Attachment 1 - SATOC Spec Book 10-18-2024 DRAFT.pdf

Project Manual for

SATOC Construction Projects

Department of Veterans Affairs

VA Roseburg Health Care System

913 NW Garden Valley Blvd.

Roseburg, Oregon 97471

Owner:

US Department of Veterans Affairs

Network Contracting Office 20 Service Area Office - West

1495 Wilmington Drive, Suite 360 Site Contact: Kevin Prescott

Approved By:

Contract Officer Date US Department of Veterans Affairs

Kevin Prescott Date VA Roseburg Healthcare System

DRAFT

VHAROSPRESCK

Typewritten Text 10/18/2024

Rules of The Station - 1

RULES OF THE STATION

FOR CONTRACTORS

VA MEDICAL CENTER

Roseburg, OR 97471

Rules of the Station for Contractors

The guidelines published in this issue are for the use and convenience of construction and maintenance contractors, vendors and others performing contract work at the VA Medical Center, Roseburg, OR.

Index

A Contract Work Hours B Utilities C Protective Clothing Equipment O Telephones E Elevators I Corridors F Toilets G Parking I Traffic H Deliveries I Loading I Unloading J Security K Locked Areas L Operations and Storage Areas M Construction Work & Debris N Disposal of Hazardous Materials O Wash Down P Removal of Government Property Q Sexual Harassment R Drugs & Alcohol S Firearms & Explosive Devices T Smoking U Lost & Found V Smoke Barrier Partitions W Welding / Burning X Low Voltage Cable Installation Y Occupational Health & Safely Z Injury Accidents AA Damage to Government Property BB Dust and Fume Control CC Noise DD Roads & Walks

DRAFT

Rules of The Station - 2

A. CONTRACT WORK HOURS: All work on the contract shall be performed between 8:00 a.m.

and 4:30 p.m., Monday through Friday, excluding National Holidays, unless approved by the contract person. Contractors may request, in writing, approval to work other hours or weekends or may be directed by the COR to have to work other hours. Except for emergencies, the COR should receive such requests two weeks before the scheduled work. When possible, Contractors will submit emergency requests at least two day before the scheduled work.

B. UTILITIES: No utility service such as water, gas, medical air and gas, steam, sewer, electric, fire protection or communication, shall be interrupted without prior approval of the COR. This includes those interruptions maintaining utility systems or providing temporary facilities.

Requests for utility shutdowns shall reach the COR at least two weeks before scheduled work.

Any emergency requiring an immediate shutdown will be reported immediately to the COR. The COR will in turn immediately notify the Director’s Office and Chief, TMS, and Safety Officer if applicable. The Contractor will prepare and forward to the Contracting Officer a written report of the situation, why it happened, a schedule of any further corrective work needed, and what, if any steps are being taken to prevent a recurrence.

C. PROTECTIVE CLOTHING EQUIPMENT: All workers will wear and/or use protective clothing and gear when required. This includes hard hats, goggles, protective shoes, gloves, masks or breathing apparatus, etc. The Contractor shall provide any protective equipment that may be required.

D. TELEPHONES: The Contractor may provide his own telephone, or pay telephones are available at location in the ROSEBURG, VAMC for public use, including contractors and contract workers. Government telephones will not be used for private business or personal calls.

Contractors or their workers may use the government telephones to call the COR or when authorized by the COR - to call their office concerning contract matters. Telephone calls for contract workers will not be accepted by the ROSEBURG, VAMC.

E. ELEVATORS/CORRIDORS: Contractors and workers may use corridors and elevators for travel to and from the job sites when in proper attire (shirt and shoes required) provided they don't track mud, wet cement or any form of "dirt" into the building. The COR will assign specific routes, times and elevators to use for transportation of material and equipment. The Contractor will clean up any mess caused by his workmen. Smoking is prohibited in elevators and corridors. Elevators will not be used during an emergency.

F. TOILETS: The COR will advise the Contractor which toilet facilities the Contractor's workmen may use. The Contractor will ensure that the facilities are kept clean and will be responsible for any damage done by the Contractor's workers.

G. PARKING I TRAFFIC: Specific parking areas shall be assigned for workers on any construction projects. Contractors, including maintenance contractors and workers are specifically prohibited from parking in those spaces reserved for Government vehicles or on lawn areas.

Rules of The Station - 3

H. DELIVERIES: The COR will assign routes for the delivery of materials and supplies to the job site. The Contractor or construction traffic will not block any ROSEBURG, VAMC road or street, walk or building egress without advance approval of the COR. The Contractor is responsible for requesting approval in a timely manner.

I. LOADING I UNLOADING: Building loading docks and landings may be used to load or unload construction materials when approved by the COR. However, any vehicle left unattended for more than a few minutes may be cited by ROSEBURG, VAMC Security. Some areas may be reserved for ROSEBURG, VAMC operations only during certain hours.

J . ROSEBURG, VAMC SECURITY OFFICERS: ROSEBURG, VAMC Security Officers have full authority to make arrests and investigate crime. Any vehicle will be towed away on the third occurrence of a parking violation after receiving two written warnings. For the safety of patients, speed limits, other driving and parking codes are strictly enforced.

K. LOCKED AREAS: The Contractor is to coordinate access to locked areas with the COR, including obtaining keys required to for access to work sites. All buildings at ROSEBURG, VAMC are locked during other than normal hours. When the Contractor has approval to work other than regular hours, he will need to make arrangements for his workers to have access to the job site.

L. OPERATIONS AND STORAGE AREAS: Contact operations and storage will be confined to areas designated by the contact or approved in writing by the COR or the Contracting Officer.

The Government will not be responsible for any tools, equipment, or materials left or stored on government facilities, unless exceptions are provided in the contract.

M. CONSTRUCTION WASTE AND DEBRIS: Waste or debris will not be disposed of on station or in ROSEBURG, VAMC trash containers or dumpsters. The Contractor may provide his own bin or dumpster, however, to use a location of such must be provided in writing to the COR.

Construction waste and debris will not be accumulated in corridors or other building areas where it might cause a fire or safety hazard.

N. DISPOSAL OF HAZARDOUS MATERIALS: The Contractor will dispose of hazardous materials, such as used cleaning solutions and other harmful chemicals in accordance with State or local laws and regulations. The disposal of any hazardous or potentially hazardous materials in sanitary or storm sewers and drains or on ROSEBURG, VAMC grounds is strictly prohibited. In case of an accidental spill of hazardous materials, immediately contact the Industrial Hygienist at extension 41319.

O. WASH DOWN: Washing left over cement, plaster, pain, oil or grease, solvents, etc., into storm drains and the washing down of cement and other delivery trucks and vehicles is strictly prohibited. Report any accident al spills that may run into storm drains immediately to the Industrial Hygienist at extension 41319. Even accidental spills, particularly those not immediately controlled or contained, may result in legal action by local or state authorities against the responsible parties.

Rules of The Station - 4

P. REMOVAL OF GOVERNMENT PROPERTY: Including empty boxes, crates, woods, etc., is prohibited, except as approved by the Chief, A&MMS. Contractors or vendors taking equipment off station for repairs will notify the COR of each such action. In most cases, a receipt will be required.

Q. SEXUAL HARASSMENT: It is strictly prohibited. This includes deliberate or unsolicited verbal comments or gestures of a sexual nature, or physical conduct of a sexual nature.

R. DRUGS AND ALCOHOL: Possession or use of non-prescription drugs or alcohol, including beer and wine, on the ROSEBURG, VAMC grounds is strictly prohibited.

S. FIREARMS AND EXPLOSIVES: Possession of firearms, ammunitions, explosive devices and any hand-held item that may be considered an offensive weapon is strictly prohibited. This includes carrying such items in vehicles.

T. SMOKING POLICY: Smoking is prohibited in all ROSEBURG, VAMC buildings, particularly in corridors, elevators, offices and patient areas, except in designated smoking areas.

U. LOST AND FOUND: Any article or money found on the premises should be delivered immediately to the COR or the ROSEBURG, VAMC Security for safekeeping. Anyone losing an article or money may contact ROSEBURG, VAMC Security to determine if it was turned in.

V. SMOKE I FIRE BARRIER PENETRATIONS: Any penetration to smoke barrier walls, ceiling or floor slabs shall be properly sealed immediately.

W. WELDING AND/OR CUTTING: Any person planning welding or other such burning operations will notify the COR before commencing such operations.

X. LOW VOLTAGE CABLE INSTALLATION: The Contractor shall install low voltage cable only after scheduling the work with the COR. Whenever feasible, low voltage cable to be in the ceiling will be installed before the ceiling tile is installed.

Y. OCCUPATIONAL HEALTH AND SAFETY: Contractors and their employees are expected to comply with and are subject to applicable OSHA regulations as at any construction site.

Z. INJURY ACCIDENTS: The ROSEBURG, VAMC does not have the equipment, facilities, or personnel trained to handle serious injuries. Call 911 from a pay phone (or use a ROSEBURG, VAMC outside line) for emergency medical assistance and notify the COR and the ROSEBURG, VAMC Security.

AA. DAMAGE TO GOVERNMENT PROPERTY: Damage caused by the Contractor or his workmen, whether accidental or incidental to the work shall be corrected immediately at the Contractor's expense. This includes damage to lawns shrubbery and irrigation systems caused by construction vehicles, or traffic, or other contract operations.

Rules of The Station - 5

BB. DUST AND FUME CONTROL: Dust and fume control will be exercised on all construction operations. Workers will be particularly careful not to operate any vehicles, gas or diesel engines, or to perform any fume or dust generating process near a building intake system.

CC. NOISE: Noise will be held to a minimum at all times. Jack hammering, core drilling, and other noisy or disturbing operations may have to be rescheduled to avoid interfering with surgery or other programs.

DD. ROADS AND WALKWAYS: Any debris dropped along egress from the station will be cleaned up immediately. Mud and dirt on roads or walks will be cleaned up as soon as the construction operation is complete or at the end of each day.

01 00 00 - 1

VA Roseburg Health Care System GENERAL REQUIREMENTS

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center

Engineering Projects Chief, Kevin Prescott.

C. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the Resident Engineer in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the Resident Engineer.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.2 STATEMENT OF BID ITEM(S)

A. ITEM I, Work includes general construction, alterations, demolition, hazardous materials removal, framing, sheetrock, floor, wall and ceiling finishes and casework together with necessary removal of existing non-structural items and construction and certain other items.

B. ITEM II, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including power and data distribution, lighting, etc.

C. ITEM III, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required Mechanical construction work on this project including ventilation, air, heating and cooling distribution. Mechanical work also includes water distribution and drainage.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

01 00 00 - 2

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer. However, photographs for jobsite record keeping is encouraged

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Resident

Engineer for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

01 00 00 - 3

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions: Parking permits are not required. Daily or weekly ID badges, issued by the campus police department are required.

1.5 CONSTRUCTION SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. Work in all areas shall be scheduled in advance and performed without disruption to Medical Center personnel and their duties. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

01 00 00 - 4

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. Contractor shall provide hard barrier walls entering and exiting the construction site. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials (lay down yard) shall be designated by the Resident Engineer. The yard must be fenced, secured and clean. Shipping containers and contractor trailers are authorized within the fenced laydown yard. The VA is not responsible for the security of the construction materials, contractor equipment or personal items.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Resident Engineer where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

01 00 00 - 5

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be terminated at the source and removed. In some cases the Resident Engineer may authorize the cutting and capping of utilities at locations other than the source. All such actions shall be coordinated with the Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the Resident Engineer to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to, phasing as designated on Drawings.

2. To insure such executions, Contractor shall furnish the Resident Engineer with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

Resident Engineer two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Medical Center

Director, Resident Engineer and Contractor, as designated on Drawings.

J. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment.

These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

01 00 00 - 6

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical

Center operations will continue during the construction period.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer. No water line dead legs are allowed. All water lines to be terminated shall be terminated at the source.

1. All utility service interruptions must be schedule three weeks in advance with the Resident

Engineer and Medical Center Personnel. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Resident Engineer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 11, REQUIREMENTS FOR ELECTRONIC SAFETY AND SECURITY INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to Resident Engineer in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

01 00 00 - 7

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the Resident Engineer.

5. In case of a contract construction emergency, service will be interrupted on approval of

Resident Engineer. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

M. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. No water lines are to be abandoned.

N. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. 2.

O. Coordinate the work for this contract with other construction operations as directed by Resident

Engineer This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the

Resident Engineer, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

01 00 00 - 8

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

Resident Engineer

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of Resident Engineer to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and

"CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and

Resident Engineer together shall make a thorough re-survey of the areas of buildings involved.

They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

01 00 00 - 9

1. Reserved items which are to remain property of the Government are // identified by attached tags // or // noted on drawings or in specifications // as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by Resident Engineer

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", 01 00 00 - 10

"Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the Resident

Engineer .Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Resident Engineer before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 PHYSICAL DATA

A. Data and information furnished or referred to below is for the Contractor's information. The

Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1. The indications of physical conditions on the drawings and in the specifications are the result of site investigations by KMB design groups, inc. and their consultants.

B. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations.

Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to

01 00 00 - 11

Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the Resident Engineer's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the Resident Engineer within 15 calendar days after each completed phase and after the acceptance of the project by the Resident Engineer

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the Resident Engineer, such temporary roads which are necessary in the performance of contract work. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by Resident Engineer in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the Resident Engineer will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National

Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are

01 00 00 - 12 not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use;

maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feed water heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.15 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators. Outside type hoist shall be used by

Contractor for transporting materials and equipment.

1.16 TEMPORARY TOILETS

A. Provide temporary toilets for construction crew, ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by Resident Engineer, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

01 00 00 - 13

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Hot water is available at no cost to Contractor. However, any leakage above the first floor IT space will be unacceptable and not worth the risk.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The

Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat.

Contractor will be allowed use of medical center electricity for all other uses at no cost to the

Contractor, but limited to 110V single phase.

2. If Contractor requires 240V electrical power, they shall provide it at their own expense by use of power generators.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

01 00 00 - 14

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted.

Failure to stop leakage or other wastes will be cause for revocation (at Resident Engineer's discretion) of use of water from Medical Center’s system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense.

1.18 NEW TELEPHONE EQUIPMENT

The contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

1.19 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing plan. The plan shall provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document shall be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feed water, condensate and other related components.

01 00 00 - 15

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.20 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the Resident

Engineer // COR // coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the Resident Engineer and shall be considered concluded only when the Resident Engineer is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the

01 00 00 - 16

COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the Resident Engineer, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.21 GOVERNMENT-FURNISHED PROPERTY

A. Equipment furnished by Government to be installed by Contractor will be furnished to Contractor at the Medical Center

B. Contractor shall be prepared to receive this equipment from Government and store or place such equipment not less than 90 days before Completion Date of project.

C. Notify Contracting Officer in writing, 60 days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the

Government for delivery of equipment.

1. Immediately upon delivery of equipment, Contractor shall arrange for a joint inspection thereof with a representative of the Government. At such time the Contractor shall acknowledge receipt of equipment described, make notations, and immediately furnish the

Government representative…