Attachment 1 - PWS.pdf

RFP #: HTC711-22-R-R002

Attachment 1

Page 1 of 27 Pages

U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG) Maintenance Logistics Sustainment Performance Work Statement (PWS)

18 November 2021

1. Contract or Title. U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG) Maintenance Logistics Sustainment Contract.

2. Background. The Military Surface Deployment and Distribution Command (SDDC) has a requirement to maintain Ship-To-Shore (STS) and Rail Mounted Gantry (RMG) Cranes. Requirements include Scheduled Maintenance (SM) and on-call Unscheduled Maintenance (USM). Scheduled maintenance has the following meanings: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. Scheduled Maintenance includes inspections, tests, measurements, adjustments, repairs, and parts replacement, performed specifically to prevent faults from occurring. Unscheduled maintenance includes all actions to perform special inspections, diagnose equipment malfunctions, and restore the equipment to normal operating condition.

3. Objective: The primary objective of this contract is to avoid or mitigate the consequences of failure of mission critical STS container cranes and RMGs.

4. Scope. This is a non-personal services contract to provide SM and USM, Support Services, and Spare Parts (Spares) Sustainment on STS & RMG Cranes located at the Military Ocean Terminal Sunny Point (MOTSU), Southport, North Carolina, the Military Ocean Terminal Concord (MOTCO), Concord, California, and Naval Magazine Indian Island (NMII), Port Hadlock, Washington. The contractor shall be required to perform daily maintenance, unscheduled maintenance, mission support, and major repair or upgrade projects as identified. These efforts shall be accomplished in accordance with (IAW) the requirements of the Original Equipment Manufacturer (OEM) manuals, and American Society of Mechanical Engineers (ASME) B30.24. The contractor shall have the mechanical, electrical, and structural engineering service capability to support maintenance and sustainment of the cranes in this contract. The contractor shall be responsible for obtaining equipment maintenance service manuals that are not available from the Government and provide copies to the Government. The contractor shall be responsible for software/modernization upgrades required for the cranes. Contractor shall be provided maintenance/user access to the Crane Industrial Control system (ICS). All ICS system administration and cybersecurity functions shall remain the responsibility of the government. The contractor shall coordinate with ICS system administrator for approval prior to making changes to crane software settings.

5. Performance Requirements.

5.1 Manpower Requirements. During the performance of this contract and within 5 business days of award, the Contractor shall assign Project Managers at both MOTSU and MOTCO to facilitate Government-Contractor communications and to maintain a high level of performance and service across all aspects of the contract. The Project Managers shall be the primary technical and managerial interface between the contractor and the Government. The names of these individuals and their alternates, who shall act for the contractor when a Manager is absent, shall be designated in writing to the CO and COR.

The Project Managers or alternates shall have full authority to act for the contractor on all contract matters relating to daily operations.

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The Project Managers or alternates must be on-site at both MOTSU and at MOTCO during normal duty hours, as specified herein and to meet with government personnel to discuss problems and to interface scheduled and unscheduled maintenance requirements with the operational schedule. Pre-coordination of scheduled, unscheduled maintenance and visits to NMII must be accomplished government to government between the 596th BDE and NMII personnel. This includes operational requirements and contractor arrival for preparation to operational mission requirements.

The project managers or alternates must be on-site during active ship loading and unloading operations where the crane(s) shall be utilized at MOTSU, MOTCO, or NMII.

The Contractor's Project Managers shall meet with the CO/COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures but no less than monthly on the first Thursday of each month. At these meetings, a mutual effort shall be made to resolve all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) business days of the subject meeting.

The Project Manager or alternate(s) must:

a) be able to read, write, speak, and understand English,

b) possess the skills required to balance scheduled and unscheduled maintenance against operational requirements,

c) attend meetings to understand the pace and requirements of the Government, and

d) possess a working mechanical knowledge of crane(s) in order to coordinate required repairs and services.

At a minimum, the Contractor shall assign three (3) permanent, qualified, trained, and certified crane mechanics at MOTSU and, at a minimum, two (2) permanent, qualified, trained, and certified crane mechanics at MOTCO. In addition, there shall be one (1) permanent contract employee at MOTSU and one (1) permanent contract employee at MOTCO whose primary duty shall be to manage and update all Ship-to-Shore and Bridge crane statuses in the Global Combat Supply System-Army (GCSS-Army). The contractor shall provide training records for each contract employee working at the military ocean terminals demonstrating an acceptable knowledge of these standards by each contract employee. The contractor shall have certified crane operators to perform operational checks and load testing of the cranes after work/repairs are completed. Crane operators shall comply with the standards stated in Federal Maritime Standards 1917.27 and CAL OSHA subchapter 7 group 13 article 98 Section 5006.

The Contractor shall employ qualified Contractor employees according to the following categories to perform the specific tasks delineated in this PWS. This section represents the specific categories of maintenance that shall be applicable to this effort. The categories listed below are the Government’s best estimate as to what categories shall be needed for the period of performance. The skill classifications contained in this PWS are consistent with the Department of Labor (DOL)’s Register of Wage Determinations issued under the Service Contact Act. Job descriptions for each classification are taken from the latest version of the Service Contract Act Directory of Occupations.

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Recommended Team Complement:

1) First-Line Supervisor DOL Code 49-1011

2) Procurement Clerk DOL Code 43-3061

3) Production Control Clerk DOL Code 01270

4) Electronics Maintenance Technician DOL Code 49-2093

5) Mobile Heavy Equipment Mechanic DOL Code 49-3042

6) Network and Computer Systems Administrators DOL Code 15-1244

Deliverable: The Contractor shall provide a current and complete roster of employees by location including training and certifications each month during the life of this contract.

5.2 Crane Standard Operational Performance. The Contractor shall maintain cranes at field level maintenance and sustainment/depot level maintenance which includes both scheduled and unscheduled maintenance tasks. The contractor shall provide trained and qualified technicians to maintain, perform diagnostics, and repair the container cranes and associated equipment. The contractor shall not perform any repair with an estimated cost exceeding $10,000 including all associated diagnostic work without approval from the CO. The contractor shall schedule all work with the COR. The CO shall authorize the repair method which is most advantageous to the government or decline to authorize any repair at all if it is determined unnecessary to meet mission requirements. The contractor shall ensure all repairs, scheduled maintenance, and scheduled service calls include a post maintenance check report to verify safe and full operation of the crane. The contractor shall provide one copy of the post maintenance check report to the COR and enter the report into GCSS-Army. The contractor shall be responsible to possess or obtain sufficient spare parts (including all bench and shop stock hardware required) to ensure the cranes are repaired within three to five business days depending on severity of malfunction. The contractor is responsible for all labor, tools, supplies, consumables, and transportation to perform timely and efficient maintenance. Contractor personnel working at SDDC Military Ocean Terminals shall comply with all applicable safety and health regulations to include but not be limited to:

29 Code of Federal Regulations (CFR) 1917 and 29 CFR 1910 were incorporated into 29 CFR 1917. 29 CFR 1910 Subpart D - Walking Working Surfaces 29 CFR 1910.146 - Permit-required confined spaces 29 CFR 1910.147 - The Control of Hazardous Energy (lockout/tagout) 29 CFR 1910.179 - Overhead and Gantry Cranes NFPA 70E Standard for Electrical Safety in the Workplace

The contractor shall ensure all applicable inspections and tests are conducted as appropriate by location by a California Operational Health and Safety Administration (CAL OSHA) (MOTCO Only) licensed agency or Federal Maritime licensed agency with experience in container cranes for each crane.

California Code of Federal Regulations for cranes and other hoisting equipment requires that tests and examinations shall be conducted annually by a currently licensed certificating agency or designee listed in the certificating agency license, and a certificate shall be issued by the certificating agency. The contractor shall ensure OSHA standards regarding crane use OSHA Standard 29 CFR § 1910.179 and OSHA Standard 29 CFR § 1910.180 are adhered to. All maintenance actions shall be entered into GCSS- Army.

The contractor shall be required to provide:

a) All parts required for repair of cranes.

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b) A report on crane readiness daily and enter it into Global Combat Support System – Army

(GCSS-Army) in accordance with Army Regulation (AR) 700-138. Contractor must have certified GCSS-Army personnel to perform any actions in GCSS-Army

c) A Post Inspection and Maintenance Check Report to verify safe and full operation of the crane.

The contractor shall provide one copy to the COR and enter the report into GCSS-Army.

Deliverables: Report on crane readiness in GCSS-Army (daily), Post Inspection and Maintenance Check Report in GCSS-Army and to the CORs.

5.3 – Maintenance, Service, and Repair.

5.3.1 Ordering Officer.

a) A service member or Department of Defense civilian shall be appointed in writing and trained by a CO and authorized to execute micro-purchases in support of U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG) Maintenance Logistics operations.

b) The contractor will obtain written approval from the Government for all requests of unscheduled maintenance provided by the Ordering Officer (OO). The contractor will assume liability for all expenses for any work performed outside of the order or without written authorization of the Ordering Officer (OO).

5.3.2 – Scheduled and Preventative Maintenance. The contractor shall provide:

a) A weekly report in GCSS-Army detailing the status of each open work order on the first business day of the week.

b) A monthly scheduled maintenance plan in GCSS-Army and to the CORs on the first business day of each month.

c) A monthly scheduled maintenance report identifying work completed on each crane to the CORs within 5 business days of the end of each month.

d) A periodic inspection of each crane in accordance with OEM recommendations and California

Code of Regulations Title 8, Article 100, Section 5031-5035. A record of the dates and results of these inspections for each crane and any deficiencies noted during the inspection must be corrected before the crane is operated and entered into GCSS-Army.

e) A lubrication schedule based off the OEM and ASME B30.24 requirements. The contractor shall ensure maintenance and lubrication are completed and documentation shall include lubricants utilized with quantities entered into GCSS-Army.

f) A corrosion control plan based off the OEM and environmental conditions. Corrosion Control

Measures shall be implemented to prevent, minimize, and correct the effects of electrochemical or chemical attack on materials by the environment. Corrosion is the result of a chemical reaction between a metal and its surroundings during which the metal is oxidized.

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g) Repair of painted surfaces as a corrective measure shall include the cleaning, surface preparation, priming and painting of all areas which indicates the paint is deteriorating due to age and weathering, failing, and allowing iron oxidation to develop, and chipped or damaged exposing the base metal to the elements. As part of corrosion control the Contractor shall prepare, refinish surfaces, and apply protective coatings and under-coating as required to prevent corrosion.

Materials and application shall meet or exceed OEM specifications and service bulletins.

h) The contractor shall maintain the currency on all service bulletins released by the OEM and component suppliers (e.g., motors, generators, brakes, bearings, couplings), and shall attain and maintain current OEM manuals for the cranes.

5.3.3 – Unscheduled Maintenance (USM). The contractor shall provide:

a) Trouble shooting and or diagnosis (Non-destructive Inspection) of the crane defect within twenty-four hours or one business day of notification by the COR.

b) A FFP proposal to the COR and OO, within three business days, when parts fail as a result of inspections or failures during operation and the estimated cost of repair is $10,000 or less. The OO shall approve the proposal if it is deemed fair and reasonable and the work is deemed necessary.

c) All unscheduled maintenance under $10,000 that is approved by the OO shall be billed against an open task order against this CLIN. If funding on the current task order is insufficient to support necessary USM, the Contractor shall inform the COR, OO, and CO.

The contractor shall order repair parts within forty-eight hours or two business days after OO approval of the submitted proposal. If OEM parts are not available, or the Contractor believes that non-OEM parts would result in a cost savings benefit to the Government without degrading performance or sustainability of the cranes, the Contractor shall inform the COR of the need to use replacement parts and shall identify non-OEM parts that shall be at least equal to the original manufacturer’s specifications in all material respects.

Non-OEM notifications must contain the following information to be considered complete:

OEM Part Information:

Part Number Manufacturer Country of Manufacture Current Unit Cost Current Order Lead Time

Non-OEM Part Information:

Part Number Manufacturer Country of Manufacture Current Unit Cost

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Current Order Lead Time

Salient Characteristics: The qualities or specifications necessary to meeting mission needs that the non-OEM part meets or exceeds and any qualities or specifications of the OEM part that the non-OEM part does not meet.

Justification: A short explanation of the necessity or benefit the Contractor is relying upon to support its request for the OEM waiver.

d) The Contractor shall provide a monthly report on unscheduled maintenance tasks including the total price per task and per crane to the CO and SDDC CSO. The monthly reports shall be submitted to USARMY Scott AFB SDDC Contract Support and Oversight Office at usarmy.scott.sddc.mbx.contract-support-and-oversight-office-hqs-@mail.mil.

5.3.4 Major Projects. The contractor shall provide:

a) If the cost of an unscheduled maintenance project will exceed $10,000 or an upgrade or other alteration to the crane is requested by the COR under this contract, the Contractor shall provide a FFP proposal to the COR and the CO within three business days of notification or inspection as discussed above.

b) The Contractor shall submit a cost breakdown for any proposal that exceeds $50,000, identifying the cost of parts, labor, and any overhead applied.

c) For proposals exceeding $1,000,000, the contractor shall provide a Commercial Financing

Milestone Proposal for review by the CO and potential incorporation into the resultant task order. The Government is under no obligation to approve or incorporate any such financing proposal.

d) b) The CO, upon approval, shall issue an individual task order to fund each major project or repair exceeding $10,000.

5.3.5 - Mission Essential Services. Mission Essential Services, for the purposes of Tasks and Subtasks included in this PWS, are those responsible for ensuring the Ship to Shore and Rail Mounted Gantry Cranes and associated equipment under this contract are in a fully mission capable status which the Government considers necessary for the accomplishment of the organization’s mission. Mission Essential Services identified in Subtasks:

5.3.6 - Mission Support Operations.

5.3.7 - Surge Operations.

5.3.8 - Emergency Service.

5.3.6 - Mission Support Operations. The contractor shall be required to provide certified crane mechanics during mission operations at Military Ocean Terminal Sunny Point (MOTSU), Military Ocean Terminal Concord (MOTCO), and Naval Magazine Indian Island (NMII). Requirements for the number of certified mechanics shall be provided at each location as follows:

mailto:usarmy.scott.sddc.mbx.contract-support-and-oversight-office-hqs-@mail.mil

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a) MOTSU. The contractor shall provide up to eight certified crane mechanics who shall provide maintenance support for the four cranes, two ship-to-shore and two bridge cranes, during mission support operations. Contractors shall provide all necessary preventative maintenance checks and services (PMCS) on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the contractor shall be required to perform all necessary emergency maintenance if a crane becomes Non-Mission Capable (NMC) in order to bring the crane back to a Fully Mission Capable (FMC) status. The number of crane mechanics required for mission support operations shall be determined by the specific mission. The request for crane maintenance personnel shall be provided to the contractor by the COR, at a minimum, 14 business days prior to the first day of a mission to ensure the contractor will have the correct number of crane mechanics on-site during mission support.

b) MOTCO. The contractor shall provide up to eight certified crane mechanics who shall provide maintenance support for the two ship-to-shore cranes during mission support operations.

Contractors shall provide all necessary preventative maintenance checks and services (PMCS) on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the contractor shall be required to perform all necessary emergency maintenance if a crane becomes Non-Mission Capable (NMC) to bring the crane back to a Fully Mission Capable (FMC) status. The number of crane mechanics required for mission support operations shall be determined by the specific mission. The request for crane maintenance personnel shall be provided to the contractor by the COR, at a minimum, 14 business days prior to the first day of a mission to ensure the contractor will have the correct number of crane mechanics on-site during mission support.

c) NMII. The contractor shall provide up to four certified crane mechanics who shall provide maintenance support for the one ship-to-shore crane during mission support operations.

Contractors shall provide all necessary preventative maintenance checks and services (PMCS) on the cranes as specified in the OEM manuals during mission support operations. In addition to performing all necessary PMCS tasks on the cranes, the contractor shall be required to perform all necessary emergency maintenance if a crane becomes Non-Mission Capable (NMC) to bring the crane back to a Fully Mission Capable (FMC) status. The number of crane mechanics required for mission support operations will be determined by the specific mission. The request for crane maintenance personnel will be provided to the contractor by the COR, at a minimum, 14 business days prior to the first day of a mission to ensure the contractor will have the correct number of crane mechanics on-site during mission support.

d) When the Government has provided at least 14 calendar days’ notice prior to the first day of the mission and no change in circumstances has altered the mission plan after that notice, the Contractor shall be entitled to its reasonable airfare and the local per diem rate identified in paragraph e.

e) Reasonable Airfare and Per Diem:

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MOTSU

Airfare:

Per Diem:

MOTCO

Airfare:

Per Diem:

NMII

Airfare:

Per Diem:

5.3.7 – Surge Operations. Military Ocean Terminal Sunny Point and Military Ocean Terminal Concord may experience surges in workload requirements. Surge requirements are unanticipated demands for labor. This includes the ability of the contractor to ramp-up quickly to meet early requirements as well as to sustain the increased pace throughout the mission support surge requirements. These workloads may require off shift working hours, evenings, weekends, and holiday working hours. Surge work done outside the predetermined standard workweek shall be over & above and paid at the over and above rates established in the Task Order.

5.3.8 - Emergency Service. Contractor shall provide emergency repair, service, and diagnostic services, when notified by the COR. On a 24 hour/7 basis, emergency service calls require response within two (2) hours after notification to begin the repair process to bring to an operational state. Repairs that cannot be corrected at the time of the initial call shall be handled under Subtask 5.3.3. The contractor shall have one

(1) business day to have emergency repair parts placed on order upon approval of the CO.

5.3.9 – Quadrennial Inspection (QI). The contractor shall ensure quadrennial inspections are completed every 4 years. The QI shall comply with all annual inspection requirements and include proof load testing of the crane to no less than 120% and no greater than 125% of the crane’s rated capacity at a given radius.

5.3.10 – Equipment Maintenance and Inspections. The contractor shall perform periodic inspections IAW OEM Manual and Federal Maritime Standards and CALOSHA Standards. Corrosion control inspection and prevention measures shall be performed as part of Preventive Maintenance (PM). Corrosion Areas that existed prior to the PM and identified during the inspection shall be considered a repair.

5.3.11 – Load Test and Certification. For all lift capable equipment serviced and /or repaired, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement, or alteration/modification, if not performed correctly, could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed. The contractor shall maintain records on completed load testing and certifications shall be made available to the COR upon request.

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5.3.12 – GCSS-Army Process Flow. All maintenance actions conducted under this contract shall be documented by the contractor, in the Global Combat Support System – Army (GCSS-Army). Based on previous maintenance services and recommended maintenance intervals, GCSS-Army will generate a SM Work Order notification. The contractor shall accept or propose an alternate schedule within five business days. The Government shall accept or reject any or all contractor proposed changes within five business days of receipt of the contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes shall not result in any cost adjustments. Upon completion of the SM, the contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity, and the cost per unit), and the name of the contractor personnel performing the SM. Within one business day of work completion, the performing contract technician shall submit the work order to the COR. If work is accepted, the COR shall sign and date the work order as acceptance of the equipment. Within four business days of acceptance of the work, the contractor shall provide the signed work order and invoice to the COR and contractor shall enter data into GCSS-Army.

5.3.13 – Mean-Time-Between Failure. The contractor shall track mean-time-between failure of each part replaced, and document those results against the recommended mean-time-between failure recommend by the manufacturer of the part.

Deliverables: Weekly Work Order Report, Monthly (30 day) Scheduled Maintenance Report, Repair Cost Estimate, Proof of Service Bulletin Currency, Lubrication Schedule, Corrosion Control Plan, Quadrennial Inspection Certification, Mean-Time-Between Part Failure Report (as required IAW PWS Subtask 5.3.9), Load Test Reports (as required IAW PWS Subtask 5.3.7)

5.3.14 – Crane Rails Maintenance. Crane rails are subject to high forces and extreme conditions that result in stress and movements. Crane rail systems have a working life dependent on the operation of the crane on the rails. The contractor shall provide Rail System Diagnostics to include foundations assessments and structure support assessment. Visual Inspections annually highlighting the condition of the Rail and fasteners. Identify any localized damages / deterioration.

Deliverables:

Services to be performed by Contractor

Deliverable Duration Acceptance Criteria

Subtask 5.3.14 Crane Rail Maintenance

The contractor shall provide a plan that outlines the full range of diagnostic analysis of crane rails

15 days after contract award

Validated through Contractor on site survey by the COR

Subtask 5.3.14 Rail System Diagnostics

Appraisal of the Crane Rails at Military Ocean Terminal Sunny Point

(MOTSU), NC.

Military Ocean

Supply the supporting documentation within 60 days of contract award.

Validated through Contractors report by the COR

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Terminal Concord (MOTCO), CA. and Naval Weapons Magazine Indian Island

(NWII), WA.

5.4 Task 4 – Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services under this contract through the DoD Enterprise Contractor Manpower Reporting Application (ECMRA) via that secure data collection site.

The contractor is required to fill in all required data fields using the following web address:

https://www.ecmra.mil/

Deliverables: Labor Hours via ECMRA website

5.5 Task 5 – Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. A pdf copy of the contractor’s Quality Control Plan shall be provided to the CO on the contract start date and as changes occur. The Plan shall be subject to the CO’s approval. The plan shall include, as a minimum, items listed below:

a) An inspection system covering all the maintenance and repair services required by this contract and any other areas deemed necessary by the contractor.

b) The plan must specify the services and equipment to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the contractor personnel who will perform the inspections including their title and qualifications. The method for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

c) On-site records of all inspections conducted by the contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

Deliverable: Quality Control Plan

6. Performance Standards.

Performance Standard Acceptable Quality Level (AQL)

Methods of Calculation

1. PWS Paragraph 5.2:

Complete authorized Crane Repairs on-time.

Repairs are completed on-time 100% of the time.

100% INSPECTION.

COR shall observe all contractor operational checks.

2. PWS Paragraph 5.2: All repairs are started within 30-calendar days https://www.ecmra.mil/

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Start crane repairs within 30-calendar days of notification by CO.

of notification by the CO, 100% of the time.

COR shall observe contractor performance on start date.

3. PWS Paragraph 5.2:

Complete Crane Repairs on-time.

Repairs are completed on-time 100% of the time.

COR shall observe all contractor operational checks

4. PWS Paragraph 5.2:

Complete periodic inspections of each crane in accordance with OEM recommendations and California Code of Regulations Title 8, Article 100, Section 5031-5035

100% of the time Validated through reporting in GCSS- Army by COR

5. PWS Paragraph 5.3.2e:

Maintenance and lubrication are completed as required and documented in GCSS- Army.

100% of the time Validated through reporting in GCSS- Army by COR

6. PWS Paragraph 5.3.3a:

Trouble shooting and or diagnosis (Non-destructive Inspection) of the crane defect within twenty-four hours or one business day.

100% of the time GO/NO GO

6. PWS Paragraph 5.3.3b:

Cost estimate of repairs is provided within three business days.

100% of the time GO/NO GO

8. PWS Paragraph 5.3.3c:

Repair parts on order within forty-eight hours or two business days after CO approval.

100% of the time. GO/NO GO

9. PWS Paragraph 5.3.3d:

Provide monthly report on unscheduled maintenance

100% on time. 100% of the reports are submitted to the CO and SDDC CSO on time.

10. PWS Paragraph 5.3.8:

Emergency response within two (2) hours after notification by COR.

100% of the time GO/NO GO

11. PWS Paragraph 5.3.9:

Quadrennial Inspection

100% of the time Validated through reporting in GCSS- Army by COR

12. PWS Paragraph 5.3.10:

Equipment Maintenance and Inspections

100% of the time Validated through reporting in GCSS- Army by COR

13. PWS Paragraph 5.3.11: 100% of the time 100% INSPECTION.

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Load Test and Certification COR shall observe all contractor operational checks.

14. PWS Paragraph 5.4:

Report all labor hours IAW ECMRA regulations.

100% of the time GO/NO GO

15. PWS Paragraph 5.5:

Provide Contractor’s Quality Control Plan to the CO on the contract start date and as changes occur.

100% of the time GO/NO GO

6.1 Army Readiness Standards. The contractor shall maintain an Equipment readiness goal rating as defined in AR 700-138 of 90 percent or better:

a. Green=Capability of 90–100 percent of requirement; negligible risk; minor problems, shortfalls, deficiencies, issues, concerns, or limiting factors; fully supportable.

b. Amber=Capability of 70–89 percent of requirement; some risk; some issues, problems, shortfalls, deficiencies, concerns, or limiting factors; supportable with limitations.

c. Red=Capability of 60–69 percent of requirement; high risk; major issues, problems, shortfalls, deficiencies, concerns, or limiting factors; supportable with severe constraints.

d. Black=Capability of less than 59 percent of requirement; grave risk; potential war stopper; not supportable.

6.2 Formula for Determining Operational Readiness. The operational readiness is based on total combined cranes assigned to that unit. The standard formula for determining readiness is from AR 220-1, paragraph 5.5, dated 15 November 2001;

Total number of calendar days in reporting period for each crane. Total number of calendar days the crane was operational during the reporting period. Divide the number of calendar days the crane was operational during the reporting period, divided by the number of calendar days in the reporting period. Multiply by 100 and round to the nearest whole number.

The cranes shall be considered in “continued and productive service” operational during standard OEM manual maintenance inspections, unless a component is found inoperable that affects safety or the operational capability of the crane or the crane is being recertified. At that point the downtime for that specific crane starts until it is operational again.

7. Place of Performance. Travel in and around the primary place(s) of performance may be required throughout the contracted period of performance. Additional travel within CONUS may be required to support the requirements of this PWS.

7.1 Container Crane Locations (See appendix one for specific crane locations).

Military Ocean Terminal-Sunny Point 6280 Sunny Point Road Southport, North Carolina 28461

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Military Ocean Terminal-Concord 410 Norman Ave Building 607 Concord, CA 94520

Naval Magazine Indian Island 100 Indian Island RD Port Hadlock, WA 98339

8. Period of Performance. The period of performance shall include a 12-month base period and 4, 12-month option periods. The total period of performance including all option periods shall not exceed 66 months including the optional 6-month extension period in accordance with FAR clause 52.217-8.

9. Security Requirements. The contractor or authorized representative shall submit to the COR a roster identifying all contractor personnel who will be performing under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any contractor personnel changes occur. US citizens require background investigation. Access to NMII shall be coordinated directly with NMII Access Control.

Name (last, first, middle initial), aliases Status (type of employment) Name of company Office Phone Home address Date of birth Weight, height, color hair and eyes Length of anticipated employment

9.1. Personnel Investigation Requirements for a Common Access Card (CAC). Personnel assigned to this contract who require access to non-secure internet protocol router network (NIPRNET) applications, UNCLASSIFIED government systems, and/or require a CAC, must successfully complete a Tier 1 (T1) investigation, or have a completed National Agency Check with Inquiries (NACI) or suitable investigation meeting the T1/NACI or higher level, resulting in favorable suitability for Public Trust eligibility. T1 investigations must be opened with fingerprint, name, and criminal records checks returned favorably before contractors are cleared to begin work on the contract. Favorable T1/NACI or higher investigation results must be posted in the Joint Personnel Adjudication System (JPAS) before a contractor is granted a CAC or have access to UNCLASSIFIED government systems. T1 requests shall be submitted by MOTSU the Security Manager, via a Personnel Security Investigation Program (PSIP) form, for processing as soon as the employees are identified. MOTSU shall only process T1/Position of Trust investigations and shall not complete any personnel security investigations for classified access. It is incumbent upon the contractor to have the appropriate investigations completed upon start of the task order.

If the Government notifies the Contractor that the employment or the continued employment of any Contractor employee is prejudicial to the interests or endangers the security of the United States of America, the Contractor shall make any changes necessary in the appointment(s). All contractor employees at MOTSU or MOTCO shall submit to an NCIC criminal background check through the appropriate Visitor Center. NMII Access Control shall vet the contract employees for access to the installation.

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9.2 Identification Badges

Contractor shall ensure all employees entering MOTSU and MOTCO must have government issued identification and their MOTSU or MOTCO issued picture identification badge. Each Visitor’s Center shall issue their picture identification badge upon completion and review of the NCIC criminal background check. Contractor shall coordinate with NMII Access Control to obtain Navy Region Northwest identification badges to facilitate routine access to the installation.

9.3 Removal of Contract Employee

Circumstances surrounding the removal of contract employees include security deviations/incidents and credible derogatory information received or uncovered on contract members during the course of the contractual period. The contract company shall make any changes necessary in the appointment(s).

9.4 Reporting Threat-Related Incidents

Persons employed by Army Contractors shall report threat-related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest specified in AR 381-12, Chapter 3, to the Installation Security Officer, the nearest military CI Office.

9.5 Investigation Validation Checks. Upon award of this contract, the names and social security numbers of all contract employees supporting this contract shall be submitted to the Local Government Security Manager for vetting in the JPAS to ensure investigative requirements have been obtained before contract start date. This requirement shall be completed prior to the COR/Trusted Agent (TA) submitting contract employees for their CAC in the DOD Trusted Associate Sponsorship System (TASS). If a contractor employee does not have the appropriate investigative requirement, the employee shall be denied the ability to work in support of this contract and will not be loaded in TASS.

9.6 CAC Issuance (including 596th Special Security Requirements Language). Upon notification by the Local Government Security Manager that contractor personnel meet the required investigative levels, personnel shall be loaded in TASS with an expiration date on their CAC for the current period of performance. Once approved in TASS, the contractor employees shall go to the nearest Real-Time Automated Personnel Identification System (RAPIDS)/Defense Enrollment Eligibility Reporting System (DEERS) office for CAC issuance. At termination of the contract the contractors’ CACs and any security badges issued shall be turned in to the COR. If an employee is terminated the same procedures are required for CAC turn-in. The COR return CACs and badges to the Local Government Security Manager. This shall be accomplished on the last day of the contract or upon any termination/reassignment of a contract employee. CORs who obtain CAC and security badges due to short notice terminations or release of contract employees shall revoke access in TASS. CAC Issuance is required for anyone that is going to work in GCSS-A, whether at MOTCO, MOTSU or NMII.

9.7 Operations Security (OPSEC). All information furnished to the contractor is to be used FOR OFFICIAL USE ONLY (FOUO). The contractor is required to be aware of OPSEC requirements from SDDC. Information determined as FOUO or included as part of the OPSEC Critical Information List (CIL), and Essential Elements of Friendly Information (EEFI) is not to be released to the public.

9.8 FPCON Impact on Work Levels (US Installation Only)

Page 15 of 27 Pages

Contractors may be considered mission essential in this PWS; therefore, access to the installation during increased force protection conditions (FPCON) BRAVO, CHARLIE, and DELTA may be authorized based on circumstances related to increase in FPCON.

9.9 Security Regulation Compliance. The contractor shall be required to comply with all security regulations and directives as identified herein, and other security requirements in this contract. The contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in OPSEC and Information Security regulations.

9.10 DD254. This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, Contract Classification Specification. The following security requirements shall apply to this effort.

References:

2000.12 (DOD Antiterrorism (AT) Program)

2000.16 (DOD Antiterrorism (AT) Standards)

5200.01 Volumes 1-4, (DODM Information Security Program)

5200.02 (DODM Procedures for the DOD Personnel Security Program) 5200.08-R (DOD Physical Security Program) 5220.22-M (National Industrial Security Program)

8500.1 (DODI Cyber Security) DOD regulations found at: http://www.dtic.mil/whs/directives/corres/pub1.html AR 25-2 (Information Assurance) AR 190-13 (Physical Security Program) AR 380-5 (Department of the Army Information Security Program) AR 380-20 (Restricted Areas) AR 380-49 (Industrial Security Program) AR 380-67 (Department of the Army Personnel Security Program) AR 381-12 (Threat Awareness and Reporting Program) AR 525-13 (Antiterrorism) AR 530-1 (Operations Security) SDDC Regulation 190-13 (SDDC Physical Security Program) SDDC Regulation 380-2 (SDDC Operations Security Program) SDDC Regulation 530-1 (SDDC Information Security Program) SECNAV M-5510.30 Department of the Navy Personnel Security Program

SECNAV 5239.3C DEPARTMENT OF THE NAVY CYBERSECURITY POLICY

SECNAV 5510.36A DEPARTMENT OF THE NAVY (DON) INFORMATION SECURITY

PROGRAM

INSTRUCTION

OPNAV-M 5510.1 Office of Chief of Naval Operations Security Regulations Manual OPNAVINST 5530.14E, Navy Physical Security and Law Enforcement Program

(Provided upon request)

10.0 Vehicle Registration. Contractor provided vehicles used in performance of the contract shall be appropriately registered with the installation’s pass and security office. The contractor shall ensure that employee vehicles to be driven on the installation, to include motorcycles, are in conformance with state, Page 16 of 27 Pages city, and local transportation regulations. The Government shall not permit access to the installation without proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration. Contractor employees shall maintain current registration and proof of insurance on all privately-owned vehicles (POVs) brought on installation property; the contractor shall maintain current registration and proof of insurance on all contractor-owned vehicles brought on installation property. At NMII, contractor vehicles shall require a company ID/logo on each side of the vehicle for access to the pier/crane

10.1 Parking and Traffic Control. The contractor and its employees shall abide by installation parking and traffic regulations. All vehicles shall be parked in designated parking areas only. The contractor and its employees shall conform to federal, state and host installation driving regulations.

11.0. Environmental Compliance. Compliance with environmental laws and regulations: The contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army and Navy regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, and local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the COR as well as the Director of Engineering & Public Works. The contractor shall comply with all federal, state, and local regulations as well as installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. Hazardous work processes and hazardous materials utilized or generated in the accomplishment of this contract shall be controlled and disposed of by the contractor in a manner that is safe in accordance with the appropriate local, state, and federal laws and directives established for the control of those processes and materials. The contractor shall provide clean-up of all hazardous and non-hazardous spills when they occur in, around, or as a result of the contractor’s operation. The contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The contractor shall immediately notify the COR of any hazardous waste spills. At NMII, the contractor shall coordinate directly with NMII Environmental for approval of required hazardous materials and for removal from the installation.

11.1 Compliance with Green Procurement Requirements. The contractor shall follow federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for Sustainable- Procurement.docx) for acquisition of building materials and products and select materials that have a long-life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient;

materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

11.2 Compliance with License and Certification Requirements. Contractor shall obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by federal, state, and local environmental laws and/or regulations shall be considered a contract deliverable upon award.

11.3 Notification of Federal and State Regulators. Contractor shall immediately notify Director of Engineering & Public Works and COR of the arrival on site of any federal, state, and/or DoD

Page 17 of 27 Pages environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

11.4 Inspections of Work Sites. Contractor shall submit to potential federal, state, Army, and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it shall not stop or disrupt ongoing contract activities. The inspection shall only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

11.5 Reporting Noncompliance. The contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, or local environmental laws, Army and installation environmental regulations or policies to the COR and Director of Engineering & Public Works.

11.6 Verification of National Environmental Policy Act Documents. Contractor shall obtain from the COR or Director of Engineering & Public Works, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651, which addresses actions to be taken by contractor. These documents include but are not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

11.7 Conformance with Environmental Management System. The contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

11.8. Assignment of Environmental Compliance Designee (ECD). The contractor shall appoint an ECD for all contract work periods exceeding 180 calendar days. The contractor shall appoint a primary and alternate ECD for each production, shop, or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental non-compliances, and verify implementation of directed actions to correct identified environmental noncompliance. The contractor shall have at least one ECD on duty at all times at each shop or work area.