number of each size of walk off mats to be provided by contractor?

(2) 10 � x 3 �, (7) 4 � x 3 �.

25. Page 10 – Contractor Furnished Items and Responsibili�es - is the contractor responsible for providing dish soap as indicated or is this typo?

Yes, the contractor is responsible for providing dish soap IAW the SOW.

26. Page 10 – Contractor Furnished Items and Responsibili�es – is contractor responsible for providing shampoo is indicated or is this a typo?

Yes, carpet shampoo is to be provided by the contractor IAW the SOW.

27. Please confirm if the FAA means once per day or once per shi� on the daily frequency scheduled tasks?

“Daily” is once per 24 hrs. unless otherwise specified.

28. Page 15 – Tile and Concrete – Please provide number of feet from the building perimeter outward contractor responsible to power spray? Visitors entrance = 16 �. Employee entrance = 56 �.

29. Will we be allowed to install chemical dispensing sta�ons in the janitorial closets?

Yes, per approval of COR.

30. Confirm height of windows to be cleaned under regular services?

85 inches height x 41 inches width, �mes (13) total glass doors.

31. Will there be window cleaning request as an above standard service?

Windows are to be cleaned IAW the SOW. See ques�on 30 answer.

32. Confirm height of dus�ng to be done under the regular services?

7. 5 feet max.

33. Please provide the square footage breakdown (i.e., number of bathrooms, flooring type, square footage per room) for the facili�es.

All bathrooms are �le floors, 10 restrooms total.

Carpet total approx 31,300 sq.�.

Lobby and admin hall approx 3000 sq. �.rubber floor Lino/Tile sq. �. approx 3000 sq.feet.

Concrete total. approx 9700 sq. �

34. What is the current monthly and annual FFP?

The es�mated total cost for the 5 year contract range is between $360,000 to $500,000.00 annually. Detailed cost informa�on will not be released.

35. Are there any changes from the current contract to this solicita�on? If so, please describe the differences.

There are no changes except for the period of performance which reflect current dates.

36. There are three shi�s listed in the sec�on �tled "Work & Schedule.” Are the contractor’s staff required to be on-site for the whole shi�, or is the contractor only required to perform services at some point during each shi�?

Contractor staff are to be onsite for the en�re shi�.

37. Are any key personnel required for this contract? If so, please provide the requirements.

Yes, Please reference, IAW Solicita�on in Sec�on L, AMS clause SA18 Proposal Content, Technical Proposal and SA 56 Evalua�on Factors for Award-Services, Evalua�on Factor 3- Key Personnel.

38. May the Offeror submit Contractor Performance Assessment Reports (CPARs) in lieu of Customer Sa�sfac�on Surveys? Due to numerous requests for surveys, most contrac�ng offices are not responding. This is outside of the Offeror’s control.

Please refer to SIR AMS clause “SA56 Evalua�on Factors for Award – Services” regarding CPARs evalua�ons.

39. What is the current contract staffing for both janitorial and grounds services?

5 janitors and 1 grounds maintenance staff

40. Is there a minimum staffing number (FTE count) for janitorial and grounds services?

There is a minimum of one staff member per shi� IAW page 3 of the SOW, “Work & Schedule”.

41. Is there an available office for a Project Manager?

No, but a secure desk space is available on loading dock.

42. Please provide historical informa�on regarding the quan��es of restroom and breakroom supplies that have been purchased in the past.

Sufficient storage space is available at loading dock for 1 month of supplies.

43. Are there janitorial closets available for contractor use?

Yes, these were available for survey during walk-through. There are (4) closets.

44. Are contractor employees allowed to work at the facility un�l a suitability determina�on is made? If not, what is the standard �me frame for determining suitability?

Generally, contractor employees are not allowed to work at the facility un�l a suitability determina�on is made. Determining suitability can take up to 30 days or more.

45. Assuming there are exis�ng contract employees who would be eligible to join the new contractor, would those personnel have their suitability and creden�als transferred to the new contractor directly or would they need to resubmit forms and wait for the suitability determina�on?

In most circumstances the exis�ng personnel can have their creden�als transferred to the new contract directly.

46. Are subcontractors currently used for any scope areas on the exis�ng contract? If so, will the government iden�fy those areas and the vendor?

Currently a subcontractor provides services for the landscaping por�on of the contract.

47. Will the government please iden�fy the work required to be performed between the hours of midnight and 5:30 AM?

Reference page 3, c. “Special cleaning provisions” of the SOW.

48. Is refuse collec�on (dumpster pickup) the responsibility of the contractor or the government?

Refuse collec�on is the responsibility of the Government, IAW Page 9, “U�li�es”, in the Statement of Work.

49. Who is the current contractor?

Berry’s Family Cleaning Services

50. What is the term of the current contract?

The term date of the current contract is 8/31/2024.

51. What is the square footage of the loca�on to be serviced?

Square feet of area to be cleaned is approximately 96,000 Square feet IAW page 1 of the SOW.

Square feet for grounds maintenance and landscaping is approximately 1,219,680 IAW page 17 of the SOW.

52. Will the awarded contractor provide the paper products/toiletries for this project?

Yes, IAW requirements in the SOW.

53. What is the FREQUENCY, DAY and TIME cleaning schedule for this project?

Please reference page 3 of the SOW.

54. Is a bid bond required/mandatory for this project?

No.

55. Is this only an 8(a) opportunity?

This is an 8(a) and/or SDVOSB opportunity.

56. How many exis�ng shi�s are there?

There are three exis�ng shi�s.

57. How many employees are on each shi�?

1 employee is the minimum required per shi� IAW page 3, “ Work & Schedule” of the SOW.

58. Is current staffing adequate to meet the needs of the new requirement?

Atendance at site visits are strongly encouraged to aid in determining staffing projec�ons for proposals. A site visit was offered and held on April 4, 2024 IAW SA30 of the Solicita�on. A second site visit was offered and held on Tuesday April 30, 2024 and a third site visit was offered and held on Thursday, May 16, 2024.

59. What is the current contract number?

The current contract number is 697DCK-24-P-00333.

60. What is meant by the Project Manager’s resume being “cer�fied”?

Amendment 0004 revises solicita�on clause SA56, Evalua�on Factor 3 – Key Personnel, to remove the requirement for cer�fica�on of the resume.

61. Is there a facility map that displays the square footage of each floor type?

NO

62. Is there LATs and LONGs for weed abatement areas to help us in quo�ng weed abatement?

38.56099182771897, -121.25713099979086

63. I have a ques�on regarding the customer sa�sfac�on surveys; are my subcontractors providing the past performance or do you need it from the prime contractor as well?

Customer Sa�sfac�on Surveys must be from both the prime contractor and subcontractor. Note AMS clause 3.6.1-3 clause here where it states 51% work must be performed by Prime contractor, so CSS should reflect that propor�on.

64. First, can the janitorial work be done by one company and the groundskeeping be done by another company? Second, do all of the employees of the subcontractor have to be U.S.

ci�zens?

Yes, however IAW clause 3.6.1-3, 51% of daily opera�ons and management must be controlled by the Prime contractor.

Please reference clause 3.14.3 sec�on (b) in the Solicita�on. The contractor or subcontractor employees must be ci�zens of the United States or a foreign na�onal.

65. I am seeking clarifica�on on whether this opportunity is predominantly set-aside for 8(a) cer�fied businesses or if minority-owned small businesses, also have the poten�al to secure the award?

This opportunity is set aside for 8(a) cer�fied or Service-Disabled Veteran Owned Small Businesses.

66. What is the primary mo�vator for going out to bid?

The Janitorial and Landscaping services are to con�nue a Contract for this loca�on.

67. What is something the current provider does that the staff on site loves?

The Vendor performs the services IAW the SOW.

68. What is the current award amount for the base year and all options for this location for Janitorial?

Estimated total costs range from $1,960,00.00 to 2,700,000. Detailed cost information will not be released at this time.

69. What is the current monthly or annual contract amount for Ground Maintenance/Landscaping?

Detailed cost information will not be released at this time.

70. How many Sprinkler zones are there at this location? 70

71. What is the current contract personnel number for this location?

Six (6)

72. How many senior employees are at this location and how long they have each been employed?

Two (2), 16 years and 9 years, respectively.

73. Can we get the current roster and seniority list?

After the award, this information can potentially be provided. It cannot be provided in this forum due to privacy issues.

74. What is the current estimated supply cost, including paper products and chemicals?

Estimated annual costs range between $38,000 to $44,000.00 annually.

75. How long has the current contractor had this contract?

Two (2) month purchase order

76. Can you provide the average building population of tenants and visitors and the estimated number of people who work and visit the building on a regular workday? Total average weekday 340 persons per 24 hours.

77. Does the government provide waste and recycle containers and services at the location? YES

78. What else could the FAA request?

Services are to be provided in accordance with the Statement of Work.

79. Is there a limitation to where we can operate floor scrubbers/equipment? See S.O.W., evenings or weekends are permissible.

80. What are the current types of toilet paper, paper towels and soap dispensers? Various

81. What is the Living Wage requirements for this contract?

Please refer to Wage Determina�on 2015-5631 atached to the solicita�on.

82. Do you foresee any changes in the Living Wage in the future.

The minimum wage rate is determined by EO 14026 and is reviewed by the Execu�ve Office and President to determine if there are changes required in rates.

The review is typically conducted annually, but this does not guarantee increases annually. We do not have insight to any future increases.

83. Is there any air quality? YES

84. Is the contractor responsible for removing the mulch debris? Only what can be removed without disturbing the mulch.

85. Is the grass along the fence the only grass to be maintained? NO

86. Do we need a male and female cleaner for the bathrooms? NO