Attachment 1 - SOW Cool Cell Installatio.pdf

United States Department of Agriculture Research, Education, and Economics

Agricultural Research Service

Location Support Staff 2150 Centre Ave, Bldg. D, Ste. 3225 • Fort Collins, CO 80526

Voice: (970) 492-7762 • Fax: (970) 492-7719 • E-mail: mike.bernal@usda.gov An Equal Opportunity Employer

STATEMENT OF WORK

Title: Cool Cell Installation at CRL Fort Collins

1. Background:

The Agriculture Research Service (ARS) is the chief in-house agency of the United State Department of Agriculture (USDA) located on Colorado State University (CSU) campus. The USDA ARS Facility department is responsible for providing an adequate and safe work environment supporting The Fort Collins Crop Research Laboratory research initiatives for plant sustainability of crop production, testing, and research supporting ARS Mission objectives. The U.S. Department of Agriculture, Agriculture Research Service (ARS) project is to meet current security standards relating to USDA facilities.

2. Objective:

The intention of this solicitation is to install twelve cool cells units into existing greenhouses to support plant growth relating to research. The installation of cool cell systems will create humidity in each greenhouse room to ensure proper humidity and create conditions related to plant research. This project must meet all electrical and safety requirements in a manner consistent with proper operations that support the USDA ARS mission. All work shall be performed in a professional manner using equipment and techniques in accordance with current National Electric Codes, local municipal codes, and standard industry practices.

3. Scope:

The contractor will install cooling cells in greenhouses A-1, A-4, B-1, B-3, C-1, C-2, D-1. Cooling units will be installed against greenhouse interior walls between the corridor and respective greenhouses. A total of twelve units will be required to be installed at locations identified in SOW.

NOTE: This is a customized installation and contractors will need to define custom media and sizes for proper installation in the given locations listed. Evaporated cooling pads and material will be cut and customized to fit the proper opening of each unit. The contractor will field verify proper opening to ensure proper fit with each unit.

Two additional greenhouse rooms have been added to this solicitation. The two additional rooms will consist of a total of four cooler cells. Two installed in greenhouse A-1 and two installed in greenhouse B-1.

3.1. Crop Research Laboratory:

3.1.1. The contractor will install cooler cell equipment and membrane in green house chambers near the corridors of the greenhouses. listed above. Removal of greenhouse panels and replace with new ‘CT’ evaporative pad cooling systems including 8” PVC pipe reservoir, drip collector, drip collector end cap, aluminum distribution pipe, aluminum pad retainer, plastic end panels, pipe support brackets, and tanks with pumps.

3.1.2. Contractor will furnish and install new 6” thick evaporative cooling pads with pads.

3.1.3. The contractor will relocate electrical power, wiring, low voltage control wiring and conduit, plumbing, and utility hook ups as needed for proper operation of newly installed equipment.

3.1.4. Vendors will utilize existing conduit and outlets near new equipment installation. Contractor will coordinate with facility staff for closest power source available to hard wire new cooler cells. The contractor will relocate any tension cables or bars around new units.

3.1.5. The contractor will install mounting brackets and flashing around the new cooling cell system. Each unit shall be modified for each opening on each greenhouse location to fit each cool cell unit to ensure proper sizing of equipment.

3.1.6. The contractor will supply the following items for Crops Laboratory (CRL) below:

3.1.7. Contractor will submit an estimated time schedule based on current material availability.

3.1.8. The work is to be completed by experienced technicians and in accordance with the latest version of the National Electrical Code.

3.1.9. The contractor shall install the twelve (12) units in greenhouses and the locations listed below:

Quantity Unit Location Bay 4 PVCOT6WD12 12'x3'x6" open top evaporative cooling system.

Both units will be custom modified to properly fit openings.

Contractor will field modify to ensure proper install.

Greenhouse C C-1

2 PVCOT6WD12 12'x3'x6" open top evaporative cooling system.

Units will be modified to fit space opening at location.

Greenhouse D D-1

4 PVCOT6WD13 13'x3'x6" open top evaporative cooling system Existing wall is approximate 7’6”. The unit will be modified to fit opening.

Greenhouse A Greenhouse C

A-3 (Water Management)

1 PVCOT6WD25 25'x3'x6" and PVCOT6WD13 13'x3'x6" open top evaporative cooling will be combined to for open top evaporative cooling system. Units will be custom modified to properly fit opening. Contractor will field modify to ensure proper install for 29’4” opening.

Greenhouse C C-2

1 PVCOT6WD8 8'x3'x6" open top evaporative cooling system Existing opening of 7’6”. The unit will be required to be modified to fit sash opening.

Greenhouse A A-3

12 Bracing material, flashing material, aluminum transition related to the installation of cooling units.

For green houses listed

For bays listed

3.1.10. The contractor will modify opening and install flashing related to the upend wall along with adding a stringer/mount to support additional weight of the units. Mounts and flashing will be required to ensure proper protection to electrical outlets embedded in the concrete walls. The contractor is responsible for any additional material for stringers and mounting brackets.

Typical view of greenhouse light switches, piping, interior and electrical outlet locations.

Please refer to supplemental information for specifications of cooler cell units also called evaporative cooling system recommended to greenhouse.

The contractor will also install 4 additional cool cells in locations A-1 and B-1. Contractor will field verify, modify, and install cool cells in locations listed for prior installation of the cool cell units related to greenhouses A and C listed below:

Quantity Unit Location Bay 2 PVCOT6WD12 12'x3'x6" open top evaporative cooling system.

Each unit is to be retrofitted into the opening location.

Greenhouse A&B A-1

B-1 2 PVCOT6WD13 13'x3'x6" open top evaporative cooling system. Greenhouse A&B A-1

B-3 4 Bracing material related to the installation of cooling units. This includes Bracing material, flashing material, aluminum transition related to the installation of cooling units.

Additional material for Greenhouse bays A&B

Bays A&B

3.1.8. Install 6” thick evaporative cooling pads with pads coated on both vertical vents. The contractor will supply material for stringers and mounting brackets.

3.1.9. Flashing will be installed around plumbing and electrical systems to accommodate cool cell installation.

This includes but is not limited to light switches, piping, drains, and conduit.

3.1.10. Bug screens will remain in guillotine vents (sash). The contractor will be responsible for the flash material after screen and guillotine vents.

3.1.11. Contractor will coordinate closely with Facility personnel to ensure correct location of each cool cell. This includes coordination with end user and Facility personnel. Green houses will remain open during installation of cool cell equipment. Temporary shutdown will be coordinated with site personnel on a needed basis.

3.2.1. The contractor will be responsible for submitting all materials prior to the work of cool cells. Material will be equivalent to current manufacture recommended replacement parts. No refurbished equipment or material is acceptable.

3.2.2. Each unit will have a pigtail electrical connection to be installed on each unit.

3.3. The contractor is responsible for the disposal of hazardous materials such as cleaners, and misc. products used during repairs.

3.4. Water supply is located near the placement of the cool cell unit install. Contractor will be required to tap into the water supply to for filling of cool cell units. Contractor will field verify location at the site for each unit.

4. PERIOD OF PERFORMANCE: Performance period will be for a three- month period.

4.1. Recognized Holidays. Holidays observed are as follows. When scheduled work falls on an observed federal holiday contractor shall perform services on next business day.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5. HOURS OF OPERATION: The contractor is responsible for conducting business between the hours of 0800 to 1700 hours Monday through Friday, except Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

5.1. Campus closures. When an unforeseen port closure occurs on a regularly scheduled day of work, the Government shall have the following options:

5.2.1 Reschedule work to be performed the following workday.

5.2.2 Reschedule the work on any day mutually satisfactory to both the contractor and Contracting Officer or his designated representative.

6. PREMISES TO BE SERVICED: The work location performed under this contract is located at the Crops Research Laboratory,1701 Centre Ave. Fort Collins, CO. 80526.

7. SUPPLIES AND MATERIALS FURNISHED BY THE GOVERNMENT: The government will modify electrical outlets determined by both the vendor and COR for areas affected.

7.1. The government will be responsible for programming outlets into Argus greenhouse BAS systems.

7.2. The government will be responsible for the installation of new outlets and power requirements associated with current greenhouse electrical service.

7.3. Utilization of Government bathrooms is authorized during the installation phase of this project.

7.4. The government will be required to move equipment around location of cool cells being installed.

Contractor will coordinate with facility maintenance staff and greenhouse personnel relating to government owned equipment.

8. CONTRACTOR RESPONSIBILITIES:

8.1. SUPERVISION OF EMPLOYEES. Contractor shall provide for supervision of employees. Prior to commencement of services under this contract, the Contractor shall furnish to the COR a list of employees who will work on-site performing the services, and the name of the individual who will be responsible for supervision of such employees and who will function as the Project Manager.

8.2. The contractor with proper clearance will be responsible for the conduct of subcontractors and will serve as escort during the duration of the project.

8.3. Have the Contractor’s full authority to act on matters pertaining to the performance of services.

8.3.1. Be on-site or on-call whenever work is performed.

8.3.2. Report damage to Government property, loss of keys, personal injuries and/or hazardous conditions to the COR within twelve work hours after occurrence.

8.4. The Contractor shall supply PPE such as nitrite gloves, goggles, face masks, flash protection. All supplies and materials shall be of a type and quality that conforms to applicable Federal specifications and standards.

All supplies and materials used in the performance of the work described herein are subject to the approval of the Contracting Officer Representative (COR).

8.5. PROPERTY. Except for reasonable wear and tear, the Contractor assumes full responsibility for and shall indemnify the Government for any and all loss or damage of whatsoever kind and nature to any and all Government property including any equipment, supplies, accessories, or parts furnished while in the Contractor’s custody and care for storage, repairs or services to be performed under the terms of this Contract, resulting in whole or in part from the negligent acts or omissions of Contractor, and subcontractor, or any employee, agent or representative of Contractor or subcontractor.

8.6. PERSONS. The Contractor will be responsible for any negligent or wrongful acts or omissions of the Contract, his employees or agent’s incident to the performance of this contract. The Contractor will hold and save the Government harmless from all liability for any death or damage to all persons (other than the liability of the contract as provided under the Federal Employees Compensation Act) or to real or personal property, which results from the operation of, or incident to, equipment furnished by the Contractor. The Contractor will not be responsible for any negligent or wrongful acts or omissions of the U.S. Department of Agriculture;

its employees, the U.S. Department of Agriculture’s Cooperators, or their employees.

8.7. LIABILITY INSURANCE. The Contractor shall maintain such insurance as will protect him/her from claims under Workmen’s Compensation, General Liability, Property Damage and from any other claims for damages for personal injury including death which may arise from operations under this Contract, whether such operation by himself or by any subcontractor or anyone directly or indirectly employed by either of them.

8.8. LOST AND FOUND PROPERTY. The Contractor shall ensure that all articles of possible personal or monetary value found by the Contractor’s employees on the premises of this installation are to be returned over to the COR. At the time of their discovery, such items shall be tagged to identify the location at which the item was found.

8.9. SECURITY: Only authorized Agricultural Research Service, Agricultural Research Service employees, the Contractor, and Contractor’s employees are allowed into the building during performance of this contract.

The Contractor will close any open windows, turn off lights (except those left on for security), and lock designated interior and all exterior doors. The building is closed for business from 4:30pm to 7:30am daily, all weekend hours, and Federal Holidays.

8.10. SECURITY CLEARANCES: Upon the contract award, all contractor personnel who work in the building are required to complete a background investigation. Upon clearance, contractor personnel will work with the designated USDA, Agricultural Research Services employees to obtain a Linc Pass, which will serve as a permanent ID and authorize building access after normal business hours.

8.11. CONDUCTION OF CONTRACTOR AND EMPLOYEES: Contractor personnel shall not smoke in the building, as this is a non-smoking building. Contractor personnel shall comply with the installation traffic laws and other regulations and instructions pertaining to the conduct of persons on Government facilities.

8.12. The contractor shall place his/her employees on notice that infraction of any of the above rules, regulations or prohibitions may be grounds for removal from Federal Property.

9. INSPECTIONS:

9.1. The COR may require the Contractor to remove from work any employee the COR deems incompetent, careless, or otherwise objectionable.

9.2. The COR, or other designated representative will make random inspections of work during installation of equipment. Inspections will not interfere with or delay the Contractor’s work.

10.ADMINISTRION:

10.1 All documentation such as operation and maintenance documents shall be supplies by the contractor listed below:

10.1.1. Warranty documents from manufacturer and contact information. The contractor shall guarantee warranty work and craftmanship for one (1) year from acceptance of project completion.

10.1.2. operational manuals (if available)

10.1.3. Scheduling of work timelines or setting milestones for meeting requirements.

10.1.4. Any misc. documents, as-builts, and reports will be submitted prior to final completion of the construction project. A minimum of one electronic copy and one copy of paper copy of documents will be submitted to the USDA designated representative.

11. DEFICIENCIES:

11.1. Any deficiencies in performance found will be brought to the Contractor’s attention. Should deficiencies be identified during inspections, a meeting will be held with the Contracting Officer, COR, and Contractor to determine a course of action.

11.2. If any service performed does not conform to the contract, the Government may require the Contractor to perform the services again to conform to requirements, at no increase to the contract amount. If work performed cannot be corrected, ARS may (1) require the Contractor to take necessary action to ensure that future performance conforms to requirements, and (2) terminate the contract for default.

12. PAYMENTS:

15.1 Payments shall be made monthly, in arrears, upon electronic submission of invoices to the Invoice Processing Platform (IPP).