Amendment 1 - Responses.pdf

(x)

6923G226Q000005 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

6923G2

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

USMMA PROCUREMENT

MARITIME ADMINISTRATION

6923G226Q00000504/23/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/09/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purposes of this Amendment is to extend the quotation response timeline by one week and post responses to RFI/Q&A.

A. Quotes new deadline is April 29, 2026, at 1500-hours.

B. Questions and Answers are published below:

C. No other changes to the terms of this solicitation.

LIST OF CHANGES:

Bids due date : 24-APR-26 changed to 29-APR-26

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

AMIT NARINE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6923G226Q000005/0001

Solicitation due time : 13:00 PM changed to 15:00

PM

Date distributed : 09-APR-26 changed to 23-APR-26

Period of Performance: 06/10/2026 to 06/26/2026

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Section Question

(KTR to fill-out) (KTR to fill-out)

SOW Section 10.9 Flag

Holder

Can an image of the flag holder be provided?

There are two of these about 5ft by 3ft by 2ft. None. Technical

2 SOW Section 10.1

With respect to Section 10

(Diploma Handling), the

Statement of Work outlines required tasks but does not specify the number of personnel or estimated labor hours expected for these activities.

Please clarify.

There is about 200 diplomas. Pictures of holders that need to be moved from Wiley to the field and back are attached. Contractor will need determine number of staff needed.

None. Technical

3 SOW Section 10.10.2

Regarding (Post-Breakfast /

Morning Gathering Diploma

Handling) How many staff members are required and for how many total hours?

See above. Contractor will need determine number of staff needed. None. Technical

4 SOW Section 10.10.3

Regarding Section 10.10.3 (Post-

Ceremony Diploma Return) How many staff members?

See above. Contractor will need determine number of staff needed. None. Technical

5 SOW Section 10 (General)

Is there an ideal staging plan and/or field layout for commencement and the BBQ?

Yes, there is a desired stage layout; however there is some flexibility. Please use the video as reference on Q20. None. Technical

6 SOW Section 9.2

What does the Wireless Plan consist of? For what equipment?

This would be up to the contractor. We asked to make sure there is a wired back up for any wireless being used. All speakers will be at podiums so wired is the better option there in our opinion.

None. Technical

7 SOW Section 10.5

Are the curtains going to be cloth drapes? What kind of backing is required for support?

Contractor to determine per SOW. None. Technical

8 SOW Section 10.11

Please supply dimensions of the

Gov’t Seals to include estimate weight and material?

Seal is 5-ft in diameter weighing approx 125 lbs. contructed of plastic signboard. None. Technical

9 SOW Section 10.11.2 - 5 Please clarify what mounting or anchoring system is required?

Contractor to determine per SOW. None. Technical

10 SOW Section 10.13

What are the recommended requirement for the speakers

(i.e. specs)?

Main PA:12-15 inch speakers of approximately 1200-2000 Watts with full range frequency drivers; main PA will all need to be capable of setting delays based on the distance from the stage level PA to the audience seating PA; stage monitors (3) 8-inch speakers of approximately

500-1000 W; audience level PA must be capable of angling to point directly at the middle of stadium seating

None. Technical

11 SOW Section 10.15

What are the recommended requirement for lighting? What about for the BBQ area?

No additonal lighting requered other than what is specified in SOW None. Technical

12 RFQ – Attachment 3

Are alternative pricing permissible (i.e.)

recommendations

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual

# Government’s Response Change to the Solicitation:

Technical/

Contractual

SOW Section 10.18

Broadcast/Media Feed

Management

How many discreet channels of audio over ethernet (Dante) and

AES will be needed and where should those feeds to be run to?

Primary run of dante is from stagebox to FoH; Secondary run of dante (Cat-5e) will be from FoH to press box atop stadium seating. A stagebox/mult box will be needed to be in the pressbox so

FoH can send a post-fader mix to media crew. We also need an audio monitor for the DOT media team directing the broadcast.

None. Technical

14 SOW

Audio control – Will it be backstage or FOH? If it is FOH will there be a tent to shelter the equipment and operators from the elements and sun?

FoH operation of A/V and showrunning is preferred. Dante connection is to eliminate latency from stagebox inputs to FoH as cabling distance will exceed 100ft.

None. Technical

15 SOW

Audio delays – the statement of work mentions delay speakers in several places, are these a requirement or will main speaker stacks (line arrays) be sufficient if coverage and SPL level across the seating areas are determined to meet acceptable standards?

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual/Technical

16 SOLICIATION

2024 Contract Upon review of the previous contract, the base year $98,586 and the option year

$71,986. Please can you advise why the following year cost was

$26,600 lower?

The previous contract included a discounted rate. All new offers should have proper escalation with explanation on their rate of increase or decrease. None. Contractual

17 SOLICIATION

Can we propose and price similar/equal tent sizes or configurations if our standard inventory matches or exceeds the required footprint and function, or must dimensions be identical?

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual/Technical

18 SOLICIATION

The SOW requires full AV/media, teleprompters, broadcast feeds, and technicians. Will subcontracting these elements be permitted, and will the prime contractor still be responsible for prevailing-wage compliance on all subcontracted labor?

Yes, IAW FAR Clause 52.219-14 no more than 50% based on service. None. Contractual

19 SOW

Does the government provide power/generators for the barbecue or is the contractor responsible for power?

Power is available to plug in light fixtures and equipment None. Technical

Do you have a PowerPoint or video presentation for the

Awards Ceremony or

Convocation?

No PPT, see link here: https://www.maritimetv.com/Events/USMMA-2025-Graduation-

Ceremony/VideoId/5349/89th-commencement-exercises-usmma None. Technical

21 SOW

Do you want to have a video wall for the Awards Ceremony?

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual

22 SOW

Do you want to use the backup PA for the graduation we are setting up for the Convocation and Awards Ceremony?

The house audio system is sufficient for awards convocation. None. Technical

23 SOW Section 10

Why are you using umbrellas if the tables are in a tent for the barbecue?

Tables are outside of the tent. Dance floor will be going under tent for June Ball None. Technical

24 SOW

Why are you using lighting in the

Barbecue tent since it is daytime and the tent does not have sides?

Lighting is for June Ball which is a nightime event None. Technical

25 SOW

Why are you using colored lights on the path for the Barbecue since it is daytime?

Lights are for June Ball which is a nightime event None. Technical

26 SOW/SOLICIATION

Can we make a 8’ to 15’ blow up of the Merchant Marine logo for the back of the stage; it would look much better and the forty year old heavy permanent logos in the Ackerman theater will not get damaged?

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual

27 SOW Section 10 Does the band tent need chairs and how many?

In relation to SOW Section 10.7 & 10.8, there should be one tent with at least 40 chairs. None. Technical

28 SOW Section 8

What does clean up include? Do you have janitors to clean your field where the public is?

Contractor is responsible to clean turf field and areas impacted by contractor activities. None. Technical

29 TBD

Where can we park our trucks? On adjacent roadways during unloading and setup. All vehicals need to be removed during

Graduation exercise None. Technical

30 SOW/SOLICIATION

We have Sony Robotic cameras that do a superior job and take up little space, are you open to using them? We also have a

Roland 160HD switcher that is incredible

Video production capability will be provided by DOT Media Team/Public Affairs from DC-it is a partner force capability and need not be substituted for a vendor at this time.

None. Technical

31 SOW/SOLICIATION

As opposed to a main tent would you consider a covered truss system-see pics below?

It looks ten times better than the tent system you had last year.

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual

32 SOW/SOLICIATION

Superior sound with a flown JBL line array PA system so everyone in the stands and on the field hears perfectly. It looks significantly better than the tent system you had last year.

Lighting flown from the truss so the guest speakers and logo are lit and seen by guests.

LED Walls stage right and left so guests in the bleachers can see what is happening.

The Merchant Marine

Commencement deserves to be in the 21st Century, similar to many other universities we produce Graduations.

All quotes should include all base & option as updated on SAM.gov. Recommendations should be submitted as a separate offer.

None. Contractual