Attachment 1_SOW for PRDA Lab Building 3 Renovations August 2024.docx

Solicitation 12639524R0038, Attachment 1 Statement of Work For Construction Services

August 9, 2024

1.1 Title: PRDA, Building 3 Renovation

1.2 Location: Puerto Rico Department of Agriculture

Bo. Higuillar Dorado PR 00646-3445

1.3 Project Scope and Description: PRDA and USDA need renovations per bid documents (drawings and specifications with Project Scope and Renovation Goals) prepared by Merrick & Co for Building 3 at the Puerto Rico Department of Agriculture (PRDA) complex, near Dorada in north-central Puerto Rico. Building 3 is approximately 8,000 GSF and consists of two wings, one for administration offices and one for the laboratories. The Lab Wing was constructed in 1993 as a replacement of a smaller original wing. USDA and PRDA have ongoing operations in Building 3.

1. Renovation Goals

USDA and PRDA have ongoing operations in Building 3, though they do not currently work in every lab. During ANY part of the renovation, the following conditions must be met:

a. Laboratory operations shall continue during the renovations. Phased construction is required to ensure occupancy can be maintained. The construction documents present the phased areas that are necessary to complete the renovations and to maintain operations.

b. For large-impact renovation items (e.g., power disruption, water connections, sprinklers), the building can be shut down only up to one week at a time. These disruptions shall be scheduled with USDA and PRDA in advance.

c. PRDA can vacate the building entirely during renovation of Areas A and E. However, USDA operations in the Lab Wing will continue throughout the project work.

2. Renovation Areas

Merrick has separated the building into five renovation areas to sufficiently compartmentalize the interior work in a manner that does not compromise the ongoing operations of the facility. The intent of the areas is to define an order of renovation for the contractor based on the infrastructure system zones.

Areas of renovation must follow in the order of A to E (see below). The Contractor is required to prepare a renovation work plan for USDA/PRDA approval, documenting in detail the sequence of renovation, when spaces will be offline, and when they will be available for occupancy.

Existing Floor Plan of Building 3 with the five proposed renovation Areas.

Existing Floor Plan of Building 3 with the five proposed renovation Areas.

3. Renovation – Site & Exterior

While FEMA reroofed the building and refinished the exterior envelope, the project will perform additional exterior upgrades, including new scuppers and roof flashing, sealed penetrations, and new windows for the Lab Wing. The main gate operator is planned for replacement and upgrades to be better protected from storms.

New water service will be provided to the building as required to install fire sprinklers. The existing sanitary and storm piping was inspected to confirm integrity. No leaks were found.

4. Renovation – Building-wide Systems

A fire suppression system (sprinklers) shall be furnished and installed to the entire building. Hydrant flow tests concluded that fire pumps and water storage tanks are not required. Portable fire extinguishers compliant with NFPA 10 shall also be furnished and installed in the Labs.

The existing HVAC systems will be completely replaced to meet laboratory ventilation requirements and current efficiency standards. The Lab Wing will have three new roof-mounted AHUs in the new configuration. The existing ductwork in the Office Wing (Area E) is planned to be replaced. Pricing for ductwork replacement in Area E shall be obtained with the proposal for this work as an Add-Alternate.

The existing power infrastructure will be completely upgraded, with new feeders, switch board, panels, circuit breakers, LED light fixtures, emergency lighting, and exit signs. These resolve current deficiencies and will comply with current efficiency standards. A new 350kW generator shall be furnished and installed under this project, and standby power will be provided throughout the Lab Wing. A new code-compliant addressable fire alarm system shall be furnished and installed per the construction documents, including heat detectors, pull stations, smoke detectors, Fire Alarm Control Panel (FACP) and annunciation devices.

5. Renovation – Area A

Area A involves the mechanical room and central corridor of the eastern Office Wing. Renovation scope includes installation of infrastructure to support new systems installed for Areas B-D in the Lab Wing. The ceiling will be salvaged and reinstalled after the infrastructure is installed. A new roof access ladder shall be furnished and installed on the exterior of the building. A new cable bus for telecommunication shall be furnished and installed and routed through the corridor to the Lab Wing to connect new work to the existing telecommunication rooms in Area A. Access control backbone devices and conduit to be installed under this project with actual devices furnished and installed by PRDA.

6. Renovation – Area B

The renovation scope for Area B includes upgrades to Necropsy 131 in the Lab Wing, upgrades to the loading dock, replacement of the exterior window and door, replacement of the walk-in cooler, and the creation of an animal inspection room. The upgrades to building-wide systems—fire alarm, fire suppression, HVAC, telecommunication, and lighting—are included. Security is being installed under this project but only the backboxes and conduit as devices are being furnished and installed by PRDA. New power is being installed, including a dedicated panel to feed only the Area B and corresponding room items.

7. Renovation – Area C

Area C includes the renovation of the existing change rooms, a storage room, and the primary lab space used by USDA. The corridor area may need to be renovated first, last, or possibly in another stage to maintain ongoing operations; the change rooms will likely need to be renovated in sequence to maintain operations. The upgrades to building-wide systems—fire alarm, fire suppression, HVAC, lighting, telecommunication—are included in this area. Security is being installed under this project but only the backboxes and conduit as devices are being furnished and installed by PRDA. New power is installed, including a dedicated panel to feed only the Area C and corresponding room items.

8. Renovation – Area D

Area D includes the renovation of the existing mechanical room, lab support rooms, storage rooms, and three lab suites. The corridor area may need to be renovated first, last, or possibly in another stage to maintain ongoing operations; the labs will likely need to be renovated in pairs to maintain operations. The upgrades to building-wide systems—fire alarm, fire suppression, HVAC, lighting, telecommunication—are included in this project. Security is installed under this project but only the backboxes and conduit as devices are being furnished and installed by PRDA. New power is installed including a dedicated panel to feed only the Area D and corresponding room items.

9. Renovation – Area E

Area E is the renovation of the Office Wing and expansion of the central systems installed in the corridor. The renovation scope includes upgrades to the toilets, replacement of the ceilings and room flooring, creation of the Quiet Room, and general repair of interior wall finishes. The upgrades to building-wide systems—fire alarm, fire suppression, HVAC, lighting—are included in this project. New ductwork in Area E shall be provided as an Add-Alternate. Telecommunications and power are to be reinstalling new items in existing backboxes as well as extending cable tray in Area A.

The Contractor shall develop a construction proposal which itemizes the level of effort identified in this SOW and per the bid construction documents. Proposal pricing shall be broken out for each area, reflecting all add-alternates as mentioned above.

The Contractor shall protect the building and its occupants during each construction phase, taking all necessary precautions (i.e., developing construction phasing schedule for review and approval, manage the construction debris by removing it from the building daily, isolating construction zone from the staff with physical (critical) barriers, utilizing proper ventilation and/or filtration, properly sealing openings, etc.) to ensure indoor air quality is free from air pollutants and to prevent the entrapment of dust in the HVAC supply and return vents. The Contractor shall make all necessary provisions to keep the operational part of the facility safe, watertight, airtight, and dust free at all times, and shall cooperate to keep noise, dirt, and other interferences to a minimum. To accomplish this, the Contractor shall submit a Construction Phasing Plan for review and approval to allow for progression of work with limited impact on the work force. The Contractor shall repair all damages caused by the construction operation.

Tasks that are unclear in this SOW shall be confirmed with the Contracting Officer prior to incurring costs. All work shall comply with all applicable federal, state & local building/construction codes. All work shall be guaranteed with a one-year blanket warranty after project acceptance along with additional manufacture warranties as applicable.

1.4 Project Data: The following information is available for use and compliance:

· Construction Documents prepared by Merrick & Co, dated August 2024

· APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

· Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

· Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

· Designated Green Products for Federal Procurement (see separate Excel Spreadsheet: All_Green_Products_07-09.xls).

· USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf

Attachments to this Statement of Work: The following attachments are provided for use and compliance:

· All_Green_Products_07-09.xls

2.0 PROJECT CONTACTS:

USDA, APHIS, VS, NVSL

1920 Dayton Ave Ames, IA 50010 Tel. No.: (515) 337-6161 E-mail: Elizabeth.A.Launtner@usda.gov

2.4 VS Program Project Manager (PPM):

Dr. Suelee Robbe-Austerman

USDA, APHIS, VS, NVSL

1920 Dayton Ave Ames, IA 50010 Tel. No.: (515) 337-7301 E-mail: Suelee.Robbe-Austerman@usda.gov

2.5 VS Project Manager (PM):

Doris Bravo-Garcia Microbiologist & PR ASF Response Lab Supervisor

USDA, APHIS, VS, NVSL

1920 Dayton Ave Ames, IA 50010

Labortoio Diagnostico Veterinario

USDA, APHIS, ERCS, EMSSD, SHEB

Email: Timothy.Snidow@usda.gov

2.8 APHIS Biosafety Manager:

Eilyn Fabregas Biosafety Program Manager

USDA, APHIS, ERCS, EMSSD, SHEPB

4700 River Road, Unit 124, Room 2A-02.36 Riverdale, MD 20737

PH: 301-436-3117

E-mail: Eilyn.N.Fabregas@usda.gov

2.9 APHIS Environmental Protection Specialist:

Daniel Weissman Environmental Protection Program Manager

USDA, APHIS, ERCS, EMSSD, SHEPB

Room 2A-02.48 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Phone: 301-436-4114 E-mail: Daniel.Weissman@usda.gov

2.10 APHIS OSHA Specialist:

James McKee

USDA, APHIS, ERCS, EMSSD, SHEPB

Room 2A-02.48 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Phone: 301-436-3115 E-mail: James.E.Mckee@usda.gov

2.11 APHIS Security Specialist:

Joseph A Centeno

USDA, APHIS, MRPBS, EMSSD

4101 LaPorte Ave Fort Collins, CO 80521 Tel. No.: (970) 290-6624 Email: Joseph.a.centeno@usda.gov

2.12 Dale Boyles

USDA, APHIS, ERCS, EMSSD

Security Specialist 4700 Riverdale Road Riverdale, MD 20737 Phone: 813-486-9019 Email: dale.r.boyles@usda.gov

2.14 Arlette R. Nelson

USDA, APHIS, MRPBS

Information Technology Division Telecommunication Specialist 100 N. 6th Street, Suite 610-C, 6W03 Minnesota, MN 55403 Tel. No.: (612) 336-3385 Cell No.: (612) 867-4764 Email: Arlette.R.Nelson@usda.gov

3.0 SCOPE OF SERVICES: The Contractor shall provide the following services.

3.1 Preconstruction Phase Services: The Contractor shall provide all professional services necessary for the accomplishment of the contract project as described in this Statement of Work and per the final design drawings and specifications prepared by Merrick & Co. If clarification is required for items identified in this SOW and per the final construction drawings and specifications, it should be brought to the attention of the CO and the EPM. The successful Contractor shall provide Preconstruction Phase Services for the following tasks marked by an "X".

[X] Participate in the Post Award Meeting at the job site [X] Provide a Construction Phasing Plan for review and approval

3.2 Construction Phase Services: Construction Services shall be performed strictly as required by the rules, regulations, standards, codes, ordinances and laws of Local, State and Federal Governments and all other authorities that have legal jurisdiction over the site.

One full size, two half size prints, and two thumb drives to CIC.

Two half size, and two thumb drives to Engineering Project Manager.

4.0 OTHER PROJECT REQUIREMENTS:

4.1 Pre-Proposal Meeting: Contractors must participate in a pre-proposal meeting at the job site to gather information needed to submit a proposal to the Contracting Officer. The proposals must include a proposed project schedule.

4.2 Field Investigation and Site Survey: The Contractor shall coordinate, schedule, and conduct site investigations with the Officer in Charge.

4.3 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances.

4.4 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes and environmental permitting. The topics for the code analysis are applicable codes, occupancy classifications, type of construction, fire resistance ratings, interior finishes, flame spread and smoke develop ratings, egress, fire suppression, fire detection and alarm systems, combustible and flammable liquids, compressed gas storage, structural live loads and dead loads, wind loads, seismic design, frost depth, and sediment/erosion control.

4.5 Specifications to include Preferred Biobased Products:

Construction specifications shall include the use of appropriate Preferred Biobased Products. A list of Preferred Biobased Products can be found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

4.6 Specifications shall include Recycled-Content Construction Material: Construction specifications shall include the use of appropriate Recycled-Content construction material. A list of recommended recycled-content construction material can be found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

4.7 Biweekly Progress Meetings: USDA will hold biweekly progress meetings to track construction progress. The Contractor shall be in attendance and shall prepare a two week look ahead and look back along with progress photos for each progress meeting.

4.8 Meeting Minutes for meeting other than Biweekly Progress Meetings: The Contractor shall document and distribute all project meeting minutes. A copy of all meeting minutes shall be included in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

4.9 Submittals: The Contractor shall provide product data submittals including manufacturing specifications. The Contractor shall also submit a Construction Phasing Plan for USDA review and approval along with all other required submittals identified above in this SOW and per the Merrick & Company construction drawings and specifications.

5.0 PROJECT SCHEDULE:

Project Schedule Submittal: The schedule provided indicates project requirements for each submission and review stage. It is provided for negotiation with the Contractor for setting contract time requirements for meeting contract submissions and construction deadlines. A minimum of 10 working days for review time will be required by the Government.

(Working days)

6.0 SUBMITTAL DISTRIBUTION:

Proposal and Project Schedule (Electronic)

Product Submittals, Renovation Plan, Construction Phasing Plan including phasing schedule for Review and Approval: (Electronic: as specified below)

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