Attachment 1 SOW EXT_XLWU19-8114 Repair Boardwalks.pdf

STATEMENT OF WORK

REPAIR BASE BOARDWALKS

TYNDALL AFB FLORIDA

Base Project Number: XLWU 19-8114

22 June 2020

1.0 INTRODUCTION

The project intent is to repair damage incurred during Hurricane Michael to select marine related structures that on Tyndall Air Force Base (AFB). Locations include the Tyndall Beach Boardwalk facilities and the Crooked Island Boardwalk. The Design-Build Team will consist of a General Contractor and an AE firm that shall perform the services herein and as described in this Statement of Work (SOW).

2.0 SCOPE OF WORK

The Contractor shall be responsible for all professional services, A/E design, permits, equipment, labor, tools, materials, and ancillary items necessary to complete the tasks defined by the SOW. The performed tasks shall be based on the project description, other data furnished in this SOW, and information covered during the pre-bid meeting.

2.1 Scope & Applicable Documents: This SOW sets forth the requirements for an SR&M Acquisition contract site specific design and construction effort to repair by replacement the boardwalk facilities located at Tyndall Beach and Crooked Island. The Contractor and Design Team shall adhere to the following guidance during design and construction phase(s) of this project: United States Army Corps of Engineers, Uniform Building Code (UBC), Unified Facilities Criteria (UFC) 3-600-01, those sections of the Southern Standard Building Codes not incorporated in the UBC/International Building Code (IBC) for our respective area, International Concrete Repair Institute (ICRI) Guidelines, Air Force Standards, Department of Defense (DOD) Directives, Florida State Statutes, and the Tyndall AFB Facility Excellence Plan (Base Regulations), Occupational Safety and Health Administration (OSHA) Requirements, Department of Environmental Protection (DEP) Regulations, Environmental Protection Agency (EPA) Regulations, and ABA Accessibility Compliance Requirements. If there is a conflict between these codes, regulations and specifications the most stringent requirements shall apply at all times. Documents listed by and/or provided by the Government are for reference only and do not relieve the Contractor from adherence with applicable codes not specifically addressed.

2.2 Background: Tyndall Beach and Crooked Island boardwalk facilities are used by base personnel and visitors to gain access to the beaches of the Gulf of Mexico. Natural Resources staff also use the facilities to perform monitoring and surveying activities for wildlife and environmental purposes. Both boardwalk facilities received significant damage during hurricane Michael on 10 October 2018. Only small portions of the structures remain in an assembled state or debris on site. It is estimated that 80% to 90% has been washed away and not found. A summary of existing conditions for each facility is in the following paragraphs.

2.2.1 Tyndall Beach Boardwalk: The Tyndall Beach Boardwalk previously consisted of an 8 ft wide by 2,450 ft long wood framed structure with railing. Features included 2 phone stations for users to call in the event of an emergency and an elevated pavilion used as a viewing platform. At this time, it is estimated that 90% of the boardwalk structure has been removed from the site. The remaining portions exist as small assembled sections, debris on site, and isolated posts that stayed in place.

The elevated pavilion lost the roof and ramp while the supporting structure remained. The phone stations left only remnants behind. Approximately 8 adolescent pine trees are laying across the path of the boardwalk that will need to be removed.

2.2.2 Crooked Island Boardwalk: The Crooked Island Boardwalk previously consisted of a 6 ft wide by 420 ft long wood framed structure with railing. Features included a phone station at the beginning of the boardwalk for users to call in the event of an emergency. At this time, it is estimated that 80% of the boardwalk structure has been removed from the site. The remaining portions exist as small assembled sections, debris on site, and isolated posts that stayed in place. The entry to the boardwalk was washed out and grade will need to be restored. Additionally, the access road to this location experienced significant washout. Access requires some off-road travel that a 4-weel drive truck can navigate.

2.3 Description of Work: As part of the proposed effort for this contract, the Contractor shall implement means and methods that will limit disturbance to the base activities to the greatest extent practicable throughout the project performance. The construction documents provided by the design team shall thoroughly define the repair effort, and meet the standard of quality typical of the professional design industry. Construction activities shall be in strict accordance with the approved, for construction, Design Documents. The Design and construction efforts shall meet all applicable codes and standards.

Substitutions and/or deviations from the contract documents will not be accepted unless approved in advance by the CO in writing. Clean up all construction debris, restore disturbed areas, dispose of all waste off site at the conclusion of each task. The task descriptions below are summaries of work to be completed in order to result in a complete and usable structures meeting the professional standard of quality for the trades utilized. Ancillary efforts required to access and restore full functionality of the facilities not specifically listed in the task descriptions shall be anticipated and accounted for in the contractor’s bid documents. The combined Period of Performance (POP) for Tasks 1 and 2 is estimated to require 330 days. Design for the both tasks are anticipated to occur concurrently.

2.3.1 TASK 1 – Design Build Repair of Tyndall Beach Boardwalk: Perform a design-build effort to restore full function of the Tyndall Beach Boardwalk structures by means of repair by replacement in accordance with the Concept Plan provided in Appendix A.1 and the requirements stated herein.

This work shall include complete design and construction of the following: new boardwalk structure with concrete deck, (2) new phone stations, (1) elevated pavilion (viewing platform) with roof, access ramps, and integrated benches. This task may include a site survey, existing condition assessments, or other professional services to collect information required by the design team to develop complete construction documents. The POP is anticipated to require 90 days for design and 150 days for construction.

a. Design & Professional Services: Contractor shall retain professional services necessary to assess the rehabilitation needs and develop complete design documents for the repair by replacement effort. The Contractor’s design team shall evaluate the specific project requirements, concept drawings, and existing condition information collected from site visits/field explorations to produce a complete set of construction documents that shall be submitted in accordance with section 8.6. The design shall address the Task 1 conditions to restore full function of the boardwalk facilities;

b. Demolition: The contractor shall perform removal of remaining components in strict compliance with the approved Construction Documents. Disposal includes structure debris located within 100 feet of the boardwalk path. Legally dispose of all demolition waste off site.

c. Construction: The contractor shall perform the reconstruction effort in strict accordance with the approved Construction Documents and the manufacturer guidelines to restore full function of the boardwalk facilities. Clean up work areas and legally dispose of all Construction waste off site.

2.3.2 TASK 2 – Design Build Repair of Crooked Island Boardwalk: Perform a design-build effort to restore full function of the Crooked Island Boardwalk structure by means of repair by replacement in accordance with the Concept Plan provided in Appendix A.2 and the requirements stated herein.

This work shall include complete design and construction of the following: new boardwalk structure with concrete deck extended to a total length of up to 750 ft, (1) new phone station, access ramps, integrated benches, and restoration of washout to grade at boardwalk entrance. This task may include a site survey, existing condition assessments, or other professional services to collect information required by the design team to develop complete construction documents. The POP is anticipated to require 90 days for design and 90 days for construction.

a. Design & Professional Services: Contractor shall retain professional services necessary to assess the rehabilitation needs and develop complete design documents for the repair by replacement effort. The Contractor’s design team shall evaluate the specific project requirements, concept drawings, and existing condition information collected from site visits/field explorations to produce a complete set of construction documents that shall be submitted in accordance with section 8.6. The design shall address the Task 2 conditions to restore full function of the boardwalk facilities;

b. Demolition: The contractor shall perform removal of remaining components in strict compliance with the approved Construction Documents. Disposal includes structure debris located within 100 feet of the boardwalk path. Legally dispose of all demolition waste off site.

c. Construction: The contractor shall perform the reconstruction effort in strict accordance with the approved Construction Documents and the manufacturer guidelines to restore full function of the boardwalk facility. Clean up work areas and legally dispose of all Construction waste off site.

All work shall be in compliance with all Public Laws (P.L.), Executive Orders (E.O.), Military Standards (MIL-STD), Air Force Instruction (AFI), Code of Federal Regulations (CFR), Department of Defense Instructions (DODI) and Department of Defense Directives (DODD) or other higher authority documents as applicable, as listed in MIL-STD-3007F.

2.3.3 Security Requirements:

MIL-HDBK-1013: DOD Military Handbook Design Guidelines for Physical Security of Facilities.

AFI 31-101 Air Force Instruction 31-101: The Air Force Installation Security Program.

DOD 5200.1.R, Department of Defense 5200.1.R: Information Security Program Construction Standards UFC 4-010-01 Unified Facilities Criteria Antiterrorism Standards for New and Existing Facilities

2.3.4 Permits: The Contractor shall develop, coordinate, and be responsible for labor, professional services and other costs associated with acquiring any and all required state, local, and other applicable regulatory agency permits; base access (including off-base easements and leases), agreements, licenses, and certificates required to perform and complete the project. Coordination with regulatory agencies is required for all tasks. Tasks determined to be exempt from regulatory permitting during the agency coordination shall be documented in writing and submitted to the government prior to starting work for each respective task. The Contractor shall maintain a library of these documents on site as well as at the corporate facility handling each project. The Contractor shall comply with applicable permit conditions, environmental protection policies, best management practices and appended guidelines.

2.3.5 Design: The Contractor shall acquire licensed architectural/engineering professional design services to develop complete construction documents to meet the requirements of the contract documents.

2.3.6 Construction: Upon approval by the CO for all preconstruction submittals, applicable permits, and construction documents; the Contractor may commence on-site construction activities. The Contractor shall conform to all specifically referenced and other applicable requirements during performance of the work as described in the SOW:

1. Mobilization: Mobilize equipment, labor, tools, materials, perform access improvements and ancillary items necessary to complete the work defined in the Contract Documents. Materials staging, storage and laydown are expected to occur within the work area footprint and associated parking lot. Contractor use of areas outside of the work area footprint shall be requested in writing for approval in advance of use.

2. Demolition / Construction: Perform awarded tasks as defined in section 2.3 Description of Work.

a. Protect work area with barricades, warning tape, signs and/or other appropriate methods for the work being completed to ensure the safety of pedestrians and Contractor personnel;

b. Care should be taken to avoid damaging installed utilities. In the event that other utilities are damaged during performance of the contract, the Contractor shall repair the damage at no additional cost to the Government.

c. Remove and dispose of all demolition and general construction debris from the site (off base);

d. Perform ancillary efforts required to complete the work in order to provide clean, complete and fully functional facility meeting the standard of quality for each trade utilized;

e. Limit disturbance to the natural vegetation, wildlife, water bodies and base activities to the greatest extent practicable.

2.3.7 Government Furnished Equipment: None

3.0 GENERAL REQUIREMENTS

Applicable provisions of the Contract Clauses in the contract will govern work under each section of the specifications.

3.1 Bid Documents: The contractor shall complete the pricing schedule included within the solicitation and include the completed schedule with the submitted bid documents.

3.2 Job Start Meeting: A job start meeting shall be accomplished with the Contractor, Contracting Officer, CE, and user prior to mobilization and upon acceptance of the 100% design submission for the respective Task.

The meeting objective is to review project details, determine construction start date, security procedures for site, dumpster locations, and any applicable requirements during construction. The Contractor shall visit the job site to verify location, conditions, and dimensions prior to starting work.

3.3 Facility Occupancy: The facilities covered by this contract are currently closed to the general populous.

Intermittent use of the paths adjacent to the facilities can be expected by joggers and select military personnel. All work shall be coordinated with the COR throughout the duration of the contract. Non-work areas will remain functional to normal base activities. The Contractor is responsible for diverting and restricting pedestrian and vehicle traffic in the active work areas for the duration of the performance period.

The Contractor shall notify the Government a minimum of ten (10) days in advance of each mobilization.

3.4 Identification of Employees: The Contractor shall be responsible for obtaining security clearances and badges for each employee, and for requiring each employee engaged on the work to display identification as approved and directed by the CO and Security Forces. The contractor shall submit personnel background check applications for badging in accordance with the table of deliverables. Badge processing typically requires fourteen (14) days to complete and badges are issued to the applicant in-person at the Tyndall AFB Visitor’s Center. During performance of the contract, prescribed identification shall immediately be delivered to the CO for cancellation upon release of any employee. When required, the Contractor shall obtain and provide fingerprints of persons employed on the project. All Contractor and sub-contractor personnel shall wear identifying markings clearly defining the company for whom the employee works.

3.5 Employee Parking: Contractor employees shall park privately owned vehicles in an area designated by CES and approved by the CO.

3.6 Job Site Tools and Equipment: All hand tools and equipment shall be maintained in good working conditions and properly stored when not in use. Construction attire shall be in accordance with applicable OSHA regulations.

3.7 Notification Requirements: The Contractor shall notify the Government a minimum of ten (10) days in advance of each mobilization. The Contractor is required to notify the CO and Government Project Manager of critical issues that may affect the contract performance and/or human health and the environment. For critical issues pertaining to human health and the environment, the Contractor shall immediately notify the CO and stop work. Work shall only resume at the direction of the CO following resolution of the issue.

3.8 Environmental Protection: Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, critical wildlife, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The Contractor shall conduct operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. The Contractor shall plan, construct, operate, maintain, optimize, and commission systems necessary to control storm water run-on and runoff.

At a minimum, the Contractor shall employ best management practices consistent with the Florida Development Manual, Chapter 6, Storm-water and Erosion and Sediment Control Best Management Practices for Developing Areas.

3.9 Hazardous Waste Management: CO will notify 325 CES/CEA if any hazardous waste is encountered or generated by the Contractor. The Contractor shall stop all work in the event 325 CES/CEA identifies noncompliance with federal and state regulations and shall correct any discrepancies immediately within 2 hours of notification by 325 CES/CEA. All hazardous waste shall be labeled and an inventory management system will be initiated to insure timely removal and proper disposal. No on-base disposal will be allowed.

All drums will be labeled with a hazardous waste label. The label shall include the proper Department of Transportation (DOT) shipping name, United Nations (UN) or North American (NA), EPA waste number, generator information, and accumulation start date. The label shall be placed on the side of the drum. All drums used to store hazardous waste shall be non-leaking and safe to handle. Contractor shall be responsible for over packing drums that are rusted, dented, or leaking. Drums and/or over packs shall be provided by the Contractor. All drums shall be "new" DOT approved containers. The storage location for the hazardous waste drums shall be approved by the 325 CES/CEA prior to the generation of hazardous waste. The Contractor shall document inspection of drums for leaks on a daily basis or if not working in the area daily, then a weekly inspection will suffice. A copy of the inspection checklist shall be forwarded to 325 CES/CEA every Friday. Hazardous waste transportation and disposal shall be coordinated through 325 CES/CEA. The Contractor shall be responsible for transportation and disposal of all hazardous waste at an EPA approved treatment, storage, disposal facility (TSDF). The transportation and disposal facilities shall be approved by 325 CES/CEA prior to their use. Manifests shall be signed only by 325 CES/CEA. Drums shall be disposed of within 90 days of placing the first drop in the container.

3.10 On-Site Field Oversight: The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure responsible oversight throughout accomplishment of the construction period. It is the responsibility of the Contractor to perform quality control measures to ensure full compliance with the contract documents. Contractor shall establish and maintain open communications between salient authorities associated with accomplishment of this contract. Oversite may be performed by a single Contractor representative for concurrent performed work.

3.11 Federal Holidays: Tyndall AFB observes the following Federal Legal Holidays;

New Years Day 1 Jan

Martin Luther King Birthday Third Monday in Jan

Presidents Day Third Monday in Feb

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in Sep

Columbus Day Second Monday in Oct

Veterans Day Second Monday in Nov

Thanksgiving Day Fourth Thursday in Nov

Christmas Day 25 Dec

3.12 Working Hours: The normal duty hours of the facility are from 7:00 AM to 5:00 PM, Monday thru Friday excluding Federal Holidays. All work shall be performed during normal duty hours. All other hours to include weekend and holidays shall be requested through the CO for approval. This request shall be submitted no less than three (3) workdays prior to the time requested.

3.13 Availability and Use of Utility Services: The Government will make all reasonably required utilities available to the Contractor from existing outlets and supplies, as specified in the contract.

3.14 Sanitation: The Contractor shall provide and maintain within the construction area minimum field-type sanitary facilities approved by the CO. Government toilet facilities will not be available to Contractor's personnel.

3.15 Clean Up: At the end of each working day the Contractor shall clean up the work site by the removal of all construction debris, waste materials, packaging material and the like. If the before mentioned items could become airborne they shall be placed in refuse containers immediately. Clean up of the work site shall include the construction area(s), construction office area(s), material storage area (s), parking and eating area(s), and any other area(s) affected by the construction process. Any dirt or mud which is tracked on to any Base street, parking area, sidewalk, patio, or driveway shall be cleaned away daily. Materials resulting from demolition activities which are salvageable shall be stored within the work area or at a supplemental storage area. Stored material not in trailers, whether new or salvaged, shall be neatly stacked when stored in an approved location.

3.16 Contractor’s Management and Use of Electromagnetic Emission Devices on Base: (Electromagnetic emission devices include: Radio/Radar Transmitters; Navigational Aids/Instrumentations; Signaling, Intrusion Detecting, and Identification Devices; Mobile and Fixed Business Radio Communications Equipment; and MARS, CBs, and Amateur Radio Stations.) The Contractor shall comply with the Air Force Military Training Center (AFMTC) Regulation 700-14, Jul 89.

3.17 Preparation of Progress Schedules and Reports: The reports contemplated by Clause 52.236-15, Schedules for Construction Contracts, shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report.

Contract Schedules and Reports shall run from Monday through Sunday and be submitted to the CO in accordance with the Table of Deliverables.

4.0 GENERAL SAFETY REQUIREMENTS

4.1 Workplace: Provide a safe and healthful workplace for employees and the general public while performing the contract work.

4.2 Personal Protective Equipment (PPE): Supply each employee with required PPE. Use the PPE for the work performed IAW. 29 CFR 1926 Subpart E, as applicable.

4.3 Roads: Obey the posted base speed limits. Wear Seat belts and motorcycle helmets on base in accordance with AFI 91-207, The Air Force Traffic Safety Program and operate all vehicles IAW applicable traffic laws and codes.

4.4 Accidents: Report Contractor accidents involving injury to Air Force personnel or damage to Government property to the Base Law Enforcement Desk and the CO.

4.5 Safety Regulations: Familiarize yourself and comply with the general safety requirements in accordance with DOL regulations, OSHA 29 CFR Part 1926. .All of 29 CFR 1926 applies, as applicable.

4.6 OSHA Inspections: The Contractor shall be subject to no-notice inspections under the OSHA program by inspectors of the Department of Labor. OSHA should contact the 325 FW Safety office prior to entering Tyndall but if that fails please contact the CO and Base Occupational Safety at: 850-774-6961 ASAP.

4.7 Protection and Maintenance of Traffic: During construction the Contractor shall provide access and temporary relocated paths as necessary to maintain traffic. The Contractor shall maintain and protect traffic on all affected roads/pedestrian paths during the construction period except as otherwise specifically directed by the CO. Measures for the protection and diversion of traffic, including the provision of watchmen and flagmen, erection of barricades, placing of lights around and in front of equipment and the work, and the erection and maintenance of adequate warning, danger, and direction signs, shall be as required by the State and local authorities having jurisdiction. The traveling public shall be protected from damage to person and property. The Contractor's traffic on roads selected for hauling material to and from the site shall interfere as little as possible with public traffic. The Contractor shall investigate the adequacy of existing roads and the allowable load limit on these roads. The Contractor shall be responsible for the repair of any damage to roads caused by construction operations.

4.8 Barricades: The Contractor shall erect and maintain temporary barricades to prevent public access to hazardous areas as required by OSHA, Florida Department of Transportation, and/or like Agencies. Such barricades shall be required whenever safe public access to paved areas such as roads, parking areas, sidewalks or other work areas are prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic. The minimum required number of barricades shall be securely placed in a neat and orderly fashion, clearly visible with adequate illumination to provide sufficient visual warning of the hazard during both day and night. Barricades shall be maintained in an orderly fashion during the duration of their placement.

4.9 Severe Weather: Upon receipt by the CO of a severe weather warning with anticipated winds of 35 knots or higher, the following sequence of actions shall be carried out:

4.9.1 The CO or the Contracting Officer's Representative (COR) will notify the Contractor of the severe weather warning.

4.9.2 The CO or the COR will instruct the Contractor to secure all materials and equipment.

4.9.3 The Contractor shall take immediate action to tie down, remove, protect, and/or secure construction materials, equipment and refuse to the satisfaction of the Air Force Inspector in order to reasonably assure that Government property will not be damaged. If the Contractor fails or refuses to secure materials and equipment to the satisfaction of the Air Force Inspector, the work will be accomplished by Air Force personnel and the cost thereof charged to the Contractor.

4.10 Fire Regulations and Preventative Practices: The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association (NFPA), other recognized fire prevention agencies, and base regulations.

4.11 Explosive Operated Hand Tools: The Contractor shall comply with OSHA Standard 29 CFR 1926.302e(1) through 1926.302(12) when utilizing explosive operated hand tools. Storage of explosive cartridges on the installation shall be in metal containers and limited to one days' supply. The Contractor shall provide adequate controls to prevent loss/theft of cartridges used and stored on the installation.

4.12 Welding: Welding shall not be performed without first obtaining a welding permit issued by the Base Fire Department.

4.13 Demolition: The contractor shall provide to the CO, an engineering survey by a competent person, prior to demolition IAW 29 CFR 1926.850(a).

4.14 COVID-19 Requirements: During the COVID-19 pandemic it is vital to Tyndall AFB’s Mission that the Contractor adhere to all Tyndall AFB Covid-19 directives to mitigate virus transmission. As Covid-19 directives are living documents, it is the Contractor’s responsibility to be informed and follow the most recent published directive.

5.0 GENERATED REFUSE

5.1 Refuse: The Contractor shall take positive action to prevent work-generated refuse from entering the sewer system and water bodies. All Contractor generated refuse and waste shall be hauled from the construction site daily to a disposal area located outside the physical boundaries of the installation. This refuse and waste material shall be hauled in with tight-fitting beds and covers to prevent spillage on roadways and waterways. The construction site shall be kept neat, orderly, and safe for workmen at all times.

5.1.1 All waste materials other than uncontaminated recyclable metals generated by any work under this contract shall become the property of the Contractor and shall be handled, transported, stored and disposed of off-base by the Contractor at the end of each day's work. Such material shall be hauled OFF BASE to a Contractor selected disposal area and disposed of in accordance with applicable Florida Administrative Code 62-701, federal, state and local laws, ordinances, regulations, court orders or other type of rules or rulings having the effect of law. The Contractor shall provide the CO with the waste manifest tickets for all disposal runs associated with the project.

5.1.2 Salvageable, goods shall be turned in to the appropriate base agency. The Contractor shall separate and turn in recyclable materials to the 325th Services Squadron Recycling Facility, building 6029, in accordance with base policies. Precious scrap and waste metals (e.g. steel, iron, etc.) shall be recycled and/or disposed in accordance with base policies.

6.0 UTILITY OUTAGES

6.1 Definition: Utility outages shall be defined as a stoppage in electric, gas, potable water, sewer, chilled or hot water, steam, telephone, Energy Monitoring and Control System (EMCS), or any other similar utility whether serving all or a part of a single facility or of several facilities.

6.2 Outage Coordination: All utility outages shall be coordinated with the Using Agency through the CO or the COR. Notice of the necessity for an outage shall be provided by the Contractor to the CO, in writing, not less than seven (7) working days prior to the time of the required outage and written approval for the outage will be issued by the Contracting Officer. All work shall be coordinated and arranged to ensure that the outage will be of minimum duration.

6.3 Restoration: Once a utility outage is arranged and work begun, work shall continue until all utilities are restored to the affected facility or facilities.

6.4 Cancellation: In the event a scheduled utility outage is cancelled by the Government, notification will be given to the Contractor at least 24 hours in advance of the time for the outage to start. Rescheduling of a cancelled outage must be coordinated with written notification as described above.

7.0 EXISTING UTILITIES

7.1 Reference Drawings: Record drawings showing existing underground utilities are located in Building 421, Tyndall AFB. The Contractor shall avail himself of the drawings. Any utility line shown on the record drawings (or made known to the Contractor) and damaged during construction work shall be repaired immediately by the Contractor at no cost to the Government.

8.0 DELIVERABLES / SUBMITTALS

8.1 Contract Progress Schedule (AF 3064): The Contractor shall submit a signed AF 3064 (or approved equivalent), Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables. The line items, associated project percentages, and dates shall accurately depict the planned work to be performed. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The progress schedule shall be signed by the either the COR or the government contract inspector recommending approval and approved by the CO. If the Contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

8.2 Contract Progress Report (AF 3065): The Contractor shall submit AF 3065 as described in the Table of Deliverables. This report shall be signed by the Contractor’s on-site representative in the Remarks section of the AF 3065 as verification that the work reported as complete is true and correct. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. The Contractor shall obtain either the COR or the Government contract inspector’s acceptance by signature of the actual reported progress prior to submission to the CO.

Additionally, the Contractor shall submit the updated AF 3064 as an attachment to the AF 3065.

8.3 Material Approval (AF Form 3000): The Contractor shall prepare and submit the AF Form 3000 with all submittals to the Government to include design submittals. The form shall document the contents of the submittal and be signed by the contractor. Form submission is a formal statement that the contractor has reviewed the contents and verified full compliance with the contract documents for the submitted items.

Approval of the submittals by the government is an acknowledgement of receipt and does not relieve the contractor from compliance with the contract documents.

8.4 Work Clearance Request / Digging Permit: The Contractor shall process an Air Force Form 103, Work Clearance Request, through the local Base Civil Engineer (BCE) office. Obtain a blank AF Form 103, BASE CIVIL ENGINEERING WORK CLEARANCE REEQUEST (often called a digging permit) from 325 CES Customer Service, (850) 283-4949. Contractors shall request a digging permit at least 10 working days in advance.

8.5 Hazardous Material and Hazardous Waste: The Contractor will submit TAFB Form 81 (Contractor Questionnaire) and TAFB Form 82 (Chemical Inventory) in 7 days upon issuance of the notice to proceed and prior commencement of work on site. The Contractor should note that Tyndall AFB is required to report chemicals such as (but not limited to) compressed gases, adhesives, aerosol cans, sealants, paints, lubricants, solvents, oils, cleaners, degreasers and pesticides. Copies of manufacturer-specific Material Safety Data Sheets must be attached to TAFB Form 82. After submission, CEA will notify the Project Manager and/or CONS of the reportable chemicals and of any special instructions. The Contractor is required to submit TAFB Form 83 (Reporting Entry Form) at the end of the project or as indicated by CEA.

CEA must be notified if anything changes from the original submittal (i.e. new chemical is added, size of container or unit of issue changes or if the manufacturer changes).

8.6 Construction Documents: Design drawings, calculations and specifications for each awarded task shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings should be held to a minimum or placed in the specifications. Dimensions shall be shown in Standard English units. Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

8.6.1 Drawing Standards: Drawings shall be prepared on AutoCAD release 2008 or compatible format.

All drawings will utilize the Tri-Service Spatial Data Standards (TSSDS) Version 1.8, for compliance with the installation standards. Digital copies of all drawings for project files and CES review shall be provided to the Contracting Officer for project at each of the design submission phases. Approved, For Construction plan set shall be provided digitally and in hard copy with the designer of record’s signature and seal. When the 100% design drawings are accepted, the contractor may then begin construction. As-Builts shall be submitted to the government upon completion of construction and shall be reviewed for accuracy. Upon approval, the contractor shall provide electronic versions of the As-Built drawings in both AutoCAD 2008 or later, and as Portable Document Format (PDF) to the government on CD. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings should be held to a minimum.

Dimensions shall be shown in Standard English units. Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

8.6.2 Government Review: The Contracting Officer or the authorized representative may furnish the contractor review comments on the data submitted at each of the design submission phases. The Government's review is intended to be limited to functional aspects, with limited technical review of a general cursory nature only. Any review by the Government of technical items shall not be construed to relieve the contractor of responsibility for technically correct and complete documents in compliance with applicable codes, industry standards, and the intent of this contract. Review comments for compliance with Federal Acquisition Regulations (FAR) will also be provided by the Contracting Officer. Government design review comments will be issued to the contractor in accordance with the Table of Deliverables. If any review comment requires clarification and/or amplification to assure compliance, the contractor shall notify the Contracting Officer or the authorized representative in writing. After each review, the contractor will be furnished the comments to be annotated and returned to the Government. Comments annotated by the contractor with a "D" - do not concur, "E" -exception, or "X" - delete, shall have an explanatory note added to justify the noncompliance with the comment. The contractor shall furnish these annotated comments to the Government within the time period specified in the Table of Deliverables. The contractor shall comply with the review comments in the development of data for the next submittal.

8.6.3 The Contractor shall provide 35% design for review and comment. This package shall contain sufficient detail for general compliance verification for location, materials, and overall concept. The Government will perform a design submittal review and provide the Contractor with review comments as defined in Section 8.6.2. Government acceptance will be issued to acknowledge receipt of the design submittal. Government comments shall be addressed in the following design review submission. Refer to the Table of Deliverables for submittal, review period, and conference details.

Design Submittal Requirements

a. AF Form 3000 documenting the submittal contents.

b. Table of Contents.

c. Design analysis summarizing design approach.

d. Initial plans and details.

8.6.4 The Contractor shall provide 95% design for review and comment. This package shall be in a substantially complete design state. The Government will perform a design submittal review and provide the Contractor with review comments as defined in Section 8.6.2. Contractor shall schedule and attend a final review conference meeting at Tyndall AFB, FL. Formal acceptance of the submittal will be issued when the government comments have been addressed in the construction documents.

Refer to the Table of Deliverables for submittal, review period, and conference details.

Design Submittal Requirements

a. AF Form 3000 documenting the submittal contents.

b. Table of Contents.

c. Design analysis summarizing design with completed engineering calculations.

d. Essentially complete construction documents.

e. Fully populated AF Form 66; Schedule of Material Submittals.

8.6.5 The Contractor shall provide 100% Final Design package. All previous Government comments shall be addressed in this design package. No review conference is required for this design submittal. The submittal will be formally approved upon verification that the package is complete and all previously provided review comments have been addressed. Refer to the Table of Deliverables for submittal details.

Design Submittal Requirements

a. AF Form 3000 documenting the submittal contents.

b. Review comments and Contractor responses from 95%.

c. Minutes and sign-in sheet of 95% review meeting.

d. Final design analysis.

e. Final construction documents.

f. Final AF Form 66; Schedule of Material Submittals.

8.7 Transfer And Acceptance of Military Real Property (If Applicable): The Contractor shall prepare and submit a DD Form 1354, Transfer and Acceptance of Military Real Property document. The draft and final copies shall be submitted in accordance with the Table of Deliverables.

8.8 Pre-Final Inspection: The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report for each of the project tasks. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the COR for review for each project task.

8.9 Final Inspection: The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report for each project task. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the BCE or other appropriate organization for signature and acceptance, if required.

8.10 Delivery/Warranty: The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the warrant documentation. The warranty shall be issued in accordance with FAR 52.246-21.

8.11 Table of Deliverables: Project deliverables shall occur as shown in the following table.

TABLE OF DELIVERABLES

Document Title

E le ct ro ni c

H ar d C o py

Delivery Date

Pricing Schedule 1 1 With bid documents

Kick-Off Meeting Within 7 calendar days after award

Meeting Minutes 1 0 2 calendar days after each meeting

Progress Schedule (AF 3064 or approved equivalent)

1 0 At the Kick-Off Meeting. Updated form shall be submitted with each

AF 3064

Contractor Badge Application (if required) 1 0 Within 14 days after award

Work Clearance Request (AF Form 103A) 1 0 10 days prior to start of work

HAZMAT Forms 81 and 82 1 0 10 days prior to start of work

Regulatory Agency Permit or Exemption Documentation

1 0 10 days prior to start of work

Progress Report (AF 3065 or approved equivalent)

1 0 Once a week

35% Design Submittal per Section 8.6.3 1 0 30 calendar days after NTP

Government Review Period GOV review comments provided within 14 calendar days after 35% design submittal

Contractor Response to Review Comments 1 0 5 calendar days after GOV review comment receipt

95% Design Submittal per Section 8.6.4 1 0 65 calendar days after NTP

Government Review Period GOV review comments provided within 14 calendar days after 95% design submittal

Contractor Response to Review Comments 1 0 5 calendar days after GOV review comment receipt

95% Design Review Meeting Within 5 calendar days after contractor response to review comments

100% Design Submittal per Section 8.6.5 1 0 90 days after NTP

Material Approval (AF Form 3000) 1 0 Minimum 7 days prior to Order Date

Production or Delivery Problem Report 1 0 Same day of crisis

Construction Material Testing Reports 1 0 As available

Welding/Burn Permit 1 0 Prior to commencing work

Draft DD1354 1 0 30 days after NTP

Pre-Final Inspection Report 1 0 3 days after Pre-Final Inspection

HAZMAT Form 83 1 0 Prior to Final Inspection

Final DD1354 1 0 Final Inspection

Final Inspection Report 1 0 5 days after Final Inspection

As-Built Construction Documents 1 1 7 days after Final Inspection

9.0 CONTRACTOR’S QUALITY CONTROL

9.1 Quality Control: The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with FAR Clause 52.246-12, Inspection of Construction. The quality control system shall consist of plans, procedures, and organization necessary to manage all delivery orders to produce end products which comply with the contract requirements. The system shall cover all design and construction operations, both on site and off site, and shall be keyed to the proposed construction sequence. The Government will hold the project manager responsible for the quality of work on the job and is subject to removal by the CO for non-compliance with quality requirements specified in the contract. The Contractor shall verify full compliance with the contract documents prior to any submission of government submittals and requests for inspection(s).

9.2 Field Measurements: The Contractor shall be required to make his/her own field investigations to verify existing conditions, dimensions and other information shown on Government furnished reference drawings, solicitation documents and construction documents. Deviations, errors, or omissions in the government supplied reference materials or the design teams construction documents shall be identified and addressed by the contractor during the design phase of the contract.

9.3 Site Data: The contractor is responsible for field reconnaissance, surveys, site investigations and testing required to obtain information necessary for the accomplishment of the project in accordance with the contract documents. In-place utility locations shall be verified by the Contractor prior to the start of construction activities. Verification shall be accomplished by a Work Clearance Request / Digging Permit and shall include on-site verification as needed.

10.0 INSPECTION AND ACCEPTANCE

10.1 Provisions: Government inspections and final acceptance shall be scheduled by the Contractor as the work is completed with the following additional provisions:

a. The Contractor schedule all requested inspections in accordance with the Table of Deliverables.

b. The Contractor shall verify that the work to be inspected is in full compliance with the contract documents prior to the requested date of inspection. The presence of an unreasonable number of deficiencies, as determined by the COR, may cause the inspection to be rescheduled.

c. The Contractor will be given a certificate of acceptance by the COR for each successfully completed step of the work. The certificate will be signed by the COR and shall be initialed and dated by the Contractor’s approved representative. One copy of the certificate will be given to the Contractor.

d. Contractor shall complete a CES approved Contractor Daily Report form and submit to COR by 1000 hrs the next day after work is performed and inspected by the Contractor’s Quality Control (CQC) Representative.

11.0 DETERIORATED CONSTRUCTION AND FINISH

11.1 Authority: The COR will be the governing authority in determining if existing construction and finishes are deteriorated and require repair and/or replacement.

12.0 WATER CONSERVATION

12.1 Water Conservation: Conserve water to the greatest extent possible.

12.2 Restrictions: If Tyndall AFB implements water usage restrictions, the Contractor is required to comply with these restrictions, at no additional cost to the Government. In the event the Contractor cannot comply with water usage restrictions and still meets other contract requirements (particularly when installing sod or hydro-mulching), then he can request permission from the CO for relief from the restrictions.

12.3 Waivers: Submit request for waivers to water conservation restrictions in writing. The CO will consider such cases on an individual basis and grant waivers only in extreme cases. Submit detailed requests with appropriate manufacturer’s/supplier’s data to show unavoidable noncompliance with the water usage restrictions. In the event a restriction is conditionally waived, use only the minimum amount of water necessary to comply with contract requirements.

13.0 CONTRACTOR STORAGE/STAGGING AREA

13.1 Operations and Storage Approval: Notwithstanding Contract Clause, FAR 52.236-10, Operations and Storage Areas, subject to approval by the CO and in turn, availability and need, a storage/staging area shall be provided at the subject project site.

13.2 Storage Area Clean Up: At work completion, clean the storage area. This area must be free of any materials, trash or debris before receipt of final payment. Existing fencing shall remain Government property.

14.0 CONTRACT ADMINISTRATION / POINTS OF CONTACT

14.1 Contracting Officer Authority: CO, the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

14.2 Contracting Officer: The CO will be Melissa Sanders.

Melissa Sanders

325 CONS/PKCA

540 Mississippi Road Tyndall AFB,…