Attachment 1 - Flooring IDIQ SOW 14 Jun 22.docx

FA706022R0031

Attachment 1 Flooring IDIQ Contract

PART 1 GENERAL

1.1. WORK TO BE DONE

The contractor shall provide various floor coverings as well as removal/installation of various floor coverings, accessories, and related work. Trim and moldings (thresholds/transition strips) shall be included as needed to provide smooth transitions from flooring to adjacent surfaces. The work consists of furnishing all plant, labor and materials to perform all work in strict accordance with these technical provisions, delivery order Statement of Work (SOW) and the project drawings. Flooring installers must meet the criteria set forth in Unified Facilities Guide Specifications (UFGS), Whole Building Design Guide and must be fully qualified to install all types of floor coverings outlined under this contract.

1.2. COMPLIANCE WITH COMMODITIES CONTRACT

In accordance with the Government’s Commodities Contract policy, for carpeting task orders the Government shall choose carpet types and patterns from each of the Enterprise Carpet Contract vendors for this contract, per task order. For carpet and adhesive material costs, if required per task order, the contractor shall utilize the mandatory sources below, and adhere to the Not to Exceed (NTE) pricing and types of materials offered from the following vendors in the Enterprise Carpet program:

Shaw: FA8057-17-C-0002, POC (888) 393-2830 pin 2273 J+J Flooring Group: FA8057-17-C-0003, POC (800) 241-4586 ext. 8389 Mohawk: FA8057-17-C-0004, POC (706) 879-6582 CMA-Milliken: FA8057-17-C-0005, POC (888) 669-9772 **Note – the Government reserves the right to update this supplier list in the event that existing enterprise carpet contracts expire and are replaced.

1.3. LOCATION

The site of the work is Joint Base Anacostia Bolling in Washington DC, District of Columbia.

1.4. HOURS OF OPERATION

The contractor shall perform most of the services during normal hours of operation, 7:00 AM – 5:00 PM, Monday through Friday. However, some areas may dictate that work must be performed at other than normal hours, as specified per task order. Coordination of dates and times shall be accomplished per task order. The contractor is not normally required to provide services on the following holidays:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – Last Monday in May Juneteenth Day – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

1.4.1. Base Closures.

Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alerts, shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination with the COR.

1.4.2. Non-Standard Work Hours

If the contractor desires to conduct work on a Federal Holiday, weekend, or during non-standard hours, the contractor must submit a request to the Contracting Officer no later than one week prior to the proposed date of work. Work on federal holidays will be permitted at the sole discretion of the Government and the contractor must submit a request through the Contracting Officer.

1.5. WORK DESCRIPTION

The work to be performed includes, but is not necessarily limited to, the following:

1.5.1. Verification of Dimensions

The contractor shall be responsible to field verify all measurements. Any plans provided are only approximate regarding the size and general shape of the room.

1.5.2. Flooring Removal

The contractor shall remove existing flooring and accessories in work area as described in this document and in each task order.

1.5.3. Patch flooring

The contractor shall repair and patch floors as described in this document and in each task order.

1.5.4. Surface Preparation

The contractor shall conduct all surface preparation as described in this document and in each task order.

1.5.5. Installation

The contractor shall furnish and install all materials as described in this document and in each task order.

1.5.6. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location as described in this document and in each task order.

1.5.7. Furniture and Other Items

The government is responsible to remove all furniture prior to removal/installation date as coordinated through Contracting and the COR.

1.6. STANDARD TESTS, QUALITY, AND GUARANTEES

1.6.1. Contractor Quality Control

The contractor is responsible for verifying the project size, scope, and all reasonably foreseen existing conditions for each task order. The contractor shall notify the Contracting Officer’s Representative (COR) of any conditions found that prevent the satisfactory installation of flooring materials. This contract requires the contractor to remove all existing flooring materials and all foreign matter from the surface to be covered (to include loose particles and grease). The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials as necessary to ensure conditions conform to the manufacturer’s installation specification and test results will be requested per task order.

1.6.2. Response Time

Contractor must be able to respond on site within 24 hours during the period of work, capable of dealing with emergencies or issues arising from the task order.

1.6.3. Quality Assurance

It is the contractor’s responsibility to assure the quality of the materials and installation. The government COR will evaluate the contractor’s performance through periodic on-site inspections or receipt of complaints from Base personnel.

1.6.4. Warranty

All articles, supplies and equipment, parts, and assemblies thereof, of standard Manufacturers or for which design requirements are not prescribed by these specifications shall be guaranteed against any failure in the proper use or operation caused by defective material, workmanship, or design for the full warranty time which is standard with the manufacturer and/or supplier or as required by the applicable UFGS. The contractor shall provide a minimum one year warranty on all work performed. A copy of the warranty shall be submitted to the Contracting Officer before final inspection of the facility.

1.7. HEALTH AND SAFETY PLANS

The contractor shall submit a complete health and safety plan for the proposed work. Plan/Program shall be in compliance with EM 385-1-1, OSHA, 29 CFR 1910, and other occupational health and safety requirements of the contract. Plan shall provide a detail description of procedures to comply with health and safety requirements.

1.8. CONTRACTOR’S TEMPORARY SANITATION FACILITIES

All temporary sewer and sanitation facilities shall be self-contained units with both urinals and stool capabilities. Ventilate the units to control odors and fumes and empty and clean them at least once a week or more often if required. The doors shall be self-closing.

1.9. GOVERNMENT FURNISHED SERVICES AND UTILITY AVAILABILITY

All reasonable quantities of utilities (water and electricity) will be made available to the contractor without charge. The Government may not be held responsible for interruptions of utility service and shall not be liable for contractor delays, damages, or increased costs occasioned by any such interruption of service.

1.9.1. Refuse Collection

The contractor is responsible for disposing of construction debris and contractor-generated refuse at construction sites safely and properly in accordance with this section.

1.9.2. Insect and Rodent Control

When the contractor detects an insect or rodent problem, the contractor shall notify the appropriate facility manager or construction representative for entomology services.

1.9.3. Security Police and Fire Protection

The government will provide security police and fire protection to the extent necessary to ensure a secure and safe site of work. The contractor shall adhere to the security and fire directives, instructions, and policies of Air Force installations.

1.10. ADMINISTRATION REQUIREMENTS

1.10.1. Subcontractors and Personnel

Furnish a list of key contact personnel of the contractor and subcontractors to the contracting office, including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.10.2. Supervision

Have at least one qualifying supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

1.10.3. Records Management Requirements by the Contractor

The contractor shall make available in a timely manner any permits, reports, or general performance data required in the PWS/SOW. The contractor shall also mark any/all proprietary information in the records submitted to the Air Force/government for Freedom of Information Act purposes. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre-agreed medium that can be used by the Air Force ) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.mil. The contractor’s records representative should attend Records Management Orientation Training conducted by the Base Records Manager.

1.10.4. Availability of CADD Drawing Files

After award and upon request, the electronic “Computer Aided Drafting and Design (CADD)” drawings files will be made available to the contractor if such CADD files are available. Data contained on these electronic files shall not be used for any purpose other than as a convenience for the referenced project. Any other use or reuse shall be at the sole risk of the contractor and without liability or legal exposure to the Government. The contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government that may arise out of or in connection with the use of these electronic files. The contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, arising out of or resulting from the misuse of these electronic files. These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files and the corresponding construction documents. In the event that a conflict arises between the task order documents prepared by the Government and the furnished CADD files, the task order documents shall govern. The contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.11. SUBMITTALS

1.11.1. Submittal Preparation

In preparing submittals it shall be incumbent upon the contractor to clearly and fully demonstrate that proposed materials, systems, or methods meet or exceed all applicable specific requirements. Whenever possible, parameters such as units of measurement, testing protocols and technical language specified in the text will be those employed or referenced by the contractor or his agent in demonstrating compliance. When not possible, the contractor will clearly and fully demonstrate, by written notation, how other parameters, employed or referenced, compare with the parameters specified. Transmit each submittal using the transmittal form and method prescribed by the Contracting Office.

1.11.2. Material Submittals

Upon task order award, and as necessary during project execution, the contractor shall submit to the Contracting Officer for approval one hard copy of manufacturer's data, catalog cuts, samples, and other information as requested for the items on the Material Submittal Schedule and the Technical Provisions and one electronic copy of the same information. No new materials shall be used unless the submittal has been approved by COR. If an “or equal” product is submitted, contractor shall submit color/finish sample books/binders/sets for the full product line style for selection of final sample submittal. If specific product is specified in the task order statement of work, no sample is necessary. Submit color/finish samples as follows:

a. Broadloom Carpet: Minimum 9"x9" sample of each product/color used

b. Modular Carpet: Full tile of each product/color used

c. Modular Walk-Off Carpet: Full tile of each product/color used

d. Bleach-Resistant Modular Carpet: Full tile of each product/color used

e. Luxury Vinyl Tile: Full tile of each product/color used

f. Rubber Tile: Full tile of each product/color used

g. Rubber Stair Tread, Tread-Riser, and Nosing: Minimum 2” wide, full depth/height sample of each product/color used

h. Epoxy Floor Coating: Minimum 2” sample for each product/color used

i. Heavy-Duty and Aircraft Hangar Floor Coating: Minimum 2” sample for each product/color used

j. Ceramic Tile: Full tile of each product/color used

k. Transition Strips and Other Moldings: Minimum 2” wide color sample for each product/color used

l. Resilient Wall Base: Minimum 2” wide color sample for each product/color used

m. Wood Wall Base and Trim: Minimum 4” wide finished sample of each species/profile/finish used

n. Recessed Entrance Floor Mat: Minimum 2” sample of insert material and other selectable materials for each product/color used

1.11.3. Manufacturer’s Instructions

Manufacturer’s instructions pertaining to the use or installation of submitted and approved products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and Manufacturer’s’ instructions, the contractor shall bring such conflict to the attention of the COR for resolution before proceeding with the work involved.

1.11.4. Removal and Installation Plan

The contractor shall submit a plan for the removal, preparation, and installation of materials at the pre-project meeting. The plan shall include removal methods for existing material, methods and materials for repair and patching of existing surfaces, methods and material for surface preparation, and methods and materials for installation. Include a description of any required phasing of the work in the plan.

1.11.5. Warranty

Ten days prior to project final inspection the contractor shall furnish to the Contracting Officer a list of all items which are specified to be warranted accompanied by a copy of each specific warranty. For each specific warranted item, the list shall include the name, address, and telephone numbers of the subcontractor who installed the item, the supplier or distributor, and the manufacturer as well as a POC for warranty work.

1.12. ENVIRONMENT PROTECTION

The contractor shall perform all work in such manner as to prevent the polluting of air, water, or land, and shall follow all applicable federal, state, and local regulations and guidelines. The use of hazardous materials (i.e., lead-based paints, asbestos containing materials and other materials without permission to use) is prohibited. The contractor shall protect against the emission of any hazardous substance(s) that cause or contribute to air pollution and may reasonably be anticipated to endanger health, welfare and the environment.

1.12.1. Construction and Demolition Debris

All debris, waste, and excess construction material shall be disposed of off base by the contractor at no cost to the Government. All waste material shall be disposed of in areas permitted by the federal, state and local law and regulatory authority. . Where directed, contaminated ground shall be excavated, disposed of as approved, and replaced with suitable fill material, all at the expense of the contractor.

1.12.2. Hazardous Materials

a. IAW AFMAN 32-7002 (Environmental Compliance and Pollution Prevention), contractors using hazardous materials on an Air Force installation must comply with the authorization procedures contained in section 3.3 of the manual.

b. IAW FAR Clause 52.223-3, each offeror must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. IAW AFFARS Clause 5352.223-9003, contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the HAZMART.

c. Contractors must submit to the Contracting Office the information and supporting documentation (including SDS) necessary to obtain HAZMAT usage authorization. The Contracting Office will transmit the contractor submittal to the HAZMART for processing. If the HAZMAT is a Class I ODS, the contracting officer must also have a copy of the applicable and current SAO approval of the Class I ODS requirements (see paragraph 3.3.5.1. of the manual). NOTE: Contractors are not required to coordinate with a government UEC or Unit Safety Representative.

d. For each contractor-identified HAZMAT that the HMMP team determines does not meet the Air Force definition of a HAZMAT, the IHMP requirements do not apply. The HMMP team will notify the Contracting Office that the contractor has authorization to bring and use that material on the installation without reporting usage.

e. If the contractor needs to bring a material on the installation that was not included in the original HAZMAT listing, the contractor must first notify the Contracting Office and then obtain prior authorization, if the HMMP team determines the material to be a HAZMAT.

f. All hazardous materials must be approved through the above process prior to bringing any hazardous material on installation.

1.12.3. Notification of Environmental Spills

The Contractor or their authorized representative shall report any spills immediately by calling the Base Fire Department, and the contract COR as specified per task order if the contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment. In these cases, the type of material and quantity spilled shall be reported. The Contractor shall be held liable for the spill or release of such substances, and is expected to clean up all spills. The Contractor shall be liable for the cleanup and cost of any spill.

1.12.4. Compliance With Laws and Regulations

The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFMAN 32-7002, Environmental Compliance and Pollution Prevention, and AFI 32-7001, Environmental Management, and 40 CFR 273, 40 CFR 133, and base Hazardous Waste Management Plan (September 2019). In the event of environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed. The Contractor shall comply with the base Hazardous Waste Management Plan (September 2019) for JBAB task orders when turning in waste generated from spill cleanup.

1.13. SECURITY REQUIREMENTS

1.13.1. Base Entry

1.13.1.1. Passes

The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed.

The DBIDSGate Program (the Program) is an enterprise identity management and perimeter installation access control solution. The Program is designed to manage commercial vendors, contractors, sub-contractors, suppliers and service providers (vendors/contractors) not authorized to receive a Department of Defense (DoD) Common Access Card (CAC), regardless of how they access the installation, e.g. on foot, personally owned vehicle, delivery vehicle, semi-truck etc. The Program participants will be enrolled, vetted, credentialed, and their access privileges to USAF installations will be regularly and electronically updated, verified and documented upon each ingress at all perimeter ECPs. Only those individuals who meet the requirements set forth in Directive Type Memorandum (DTM) 08-003, “Next Generation Common Access Card (CAC) Implementation Guidance”, dated 1 DEC 2008 (specifically the card issuance and vetting requirements), will be issued a CAC.

Participation in the Program is not mandatory however; vendor/contractor employees not participating in the Program will be subject to the following:

a) Must be processed at the Visitor Control Center, under local and higher directive procedures.

b) Will meet the requirements as set forth in OPNAVINST 1752.3; POLICY FOR SEX OFFENDER TRACKING, ASSIGNMENT AND ACCESS RESTRICTIONS WITHIN THE USAF.

c) Will be checked against the local no entry and debarment lists.

d) Will undergo other such additional checks as required by federal directives, DoD policy, DoN Policy or as otherwise required or deemed appropriate by CNIC N3AT, the Regional Commander, RSO, ISO, or ICO.

e) Will receive a locally produced credential/pass that is valid for only one (1) entry onto the installation.

f) Will have limited Entry Control Point (ECP) access (generally 1 ECP specified for Program non-participants).

g) Will have significantly reduced hours of access to the installation.

h) Will not be issued a CAC unless authorized by DoD policy, DoN Policy and a valid requirement for physical access to USAF installation(s).

i). Procedures. JBAB uses a Trusted Agent (TA) methodology regarding vendors/contractors who participate in the Program. On every ingress through a perimeter ECP, vendors/contractors participating in the Program will present their DBIDSGate credential, ECP personnel will scan their credential which will result in the verification of the credential, general access privileges and specific access profiles (time of day, day of week) for that installation. Further, ECP personnel may biometrically authenticate (using a fingerprint scan) the person presenting the credential to ensure that this is the same person who registered into the Program.

j). Company enrollment and vendor/contractor employee registration process.

1. When the Program is initially implemented and from that point forward, the installation will identify an Approved Facility Contact (AFC) who will identify and approve installation and tenant organization TAs. The installation and tenant organization TAs, will provide the Program a list of approved vendor/contractor companies and (for each company) the name of their designated DBIDSGate Company Administrator (RCA). Once the list of approved vendor/contractor companies has been provided to the Program, only those companies may enroll. Once enrolled, those companies may direct their employees to register into the Program. For those vendor/contractor companies not included on the original approved vendor/contractor company list the following applies:

2. Once the vendor/contractor company is approved, they may then enroll with the Program.

3. The vendor/contractor company provides the Program with an approved employee list. Vendor/contractor employee(s) then register into the Program utilizing a self-registration kiosk, generally located in the Visitor Control Center. The registration process captures, name, DOB, photo, fingerprints and other information to facilitate background screening and manufacture of a credential. Persons registering must also declare if they are a U.S. Citizen or a non-U.S. Citizen.

4. The Program conducts a background screening on each vendor/contractor employee.

5. If the vendor/contractor employee clears the background screening, the Program so notifies the vendor/contractor employee that their DBIDSGate credential is ready for issuance. The Program creates and sends the DBIDSGate credential to the Visitor Control Center or other designated location for issuance.

6. When the vendor/contractor employee arrives at the Visitor Control Center for DBIDSGate credential issuance, the Visitor Control Center personnel must validate an individual’s identity and biometrically authenticate their enrollment into the system. To validate identity, the vendor/contractor employee must present one document from List A or if unavailable, two documents from list B. The lists of acceptable documents may be found in Form I-9, OMB No. 1115-0136, Employee Eligibility Verification. These documents must be reviewed and deemed authentic to the satisfaction of the Government agent. To biometrically authenticate enrollment into the system, the credential WILL be scanned and the fingerprint biometric captured utilizing the handheld device provided with the system. Once the vendor/contractor employee’s identity has been validated and enrollment into the system biometrically authenticated, the RAPIDGate credential is issued. In the case of a U.S. Citizen; the credential will have a “green stripe”, in the case of Non-U.S. person (Foreign National); the credential will have a “blue stripe”. The credentials will be NIST-Special Publication 800-104 Aligned Topography and a FIPS PUB 201-1 Process Aligned.

7. If a vendor/contractor employee fails the background screening, the employee and their company are advised in writing. Reasons for failure of the background screening and denial for participation in the Program may include but are not be limited to:

8. If the vendor/contractor employee passes the background screening process, the DBIDSGate credential that is issued to the vendor/contractor employee is valid for one year. Throughout the year, the vendor/contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued Program participation and installation access privileges.

1.13.1.2. Upon completion or termination of the contract, or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the Security Forces Squadron Pass and Registration Section located in the Commercial Visitor Control Center.

Some facilities/areas on base are considered sensitive or controlled areas. These facilities/areas will be identified at the time of scheduled work. All scheduling of work in these areas shall be coordinated with the Facility Manager. If escorted entry is required, contractor employees shall contact the Facility Manager or his alternate at the Entry Control Point and will be issued a Visitor’s Badge. Contractor employees shall be under direct surveillance at all times of a person displaying a Controlled Area Badge. The Visitor’s Badge will be returned to the Entry Controller each time the employee completes his duties and leaves the area.

a. Work in Controlled/Secure Areas. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials such as a social security number, driver’s license number etc., in order for an EAL letter to be developed to gain access into secure areas. Background checks will be conducted on the employees identified on the list by Security Forces personnel before any employee access will be granted into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas. Preannouncement is handled through the controlled area monitor of the owning/using unit. The following procedures require special attention: when contractor personnel arrive at the entry control point, they shall wait outside the outer gate until signed in by their escort. The Security Police will search all vehicles and all personnel. Each person must present two forms of identification, at least one of which must have a current photograph considered the primary identification matching the EAL. After the contractor personnel are signed in and searched, and when directed by Security Forces, they will proceed through the entry control point with their escort(s). The time required for this entry procedure should be anticipated at 30-60 minutes and is not reimbursable by the Government. Delays shall be reported to the Contracting Officer.

1.13.1.3. Vehicles

Although contractors will not be issued vehicle passes, vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas. Company vehicles will only be allowed access to restricted/controlled areas if needed.

1.13.2. Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor’s employees shall be briefed by their immediate supervisor prior to entering the base.

1.13.3. Personnel Requirements

The contractor shall ensure that his/her employees comply with all base traffic regulations and conduct themselves in a professional manner while on the base. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.13.4. Weapons, Firearms, and Ammunition

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle.

1.14. SPECIAL PROVISIONS FOR WORKING ON OR NEAR THE AIRFIELD.

By basic definition, all areas within the airfield fence are considered on the airfield. This is a restricted area. If required, instructions for obtaining access and escort to restricted areas will be provided per task order.

1.15. CONTRACTOR USE OF PREMISES

1.15.1. Utilities

The government will provide reasonable quantities of utilities (water and electricity) for project work areas when available at no cost to the Contractor. The government will NOT modify points of distribution to accommodate contractor project activities. At remote project work areas where no utilities are available, the contractor shall furnish his/her own utility services.

1.15.2. Toilet Facilities

Contractor personnel may use existing toilet facilities if available on the premises and approved by the facility occupants and the COR. At construction sites where toilet facilities are not readily available, the contractor shall provide his/her own chemical sanitary toilets. The contractor shall service the chemical toilets regularly subject to government inspection by the base medical officer. The contractor shall correct all identified sanitary deficiencies within 24 hours of inspection. Contractor is responsible for removing the chemical toilets and leave the area in good condition.

1.15.3. Elevators

When required, the contractor shall arrange for temporary use of existing elevators through COR subject to approval. Contractor shall use elevator only minimally, and shall not exceed elevator load capacity.

1.15.4. Noise Control

The contractor shall comply with all applicable federal state and local laws, ordinances, and regulations relative to noise control.

1.15.5. Vehicle Control

The contractor shall not park or run vehicles on grass areas for shortcuts, or convenience. Only equipment required in direct performance of work will be permitted to enter grass areas. The contractor shall repair or replace any damage done to lawns or shrubs caused by construction equipment or related project activities. Contractor personnel shall load all loose debris on trucks leaving the site in a manner that will prevent dropping materials on streets, and conform to local ordinances. The contractor shall fasten suitable cover such as a tarpaulin over the load before entering surrounding streets. The contractor shall promptly clean up any materials that falls from trucks. The use of cell phones without a hands-free device is prohibited on the installation while operating a motorized vehicle. Seat belts are required at all times while driving a vehicle. Base speed limits are strictly enforced, and violation(s) may result in suspended base driving privileges.

1.15.6. Government Furnished Equipment

No Government Furnished Equipment (GFE) will be provided under this contract. However, the government reserves the right to provide Government Furnished materials (GFM) for use on any task order. The contractor shall transport all GFM, if any, described on each delivery order from the government storage area to the work site indicated on the delivery order. Once GFM is released to the contractor for transportation to the project site, the contractor shall assume the risk and responsibility for any loss or damage to GFM in accordance with the IDIQ and TO. The contractor shall follow the instructions provided per task order regarding the disposition of GFM not consumed in performance of this contract.

1.15.7. Storage

The government will not provide dedicated space outside the project area on the installation for contractor use. Contractor may be required to provide appropriate onsite temporary storage for materials, as determined per task order. The contractor is responsible for removing onsite temporary storage materials once the project is complete and leave the area in good condition.

1.15.8. A safe and visually acceptable (neat, clean, free of debris) work site is an important standard and will be enforced. The contractor shall maintain trailers and portable storage containers in good condition or must remove them.

1.15.9. The contractor is solely responsible for the security of his/her property and general housekeeping of the project area(s). The Contractor shall protect adjacent property, offices and their contents from dust, dirt or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. Contractor shall provide all protective materials necessary i.e. carts, plastic covering, taping, etc. to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

1.15.10. Severe Weather: The contractor shall develop and be prepared to implement procedures to evacuate and/or protect people and facilities under his/her control in the event of severe weather. The contractor shall notify the COR of any decision to delay work due to weather. The contractor is responsible for monitoring weather conditions and base closure/delay through use of commonly available media, to include but not limited to the National Oceanographic and Atmospheric Administration website, and/or calling the gate of the applicable facility to determine current operating status.

1.16. EXTRA MATERIALS

Provide extra materials as described in the applicable UFGS or as specified per task order.

PART 2 PRODUCTS

This contract will include installation of the following flooring types, related accessories, and any preparatory work as required. Unless otherwise noted, specific product requirements (size, pattern, color, performance, basis of design, etc.) will be provided in each task order SOW.

2.1. BROADLOOM CARPET

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. Carpet shall be installed by direct glue-down methods in accordance with manufacturer’s installation specifications. Ideally, pile direction shall be toward the entrance, but other factors, such as pattern, aesthetics, and economic use of material, may also be considered. The contractor shall notify the COR if any of the above listed factors exist. The COR shall make the determination as to how the contractor shall proceed with the installation.

2.1.1. Stair nosing must be rounded to allow carpet to make contact with nosing. For straight stairs with a nosing, carpet shall be installed with one piece covering both tread and nosing and a separate piece covering the riser. The contractor shall apply contact cement to the nosing, under the nosing, and on the stair tread.

2.2. MODULAR CARPET.

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. The contractor shall install carpet tile and plank in accordance with manufacturer’s installation specifications. Whole tiles shall be used in doorways, aisles, and heavy traffic areas wherever possible. Installation method (monolithic, 1/4 turn, ashlar, brick, herringbone, etc.) will be identified per task order. Carpet products with both tiles and planks may have planks utilized when identified in the task order.

2.3. MODULAR WALK-OFF CARPET.

Materials and installation shall meet the applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the requirements of the Air Force Enterprise Carpet Contract. Installation method (monolithic, 1/4 turn, ashlar, brick, herringbone, etc.) will be identified in each SOW.

2.4. CERAMIC TILE.

Materials and installation shall meet the applicable standards of UFGS 09 30 10 Ceramic, Quarry, and Glass Tiling and Tile Council of North America Handbook for Ceramic, Glass, and Stone Tile Installation. Installation method or pattern will be identified in each Task order.

2.5. LUXURY VINYL TILE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. Installation method or pattern will be identified in each task order.

2.6. RUBBER TILE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. Installation method or pattern will be identified in each task order.

2.7. RUBBER STAIR TREAD, TREAD-RISER, AND NOSING.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring.

2.8. EPOXY FLOOR COATING.

Materials and installation shall meet the applicable standards of UFGS 09 67 23.13 Standard Resinous Flooring or UFGS 09 67 23.14 Chemical Resistant Resinous Flooring as stated in the Task order.

2.9. HEAVY-DUTY AND AIRCRAFT HANGAR FLOOR COATING.

Materials and installation shall meet the standards of UFGS 09 67 23.15 Fuel Resistive Resinous Flooring, 3-Coat System or UFGS 09 67 23.16 Fuel Resistive Resinous Flooring, 5-Coat System as stated in the task order.

2.10. TRANSITION STRIPS AND OTHER MOLDINGS.

Edges of flooring meeting flooring a different type or level shall be protected with molding. Materials and installation shall meet the applicable standards of UFGS 09 30 10 Ceramic, Quarry, and Glass Tiling, UFGS 09 65 00 Resilient Flooring, and UFGS 09 68 00 Carpeting as required.

2.11. RESILIENT WALL BASE.

Materials and installation shall meet the applicable standards of UFGS 09 65 00 Resilient Flooring. In locations where wall base is present and installation of new flooring will require replacement of that wall base, new wall base shall be provided unless otherwise stated in the task order. Exceptions to installation of wall base shall be wood baseboard or as stated in the task order. The contractor shall carefully remove existing cove base from the wall. The contractor shall scrape away old adhesive from walls. Damaged areas shall be repaired by the contractor. Upon the satisfactory repair of damaged areas, the contractor shall install new cove base in accordance with manufacturer’s recommendations. Use roll product to minimize seams.

2.12. WOOD WALL BASE AND TRIM.

Materials and installation shall meet the applicable standards of UFGS 06 20 00 Finish Carpentry, UFGS 09 90 00 Paints and Coatings, and Woodwork Institute Architectural Woodwork Standards.

2.13. DOOR THRESHOLD.

Materials and installation shall meet the applicable standards of UFGS 08 71 00 Door Hardware and be provided as specified per task order. Wood door jams shall be undercut. Metal door jams will be caulked around them. The color of the caulk shall match the color of the selected flooring as close as possible. The bottoms of wooden doors may need to be sanded or trimmed to allow for proper operation.

2.14. RECESSED ENTRANCE FLOOR MAT.

Materials and installation shall meet the applicable standards of UFGS 12 48 13 Entrance Floor Mats and Frames.

2.15. POLISHED CONCRETE.

Polished concrete shall meet all applicable standards as found in the Whole Building Design Guide, applicable commercial standards, and specifications provided per task order.

PART 3 EXECUTION

All preparation and installation shall comply with manufacturer’s instructions/recommendations, the Whole Building Design Guide, applicable UFGS, the task order, and as described elsewhere in this document. This includes, but is not limited to, removal of existing materials, surface preparation, and new material installation, as required for a “turn-key” project ready for full use/traffic/service.

3.1. WORK SEQUENCE:

3.1.1. Pre-Performance Conference

Within ten days after award of each task order but prior to commencement of any work at the site, the contractor shall meet with the Contracting Officer and COR to discuss the coordination of the work.

3.1.2. Commencement of Work

The Notice to Proceed for task orders under this contract shall be instruction to commencement of work under that task order. Work shall begin within the number of days specified on the task order. Each task order will have an assigned period of performance.

3.1.3. Starting Notification

The contractor shall notify COR at least seven calendar days in advance of starting all work on site. This shall include, but is not limited to, notification when the initial work shall begin; when work shall resume after stoppage exceeding five work days; and when work shall begin following all specified exclusion periods. The official Notice to Proceed does not constitute sufficient notification to COR that work shall begin.

3.1.4. Project Execution

The work performed under this contract will be in both occupied and unoccupied facilities/areas. In occupied facilities/areas, the contractor shall accomplish all work in a manner that minimizes inconvenience to the using agencies and their mission. The contractor shall perform all work with continuous daily progress. The government will not accept or permit days of no work or times laps of inactivity by the contractor except for drying or curing of previous work or as directed by the CO. The contractor shall protect all government furniture and equipment within the work area from dust, moisture, debris, and damage. The government will hold the contractor responsible for any damages caused by contractor operations as a result of lack of adequate protection of government property. NOTE: If electronic equipment becomes contaminated/damaged with dust and it cannot be restored the contractor shall be held responsible to replace such items at no additional cost to the government. The contractor shall maintain the work site, hallways, and emergency exits free of debris, and safe at all times. Contractor personnel shall strictly adhere to safety standards (OSHA and AFOSH) and practices at all times during the term of the contract.

3.2. REMOVAL AND INSTALLATION

3.2.1. Flooring Removal

The contractor shall remove existing flooring and finishes in work area in a manner to prevent unnecessary damage to the work area. 5 CES Service Contracts Office will schedule any fixture removal and installation. The contractor shall ensure that surfaces are clean, dry, and free of curing or parting agents that interfere with the bonding of the adhesives. Whenever a powdery or porous surface is encountered, a primer compatible with the new flooring shall be used to provide a suitable surface for the installation. Refer to part 3.6 for asbestos remediation requirements.

3.2.2. Cutback Adhesives

The contractor shall remove any cutback adhesive that does not contain asbestos. If allowed by manufacturer’s recommendations, flooring may be installed over cutback adhesives containing asbestos, with approval from the COR, if no sanding is required. If the cutback adhesive needs sanding, the contractor shall contact the COR for further instruction.

3.2.3. Patch Flooring

Repair of minor holes, cracks, and depressions in the concrete, wood or tile floor shall be made with compatible patching compound per manufacturer recommendations. The contractor shall not exceed manufacturer’s recommendations for patching thickness. Patched areas shall be primed in accordance with manufacturer specifications. The contractor’s responsibility for such floor repair preparation shall be limited to the use of no more than one gallon of patching compound per ten square yards of floor area to be covered. The contractor must notify the contracting officer if floor repairs in excess of this amount are identified and request further instruction.

3.2.4. Surface Preparation

All surface preparation shall conform to the manufacturer’s installation specifications. All materials must be removed as required as part of the surface preparation. The surface must be cleaned. The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials to ensure conditions conform to the manufacturer’s installation specification.

3.2.5. Installation

All installation shall comply with manufacturer’s instructions and recommendations, applicable UFGS, the task order, and as described elsewhere in this document. The contractor shall accomplish all initial cleaning and application of surface coatings as required. Unless explicitly noted in the task order, the contractor is responsible for determining installation method as required for a “turn-key” project ready for full use/traffic/service.

3.2.5.1. Installation Over Existing Flooring

Flooring shall not be installed directly over existing vinyl and rubber flooring products unless explicitly noted in the task order. New flooring shall NEVER be installed over existing carpet.

3.2.5.2. Minor Wall Repair / Dry Wall Replacement

Contractor will be responsible for minor wall repair, up to 8 inches high on the wall, for incidental damages caused through cove base removal. Minor wall repair over 8 inches high, when existing cove base removal damages sheet rock behind cove base, may be required through task order modification. All repairs shall match the existing walls when the repairs are complete. This does not indemnify the contractor from correction of avoidable damages to Government property.

3.2.5.3. Cut-outs and Trimming

The contractor shall cut materials to fit around existing fasteners and anchors, telephone and electrical boxes, built-in casework, door frames, walls, and other equipment and obstacles. Remove and replace telephone and electrical box covers as required for proper installation of materials. The contractor shall take precautions not to damage the doors, walls, furniture, or other government property. The contractor shall be responsible for any damage they cause and shall make repairs at no additional cost to the government. The contractor shall check that door bottoms clear and swing over the newly covered floor area without binding.

3.2.6. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location. The contractor shall furnish refuse containers of the capacity required. Disposal shall be in accordance with existing local, state and federal regulations and shall not be allowed in base refuse containers. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations. Debris must be removed the day installation is completed.

3.3. CONTRACT CHANGES

At no time shall the contractor…