Attachment 1 - SOW - Hood Duct dated 20 MAY 2025.pdf

Statement of Work (SOW) Hood & Duct Cleaning 20 MAY 2025

STATEMENT OF WORK (SOW)

FOR

HOOD/DUCT EXHAUST SYSTEM CLEANING

MCCONNELL AFB, KS 67221

20 MAY 2025

1. SCOPE. The contractor shall furnish all labor, personnel, supervision, management, expertise, equipment, tools, materials, transportation, and testing and disposal of necessary to perform cleaning of exhaust systems over cooking appliance. All work shall be conducted in accordance with all applicable Federal, State, local laws, and this Statement of Work (SOW).

2. DUTY HOURS. Normal duty hours are 12:00 AM – 11:59 PM, Mon-Fri. All federal holidays are excluded. Fire department will coordinate times with building occupants and cleaning company.

3. PERFORMANCE REQUIREMENTS. See Appendix 1 for list and schedule of items.

3.1. CLEANING. (Per NFC #96, Sect 11.6.2). Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants prior to surfaces becoming heavily contaminated with grease or oily sludge. Hoods, grease removal devices, fans, ducts, and other appurtenances should be cleaned to remove combustible contaminants to a minimum of 50 μm (0.002 in.). This includes all non-disposable filters and or baffles, fan blades, motors, louvers, drip trays above and below the filters, ducts and/or void spaces above the filters up to the stack, and stack through the roof.

3.2. APPLICABLE PUBLICATIONS. All work under this contract shall conform to the following current regulations;

A. NFPA National Fire Code #96, (latest Version) Standard on Removal of Smoke and Grease- Laden Vapors from Commercial Cooking Equipment.

B. Applicable manufacturer’s installation maintenance manuals.

3.4. RETURN TO SERVICE. Upon completion of the cleaning in each facility, the contractor or facility manager will notify the Fire Department at 759-3902. The exhaust system will not be reassembled until the base Fire Department conducts an inspection and certifies the cleaning. The contractor, using agency, and Fire Department representative will sign the inspection checklist (Appendix 2) after each inspection. The contractor will assure the entire hood system is returned to normal in-service position. The contractor shall repair or replace any Government property that is damaged by the contractor at no additional expense to the Government. If the contractor notices property that is missing or damaged prior to the cleaning, the contractor shall notify the fire department prior to cleaning the hood system.

4. REPORTING. The address to the base Fire Department is 22 CES/CEFT, 57830 Pittsburg Street Suite 120, McConnell AFB, KS 67221-5320.

5. BASE ACCESS/SECURITY/INSTALLATION ENTRY.

CONTRACTOR CONSENT TO BACKGROUND CHECKS: The contractor and subcontractor (as applicable), shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the National Crime Information Center (NCI). NCI checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to NCI background checks. Contractor and subcontractor personnel who do not consent to a NCI check will be denied access to the installation. Information required conducting a NCI check includes: your full name, address, and social security number, date of birth, driver’s license number, and state and completion of a background check questionnaire. The contractor shall provide this information using the McConnell AFB Form 114, Contractor/Vendor Access List, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful NCI check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

CONTRACTOR EMPLOYEES: Contractor personnel shall present a neat appearance and be easily identified as contractor employees. The contractor shall obtain base identification and vehicle passes for all employees who perform work on McConnell AFB. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names.

SECURITY REQUIREMENTS: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. The contractor shall obtain the pass and identification items for each employee as required (see AFFARS 5352.242-9000, Contractor Access to Air Force Installations). The contractor shall be provided all forms required for U.S. Government documents; the contractor shall complete and submit said forms in accordance with established DoD and Air Force directives, and shall ensure employees possess all documentation required for installation access. The Contractor shall submit in advance McConnell Form 114’s to the contract POC for all personnel requiring access to the work area during installation. A form must be completed in full for each person.

RANDOM SEARCHES: Contractor personnel are subject to random personal and vehicle searches. If the contractor’s personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

VEHICLES AND PASSES: Each vehicle must have a vehicle pass. The application for a vehicle pass must be accompanied by the state vehicle registration and proof of insurance.

Vehicle passes must remain with the vehicle for which it was issued. Entrance to the base must be through the west gate. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means.

APPENDIX 1

Range Hoods - List & Cleaning schedule

Range Hoods, Ducts:

Bldg. # Location: Qty / Type: Frequency Contact:

352 Base Exchange 2 Range Hood Quarterly (Facility Manager) x0231/4673 408 Airman's Dining Facility 6 Range Hood Quarterly (Dining Manager) x4183 412 Dole Center 2 Range Hood Quarterly (Facility Manager) x2076 337 Child Development Center 1 Range Hood Annual (Director) x4222

1200 Base Fire Department 1 Range Hood Annual (Asst./Chief on duty) x3902 2804 School Age Care 1 Range Hood Annual (Director) x6859 412 Dole Center 1 Range Hood Annual (Facility Manager) x2076

SCHEDULING: The contractor shall be responsible for scheduling the time of performance with the base Fire Department at ext. 759-3902. The scheduling shall be accomplished within 15-calendar days in advance for avoidance of conflict with the activities of the using agency.

APPENDIX 2

Hood & Duct Cleaning Checklist

DATE: ___________________ TIME: ___________________ BUILDING: ___________

How many hoods? ______________ How many filters?: _______________

How many fans? _______________ How many ducts?:_ ______________

YES NO OK

Hoods cleaned to bare metal? ____ ____ ____

Drip pans and troughs cleaned to bare metal? ____ ____ ____

Fan blades and housing cleaned to bare metal? ____ ____ ____

Ducts cleaned to bare metal? ____ ____ ____

Filters soaked and cleaned to bare metal? ____ ____ ____

Canopies cleaned to bare metal? ____ ____ ____

Extraction motors in stacks cleaned? ____ ____ ____

Dust outlets on roof cleaned? ____ ____ ____

Are work areas including grease on roofs cleaned? ____ ____ ____

Are fan blades balanced? ____ ____ ____

Is there grease build-up in housing or motor? ____ ____ ____

Insure filters are being properly installed in hoods. ____ ____ ____

Check belts and replace if needed. ____ ____ ____

Comments:

Contractor Using Agency

Fire Department Personnel

APPENDIX 3

Building 337 - Child Development Center - Annual (One (1) Range Hood 4') 4’6” X 13’7”

Building 352 - Base Exchange - Quarterly (Two (2) Range Hood 4’6” X 11’2” )

Building 408 - Airman's Dining Facility - Quarterly (Six (6) Range Hoods)

1) 10’2” X 16’7”

2) 4’ X 14’

3) 8’ X 4’7”

4) 5’ X 14’

5) 14’ X 4’

6) 7’ X 4’7”

Building 412 – Dole Center - Quarterly (Two (2) Range Hood’s Dining Facility 25’7” X 11 4”)

Building 412 – Dole Center - Annual (One (1) Range Hood’s Dining Facility 5’3” X 7’7”)

Building 1200 - Base Fire Department - Annual (One (1) Range Hood) 8’ X 4’

Building 2804 – School Age Care - Annual (One (1) Range Hood) 4’ X 8’3”