Attachment 1 - Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

6923G2

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

USMMA PROCUREMENT

MARITIME ADMINISTRATION

MARAD-00095 CODE 16. ADMINISTERED BYCODE

X

X

X

532490

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR6923G2

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/24/2026 1300 ES

04/09/2026

516-726-6032AMIT NARINE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

6923G226Q000005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 16 MMAPR520726000088OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

US DOTMARITIME ADMINISTRATION

USMERCHANT MARINE ACADEMY PROCURE

15. DELIVER TO

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

USMMA PROCUREMENT

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

MARITIME ADMINISTRATION

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The U.S. Merchant Marine Academy (USMMA) is seeking a qualified contractor to provide all tools, labor, equipment, transportation, and supervision necessary for the set-up and tear down for the 2026 Graduation which is being held at various locations on campus at 300 Steamboat Road, King's Point, New York 11024.

All work must be in accordance with the attached Statement of Work (SOW) and the Department of Labor Wage Determination: SCA 2015-4157 REV30.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

AMIT NARINE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 06/10/2026 to 06/26/2026

00001 Graduation Commencement Exercises Setup -Tear

Down.

(See SOW - Attachment 2)

Delivery: 30 Days After Notice to Proceed

00002 INCLEMENT WEATHER PLAN (COMMENCEMENT ONLY)

(See SOW - Attachment 2, Section 11)

00003 OPTION YEAR ONE (OY1)

Commencement 2027 Base Services.

(Option Line Item)

Period of Performance: 06/01/2027 to 06/30/2027

00004 OPTION YEAR ONE

(OY1) INCLEMENT WEATHER PLAN, commencement only.

(Option Line Item)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

16 2 of

6923G226Q000005 PAGE 3 OF 16

SECTION 1 – CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

U.S. DEPARTMENT OF TRANSPORTATION

U.S. MERCHANT MARINE ACADEMY

300 STEAMBOAT ROAD

KINGS POINT, NEW YORK 11024

ATTN: Amit Narine, Contracting Officer at NarineA@usmma.edu

• Representatives of Contracting Officers

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract.

• Procuring Contracting Officer (PCO)/Administrative Contracting Officer (ACO) Responsibilities

The PCO/ACO is designated by the Lead Contracting Officer to handle the Administration of this contract in the following manner:

(a) All contract administration functions relative to the administration of the contract awarded to USMMA, Kings Point, NY, excluding termination rights, will be delegated to an PCO/ACO.

(b) After contract award, inquiries and correspondence pertaining to the administration of this contract shall be addressed to the USMMA from which a purchase order is issued, and for which those incidents of correspondence concern listed below. The ACO is as follows: Amit Narine, Contracting Officer.

• Point of Contact (POC)/Contracting Officer Representative (COR)

The COR responsibilities will include but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative; ensuring compliance with contract requirements insofar as the work is concerned; and advising the PCO/ACO of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO and/or PCO/ACO, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The POC designated for the USMMA Kings Point, NY, Contracting Office is listed below to assist in the discharge of the PCO/ACO’s responsibilities when he/she is unable to be directly in touch with the contract work. The POC/COR is as follows: TO BE DETERMINED (TBD).

mailto:NarineA@usmma.edu

6923G226Q000005 PAGE 4 OF 16

SECTION 2 - CONTRACT CLAUSES

52.252-2 – Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Table 12-2 — Provisions to include as prescribed.

Number Title Source

52.203-11

Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions Statute

52.203-18

Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements-Representation Statute

52.204-7 System for Award Management—Registration Statute

52.204-7 with Alt I System for Award Management—Registration, with Alternate I Statute

52.204-90 Offeror Identification Statute

52.207-6

Solicitation of Offers from Small Business Concerns and Small

Business Teaming Arrangements or Joint Ventures (Multiple-

Award Contracts) Statute

52.209-12 Certification Regarding Tax Matters Statute

52.219-2 Equal Low Bids Statute

52.222-18

Certification Regarding Knowledge of Child Labor for Listed End

Products E.O.

52.222-48

Exemption from Application of the Service Contract Labor

Standards for Maintenance, Calibration, or Repair of Certain

Equipment–Certification Other

52.222-52

Exemption from Application of the Service Contract Labor

Standards for Certain Services-Certification Other

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Statute https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

6923G226Q000005 PAGE 5 OF 16

52.223-4 Recovered Material Certification Statute

52.225-2 Buy American Certificate Statute

52.225-4

Buy American-Free Trade Agreements-Israeli Trade Act

Certificate Statute

52.225-6 Trade Agreements-Certificate Statute

52.225-20

Prohibition on Conducting Restricted Business Operations in

Sudan-Certification Statute

52.225-25

Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and

Certifications Statute

52.226-3 Disaster or Emergency Area Representation Statute

52.229-11

Tax on Certain Foreign Procurements—Notice and

Representation Statute

52.240-90

Security Prohibitions and Exclusions Representations and

Certifications Statute

6923G226Q000005 PAGE 6 OF 16

Table 12-3 — Clauses to include as prescribed.

Number Title Source

52.203-6 with Alt I

Restrictions on Subcontractor Sales to the Government Statute

52.203-13 Contractor Code of Business Ethics and Conduct Statute

52.203-17 Contractor Employee Whistleblower Rights Statute

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

Statute

52.204-9 Personal Identity Verification of Contractor Personnel Other

52.204-13 System for Award Management—Maintenance Statute

52.204-91 Contractor identification Other

52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

Statute

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Statute

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns

Statute

52.219-6 Notice of Total Small Business Set-Aside Statute

52.219-8 Utilization of Small Business Concerns Statute

52.219-9 Small Business Subcontracting Plan Statute

52.219-16 Liquidated Damages—Subcontracting Plan Statute

52.219-33 Nonmanufacturer Rule Statute

52.222-3 Convict Labor EO

52.222-19 Child Labor—Cooperation with Authorities and Remedies EO

52.222-35 Equal Opportunity for Veterans Statute

52.222-36 Equal Opportunity for Workers with Disabilities Statute

6923G226Q000005 PAGE 7 OF 16

52.222-37 Employment Reports on Veterans Statute

52.222-40 Notification of Employee Rights Under the National Labor Relations Act EO

52.222-41 Service Contract Labor Standards Statute

52.222-42 Statement of Equivalent Rates for Federal Hires Statute

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts)

Statute

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment

Statute

52.222-50 Combating Trafficking in Persons Statute

52.222-51 Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment—

Requirements

Other

52.222-53 Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services—Requirements

Other

52.222-54 Employment Eligibility Verification EO

52.222-62 Paid Sick Leave Under Executive Order 13706 EO

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-

Designated Items

Statute

52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons

Statute

52.223-12 Maintenance Statute

52.223-20 Aerosols Statute

52.223-21 Foams Statute

52.223-23 Sustainable Products and Services Statute

52.224-3 Privacy Training Statute

52.225-1 Buy American-Supplies Statute

6923G226Q000005 PAGE 8 OF 16

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Statute

52.225-5 Trade Agreements Statute

52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a

Diplomatic or Consular Mission outside the United States

Other

52.225-26 Contractors Performing Private Security Functions Outside the U.S. Statute

52.226-4 Notice of Disaster or Emergency Area Set-Aside Statute

52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area Statute

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving EO

52.229-12 Tax on Certain Foreign Procurements Statute

52.232-29 Terms for Financing of Commercial Products and Commercial Services Statute

52.232-30 Installment Payments of Commercial Products and Commercial Services Statute

52.232-33 Payment by Electronic Funds Transfer—System for Award Management Statute

52.232-34 Payment by Electronic Funds Transfer—Other than System for Award

Management

Statute

52.232-36 Payment by Third Party Statute

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Statute

52.232-90 Fast Payment Procedure Statute

52.233-3 Protest After Award Statute

52.233-4 Applicable Law for Breach of Contract Claim Statute

52.240-91 Security Prohibitions and Exclusions Statute

52.240-92 Security Requirements Other

52.240-93 Basic Safeguarding of Covered Contractor Information Systems Statute

52.244-6 Subcontracts for Commercial Products and Commercial Services Statute

52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Statute

6923G226Q000005 PAGE 9 OF 16

Discretionary. Include the following provisions and clauses, as needed:

52.212-4

Terms and Conditions—Commercial Products and Commercial

Services. MAR 26

52.217-5 Evaluation of Options MAR 26

52.228-5 Insurance-Work on a Government Installation. JAN ‘97

52.233-2 Service of Protest. MAR 26

52.237-1 Site Visit APR ‘84

52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR ‘84

FAR 52.217-8 Option to Extend Services.

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _14-days_; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed __24_months (2-years).

(End of clause)

6923G226Q000005 PAGE 10 OF 16

TRANSPORTATION ACQUISITION REGULATIONS (48 CFR CHAPTER) CLAUSES

TAR 1252.301 Solicitation provisions and contract clauses (matrix). The TAR matrix is not published in the CFR. It is available on the Acquisition.gov website via:

https://www.acquisition.gov/TAR

1252.201-70 Contracting Officer’s Representative (Nov 2022)

1252.204-70 Contactor Personnel Security & Agency Access (Nov 2022)

1252.223-70 Removal Or Disposal Of Hazardous Substances – Applicable Licenses And Permits (Nov 2022)

1252.223-71 Accident And Fire Reporting (Nov 2022)

1252.228-72 Risk And Indemnities (Nov 2022)

1252.232-70 Electronic Submission Of Payment Requests (AUG 2025)

1252.232-71 Limitation Of Government’s Obligation (Nov 2022)

1252.239-70 Security Requirements for Unclassified Information Technology Resources.

(NOV 2022)

1252.239-71 Information Technology Security Plan and Accreditation. (NOV 2022)

1252.239-72 Compliance with Safeguarding DOT Sensitive Data Controls. (NOV 2022)

1252.239-73 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information. (NOV 2022)

1252.239-74 Safeguarding DOT Sensitive Data and Cyber Incident Reporting. (NOV 2022)

1252.239-75 DOT Protection of Information About Individuals, PII, and Privacy Risk Management Requirements. (NOV 2022)

1252.239-89 Technology Modernization. (NOV 2022)

1252.239-90 Technology Upgrades/Refreshment. (NOV 2022)

1252.239-91 Records Management. (NOV 2022)

1252.237-73 Key Personnel (NOV 2022) https://www.acquisition.gov/TAR

6923G226Q000005 PAGE 11 OF 16

SECTION 3 – ATTACHMENTS

List of attachments are as follows:

Attachment 1 –Solicitation (i.e. SF 1449)

Attachment 2 - Statement of Work (SOW)

Attachment 3 – Pricing Sheet (Cost breakdown Spreadsheet)

Attachment 4 – Questions & Answers form

Attachment 5 – DOL Wage Determination (SCA 2015-4157)

6923G226Q000005 PAGE 12 OF 16

SECTION 4 – INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

6923G226Q000005 PAGE 13 OF 16

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Submission of Offers

Quotation requires a completed & signed SF-1449, with pricing for each contract line item (CLIN). When completing the “Offeror” portion of the SF 1449 (Blocks 17a, 30a-30c), an official having the authority to contractually bind the company must sign the SF 1449 for consideration. All amendments (SF-30) of the solicitation must be acknowledged/signed. We are only accepting quotes via email to NarineA@usmma.edu. Please be sure to include Solicitation Number 6923G226Q000005 in the subject line. All responsible small business sources may submit a response which, if timely received, will be considered by the agency.

Volumes I, II, and III as described below must be submitted separately.

Important Dates:

• Tentative Site-Visit scheduled for 04/15/2026 at 10AM, Eastern Standard Time (EST).

• Q&A Form is due by April 17, 2026, or within 48-hours of any subsequent site-visits to the Contracting Officer via e-mail by 12:00PM EST to NarineA@usmma.edu.

• All Quotes are due by 1:00PM EST on April 24, 2026.

VOLUME I – Factor I - Technical Approach

Quotations must include a technical approach in accordance with the SOW that demonstrates the offeror's understanding of the work requirements, phasing of work, and estimated time frames for ordering and installing equipment. This should be a 1-2-page document but not exceeding 5-pages. The technical approach must demonstrate below minimum requirements:

1. Experience in Event Coordination based on crowd size (est.2,500-3,000)

2. Experience with Media providers to include A/V personnel (i.e. vendor names)

3. Demonstrate experience in timely set-up and collaboration

4. Demonstrate significant inventory levels for this requirement

6923G226Q000005 PAGE 14 OF 16

VOLUME II – Factor II - Past Performance

Past Performance. The following information is required to be submitted with an offeror’s past performance submission descripting how the effort is similar to the work under this RFQ in regard to scope, size (dollar value) and complexity. Please include the following:

- Contract number

- Point of Contact, including name and telephone number or email address

- Contract type

- Project description

- Total contract value

- Period of performance (start and end date and year/duration)

If any of the above information is missing, the offeror will be rated Unacceptable for Factor Two - Past Performance.

Past performance submissions may include prime contracts and task orders. Submissions must be recent, meaning they must be either current contracts or have been completed within three (3) years from the date of the posting of this RFQ. Current contracts must have at least six (6) months of completed performance from contracts started from the date of the posting of this RFQ. Past performance will only be considered for projects where the offeror was the prime contractor. Offerors shall provide no more than two (2) pages for the referenced project example.

VOLUME III – Factor III - Pricing

In this section, offerors shall provide a detailed price proposal with the completed Attachment 3 - Pricing Sheet. Total evaluated price (One 12-month base period with one 12-month option).

Price will be evaluated to verify the price is fair and reasonable. Provide an explanation/narrative and justification on your proposed quote and any assumptions.

The price quotes shall be supported by cost breakdown of each required item as stipulated in the SOW (i.e. tents, chairs, tables, media items, etc). Please see Attachment 3 - Pricing sheet, for a list of components. It is the contractor’s responsibility that the breakdown mirrors the required items as detailed in the scope/SOW.

Evaluation Criteria Evaluation Table

For Factor I & Factor II, Technical Approach and Past Performance will result in ratings of ACCEPTABLE, or UNACCEPTABLE, or NEUTRAL for no past performances.

6923G226Q000005 PAGE 15 OF 16

RATING DESCRIPTION

Acceptable Quote meets or exceeds the requirements of the

Solicitation (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation and the Statement of Work (SOW).

Unacceptable Quote did not include all the required technical factors. Offer did not provide information that demonstrates the ability to meet requirements, as outlined in the SOW and the solicitation.

Neutral If any offeror does not have any CPARS rating for Past Performance. Their Past Performance rating will be neutral.

Factor I - Technical Approach:

To be acceptable, offeror’s quote must meet or exceed all the requirements of Factor I of the Solicitation (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation) in accordance with the SOW.

Factor II - Past Performance: The Past Performance will also be evaluated based on “Acceptable” or “Unacceptable” basis. To be acceptable the following information is required to be submitted with an offeror’s past performance submission in accordance with RFQ Section 3- Past Performance:

- Description of how the effort is similar to the work under this RFQ in regard to scope, size (dollar value) and complexity.

-Contract number

- Point of Contact, including name and telephone number or email address

- Contract type

- Project description

- Total contract value

- Period of performance (start and end date and year).

If any of the above information is missing, the offeror will be rated Unacceptable for Factor Two Past Performance. The Government may consider efforts performed for agencies of the federal, state, or local governments and commercial customers when evaluating past performance. Acceptable Offeror’s responsibility will be determined. Government reserves the right to contact the Offeror’s Government Point of Contact under the proposed example as a part of the Past Performance evaluation. If any offeror does not have any CPARS rating available, the offeror will be rated a neutral.

Factor III – PRICE:

This is a Firm Fixed Price (FFP) requirement. Total price (base + 1 one- year option) will be evaluated.

6923G226Q000005 PAGE 16 OF 16

BASIS OF AWARD

A Single, Firm Fixed-Price Award will be made to the responsible offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price, technically acceptable (LPTA) quote. The Government will evaluate offers for award purposes based on an acceptable/unacceptable basis to determine if the offeror meets the requirements described in the SOW and past performance of similar size, scope and complexity.

END OF SOLICITATION