Attachment 1 - Project Specifications.pdf

Task 5 100% Construction Document Design Specifications

US Department of Agriculture Forest Service

Region 6

Bend Seed Extractory Electrical, Fire System & Site Upgrades

Deschutes National Forest Bend, Oregon

June 30, 2022

23939 SW Gage Road Wilsonville, OR 97070 Phone: (503) 473-8477

USFS Bend Seed Extraction Facility June 2022

Electrical Upgrades

Bend OR

TABLE OF CONTENTS 1

TABLE OF CONTENTS

SPECIFICATIONS

DIVISION 1000 – GENERAL CONDITIONS

011000 SUMMARY----------------------------------------------------------------------------------------1-3

012500 SUBSTITUTION PROCEDURES--------------------------------------------------------------1-4

012600 CONTRACT MOD PROCEDURES------------------------------------------------------------1-2

012900 PAYMENT PROCEDURES---------------------------------------------------------------------1-4

013100 PROJECT MANAGEMENT COORDINATION---------------------------------------------1-10

013200 CONTRUCTION PROGRESS-------------------------------------------------------------------1-4

013300 SUBMITTAL PROCEDURES-------------------------------------------------------------------1-8

014000 QUALITY REQUIREMENTS------------------------------------------------------------------- 1-8

015000 TEMP FACILITIES AND CONTROLS------------------------------------------------------- 1-8

016000 PRODUCT REQUIREMENTS-------------------------------------------------------------------1-4

017300 EXECUTION----------------------------------------------------------------------------------------1-8

017320 SELECTIVE DEMOLITION---------------------------------------------------------------------1-6

017419 CONTRUCTION WASTE MANAGEMENT AND DISPOSAL-------------------------- 1-6

017700 CLOSEOUT PROCEDURES-------------------------------------------------------------------- 1-6

017823 OPERATION AND MAINTENANCE MANUALS------------------------------------------1-8

017839 PROJECT RECORD DOCUMENTS------------------------------------------------------------1-4

017900 DEMONSTRATION AND TRAINING---------------------------------------------------------1-4

DIVISION 21- FIRE PROTECTION

212200 FK-5-1-12 CLEAN-AGENT FIRE EXTINGUISHING SYSTEMS NOVEC--------------1-13

212300 IG-541 CLEAN-AGENT FIRE EXTINGUISHING SYSTEMS INERGEN---------------1-18

DIVISION 22 – PLUMBING

220500 COMMON WORK RESULTS FOR PLUMBING---------------------------------------------1-9

220519 METERS AND GAUGES FOR PLUMBING PIPING-----------------------------------------1-3

220523 BALL VALVES FOR PLUMBING PIPING----------------------------------------------------1-3

220529 HANGERS AND SUPPORTS FOR PLUMBING EQIPMENT------------------------------1-6

220548 VIBRATION AND SEISMIC CONTROLS FOR PLUMBING AND EQUIPMENT--1-12

220553 IDENTIFICATION FOR PLUMBING PIPING NAD EQUIPMENT-----------------------1-5

221116 DOMESTIC WATER PIPING--------------------------------------------------------------------1-1

221119 DOMESTIC WATER PIPING SPECIALITIES------------------------------------------------1-5

221313 FACILITY SANATARY SEWERS--------------------------------------------------------------1-8

221343 FACILITY PACKAGED SEWAGE PUMPING STATION----------------------------------1-9

221513 GENERAL SERVICE COMPRESSED AIR PIPING------------------------------------------1-7

221519 GENERAL SERVICE PACKAGED AIR COMPRESSORS AND RECEIVERS --------1-6

DIVISION 23 – HVAC

230719 HVAC PIPING INSULATION--------------------------------------------------------------------1-6

232300 REFRIGERANT PIPING---------------------------------------------------------------------------1-4

238126 SPLIT SYSTEM AIR CONDITIONERS---------------------------------------------------------1-5

238413 ATOMIZING HUMIDIFIERS---------------------------------------------------------------------1-6

Bend OR

TABLE OF CONTENTS 2

DIVISION 26 – ELECTRICAL

260500 UNDERGROUND CONTROL CABLE AND POWER DISTRIBUTION----------------1-16

260500 COMMON WORK RESULTS FOR ELECTICAL--------------------------------------------1-3

260900 CONTROLS AND INSTRUMENTATION---------------------------------------------------1-51

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES-------------1-7

260523 CONTROL VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLE-------1-7

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS-------------------------1-6

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS----------------------------1-6

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS-----------------------------1-11

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING--------------------------------------------------------------------------------------------1-4

260574 ELECTRICAL ARC FLASH ANALYSIS & SHORT CIRCUIT STUDY----------------1-12

260900 CONTROLS AND INSTRUMENTATION-----------------------------------------------------------------1-30

263213.14 DIESEL ENGINE GENERATORS------------------------------------------------------------ -1-18

263600 TRANSFER SWITCHES-------------------------------------------------------------------------1-11

264313 SURGE PROTECTIVE DEVICE----------------------------------------------------------------1-15

DIVISION 27 – COMMUNICATIONS

270000 TELECOMMUNICATIONS WIRING SYSTEMS----------------------------------------1-38

270001 WALL MOUNT EQUIPMENT RACK & UPS--------------------------------------------1-5

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283100 FIRE PROTECTION AND ALARM---------------------------------------------------------1-12

DIVISION 31 – EARTH WORK

3110000 SITE CLEARING

3112000 EARTH MOVING

DIVISION 40 – PROCESS INTEGRATION

406100 PROCESS CONTROL AND ENTERPRISE MANAGEMENT SYSTEMS GENERAL

PROVISIONS----------------------------------------------------------------------------------------1-2

406121 PROCESS CONTROL SYSTEM TESTING----------------------------------------------------1-1

406193 PROCESS CONTROL SYSTEM INPUT/OUTPUT LIST------------------------------------1-4

406221 DESKTOP COMPUTERS-------------------------------------------------------------------------1-2

406343 PROGRAMMABLE LOGIC CONTROLLERS------------------------------------------------1-3

406613 SWITCHES AND ROUTERS---------------------------------------------------------------------1-2

406616 FIREWALL HARDWARE-------------------------------------------------------------------------1-2

406636 PROCESS INSTRUMENTAION NETWORKS------------------------------------------------1-4

406716 FREE-STANDING PANELS----------------------------------------------------------------------1-7

406719 WALL MOUNTED PANELS----------------------------------------------------------------------1-1

406733 PANEL WIRING------------------------------------------------------------------------------------1-1

406763 CONTROL PANEL-MOUNTED UNINTERRUPTIBLE POWER SUPPLY--------------1-4

406813 PROCESS CONTROL (HMI) SOFTWARE-----------------------------------------------------1-1

406863 CONFIRURATION OF HMI SOFTAWRE-----------------------------------------------------1-4

406866 PROGRAMMING OF CONTROLLER SOFTWARE-----------------------------------------1-8

407463 TEMPERATURE TRANSMITTERS-------------------------------------------------------------1-2

END OF SECTION

SUMMARY 011000 - Page 1 of 3

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Government-furnished/Contractor-installed (GFCI) products.

4. Contractor's use of site and premises.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Bend Seed Extractory Electrical Improvements & Sewer Connection

Project

B. Location 63095 Deschutes Market Rd, Bend, OR 97701.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

The Bend Seed Extractory (BSE) is part of the National Nursery system and serves the reforestation, restoration, and genetic conservation seed needs of the

Forest Service, BLM, and other agencies and partners. The extractory processes and stores seed for restoration projects across the country.

This project addresses outstanding electrical and site issues at three buildings central to the extractory’s operations – the seed freezer, seed extractory build-ing, and packing shed. Both the seed freezer and seed extractory buildings have outdated halon fire suppression systems and electrical control panels that are out of compliance and pose a safety hazard to employees. The packing shed and seed extractory building restroom facilities also have drainage issues due to set-tling of the existing septic system.

The intent of this project is as follows:

SUMMARY 011000 - Page 2 of 3

a. Connection of the seed extractory and packing shed restrooms to City of Bend sewer system (already onsite) and decommissioning of the existing septic tank, lift station, drain field, and extensive distribution piping

b. Replacing existing halon fire suppression system in seed extractory and seed freezer with an EPA-approved, environmentally sustainable alternative agent

c. Decommissioning and removal of seed extractory, seed freezer, and tree coolers

A&B and C&D electromechanical control panels

d. Providing new simplified controls/ cabinets for tree coolers (A&B and C&D buildings), seed freezer, and seed extractory to replace decommissioned panels

e. Rebuild of tree cooler humidification system

f. Connection of seed freezer and tree coolers to private network for remote monitoring of existing Heatcraft IntelliGen™ refrigeration controls

g. New diesel power generator for emergency backup for seed freezer

Reference all contract documents for all other Work to be completed as a part of this contract.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Use of Site: Limit use of Project site to Work in areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways, and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

B. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.5 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site and existing adjacent buildings during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government and public usage. Perform the Work so as not to interfere with Government day-to-day operations. Maintain existing exits, unless otherwise indicated.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

SUMMARY 011000 - Page 3 of 3

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of

7:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government not less than three days in advance of proposed utility interruptions.

2. Obtain Government's written permission before proceeding with utility interruptions.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES Page 1 of 1012500 - Page 1 of 4

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Government.

B. Substitution Requests: Submit one electronic copy of each request for consideration. The electronic copy shall be provided by the manufacturer, and not a scanned version by the contractor. Identify product or fabrication or installation method to be replaced. Include

Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed substitution.

c. Detailed comparison of salient qualities of proposed substitutions with those of the

Work specified. Include annotated copy of applicable Specification Section.

Salient qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

SUBSTITUTION PROCEDURES Page 1 of 1012500 - Page 2 of 4

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Contracting Officers and

Governments.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Contracting Officer's Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order or Work Order.

1.3 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.5 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES Page 1 of 1012500 - Page 3 of 4

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Designer of Record for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

SUBSTITUTION PROCEDURES Page 1 of 1012500 - Page 4 of 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

PAYMENT PROCEDURES 012900 - Page 1 of 4

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Procedures for preparation and submittal of applications for progress payments.

1.2 RELATED REQUIREMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.3 DEFINITIONS AND ABBREVIATIONS

A. Contracting Officer: CO

B. Contracting Officer's Representative: COR

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of

Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

2. Submit the Schedule of Values to Contracting Officer within 14 days of the Notice to

Proceed.

B. Format and Content: Use the following list as a minimum to establish the Schedule of Values.

1. Division 01 - General Requirements:

a. SUMMARY

b. OPTION ITEMS

c. SUBSTITUTION PROCEDURES

d. CONTRACT MODIFICATION PROCEDURES

e. PAYMENT PROCEDURES

f. PROJECT MANAGEMENT AND COORDINATION

g. CONSTRUCTION PROGRESS DOCUMENTATION

h. SUBMITTAL PROCEDURES

PAYMENT PROCEDURES 012900 - Page 2 of 4

i. QUALITY REQUIREMENTS

j. TEMPORARY FACILITIES AND CONTROLS

k. PRODUCT REQUIREMENTS

l. EXECUTION

m. SELECTIVE DEMOLITION

n. CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

o. CLOSEOUT PROCEDURES

p. OPERATION AND MAINTENANCE DATA

q. PROJECT RECORD DOCUMENTS

r. DEMONSTRATION AND TRAINING

2. Division 02-Existing Conditions:

a. Demolition.

3. Division 22 - Plumbing:

a. COMMON WORK RESULTS FOR PLUMBING

b. METERS AND GAUGESFOR PLUMBING PIPING

c. BALL VALVES FOR PLUMBING PIPING

d. HANGERS AND SUPPORTS FOR PLUMBING EQIPMENT

e. VIBRATION AND SEISMIC CONTROILS FOR PLUMBING AND EQUIPMENT

f. IDENTIFICATION FOR PLUMBING PIPING NAD EQUIPMENT

g. DOMESTIC WATER PIPING

h. DOMESTIC WATER PIPING SPECIALITIES

i. FACILITY SANATARY SEWERS

j. GENERAL SERVICE COMPRESSED AIR PIPING

k. GENERAL SERVICE PACKAGED AIR COMPRESSORS AND RECEIVERS l.

4. Division 23 - Heating, Ventilating and Air Conditioning (HVAC):

a. HVAC PIPING INSULATION.

b. REFRIGERANT PIPING.

c. SPLIT SYSTEM-AIR CONDITIONERS.

d. ATOMIZING HUMIDIFIERES.

5. Division 26 - Electrical:

a. COMMON WORK RESULTS FOR ELECTICAL

b. LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

c. CONTROL VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLE

d. GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

e. HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

f. RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

g. SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING

h. DIESEL ENGINE GENERATORS

i. TRANSFER SWITCHES.

6. Division 31 - Earthwork:

a. SITE CLEARING

PAYMENT PROCEDURES 012900 - Page 3 of 4

b. 3112000 EARTH MOVING.

7. Division 40 – Process Integration

a. PROCESS CONTROL AND ENTERPRISE MANAGEMENT SYSTEMS

GENERAL PROVISIONS

b. 406121 PROCESS CONTROL SYSTEM TESTING

c. 406160 PROCESS INSTRUMENTATION NETWORKS

d. 406193 PROCESS CONTROL SYSTEM INPUT/OUTPUT LIST

e. 406343 PROGRAMMABLE LOGIC CONTROLLERS

f. 406613 SWITCHES AND ROUTERS

g. 406716 FREE-STANDING PANELS

h. 406719 WALL MOUNTED PANELS

i. 406733 PANEL WIRING

j. 406763 CONTROL PANEL-MOUNTED UNINTERRUPTIBLE POWER SUPPLY

k. 406813 PROCESS CONTROL (HMI) SOFTWARE

l. 406863 CONFIRURATION OF HMI SOFTAWRE

m. 406866 PROGRAMMING OF CONTROLLER SOFTWARE

n. 407463 TEMPERATURE TRANSMITTERS

C. Identification: Include the following Project identification on the Schedule of Values:

1. Project name and location.

2. Government Contract Number.

3. Contractor's name and address.

4. Date of submittal.

5. Submit draft of standard form selected. Contractor may use an AIA, EJCDC or Forest

Service provided form.

6. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Options.

d. Change Orders (numbers) that affect value.

e. Dollar value.

f. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total

100 percent.

7. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

8. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment include materials or equipment purchased or fabricated and stored, but not yet installed.

9. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

a. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

PAYMENT PROCEDURES 012900 - Page 4 of 4

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by the Government.

B. Submit the following items with the monthly application for payment:

1. Updated Construction Progress Schedule per 013200.

2. Waste Reduction Progress Report per 017419.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 1 of 10

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 INFORMATIONAL SUBMITTALS

A. Subcontract List: Submit each proposed subcontractor on a SF 1413 (Statement and

Acknowledgment) in accordance with Paragraph (d)(1) of FAR Clause 52.222-11. SF 1413s need to be submitted with 14 days after award of the contract.

B. Key Personnel Names: Within 14 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 2 of 10

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as the Government's property.

1.4 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop

Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

b. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

c. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

d. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

e. Indicate required installation sequences.

f. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Contracting Officer indicating proposed resolution

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 3 of 10 of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings.

Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Contracting Officer will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Contracting Officer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Contracting Officer will so inform Contractor, who shall make suitable modifications and resubmit.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to Contracting

Officer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Contract Name and Number

2. Name of Contracting Officer and Construction Manager.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 4 of 10

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to

Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for each

RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Contract name and number.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

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4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the

RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Contractor to administer, and use the Forest Service provided External Boxsite for purposes of hosting and managing project communication and documentation with the Government until projects Final Completion. Project Box site shall be broken into "To Government" and "From

Government" folders and shall contain the following items:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Government and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government and Contracting Officer, but no later than 15 days after execution of the Agreement.

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1. Attendees: Authorized representatives of Government, Contracting Officer, Contractor including superintendent and major subcontractors and suppliers, and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of Record Documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Progress cleaning.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. Safety requirements.

y. First aid.

z. Security.

aa. Labor laws.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise

Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 7 of 10

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Government and Contracting Officer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with

Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

PROJECT MANAGEMENT AND COORDINATION 013100 - Page 8 of 10

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Status of sustainable design documentation.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of Proposal Requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Government, Government's Commissioning

Authority, Contracting Officer, and their consultants; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

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i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. Government's partial occupancy requirements.

m. Installation of Government's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

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CONSTRUCTION PROGRESS DOCUMENTATION Page 1 of 013200 - Page 1 of 4

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Daily Construction Reports: Submit at monthly intervals.

E. Site Condition Reports: Submit at time of discovery of differing conditions.

F. Special Reports: Submit at time of unusual event.

G. Qualification Data: For scheduling consultant.

CONSTRUCTION PROGRESS DOCUMENTATION Page 1 of 013200 - Page 2 of 4

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the Work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

2. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Contracting Officer's administrative procedures necessary for certification of Substantial Completion.

3. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

4. Indicate long-lead items that can disrupt major portions of work if not ordered in time.

C. Phasing: Arrange list of activities on schedule by phase.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

E. Contract Modifications: For each proposed contract modification, and concurrent with its submission, prepare a time-impact analysis.

2.2 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Approximate count of personnel at Project site.

3. Equipment at Project site.

CONSTRUCTION PROGRESS DOCUMENTATION Page 1 of 013200 - Page 3 of 4

4. Material deliveries.

5. High and low temperatures and general weather conditions, including presence of rain or snow.

6. Accidents.

7. Meetings and significant decisions.

8. Unusual events (see special reports).

9. Stoppages, delays, shortages, and losses.

10. Meter readings and similar recordings.

11. Emergency procedures.

12. Orders and requests of authorities having…