Attachment 1. SOW.pdf

RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

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23RD CIVIL ENGINEER SQUADRON

STATEMENT OF WORK

CLEAN KITCHEN HOODS AND DUCTS

Dated 1 April 2026

23rd Contracting Squadron Moody AFB GA

Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

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CLEAN KITCHEN HOODS AND DUCTS

STATEMENT OF WORK (SOW)

1. DESCRIPTION OF SERVICES. The Contractor shall provide services non-personal consisting of furnishing all labor, equipment, materials and related items, and performing all operations necessary to clean hoods and duct systems as cited in this statement of work. This is to include, but not limited to, such procedures as using a power jet washer, hand scraping, and hand wiping. Hood and duct cleaning shall meet the requirements of National Fire Protection Association NFPA 96, paragraph 12.6. This requirement is for Moody AFB GA and Grassy Pond annex.

1.1. Specific Tasks. The following is a general outline of the primary features of the work to be performed. This outline is intended only to establish the broad scope of the work and does not in any way limit the responsibility of the Contractor who shall be required to perform all operations necessary to meet the requirements as established in this SOW.

1.1.1. Clean all grease and residue accumulation off the hood and ducting systems. This cleaning includes the metal hood section, ducting, vents, fans, louvers, filters, bates and exterior walls, roofs, etc., where systems exhaust to the outside.

1.1.2. All surfaces of the hood, ducts and associated fans shall be cleaned to bare metal.

Contractors shall be required to disassemble the fan shrouds as necessary to clean the fan.

After cleaning and inspection, the fan shrouds shall be replaced as they were prior to being disassembled.

1.1.3. The Contractor shall provide and install a temporary shroud, connected to the outside of the hood, on all accessible sides, and shall extend to the floor. The shroud shall be taped to the walls and hood surfaces during the cleaning operation. The shroud shall be installed so that it minimizes the amount of debris and water, which could splash onto adjacent equipment and walls. When the pressure washing and cleaning operation is complete, the shroud and tape shall be removed and any tape residue, which may remain on the walls or hood surfaces, shall be removed and cleaned.

1.1.4. The Contractor shall provide protection to cooking equipment from falling debris as well as clean any debris having fallen on the floor, on the equipment or having splashed onto any nearby equipment or walls. Prior to leaving the facility it shall be returned to the level of cleanliness it was before work started.

1.1.5. At the start of the cleaning, electrical switches, detecting devices, and system components shall be locked, pinned, protectively covered, and/or sealed to prevent accidental activation.

When cleaning procedures are completed, all system components having been pinned, sealed, etc., shall be returned to an operable state. The Contractor shall be responsible for servicing the fire suppression systems at no additional cost to the Government, in the event of a discharge

Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

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caused by the Contractor. The Contractor shall be responsible for cleaning up all residues from a discharge.

1.1.6. The Contractor shall wait until the hood and duct system has been inspected and accepted to reinstall any components of the system, including fan shrouds, which were removed to facilitate cleaning.

1.1.7. Flammable solvents or other flammable desired aids shall not be used.

1.1.8. The Contractor must contact the Fire Department immediately upon completion of hood and duct cleanings for inspection and quality assurance purposes In Accordance With (IAW) the Air Force Occupational Safety, Fire and Health Standards (DAFMAN 91-203), paragraph 4.4.2.3.

2. CLEANING SCHEDULE. The hoods shall all be cleaned quarterly and semi-annually as shown in Table 1 below. The Contractor shall contact the Quality Assurance Inspection Section, telephone (229) 257 2492 or 257-4393, not more than two (2) weeks prior to the planned start of work.

2.1. The Contractor shall provide a copy of the schedule to the Point of Contact (POC) not less than five (5) working days prior to work start. Upon completion of work, if an inspector is not present, the Contractor shall notify the Quality Assurance Inspection Section to request an inspector to check and verify the work accomplished.

3. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS.

3.1. Security Requirements. Contractor employees shall always comply with the base security requirements imposed by the Installation Commander while on the base premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services on the base. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all the base policies regarding installation entry, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized base entry for the purpose of work only under this contract and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

3.1.1. Base Access. The Contractor must be aware entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

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RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

3.1.2. Main Base Access. Current security access restrictions at the base require all contractor vehicles without a Defense Biometrics ID System card regardless of the size to enter only through the Davidson Road gate search pit area. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays because of increased and ever-changing security procedures.

3.1.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

3.1.4. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12.

The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

3.1.5. Security Authority. The Contractor shall brief all employees they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

3.1.6. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.1.7. Contractor Vehicles. Contractor vehicles must always be maintained in a safe and operational condition while on the base (or GSU). All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Moody AFB.

3.1.8. Controlled Unclassified Information (CUI). The contractor shall comply with DoD/DoW Instruction 5200.48_Department of the Air Force Instruction 16- 1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and

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RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts establishes training required.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD/DoW provides CUI to, or CUI is generated by, non-DoD/DoW entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

3.1.9. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD/DoW personnel, contractor personnel, resources, and classified or unclassified defense information.

3.1.10. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.1.11. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government at its option may replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

3.1.12. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and as specified in AFI 91-202. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

3.1.13. Special Qualifications. The contractor shall ensure all employees operating vehicles on the base obtain and maintain a state driver’s license commensurate with the size of vehicle being operated. The contractor shall adhere to all federal, state, local and base driving laws or regulations.

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RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

3.1.14. Hazardous Material/ Waste Management. The Contractor will be briefed on the base’s Hazardous Material/Waste Management Plan at the pre-performance conference.

3.1.15. Hazardous Material Identification. The Contractor shall implement procedures to comply with RFO 52.223-3, Hazardous Material Identification and Material Safety Data. The contractor shall obtain prior approval through the base HAZMART for all chemicals introduced to the base before bringing the chemical onto the base. The AF’s intent is to use environmentally safe non-HW products in performance of this contract. Safety Data Sheets (SDS’s) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. Safety Data Sheets (SDSs) must be submitted by the Contractor at the pre-performance conference. Failure to provide SDSs or certificates when requested could result in unsatisfactory performance ratings and possible termination of the contract.

3.1.16. Hazardous Material Handling. The Contractor shall have approval from the base HAZMART section, prior to purchasing, handling, using, or storing any chemicals, solvents, lubricants, and other products that require SDS’s. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one (1) copy of the SDS for each item to HAZMART section for review prior to any chemicals being brought onto the base. The Contractor shall maintain one (1) copy of the SDS’s for each hazardous material line item used within the work center.

3.1.17. Unauthorized Substances. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

3.1.18. Training. The Contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training. The Contractor shall appoint a primary and alternate(s) HAZMART and Hazardous Waste monitor. Monitors are responsible for training all refuse/recycle contractor personnel regarding hazardous material containers maintained within the base and brief SDS’s immediately upon receipt of new chemicals, products, or materials. The Contractor shall submit SDS’s to HAZMART as required.

3.1.19. Spill Response. The Contractor will be briefed on the base’s spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. If it is necessary to utilize Government material, equipment or personnel to cleanup a Contractor- caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

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RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

3.1.20. Traffic Laws. The Contractor and its employees shall comply with all Federal, state, local and base traffic regulations.

3.1.21. Cell Phone Usage. The use of cell phones without a true “hands-free” device while operating any vehicle, low speed vehicle (golf cart, etc.,) or cycle is prohibited on all DoD/DoW installations. A violation could result in denial/revocation of installation driving privileges.

3.1.22. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on MAFB.

3.1.23. Damages To Government Buildings, Equipment, or Vegetation.

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4. LOCATION OF WORK/WORK HOURS.

4.1. All work described in this SOW shall be accomplished on Moody AFB GA, ten miles North of Valdosta, GA except for the kitchen hood located at Grassy Pond 29 miles South of Moody AFB in Lake Park, GA.

4.2. Work is to be accomplished on kitchen hoods and duct systems above the serving lines and grills in Buildings 210, 571, 583, 621, 901, 904, 956, 1804, 1806 and 2019.

4.3. All work should be accomplished during the standard duty hours of 7:00 a.m. through 5:00 p.m., Monday through Friday. If work cannot be accomplished during the standard duty hours, the contractor will be provided with the phone numbers for the various facilities points of contact and shall coordinate work schedule. The schedule shall be set up to minimize disruption of the user food preparation activities; some facilities may require only one (1) hood be cleaned at a time.

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RFQ No.: FA483027Q0004 Contract No.: FA4830- Contract Title: Clean Kitchen Hoods and Ducts

Table 1

MOODY AFB HOODS AND DUCTS

BLDG Location NUMBER OF

HOODS SIZE OF HOOD FREQUENCY

210 Child Care Center 1 15’ X 4’ Semi-Annually

571 Dining Hall 2 10’ X 5’ 6” Quarterly

571 Dining Hall 4 15’ X 5’ Semi-Annually

583 Bowling Alley 1 10’ X 4” Quarterly

583 The Spot 2 9’ 6” X 4’ 6” Semi-Annually

621 Fire Station 1 6’ X 4’ Semi-Annually

901 Moody Field Club 1 14’ X 8” Quarterly

901 Moody Field Club 1 14’ X 3’ 3” Quarterly

904 Burger King 1 6’ 4” X 3’ Quarterly

904 Burger King 1 4’ X 3’ 6” Quarterly

956 Lockhart Hall 1 4’ X 3’ 6” Semi-Annually

1804 Youth Center 1 11’ 10” X 5’ Semi-Annually

1806 Golf Club House 1 5’ 6” X 1’ 6” Quarterly

2019 Grassy Pond 1 15’ X 4’ 6” Semi-Annually