Attachment 1 -- SON.pdf

Attachment 1 Statement of Need – Sound System

Chapel - Columbus AFB, MS

29 July 2025

COLUMBUS AFB CHAPEL, MS

BACKGROUND: The Sound System for the Chapel at Columbus AFB is required for speaking, music and permanent music performing, and stage area amplification for worship services. The sound system in the Chapel is used for religious ceremonies (including memorial services) but lacks the ability to radiate significant low frequency information thus leaving out bass response for lows on keyboards, recorded tracks, electric bass, and drums.

Additionally, because of the age of the sound system one of the speakers has become inoperative while the others often have feedback issues and uneven sound (too loud in the front and/or too quiet in the back) due to speaker set-up. The current sound system includes a

Tri Speaker (with middle speaker being out), Power Amps, Power Amps Mics compliment of both handheld dynamic wirelesses, wired and wired condensers. A modification or replacement is required to ensure the system is robust for sound quality and making sure the overall system is user friendly.

BASIC INFORMATION: The sound system supports approximately 56-feet by 35-feet at the Chapel in Columbus AFB, Mississippi. Multiple individuals, groups, and parishes will use the system. The sound system shall be simple and easy to operate. Any individual who is required to use this system should be able to operate it correctly with minimal training.

However, we request a set of trainings for the right operation of the new sound system. The sound system shall be connectable to the existing soundboard.

WORK TO BE DONE: Once selected, the work includes supply, installation of equipment, training, and warranty on parts, labor and technical service for at least three years following installation. The complete system will provide for audio, permanent music, sound equipment for audio manual control, audio remote control, video presentation, live streaming, and audio amplification. The vendor will need to provide all the equipment, materials, and labor.

EQUIPMENT

The audio system is required to support the whole musical range, and would include:

• Two (2) new wall and two (2) ceiling-mounted speakers with amplifiers, and incorporate at least two (2) monitors.

• ADA-compliant hearing assistance.

• Two (2) wireless microphones with wireless microphone kits. The wireless microphones shall be handheld style and include the receiver and required cables capable of transmitting high-quality sound for a speaker located anywhere in the Chapel sanctuary.

• Two (2) wireless lapel microphones with the wireless lapel microphones kits.

• One (1) gooseneck podium microphone and the line connecting to the existing soundboard.

STAGE CONNECTIONS: The vendor will incorporate the existing stage connections into the system.

WIRING AND CABLING: The vendor will use all new wiring where required and install the wiring and cabling in accordance with industry standards. The vendor will remove and dispose of all legacy cabling. All wiring/cabling installed by vendor must be labeled and a wiring diagram must be provided.

Chapel - Columbus AFB, MS

29 July 2025

DELIVERABLES: All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in the basic contract and this

Statement of Need.

Required deliverables include:

• List of Equipment (LOM)

• As built, to show how components are connected and how wiring is routed.

• Test plan for operability and acceptance of USAF approved and accredited audio control system.

• Documented test results

• Delivery and integration will also include on-site installation, testing and certification of the newly installed materials and training of designated personnel for the installed sound and control system.

EQUIPMENT DISPOSAL All old equipment located in the control room and around the

Chapel will be removed and turned over to the Government. Removal is to include all cabling associated/utilized by the existing equipment. Vendor will dispose of cabling.

TESTING: The contractor shall perform testing and inspections of all installed system components to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The contractor shall conduct on-site testing IAW OEM's installation manuals, practices, and the appropriate vendor's test procedures. The contractor shall participate with the government in testing the complete sound & control system, which may include legacy equipment, or operating support systems identified in the contract.

When any system, subsystem, component, or requirement test fails to meet the requirements of the test, Government acceptance and payment will be withheld until the cause of the failure is corrected to the Government’s satisfaction. After appropriate corrective action has been taken, all tests including those previously completed related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance. The Contractor shall furnish all test equipment and personnel required to conduct testing.

TRAINING: Following installation, configuration, and verification of system functions, the installer shall thoroughly train all site personnel on the sound system's operation including total system operations, management, and maintenance training. Training will consist of operations/maintenance and advanced operational, management and troubleshooting of the total system and basic familiarization of equipment rack layout and cable routing.

WARRANTY: The supplier/installer shall guarantee all parts and labor for the installed portion of the sound system against manufacture defects for three years. This warranty shall commence at the date of final acceptance. In the event this exceeds the industry standard this should be identified

(warranty options shall be listed in the proposal) following completion of installation and acceptance by the Government (regardless of manufacturer's warranty on individual components.

This warranty shall be provided in written form, signed by the installer and acknowledged by the

Government.

TECHNICAL SERVICES: the Contractor shall provide the following technical services for the installed portion of the sound system for a minimum of one year following installation and acceptance:

• A service technician shall be available during normal business hours and within 24 hours outside of business hours.

• Off business hours for verbal technical calls and troubleshooting.

• A service technician shall respond on-site within 24 hours, excluding weekends, for troubleshooting that cannot be resolved over the phone.

Work hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays.

The contractor shall provide written notice to the contracting officer at least 48 hours before starting the scheduled work.

UTILITY OUTAGE: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether or not the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

SPECIAL CONDITIONS: The contractor shall coordinate with any contracted-services supplier when the contracted services supplier's equipment must be removed, installed, reinstalled, or be otherwise affected or the supplier's personnel must be rescheduled to accommodate the contractor's work. Government approval must be coordinated prior to work.

The installation must be completed no later than Friday on the week of the installation so that the system will be functioning and available for regular or special weekend worship services.

Likewise, the contractor shall coordinate with the chapel to ensure the planned installation will not interfere with any holy days of obligation, which may occur during the normal Monday -

Friday workweek.

BASE FIRE REGULATIONS: The contractor shall comply with Base Fire Regulations in

CAFBI 32-2001, 31 Jan 06. The contractor shall use no explosives or fire in performing the work. The contractor shall understand and comply with current Occupational Safety and Health

Administration welding and cutting requirements.

GREEN PROCURMENT: In order to comply with Department of Defense (DOD) "Green

Procurement Program (GPP)" policy, Columbus AFB requires the use of environmentally preferable products and services in accordance with federally mandated preference programs.

These program elements include recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described within the Green Procurement Compilation and on the U.S. General

Services Administration Clearinghouse (https://www.gsa.gov/governmentwide-initiatives/federal-highperformance-buildings/highperformance-building-clearinghouse).

SITE MAINTENANCE: The contractor shall protect adjacent property, buildings and their contents from dust, dirt, or other materials. The contractor shall wet down dry materials, settle debris and prevent blowing dust. The contractor shall maintain work areas in a neat, clean and safe condition. Work areas must, at a minimum, be cleaned daily. 3

CLEANUP: The contractor shall collect all trash, debris, refuse, garbage, etc., which the contractor generates, and put it in appropriate containers with lids, or approved, covers daily.

These materials must be hauled from the site by appropriate means daily, unless otherwise approved by the contracting officer. Disposal must be outside the limits of government property.

Disposal must be at a municipal solid waste landfill or by other approved methods and must conform to all local, state and federal guidelines, criteria and regulations.

SAFETY: The contractor shall comply with all Federal, State, county security and safety laws, regulations, policies, and requirements. The contractor is also required to comply with the

American General Contractors' Safety Manual and the Occupational Safety and Health Act.

EQUIPMENT/INFORMATION/ACCESS/STANDARDS: The contractor shall specifically identify in their proposal any government resources required during the performance of this contract.