Attachment 1_Performance Work Statement.pdf

Perimeter Fence Maintenance & Repair FBNC

Perimeter Fence Maintenance

PERFORMANCE WORK STATEMENT

(PWS)

Fort Bragg, North Carolina.

17 June 2025 Version: Final

1.0. GENERAL:

This is a non-personal services contract to provide maintenance, repair, and inspection of Perimeter Fence.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

• The Contractor shall furnish all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and any other non-personal services required to fulfill the obligations outlined in this PWS.

1.1. Description of Services/Introduction:

The Contractor shall provide comprehensive management, supervision, personnel, labor, equipment, supplies, facilities, transportation, tools, materials, other items and non-personal services necessary to perform all Perimeter Fence Maintenance operations as detailed and defined in this PWS, Part 5 Specific Tasks. This shall be done IAW all the terms, conditions, general and special provisions, specifications, attachments, and exhibits contained herein or incorporated by reference.

• The Contractor shall ensure that all work meets or exceeds the Specified Tasks listed in part 5.

• The Contractor shall perform to the standards in this contract.

1.2. Background:

The Directorate of Public Works (DPW) at Fort Bragg, North Carolina, oversees the maintenance, repair, and replacement of the perimeter fences across multiple locations. These include Fort Bragg, Pope Army Airfield (Pope AAF), Camp Mackall, Simmons Army Airfield (Simmons AAF), Linden Oaks, and the Vass Road Ammo Supply Point (Vass Road ASP). These sites span several counties in North Carolina: Cumberland, Hoke, Harnett, Moore, Richmond, and Scotland. For further specifics, refer to Technical Exhibit 3.

1.3. Objectives:

The Contractor shall ensure that all work performed in fulfillment of this PWS complies with all relevant Federal, State, and local laws, regulations, directives, and legal requirements.

1.4. Scope:

The Contractor shall provide all necessary personnel, tools, transportation, equipment, supervision, and other resources required to carry out the repair and maintenance of approximately 80 miles of perimeter fence, including all gates. Additionally, the Contractor shall remove overgrown vegetation along the perimeter fence at Fort Bragg, Pope AAF, Camp Mackall, Simmons AAF, Linden Oaks, and Vass Road ASP in North Carolina, as outlined in this contract and in compliance with all applicable terms, conditions, and provisions.

1.5. Traffic Flow:

The Contractor shall ensure the uninterrupted flow of vehicular and pedestrian traffic during the execution of Perimeter Fence Maintenance service tasks.

1.6. Restoration of Real Property Damage:

The Contractor is required to restore any damage to Government Real Property, caused by their operations, to its original condition at no additional expense to the Government. This includes, but is not limited to, structural damage, landscape damage, and fencing-related damage.

1.7. General Information:

1.7.1. Period of Performance:

Base period of 12 months with 4 option years of 12 months each.

1.7.2. Place of Performance:

The Contractor shall perform work on Fort Bragg, Pope AAF, Camp Mackall, Simmons AAF, Vass Road ASP and Linden Oaks, North Carolina.

1.7.3. Recognized Holidays:

The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof, except in the case of a Priority 1 Demand Maintenance Order (DMO). The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7.4. Hours of Operation:

The normal hours of operation are between the hours of 7:00 am – 5:00 pm EST Monday through Friday. These hours exclude Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government mandated facility closings.

• The Contractor shall coordinate with Contracting Officer (KO) and Contracting Officer Representative (COR) to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the aforementioned reasons.

• Priority 1 DMOs will be assigned to the Contractor, requiring work outside the normal operating hours detailed above.

1.7.5. Installation Closures:

When an unforeseen installation closure occurs on a regularly scheduled day of work, (i.e., severe weather, training holiday, day of mourning, etc.).

• The contractor shall reschedule the work to be performed the following day, unless the following day falls on a weekend, or a recognized Federal holiday, or reschedule the work on any day that is mutually satisfactory.

1.7.6. Reserved

1.8. Emergency Delays:

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO/COR; two (2) hours prior to curtailing operations.

• The Contractor shall inform the COR when operations resume.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather (lightning, tornado, flood etc.), active shooter, fire or other emergency situations.

1.9. Fraud, Waste, and Abuse:

In accordance with AR 11-2, Internal Management Controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor-occupied work areas. Contractor personnel shall be encouraged to be alert to and report to designated representatives suspected situations of fraud, waste, and abuse or other intentionally dishonest conduct observed during or in the performance of contract.

1.10. Type of Contract:

The Government will award a FIRM FIXED PRICE (FFP) type of contract with a cost reimbursable line item for Other Direct Costs (ODCs) to allow for reimbursement of parts and materials used in performance of services.

1.11. Security Requirements:

1.11.1. Security Program:

The Contractor’s security program must focus on physical security aspects related to contract performance. It should outline how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson targeting Contractor-controlled facilities and Government-Furnished Property (GFP). The physical security plan must be developed in alignment with the following regulations: ARs 190-11, 190-13, and 190-51;

Department of Defense (DOD) 4500.9-R; Department of Defense Instructions (DODI) 5100.76 and 5220.22; as well as applicable Fort Bragg regulations or policies. The Contractor is required to develop and implement the physical security plan in accordance with AR 190-13.

1.11.2. Access and General Protection/Security Policy and Procedures:

The Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.3. Physical Security Plan:

The Contractor’s Physical Security Plan, E-Verify Program, along with the Access and General Protection Security Policy shall form the basis of the Contractor’s security program. The Contractor’s security program is required within 30 days after contract award and within five working days of changes thereafter. Electronic copies shall be provided to the KO/COR. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A001).

1.11.4. E-Verify Program:

E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

1.12. Training:

The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.12.1. Antiterrorism (AT) Level I Training:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, Technical Exhibit 2, Deliverables A002). AT level I awareness training is available at the following website:

http://jko.jten.mil.

1.12.2. iWatch:

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award (See Deliverables Schedule, Technical Exhibit 2, Deliverables A003).

1.13. Reserved:

1.14. Key Control:

The Government will issue no keys, key cards nor combinations to the Contractor.

1.15. General:

1.15.1. The Contractor shall be responsible for ensuring that all personnel performing work under this contract possess and maintain current certifications as indicated in the PWS security requirements throughout the execution of this contract.

1.15.2. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet http://jko.jten.mil/ installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel must comply with all personal identity verification requirements as directed by DOD, HQDA, or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

a. The Contractor shall provide the COR an Initial Installation Pass Log within three (3) days after contract award (See Deliverables Schedule, Technical Exhibit 2, Deliverables A004). At a minimum the log shall contain the following information full name, date of birth, Driver’s License number, E- Verification number and last four (4) of SSN.

b. The Installation Pass Log shall be updated as employees are added or removed; submitted within three (3) days after any changes occur; and available at any time upon request by the KO or COR (See Deliverables Schedule, Technical Exhibit 2, Deliverables A005).

1.16. Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the KO.

• The written minutes will be distributed within five (5) business days after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.17. Government Roles and Responsibilities:

1.17.1. Contracting Officer (KO):

The KO is the only person authorized to make any changes to the requirements listed on this PWS. This authority remains solely with the KO, regardless of any provisions stated elsewhere in this contract,

• If the Contractor makes any change under the direction of someone other than the KO, the change will be deemed unauthorized and will be made solely at the Contractor's risk and expense.

• All contract administration will be handled by the KO.

• Communications regarding contractual administrative matters should be directed to the KO.

• No changes or deviations from the terms and conditions will be effective without a written modification to the contract, executed by the KO.

• The KO will approve all deliverables and plans required in this PWS.

1.17.2. Contracting Officer’s Representative (COR/ACOR):

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for COR Certification.

• The COR will aid in identification and resolution of problems within ten (10) days of identification of problem conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.17.3. COR/ACOR Authority:

A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.17.4. COR or Designated Government Representative Functions:

The COR or designated Government representative shall monitor all technical aspects of the contract and assist in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

• Ensure the Contractor performs the technical requirements of the contract.

• Perform inspections necessary in connection with contract performance.

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

• Issue written interpretations of technical requirements.

• Monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies.

• Coordinate availability of Government-Furnished Property and provide direction or assistance for site entry requests of Contractor personnel.

1.18. Specific Contractor Requirements, Roles, and Responsibilities:

See below for Contractors Roles, and Requirements, Responsibilities.

1.18.1. U.S. Residency:

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S. resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

1.18.2. Contractor Hiring Restrictions:

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.18.3. Contractor Identification:

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor-owned/leased vehicles and trailers shall be clearly identified.

• Contractor workspace (staging site, on-site office, desk, or work area, etc.), if one is provided, shall display a sign signifying the space is occupied by Contractor personnel. This sign is to be used to notify Government employees and the public that they are not Government employees.

1.18.4. Standards of Conduct:

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.18.5. Contractor Key Personnel:

The Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, Technical Exhibit 2, Deliverables A006).

• These key personnel shall be available during normal duty hours.

• These individuals designated as key personnel shall be able to understand, speak, read, and write the

English language.

• The Government considers the Project Manager and Assistant Project Manager positions as key personnel.

1.18.6. Project Manager (PM):

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person shall be designated in writing to the KO. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. When the PM is available/on-site it shall be between the hours of 7:00 AM to 5:00 PM, Est Monday through Friday, except federal holidays or when the Government facility is closed for administrative reasons.

PM shall:

• Meet or exceed the following minimum qualifications:

• 2 years experience with the ability to construct fences and gates, maintain, and test mechanical equipment, machinery, and components.

• Be familiar with a variety of field concepts, practices, and procedures.

• Rely on experience and judgment to plan and accomplish goals.

• Performs a variety of complicated tasks related to maintenance and repair of fences and gates. May lead and direct the work of others.

1.18.7. Quality Control /Assistant Project Manager (QC/APM):

The Contractor shall designate a full time QC/APM on site during normal duty hours.

• The QC/APM shall meet the same requirements as the PM listed above and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.19. Quality Control Plan (QCP):

Quality Control is the responsibility of the Contractor. This contract requires a QC. The Contractor shall provide a Quality Control Plan (QCP) no later than thirty (30) business days after contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A007).

• The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of NC.

• The Contractor shall ensure all Contractor’s employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

• The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

• The Contractor shall document all Quality Inspections and maintain records of corrective or preventative actions. Records will be available to the KO and COR throughout the performance period.

1.19.1. On-Site Personnel:

All on-site contract personnel shall have experience in proper fence installations and repairs.

1.20. Phase In /Phase Out Period:

The Contractor shall prepare and submit, within ten (10) business days after contract award, a Phase In/Phase Out Plan to be implemented by the Contractor to the KO. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A008).

• The incumbent Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the successor Contractor shall observe all operations pertinent to the requirements of the PWS.

• The successor Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the successor Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the thirty (30) business day transition period immediately prior to the end of the previous contract, the incumbent Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with all operations under the contract.

• The incumbent Contractor shall fully cooperate with the successor Contractor and the Government during Phase Out so as not to interfere with future work or duties.

1.21. Emergency Services:

1.21.1. Emergency Medical Treatment:

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

a. The Government may provide 911 emergency support ambulance service or DHA medical facility, if available.

b. If injuries occurred while an employee is performing work under this contract, The Contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, Technical Exhibit 2, Deliverables A009).

c. The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

d. Reimbursement shall be paid to the U.S. Treasury.

1.21.2. Accident Reporting:

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

a. The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (See Deliverables Schedule, Technical Exhibit 2, Deliverables A010).

b. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.21.3. Environment and OSHA:

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally.

a. The Contractor shall notify the (KO) and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, Technical Exhibit 2, Deliverables A011).

b. The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.21.4. Safety:

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

a. The Contractor shall comply with AR 385-10, The Army Safety Program.

b. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the

(KO) to halt all Contractor performance until such unsafe conditions are corrected.

c. The Contractor shall take due caution not to endanger personnel during performance of this contract.

d. Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification (See Deliverables Schedule, Technical Exhibit 2, Deliverables A012).

1.21.5. Safety Plan:

The Contractor shall develop and implement a safety plan for its employees.

a. The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award.

b. Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Deliverables Schedule, Technical Exhibit 2, Deliverables A013).

1.21.6. Spill Plan:

The Contractor shall immediately clean up hydraulic oil spills and other liquids leaking from their vehicles, within 2 hours. Disposal of hazardous waste shall be coordinated with the Environmental Division for manifest signature. Any size spills of fuel, solvents, oxidizers, acids, or highly flammable material that enters a storm drain or waterway, including ditches, and any spill over 2 gallons at any location must be reported to the Fire Department immediately by dialing 911, (910) 907-4813 or (910) 309-9506. The Fire Department will notify DPW, who will determine whether it’s required to report the spill to NCDEQ.

a. The Contractor shall immediately notify the KO/COR of all spills within 2 hours of spillage.

Additionally, the contractor is required to submit all paperwork showing compliance disposing of the hazardous spillage. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A014).

b. The Contractor is responsible for all costs associated with the clean-up of a hazardous spill.

c. The Contractor shall submit a Spill Plan to the KO/COR for approval within 30 calendar days of contract award (See Deliverables Schedule, Technical Exhibit 2, Deliverables A015).

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the

Fort Bragg Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

1.21.7. Safety Data Sheets:

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO/COR for approval no later than five (5) business days after contract award (See Deliverables Schedule, Technical Exhibit 2, Deliverables A016).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

1.22. Environmental Compliance:

The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7;

FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance).

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing

(including special handling, storage, treatment, and disposal).

1.23. Other Direct Costs (ODC):

1.23.1. Contract ODCs includes new parts replacements that are associated with repairs and maintenance of the Perimeter Fence IAW PWS. The Contractor shall submit requests for ODCs (other than travel) to the COR via email at least five (5) working days prior to need date. Contractor shall ensure all ODCs are pre-approved by the COR prior to expenditure of funds. Invoice submitted through Procurement Integrated Enterprise Environment (PIEE) must clearly identify the specifics of the costs (e.g., who, what, where, when). (See Deliverables Schedule, Technical Exhibit 2, Deliverables A017).

1.23.2. The Contractor shall submit monthly invoices in WAWF for reimbursement. Copies of receipts shall be attached to the invoice to support charges. Original receipts shall be maintained by The Contractor and made available to Government auditors upon request. Actual ODC expenses shall be submitted to the COR within five

(5) working days after the material is used. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A018)

1.23.2.1. The Government will reimburse the Contractor for all authorized repair/replacement parts and materials used in the repair and/or maintenance of the perimeter fence on Fort Bragg. The Government will not reimburse The Contractor for the purchase of any tools required to make the repairs. Contractor's expenses as used herein are defined as the price paid to the supplier as evidenced by the supplier's invoice. The Contractor shall acquire the parts and materials required for the performance of this contract at the lowest price obtainable, secure reasonable competition for such purchases when available and take all discounts and obtain all rebates possible. These discounts and rebates, and any warranties, shall be credited to the Government. The parts and materials shall be standard products of manufacturers regularly engaged in the production of such parts and materials. The Contractor shall maintain original supplier's invoice, tickets, sales slip(s), warranties, or other documents identifying items purchased under this contract. All documents shall be available for the KO or COR review and audit.

1.23.2.2. In the event a single repair part or a replacement part exceeds $10,000, the Contractor shall notify the COR, via email who will obtain approval from the KO to procure. The Contractor shall keep all supporting purchase documentation, to be made available upon request by the Government, supporting the Contractor's effort to obtain the best price for the stated repair/replacement part. The purchase of stated item will be billable to the ODC CLIN in the resulting contract award for this requirement. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A019).

1.24. Service Contract Reporting (SCR).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via Sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year. Contractors shall notify the KO and COR after the SCR is submitted.

1.24.1. Contractors shall enter the total dollar amount invoiced for services performed and the number of direct labor hours expended, to include first-tier subcontractor(s) under the contract, if applicable, during the previous Government FY. The direct labor hours expended are automatically converted into full time equivalent values.

Note that under an indefinite delivery contract, reports are completed at the TO level and not at the contract level. The KO and COR will review the data for reasonableness and consistency. The KO will inform the Contractor if changes are necessary.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, so long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL: Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the PWS.

2.1.6. DELIVERABLE: Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP): Not Applicable

2.1.8. KEY PERSONNEL: Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9. PERFORMANCE REQUIREMENT SUMMARY (PRS): A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.10. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR: One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORKDAY: The length of time during a day in which the Contractor provides services, in accordance with the contract.

2.1.16. WORK WEEK: Monday through Friday, unless otherwise specified.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement APP Accident Prevention Plan AR Army Regulation CAR Contract Action Report CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HSP Health Safety Plan KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Act PIPO Phase-In/Phase- Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RA Requiring Activity TE Technical Exhibit WP Work Plan

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Property, Equipment and Services:

3.1. Services:

The Government will not provide any services under this contract.

3.2. Facilities:

3.2.1. The Government will not provide any physical buildings under this contract.

3.2.2. The Contractor can submit an application for a storage lot located in Contractors Loop.

3.3. Utilities:

The Government will not provide any utilities under this contract.

3.4. Equipment:

The Government will not provide any equipment under this contract.

3.5. Materials:

• Restricted access signs will be provided by the Government. (See Inspections 5.3.d.)

PART 4

CONTRACTOR FURNISHED MATERIALS EQUIPMENT

4. Contractor Furnished Materials and Equipment:

4.1. General:

The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials:

The Contractor shall furnish all materials and supplies required to perform work under this contract. The Contractor shall provide all supplies, tools, and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

4.3. Equipment:

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for Maintenance and Repair of Perimeter Fence.

PART 5

SPECIFIC TASKS

5. Specific Tasks for Perimeter Fence Maintenance:

5.1. Repairs:

The Contractor shall provide non-personal services for maintenance and repair of perimeter fencing to include, but not limited to, fence, gates, posts, braces and rails, tension rods and wires, and accessories. The Contractor shall immediately notify the COR of any possible security breaches in the fence. (Reference TE 4 Fence Specification). Concertina wire / barbed wire shall be upward at 45-degree angle outwards from the top of the fence for at least one (1) foot. Spacing between the lower edge of fence and the ground and/or paving shall not be greater than three (3) inches. The Contractor shall install rebar every eight (8) inches to correct any noted breach in the lower edge of the fence. All spaces larger than three (3) inches from the bottom of the entire length of the existing fence to ground level shall be secured by installing #4 rebar two (2) feet into the ground and tack welded to fence bottom. All locations of tack welding require galvanized paint.

• The Contractor shall visibly mark all repairs with marking tape.

5.2. Clear Zone:

The Contractor shall ensure a clear zone measuring a minimum of 4 linear feet both on the outside and inside of the perimeter fence, with the clear zone extending vertically up to 10 feet above the highest point of the fence.

5.3. Inspections:

The Contractor shall inspect the entire Perimeter Fence for damage, vegetation in the clear zone and erosion under the fence monthly. The Contractor shall immediately notify the COR of any issues.

5.4. Maintaining the Clear Zone:

Tree limbs located within four (4) feet of the fence, both inside and outside, shall be trimmed to a height of ten

(10) linear feet above the top of the fence. Additionally, trees, weeds, grass, brush, and vines shall be removed from the fence. A weekly inspection, trimming and vegetation clearing schedule shall be provided to the COR before the end of the prior week. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A020).

a) The Contractor shall provide a weekly report detailing the areas inspected, mowed, and trimmed to the COR within one (1) workday of the completion of work each week (See Deliverables Schedule, Technical Exhibit 2, Deliverables A021).

b) The Contractor shall use care when removing undesired vegetation to prevent damage to remaining trees. If damage occurs, the Contractor shall immediately notify the COR.

c) The Contractor shall not cut, mow, or trim any vegetation in any area marked as an Endangered Plant Site.

5.5. Chemical Application:

5.5.1. Approval:

The Contractor shall secure written approval from the COR for any proposed chemicals before ordering or use.

The Fort Bragg Integrated Pest Management Plan must be adhered to at all times when handling, storing, and applying herbicides, including the completion of all documentation required by the Integrated Pest Management Coordinator.

5.5.2. Chemical Handling:

The Contractor shall ensure that control, handling, and storage of all chemicals shall be under the direction of a person licensed and certified by the State of North Carolina to control and handle the chemicals approved for use under this contract.

a) The Contractor shall use only chemical applicators certified to handle the chemicals approved for use under this contract, under the direction and supervision of a certified professional licensed by the State of North Carolina to handle the approved chemicals. This license shall be provided to the COR within ten

(10) working before chemicals are applied (See Deliverables Schedule, Deliverables A025).

b) The Contractor shall always secure chemicals and mark vehicle carrying those chemicals with appropriate signage.

c) The Contractor shall use chemicals according to label directions.

d) Materials proposed for such use shall have the prior approval of the COR and the DPW Environmental

Branch.

e) The Contractor shall exercise extreme caution to prevent contamination of water, food, personnel, and environmentally protected plants.

5.5.3. Chemical Spraying:

The Contractor shall use caution to ensure only vegetation on the fence shall be sprayed with herbicide.

• The Contractor shall restore or replace any damage to trees, shrubs, or vegetation at no additional cost to the Government.

• The Contractor shall not spray any chemicals in any area marked as an Endangered Plant Site.

5.5.4. Chemical Spills:

If The Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor shall immediately notify the KO and COR, by telephone, followed by written notification within one (1) hour (See Deliverables Schedule, Technical Exhibit 2, Deliverables A022).

5.6. Erosion Control:

5.6.1. Fill:

The Contractor shall repair eroded areas to the original slope or condition. Fill work will include all necessary operations to complete the work, i.e., spreading, compacting, grading, etc.

• When the eroded depth exceeds three (3) inches, The Contractor shall fill the area with structural fill to within three (3) inches of final grade.

• The Contractor shall provide the structural fill.

5.6.2. Topsoil:

The Contractor shall place topsoil in the top three (3) inches of all eroded areas.

• The Contractor shall provide topsoil, which shall be free of any admixture of subsoil, foreign matter, objects larger than one (1) inch in any dimension, toxic substances and any material or substance that may be harmful to plant growth.

5.6.3. Gravel:

The Contractor shall provide gravel for erosion control purposes as used in industry practices. Gravel shall be Class A and/or Class B Riprap or Filter Rock or ABC Stone.

5.7 Service Calls and Response Times:

5.7.1. The COR has full authority to reprioritize Demand Maintenance Orders (DMO’s) within each Priority level to meet mission requirements.

5.7.2. The Contractor shall provide service and repairs to Priority 1 DMO's to resolve emergency situations.

• Contractor shall respond to Priority 1 DMO’s within two (2) hours after receipt of notification, 24 hours a day, 7 days a week. 24/7 service includes all holidays. Service and repairs must be completed within twenty-four (24) hours.

5.7.3. The Contractor shall provide service and repairs to Priority 2 DMO's to resolve urgent situations.

• Contractor shall respond to Priority 2 DMO’s within twenty-four (24) hours after receipt of notification, which will only be given during business hours (7:00 a.m. – 5:00 p.m. EST) Monday through Friday.

Service and repairs must be completed within seven (7) working days.

5.7.4. The Contractor shall provide service and repairs to Priority 3 DMO's to resolve routine situations.

• Contractor shall respond to Priority 3 DMO’s within twenty-four (24) hours after receipt of notification, which will only be given during business hours (7:00 a.m. – 5:00 p.m. EST) Monday through Friday.

Repairs and service must be completed within thirty (30) working days.

5.7.5. T (See Deliverables Schedule, Technical Exhibit 2, Deliverables A023).

5.8. Cleanup:

The Contractor shall clean work areas, to include removal of vegetation, trash and debris.

5.9. Workplace safety:

The Contractor shall provide barricades and/or warning signs in areas where work is being performed.

5.10. Monthly Report:

The Contractor shall submit a Monthly report detailing the areas inspected, defects found, corrective actions and date corrected. The Contractor shall submit the monthly report to the COR no later than the third workday of the following month. (See Deliverables Schedule, Technical Exhibit 2, Deliverables A024).

5.11. The Contractor shall provide the services necessary to plan and execute the required tasks of this Performance Work Statement (PWS) within the contract period. The work shall be completed in accordance with the PWS and all applicable federal, state, and local laws and regulations.

5.12. The Contractor shall perform and assume all responsibility for the accuracy and completeness of the work and services for the described project in accordance with established criteria, standards, and instructions.

Should the Contractor receive any directions or instructions which are beyond the scope of work, the Contractor shall not proceed with the work but shall notify the Contracting Officer (KO).

5.13. Contract Action Report (CAR):

When The Contractor's performance is less than satisfactory, a CAR will be issued. The Contractor shall reply in writing within the period specified in the CAR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

5.14. National and DoD Policy:

The Contractor will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks.