Attachment 1 PWS - Grease Exhaust Cleaning Service (FY25-FY29).pdf

Attachment 1- W9124L-24-B-0002- USAG Fort Sill Integrated Grease Exhaust Cleaning Services Performance Work Statement (PWS)

GREASE EXHAUST CLEANING SERVICES

PERFORMANCE WORK STATEMENT (PWS)

USAG Fort Sill, OK

01 Oct 2024

Table of Contents

1.0 General

Description of Services/Introduction Background Objectives Scope Restoration of Real Property Damage General Information

1.6.1 Place of Performance

1.6.2 U.S. Holidays

1.6.3 Hours of Operation

Installation Closures Emergency Delays and Support

1.6.4 Type of Contract

1.6.5 Security Requirements

Access and General Protection/Security Policy and Procedures Physical Security Security Training Key Control

1.6.6 Post Award Conference/Periodic Progress Meetings

1.6.7 Government Roles and Responsibilities

Contracting Officer (KO) Contracting Officer’s Representative (COR)

1.6.8 Specific Contractor Requirements, Roles, and Responsibilities U.S. Residency Contractor Hiring Restrictions Contractor Identification Standards of Conduct Contractor Key Personnel Phase In /Phase Out Period Quality Control Emergency Services Accident Reporting

Environment and OSHA

1.6.9 Environmental Compliance

1.6.10 Safety Data Sheets

2.0 Definitions and Acronyms

Definitions

2.1.1 Acceptable Quality Level (AQL)

2.1.2 Call Outs

2.1.3 Cleaning

2.1.4 Contractor

2.1.5 Contractor Acquired Property (CAP)

2.1.6 Contracting Officer (KO)

2.1.7 Contracting Officer’s Representative (COR)

2.1.8 Deficient Service

2.1.9 Deliverable

2.1.10 Disinfect

2.1.11 Environmental Protection Agency (EPA)

2.1.12 Equipment

2.1.13 Government Furnished Property (GFP)

2.1.14 Government Property

2.1.15 Government Project Manager

2.1.16 Legal and Other Requirements (LOR)

2.1.17 Loss of Government Property

2.1.18 Non-Personal Services

2.1.19 Performance Requirements Summary (PRS)

2.1.20 Physical Security

2.1.21 Property

2.1.22 Property Records

2.1.23 Provide

2.1.24 Quality Assurance (QA)

2.1.25 Quality Assurance Surveillance Plan (QASP)

2.1.26 Quality Control (QC)

2.1.27 Real Property

2.1.28 Sensitive Property

2.1.29 Service Calls

2.1.30 Subcontractor

2.1.31 Wide Area Work Flow (WAWF)

2.1.32 Workday

ACRONYMS

3.0 Government Furnished Property, Equipment and Services

Property Services

4.0 Contractor Furnished Materials and Equipment

General Materials Equipment

5.0 Specific Tasks for Grease Exhaust Cleaning Service

Overview

5.1.1 Deliverables

Description of Services

5.2.1 Scope

5.2.2 Schedules

Grease Exhaust Cleaning Service Schedule Scheduling Conflicts

5.2.3 Cleaning of Exhaust Systems

Grease Exhaust Systems Pre-Checks Cleaning Cleaning Up

5.2.4 Other Events

Inclement Weather Delay Emergency Work

5.2.5 Reports

Weekly Summary Report Work Control, Records, and Reports Plan (WCRRP)

6.0 Applicable Publications (Current Editions)

Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Technical Exhibits (TEs)

List of Attachments and Technical Exhibits

1.0 General.

This is a non-personal services contract to provide Grease Exhaust Cleaning Services for the U.S. Army Garrison Fort Sill, OK.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all grease exhaust cleaning service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Technical Exhibits, TE-C Estimated Workload, except for those items specified as Government furnished property and services in Part 3. The Contractor shall perform to the standards and frequencies in this PWS.

Background.

Fort Sill is located in Oklahoma, Comanche County, Lawton. Fort Sill consists of approximately 19 buildings that are or have a dining facility within it. The population base consists of approximately 20,000 military and Government civilian and Contractor personnel, as well as, approximately 33,000 resident family members that have access to these locations at any given time.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, instructions, manuals, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Scope.

The Contractor shall perform Grease Exhaust Cleaning services in accordance with the PWS and the technical exhibits. The Contractor shall perform all functions to remove accumulated oily sludge, grease, dirt and lint from grease exhaust systems and associated duct work, vents and motors. All exhaust systems shall be to a standard that will prevent deterioration of the grease exhaust systems and eliminate the possibility of a fire hazard.

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

General Information.

1.6.1 Place of Performance.

The work to be performed under this requirement will be performed in the identified locations in and around Fort Sill. A listing of building numbers and the name of the dining facilities is located in Part 8, Technical Exhibit Listing, TE-C Estimated workload. The Contractor shall provide the COR or designated representative a cleaning schedule within 30 days of the contract start date (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)). The schedule shall outline tasks to be performed and identify the timeline for the tasks to be accomplished. The KO or COR will provide the Contractor with requirements to make changes to the schedule as they occur.

1.6.2 U.S. Holidays.

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3 Hours of Operation.

Normal hours of operation for dining facilities are between the hours of 6:00 a.m. to 6:00 p.m., excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The service shall be performed after the food serving hours.

• The Contractor shall coordinate with the Dining Facility Manager or Food Service Sergeant for each facility to establish a schedule to conduct business.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the above reasons.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall complete the work to be performed the following business day unless the following day is a recognized Federal holiday.

Emergency Delays and Support.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or COR at a minimum of two (2) hours prior to curtailing operations.

o The Contractor shall obtain COR approval to resume operations.

• The Contractor shall coordinate with the COR in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.6.4 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract.

1.6.5 Security Requirements.

Access and General Protection/Security Policy and Procedures.

Personnel requiring access to the installation shall possess a Long-Term Unescorted Access Pass, Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un-cleared Contractors.

• Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DoD Network requirements. The three forms, described below, are as follows: (1) Long Term Unescorted Access Pass; (2) Military ID; or an (3) Individual Temporary Pass.

1.6.5.1.1 Required Documentation for Access:

The Prime Contractor shall provide a completed FS Form 118 for each contract employee or sub-contract employee who requires a Long-Term Unescorted Access

Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Welcome Center (VWC) located at T6701 Sheridan Road (Bentley Gate) between 6:00 am- 6:00 PM hours Monday – Friday.

Required forms shall be provided to the VWC within ten (10) calendar days of contract award. A fillable form is located at: https://sill-www.army.mil/USAG/forms.html.

Failure to receive a Long-Term Unescorted Access Pass or Individual Temporary Pass will result in Contract personnel being denied admission to the installation.

Failure to receive required access shall not relieve Contractor from execution of Contract Requirements.

1.6.5.1.2 Required Documentation for Appeal.

Denial of a request can be appealed by completing FS 117 and submitting to the designated COR/POC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements. A fillable form is located at:

https://sill-www.army.mil/USAG/forms.html.

1.6.5.1.3 Post Access Compliance.

Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting Fort Sill, the Fort Sill POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Sill POC that National Defense Emergency conditions are no longer in effect.

1.6.5.3.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or employee hire date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days of award or hire date and annually thereafter for all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)).

• If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either on line or as provided by the Government. The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days (List of Attachments and Exhibits,

1.6.5.3.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to Fort Sill, Military Police and the COR. The Contractor shall complete the training within 30 calendar days of award or hire date and annually thereafter (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)). This training may be accomplished by viewing the video at the following website: USMEPCOM > Home > Contractors (army.mil) (Click on iWATCH ARMY video in center of page).

1.6.5.3.3 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

Key Control.

The Government will issue no keys, key cards nor combinations to the Contractor.

1.6.6 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.6.7 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.6.7.2.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.6.7.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract;

o perform inspections necessary in connection with contract performance;

o maintain written and oral communications with the Contractor concerning technical aspects of the contract;

o issue written interpretations of technical requirements;

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies;

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.6.8 Specific Contractor Requirements, Roles, and Responsibilities.

U.S. Residency.

All Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 15 May 2024, criminal penalties will be assessed under Title 18.

Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

Key personnel shall be available during normal duty hours. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.6.8.5.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• A minimum of two (2) years of documented experience of relative Grease Exhaust Cleaning/Maintenance service and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information (e.g., phone number and email) of the PM shall be provided to the KO. The PM shall be available during normal duty hours and able to respond to any voice messages within an hour of receiving.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.6.8.5.2 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM. For this contract, the PM may also serve as the QCM.

Phase In /Phase Out Period.

The Contractor shall prepare and submit within ten (10) business days after contract award, a Phase In/Phase Out Plan to be implemented by the Contractor (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-

FY29)).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract.

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

Quality Control

The contractor shall have an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall utilize their existing quality assurance systems in accordance with FAR 12.208 and provide it to the KO and COR within 30 days of the contract being awarded. The contractor’s quality assurance systems are the means by which the contractor assures that performed work complies with the requirement of the contract. Once the contract is awarded, any changes shall be provided to the KO and COR five (5) days prior to the plan going into effect (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables

(FY25-FY29)).

Emergency Services.

1.6.8.8.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The individuals should dial 911 and the Government will ensure access to the installation for the ambulance to transport to an off-post facility.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events NTL the close of business the follow work day (List of Attachments and Exhibits,

• Reimbursement shall be paid to the U.S. Treasury.

Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence involving damage to government property followed up by a written summary of each such occurrence within 48 hours (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables

(FY25-FY29)).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety and Occupational Health Program and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.6.8.10.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety and Occupational Health Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, or gas leak, the Contractor shall immediately notify the COR and KO verbally followed up with an email notification the next business day (List of Attachments and Exhibits,

1.6.8.10.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO and COR for review and acceptance within 30 calendar days after contract award (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)).

• Revisions shall be submitted to the KO and COR five (5) business days prior to the effective date of change (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)).

1.6.9 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.6.10 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative for approval five (5) business days after contract award (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events such as cleaning service after facility or fire inspections which do not have a set, predetermined schedule.

2.1.3 Cleaning.

Removing accumulated oily sludge, grease, dirt and lint from grease exhaust systems and associated duct work, vents and motors that will prevent deterioration of the grease exhaust systems and eliminate the possibility of a fire hazard.

2.1.4 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.5 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.6 Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.7 Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the KO to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8 Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9 Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured items such as meeting minutes or reports.

2.1.10 Disinfect.

This is the process of removing dirt and bacteria, with physically removing debris and bacteria with a chemical solution, killing any remaining germs on surfaces, which further reduces any risk of spreading infections and/or diseases.

2.1.11 Environmental Protection Agency (EPA)

An independent agency in the executive branch of the federal government charged with controlling and abating environmental pollution.

2.1.12 Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.13 Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.14 Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.15 Government Project Manager.

The DPW Engineering Division, Project Engineer/Technician assigned to manage this

PWS.

2.1.16 Legal and Other Requirements (LOR).

Applicable Federal, State, local, DoD and Army laws, codes, regulations, instructions, manuals, directives, memorandums, and other requirements.

2.1.17 Loss of Government Property.

Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

2.1.18 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.19 Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

2.1.20 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.21 Property.

All tangible property, both real and personal.

2.1.22 Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.23 Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.24 Quality Assurance (QA).

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.25 Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.26 Quality Control (QC).

All necessary measures taken by the Contractor to assure that the quality of an end-product or service shall meet contract requirements.

2.1.27 Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.28 Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.29 Service Calls.

Service calls are One-Time/On-call Services for standard service requirements, such as taking care of a customer complaint.

2.1.30 Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.31 Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.32 Workday.

The number of hours per day the Contractor provides services in accordance with the contract.

ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number COR Contracting Officer’s Representative DA Department of the Army DES Directorate of Emergency Services DFAC Dining Facility DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive IAW In Accordance With IG Inspector General IMCOM Installation Management Command

KO Contracting Officer LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than OCI Organizational Conflict of Interest OPSEC Operational Security OSHA Occupational Safety and Health Administration PAM Pamphlet PIEE Procurement Integrated Enterprise Environment PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SPM Surveillance and Performance Monitoring SSP Service Support Program TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code VIP Very Important Person WAWF Wide Area Workflow WD Wage Determination

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

Property

The Government shall provide NO real property or equipment to the contractor under this contract.

Services

The Government shall provide the necessary utilities and water for the performance of the services stated in this contract.

PART 4

CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT

4.0 Contractor Furnished Materials and Equipment.

General.

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Materials.

The Contractor shall furnish all materials and supplies required to perform work under this contract except that which is furnished by the Government (see Part 3). The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract. The Contractor shall furnish drop cloths, plastic bags, cleaning rags or towels and nonflammable, and biodegradable cleaning compounds for cleaning the grease exhaust systems.

Equipment.

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for Exhaust Cleaning operations. The Contractor shall furnish a portable, high-pressure type washer with detergent control capability that produces a minimum of 500 pounds per square inch of pressure at the nozzle.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks for Grease Exhaust Cleaning Service.

Overview.

Grease exhaust cleaning is a comprehensive approach to maintaining good working equipment while working towards fire prevention from kitchen equipment. The Contractor, partnering with the installation, shall determine and utilize the most cost-effective approach to cleaning the grease exhaust systems, emphasizing innovation and commercial best practices.

5.1.1 Deliverables.

The contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables or as directed by the KO. (See Deliverables Schedule, paragraph 8.2).

Description of Services.

5.2.1 Scope.

The Contractor shall determine the best and most cost-effective method for cleaning the Grease Exhaust systems. The contractor’s performance shall be in compliance with the standards set forth in the National Fire Protection Association (NFPA) 96, Chapter 8.

The cleaning method shall be approved by the KO. The Contractor shall clean all exhaust systems IAW PWS performance standards. The Contractor shall track and report to the COR/ACOR all locations and number of exhaust vents serviced per the service schedule.

5.2.2 Schedules.

Grease Exhaust Cleaning Service Schedule.

The Contractor shall coordinate with the facility manager or food service sergeant to develop a schedule/time that minimizes interference with the business. The Contractor's schedule shall be in accordance with TE-C. The Contractor shall submit a schedule no later than (NLT) the first of each month to the COR. The schedule shall include building numbers, dates and times that have been set and agreed upon between the contractor and facility manager for every facility receiving service that month (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)). The Contractor shall not implement changes to the schedule without notifying the COR of the changes. The Contractor shall perform all work under the contract IAW the Contractor's schedule.

Scheduling Conflicts

The services specified in this contract shall be performed in occupied areas. The Contractor shall coordinate the work allowing for continued operations by both the Government and other Contractors. If the Contractor is unable to arrange a schedule with the dining facility manager or food service sergeant, the COR shall be notified within one working day so that they can make the necessary arrangements with the building/dining facility occupant.

5.2.3 Cleaning of Exhaust Systems.

The Contractor shall use drop cloths, shields, and other protective devices to prevent soil damage or contamination to kitchen equipment or food products in areas adjacent to units being cleaned. Soiled areas (interior and exterior) resulting from the cleaning of exhaust systems shall be cleaned of oily sludge and grease spillage. Fixtures and equipment that may interfere with the performance of work shall be moved by the Contractor and repositioned after completing the cleaning task. Bracing, rafters and equipment in and adjacent to the cleaning area shall be free of oily sludge, grease, and lint after completion of the cleaning process. The Contractor shall repair or replace, as required by the contracting officer, Government property damaged by his employees due to negligence.

Grease Exhaust Systems

Grease exhaust systems shall include the vent duct and extends through the roof and include hood, interconnecting duct work from connection on hood to inlet of exhaust fan and from fan to end of discharge duct. The Contractor shall also clean grease exhaust systems that are through the wall, mounted with interior and exterior supports and mounting frames, belts and shields, deflectors, weatherproof louvers, and motor blower assembly.

5.2.3.1.1 Equipment Care.

The Contractor shall use care in cleaning the motor housing. Cleaning solutions which contain water or other agents detrimental to motor wiring shall not come in contact with the motor wiring. The Contractor shall repair anything he damages and shall replace anything he destroys at his own expense.

5.2.3.1.2 Grease Filters.

Contractor shall not clean grease filters.

Pre-Checks

Prior to the start of each cleaning process, all electric switches, detection devices and system components that may be accidentally activated shall be disconnected, locked, pinned, protectively covered and/or sealed by the Contractor. Before and after each cleaning, the Contractor shall ensure the exhaust system is operating properly and all other components are restored to normal operations.

Cleaning

The Contractor shall remove, clean out and access covers in ductwork and clean the inside and outside of ducts to include the entire length of the duct. Components such as straight sections of ducts, duct elbows, exterior vents, and blower assemblies that can be disassembled shall be disassembled, cleaned, and reassembled. Components of the exhaust systems, which cannot be removed, shall be cleaned in place. The Contractor shall ensure that difficult areas to reach (bends and conversions) are cleaned.

Cleaning Up

The Contractor shall dispose of refuse (oily sludge, grease, lint, dust, and trash) accumulated during the cleaning process. If a cleaning compound is used resulting in the oily sludge and grease becoming liquefied, it may be properly disposed of in the authorized drain that is hooked to grease interceptor. The remaining refuse shall be placed inside a plastic bag of suitable size, double tied, and placed in the nearest dumpster. Plastic bag shall have a minimum thickness of 1.5 millimeters.

5.2.4 Other Events.

Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO or designated representative to suspend/delay services. The Contractor shall suspend/delay operations because of inclement weather only after receiving approval from the KO or COR. The Contractor shall resume operations with COR approval.

Emergency Work.

The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification.

The Contractor shall continue working until the work is complete.

5.2.5 Reports.

Weekly Summary Report.

The Contractor shall provide a weekly summary report of the work that was completed during the week to the COR or designated representative NLT COB on Monday for work completed the previous week. (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)). This summary report shall include the date the work was completed, the facility number, number of units cleaned and a notes section to identify any defective equipment found during the cleaning. If no cleanings take place during the week, a negative summary report shall be submitted.

Work Control, Records, and Reports Plan (WCRRP).

The Contractor shall develop and implement a WCRRP to include all information control procedures necessary to ensure timely and acceptable accomplishment of all contract data requirements, and permit tracking of work in progress. The Contractor shall submit a WCRRP to the KO and designated representative for approval NLT ten (10) business days after contract performance start date, and modifications to the plan NLT seven (7) business days prior to implementation of any changes (See List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables (FY25-FY29)). The Contractor shall revise, modify, and resubmit the plan for approval annually. The Contractor shall accurately, completely, and legibly prepare and submit the documentation and automated reports to the KO. Reports shall include any supplemental charts, photographs, manufacturer's pamphlets, etc., necessary to complete the report.

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications (Current Editions).

Publication Sources include but are not limited to DoD Issuances (https://www.esd.whs.mil/DD/DoD-Issuances/); Army Publishing Directorate (https://armypubs.army.mil/), Code of Federal Regulations (https://www.ecfr.gov/) and Federal Acquisition Regulations (https://www.acquisition.gov/).

Regulations, Publications, Manuals, Local Policies and Procedures.

The Contractor must abide by all LOR including but not limited to the following.

7 CFR Part 3201 Guidelines for Designating Biobased Products for Federal

Procurement

29 CFR Part 1910 Occupational Safety and Health Standards

29 CFR Part 1614 Federal Sector Equal Employment Opportunity

41 USC §423 Procurement Integrity

Title 42 CH 21, Sub CH VI Equal Employment Opportunities

ACC PAM 70-1 Interim Army Contracting Command – Contracting Officer’s

Representative Policy Guide

AFARS Army Federal Acquisition Regulation Supplement

ANSI Z87.1-2003 Practice for Occupational and Educational Personal Eye and Face Protection Devices

AR 25-2 Army Cybersecurity.

AR 70-1 Army Operation of the Adaptive Acquisition Framework

AR 70-13 Management and Oversight of Service Acquisitions

AR 190-13 Army Physical Security Programs, Chapter 5 Security

Identification Cards and Badges, Chapter 8 Army Installation and Facility Access Control, Chapter 20 Vehicle control

AR 190-51 Security of Unclassified Army Resources (Sensitive and

Non-sensitive), Appendix D Policy for locks and keys

AR 200-1 Environmental Protection and Enhancement, Green

Procurement policies.

AR 381-12 Threat Awareness and Reporting Program

AR 380-5 Army Information Security Program, 1-14.

AR 385-10 The Army Safety and Occupational Health Program

AR 530-1 Operations Security, section 2-22, All Army personnel, to include contractors.

CAA Clean Air Act (CAA)

CWA Clean Water Act (CWA)

DA PAM 5-20 Competitive Sourcing Implementation

DA PAM 385-10 Army Safety Program, Chapter 4, Contracting Safety

DA PAM 385-40 Army Accident Investigations and Reporting

DFAR Defense federal Acquisition…