Attachment 1 - MAF Refuse PWS 2024.pdf

Performance Work Statement For

Missile Alert Facility Refuse Collection and Disposal

91st Missile Wing April 9, 2024

1 OVERVIEW AND SCOPE

2 Overview:

2.2 Objective:

2.3 Description Of Service:

2.4 Mobilization and Demobilization

2.5 Place of Performance:

3 SCOPE

3.1 Provide Containers

3.2 Schedules

3.3 Unscheduled Changes and Increases or Reduction of Collections

3.4 Refuse Collection

3.5 Positioning Containers

3.6 Maintaining Collection Areas

3.7 Prohibited Waste

3.8 Off‐Base Disposal

3.9 Services Summary (SS)

4 GENERAL REQUIREMENTS

4.1 Contractor Personnel:

4.2 Tobacco Use:

4.3 Fire and Emergency Reporting:

5 SECURITY REQUIREMENTS

5.1 Physical Security:

5.2 Motor Vehicles:

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.2 Government Quality:

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills

7.2 Hazardous Materials

7.3 Compliance with Environmental Laws and Regulations:

8 ADMINISTRATIVE RECORDS MANAGEMENT

8.1 Records, Files, and Documents

8.2 Accessing Reference Materials

Appendix A: Estimated Workload

Appendix 2: Locations of Facilities

1 OVERVIEW AND SCOPE

2 Overview:

2.1.1 This Contract is for services for the 91st Missile Wing, Minot Air Force Base, including surrounding United States Air Force locations within North Central North Dakota as listed in this Performance Work Statement.

2.1.2 Minot Air Force Base is home to two major Air Force units: the 5th Bomb Wing and the 91st Missile Wing. Minot Air Force Base is located approximately 13 miles north of Minot, North Dakota and approximately 120 miles north of the North Dakota state capital, Bismark. Minot is known for pleasant, warm to moderately hot summers and bitterly cold winters. At times the area can have extreme winds, with the wind speed exceeding 40 miles per hour occurring regularly.

Minot Air Force Base is in the central time zone. For more information visit https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/. Web links provided within this Performance Work Statement are for informational purposes and must not be taken as contractual guidance.

2.2 Objective:

2.2.1 The Contractor must provide all provide all personnel, equipment, tools, materials, transportation, and supervision, in support of Missile Alert Facility Refuse Collect and Disposal unless specifically identified with in this Performance Work Statement except for those items specifically identified in the “Government Provided Facilities, Equipment, and Materials” section.

2.3 Description Of Service:

2.3.1 The 91st Missile Wing requires refuse removal and disposal services at the 15 Missile Alert Facilities located in North central North Dakota. The contractor must perform to the standards in this performance work statement as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B. Historically the 91st Missile Wing has acquired these services through Contracts with local refuse companies.

2.3.2 Codes and Standards:

2.3.2.1 All Contractor work must conform to the requirements of this task order and to the appropriate Local, State, and Federal or National code for the technology or system being implemented. All work must conform to local installation facility standards. All codes and standards requirements must be based on the latest edition of applicable Local, State, and Federal codes at the time of award.

2.4 Mobilization and Demobilization

2.4.1 Mobilization:

2.4.1.1 During the transition to this contract the contractor must prepare to have all equipment in place and available for day one operations. The Government will allow for one additional mistake, as listed in the services summary during the first two months as the contractor works with the government to define the schedule.

2.4.2 Demobilization

2.4.2.1 In the event the Contractor is not selected for a follow-on award or if the requirement reverts to a government operation, the Contractor must transition the requirement to the newly selected contractor or Government Representative in a professional manner. The contractor must schedule the removal of contractor provided dumpsters within 10 days after completion of the final period of performance unless the contractor is selected for the follow-on service.

2.4.2.2 The Contractor must turn all property provided in the “Government Provided Facilities, Equipment, and Materials” to the Government Representative identified by the Contracting Officer.

2.5 Place of Performance:

2.5.1 The primary place of performance is at the 15 individual Missile Alert facilities located in North Central North Dakota. See Appendix A “Estimated Workload Data” and Appendix B “Location of Facilities” for further information. The central office for the 91st Missile Wing is located at [Building 121 Summit Drive].

3 SCOPE

3.1 Provide Containers:

3.1.1 The Contractor must provide serviceable containers sufficient to collect the refuse generated at each Missile Alert Facility.

3.1.1.1 Due to site restriction, the government will not accept containers over 10 Cubic Yards.

3.1.2 Locks

3.1.2.1 Each refuse containers may have lockable lids or a locking mechanism.

3.1.2.1.1 The Contractor may provide a lock for each container lid or locking mechanism.

3.1.2.1.2 The Contractor must provide the Government with one reproducible key with each padlock.

3.1.3 Container Maintenance

3.1.4 Each container must be maintained and free of unpleasant odors, dirt, debris, and pests.

3.1.5 The contractor must provide a replacement container if the original container becomes unserviceable.

3.1.5.1 The contractor must schedule the container replacement a minimum of 5 days prior to the replacement and notify the MAF Superintendent.

3.2 Schedules

3.2.1 The Contractor must establish collection schedules based on a 10-day collection cycle.

3.2.2 The Contractor must submit the routes and schedules to the Contracting Officer (and Contracting Officer’s Representative) five calendar days prior to start of contract performance for the base year.

3.2.2.1 Once approved, the schedule becomes a contractual standard, and the Contractor must meet the agreed upon schedule.

3.2.3 The Contractor must submit all proposed changes five days prior to executing any change and prior the start of every exercised option year.

3.2.4 The Contracting Officer, in conjunction with the (Contracting Officer’s Representative) must review and approve all changes prior to the contractor implementing the change.

3.3 Unscheduled Changes and Increases or Reduction of Collections

3.3.1 Due to mission concerns, The Government reserves the right to adjust the schedule. The Contracting Officer will notify the Contractor of the change in schedule. The adjustment of a collection date does not change the following schedule dates. For example: if the contractor has scheduled collections on the 3rd, 13th, and 23rd days of the month and the government requests to change the first collection to the 1st, the following collections must still occur on the 13th, and 23rd.

3.4 Refuse Collection

3.4.1 Collection must be made on the scheduled days between the hours of 7:30 AM and 4:30 PM CST.

Any collection after 4:30 PM without notification to the Contracting Officer is considered a late collection.

3.4.1.1 If extremely harsh or difficult weather conditions delay the work, the Contractor must notify the Contracting Officer and request a delay rather than risk personnel safety.

3.4.1.2 The Contractor must request prior approval, through the contracting Officer, before any collecting refuse outside these hours.

3.5 Positioning Containers

3.5.1 Containers must be located outside the fenced area of each Missile Alert Facility. The Contractor must position bulk containers for customer ease in depositing refuse. The Contractor must also position containers to minimize interference with adjacent parking areas, roadways, overhead utilities, trees, and other potential obstructions.

3.6 Maintaining Collection Areas

3.6.1 After collecting refuse, the container must be replaced in its original position. The Contractor must ensure all lids are closed and secured.

3.6.2 During the collection process, the Contractor must collect all refuse on the ground within ten feet of the container, whether spilled by the Contractor or placed there by on-site personnel.

3.6.2.1 The Contractor must collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers.

3.7 Prohibited Waste

3.7.1 Customers will not dispose of Hazardous Waste or Recyclable items covered by the MAF recycling program. The Contractor must notify the Contracting Officer immediately if the container has any prohibited items which would require the Contractor to refuse the collection.

3.8 Off-Base Disposal

3.8.1 The Contractor must transport and dispose of all solid waste at a licensed off-base disposal site selected by the contractor. Disposal must be in accordance with existing local, state, and federal regulations. The Contractor is responsible for any permit or fees associated with the use of off-base disposal locations. Contractor must submit documentation stating the tonnage weight of solid waste disposed at each MAF site by the 15th of every month to the Contractor Officer Representative (COR) and Contracting Officer (CO).

3.9 Services Summary (SS)

3.9.1 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government surveillance and confirmation of services provided. While these thresholds are critical to mission success, all requirements identified within this Performance Work Statement are inspectable. All inspections performed by the Government must be rated “Acceptable or Unacceptable”. The results of the total number of inspections, accomplished during the month must be assigned one of the following five tier ratings, Exceptional, Very Good, Satisfactory, Marginal and Unsatisfactory. The average of the monthly ratings will be used in determining the Contractors annual performance rating.

Performance Objective PWS Para Performance

Threshold

Remedy Method of

Assessment

Provide Containers 2.1 93% of containers placed not later than the first day of the period of performance

Place container within 24 hours of government notification

100% surveillance

Collection of refuse per schedule

2.4 93% of containers collected per schedule

Collect refuse within 24 hours of notification

Periodic

Surveillance

Maintain Collection areas 2.6 95% of collection areas clear of refuse after collection

Corrective Action

Plan request for three failures in any one month or two failures at any one site in any month

Random sampling

4 GENERAL REQUIREMENTS

4.1 Contractor Personnel:

4.1.1 The Contractor must provide the Government with a point of contact to act as a Contract Manager. The Contractor must provide an alternate point of contact to the Contracting Officer if the primary point of contact is or becomes unavailable. The Contract Manager must have full authority to act on behalf the Contractor on all matters relating to daily operation of this contract.

The Contract Manager must be available during normal work hours listed under the hours of operation.

4.1.2 Contractor personnel must present a professional appearance appropriate to the duties performed.

While performing work on this contract, Contractor personnel must be easily recognizable while on the installation. This may be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that they identify personnel easily and quickly for reasons of safety and personal protection.

The Government may restrict base access for any contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.2 Tobacco Use:

4.2.1 Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas.

Tobacco use includes cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Government will identify the Designated Tobacco Areas to the contractor. Tobacco use is prohibited in Government vehicles.

4.3 Fire and Emergency Reporting:

4.3.1 For emergencies on Minot Air Force Base Property call 723-2461 from a mobile or standard phone or 911 from a standard phone. Calling 911 from your mobile phone will connect you to the nearest civilian agency which may delay the response.

4.3.2 The Contractor must notify the [Contracting Officer’s Representative or Contracting Officer] when damage to government property is discovered. Any damage to government property caused by the Contractor must be repaired or replaced by the Contractor at the Contractor’s expense. The Contractor must annotate on the inspection report, the damage, the cause of damage (if known), and a proposal for repair. Any repairs accomplished by the Government due to failure or neglect on the Contractor may be charged to the Contractor and the Contracting Officer may establish a debt against the contract for the cost of the cleanup.

5 SECURITY REQUIREMENTS

5.1 Physical Security:

5.1.1 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Minot Air Force Base property.

5.2 Motor Vehicles:

5.2.1 Vehicle registration: All contractor vehicles must be permanently or temporarily registered with the State of North Dakota Motor Vehicle Department, per applicable State Law. See www.dot.nd.gov or https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm or more information.

5.2.2 Traffic Laws: The Contractor and its employees must follow all base traffic regulations. The use of hand-held cellular telephones, Global Positioning System, and other portable electronics is not permitted while driving on Minot Air Force Base properties.

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.1.1 The Contractor is responsible for the quality of services rendered under this contract. The Contractor must only tender for acceptance those items that conform to the requirements identified in this Performance Work Statement. The Contractor must, as identified by commercial practices, develop and maintain a quality control program to ensure services are performed in accordance with this requirement and commonly accepted commercial practices.

For recurring services identified in this Performance Work Statement, the Government defines “tendered for acceptance” to identify the scheduled time of completion for any recuring services plus sufficient time for the contractor to complete internal quality assurance and corrective actions, or at any time the Contractor has marked the services as complete through internal processes (i.e., inspection checklist or certificate of completion). Continuously occurring services must be always maintained within the standards.

6.2 Government Quality:

6.2.1 The Government will rely on the Contractor’s quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial product being acquired include in-process inspection.

6.2.2 Upon the tendering for acceptance as identified under “Contractor Quality”, the Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements in this Performance Work Statement.

6.2.2.1 The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government Inspector may ensure conformance with the requirement, check required report, investigating customer complaints, confer with facility managers, or otherwise review the task or its results to determine whether performance meets the standards contained in this Performance. The Government Inspector will use the Contractor’s work schedule to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the Government Inspector will initiate and provide the Contracting Officer with a Contract Discrepancy Report (CDR) for issuance to the Contractor.

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills

7.1.1 The Contractor or their authorized representative must report any spills immediately by calling the Fire Department at 723-2461 or 911 from a standard phone. If the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment, the type of material and quantity spilled must be reported.

The Contractor is liable for the spill or release of such substances and is expected to clean up all spills of less than twenty-five gallons. The Contractor is liable for the cleanup and cost of any spill greater than twenty-five gallons that occurs through Contractor negligence.

7.2 Hazardous Materials

7.2.1 The Contractor must have and maintain Safety Data Sheets (SDS) on all hazardous material. The Contractor must provide a list of all hazardous materials to the Contracting Officer at least 30 days prior to entering the base. The Contracting Officer will distribute the list to all proper agencies for approval. The list must contain the following information: the expected hazardous materials to be used including a copy of the Safety Data Sheets, an estimate on the quantity of the hazardous materials expected to be used during the performance of the contract and expected storage location for each hazardous Material intended for use.

7.3 Compliance with Environmental Laws and Regulations:

7.3.1 The Contractor must be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, Air Force Instructions and Manuals, and other requirements regarding environmental protection to include; AFI 32-7001, Environmental Management (23 August 2019), AFMAN 32-7042, Environmental Compliance and Pollution Prevention(4 February 2020), 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and the Base Hazardous Waste Management Plan and are available upon request from the Government POC.

In the event of a change of an environmental law or regulation or during the term of the contract, the Contractor must comply with such laws and regulations as changed. The Contractor must comply with the base Hazardous Waste Management Plan (October 2017) when turning in wastes generated from spill cleanup.

8 ADMINISTRATIVE RECORDS MANAGEMENT

8.1 Records, Files, and Documents

8.1.1 All records, files, documents, regardless of media (e.g., paper, electronic, etc.), that are the responsibility of the contractor are the property of the Government and must remain so upon termination or completion of the contract. The contractor must keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management and Information Governance Program (23 March 2020, IC 1 28 July 2021), and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records must be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot Air Force Base Records Management Office (5 CS/SCXR), 723-7542/1124, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

8.2 Accessing Reference Materials

8.2.1 The Contractor must acquire all reference material required under this contract from the official or officially recognized locations. The Contractor is responsible for the cost of acquiring any reference materials.

8.2.2 Government reference materials are available through the following locations. The contractor must contact the Contracting Officer for any reference not publicly available.

8.2.2.1 Department of the Air Force Instructions, Handbooks, Manuals, and Forms: https://www.e-publishing.af.mil/Product-Index/

8.2.2.2 Department of Defense Issuances, Directives, and Forms: https://www.esd.whs.mil/DD/

Appendix A: Estimated Workload

Item 2: Distances from Minot AFB

Missile Alert Facility A-1 50 Miles B-1 50 Miles C-1 50 Miles D-1 40 Miles E-1 60 Miles F-1 55 Miles G-1 65 Miles H-1 75 Miles I-1 50 Miles J-1 45 Miles K-1 50 Miles L-1 75 Miles M-1 50 Miles N-1 40 Miles O-1 40 Miles

Appendix 2: Locations of Facilities