Attachment 1.pdf

Solicitation 9531BM23Q0001 Uniforms and PPE Page 1

ATTACHMENT 1

SECTION B - SUPPLIES AND PRICES

BLANKET PURCHASE AGREEMENT

Pursuant to Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the contractor agrees to the following terms of a BPA for the National Transportation Safety Board

(NTSB):

1. The contractor shall furnish all supplies or services, as described in the Statement of Work (SOW), if and when requested by the Contracting Officer and authorized representative(s) for the duration of up to five (5) years, at a not-to-exceed $750,000 price ceiling.

2. The NTSB is the only authorized user of this BPA; and therefore, other agencies may not place orders against this BPA.

3. This BPA does not obligate any funds. Funding obligations will be made on Government purchase card, or orders issued against this BPA. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

4. The BPA is not a contract. However, references to contract clauses and contract clauses set out in full which are contained in the BPA apply to future BPA orders, and upon acceptance of the BPA, those clauses are incorporated by reference into the BPA orders, unless otherwise stated in the BPA orders.

5. This BPA expires on 05/31/2028, or upon cancellation by the Government. The anticipated ordering periods are as follows:

Base Year 12 months June 1, 2023 – May 31, 2024

Option Year 1 12 months June 1, 2024 – May 31, 2025

Option Year 2 12 months June 1, 2025 – May 31, 2026

Option Year 3 12 months June 1, 2026 – May 31, 2027

Option Year 4 12 months June 1, 2027 – May 31, 2028

6. The Government estimates, but does not guarantee, that the cumulative total or orders through this agreement is not-to-exceed $750,000.00.

7. The dollar limitation for each individual purchase using Government purchase cards under the BPA is the micro-purchase threshold, currently at or below $10,000. BPA orders placed via Government purchase card must be placed by authorized representative(s) provided upon award for respective NTSB Offices. An individual purchase exceeding/is more than $10,000 will be placed by a written BPA order issued by a NTSB Contracting Officer.

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8. All shipments under the agreement shall be accompanied by sales slips containing the minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

(viii) Address of shipment.

9. Brand name or equal uniforms and Personal Protective Equipment (PPE) shall be provided within the scope set forth in the SOW may be ordered under this BPA. All proposed unit prices shall not exceed the prices set forth in Attachment 2 of the BPA.

10. If necessary, outstanding itemized invoice(s) shall be submitted at least monthly, or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These outstanding invoices need to be supported by copies of sales slip(s). The outstanding invoice shall be submitted to the Contracting Officer’s Representative (COR) and the Contract Specialist.

11. DELIVERABLE. The contractor shall deliver quarterly status reports to the COR via email

TBD@ntsb.gov. At minimum, the report must include the total quarterly amount of orders by government purchase card and BPA orders placed.

ORDERING PROCEDURES

All funds expended under this BPA shall be incurred and accounted for under individual BPA orders. The contractor shall provide deliverable(s) after receipt of a BPA order from the CO, and BPA orders placed via Government purchase card from authorized representatives. Once a BPA order has been issued, the NTSB requires the contractor to provide deliverables in a thorough and acceptable manner in the timeframes, content, and format provided by the Agency. BPA order procedures are as follows:

(1) The contractor shall provide deliverables on an as-needed basis, within the scope of the BPA, and at the unit prices set forth in this BPA under its respective period. The unit prices set forth in this BPA is the maximum unit. Contingent upon the shipping/delivery locations, the contractor can quote equal or below the set BPA unit price but shall not quote exceeding the set BPA maximum unit price.

(2) The NTSB will designate a COR for written orders valued over $10,000 in accordance with the SOW. The CO will submit the quote request to the contractor for price and delivery.

(3) The contractor will submit a quotation to the CO based on the requirements in the SOW.

mailto:@ntsb.gov

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The NTSB will review the quotation and may contact the contractor to discuss its content if necessary.

(4) After all necessary discussions with the contractor are complete, the NTSB will approve the quotation and instruct the contractor to proceed with the order(s) through the issuance of a written BPA order. The contractor will only proceed with the order after it has received a BPA order from the CO.

(5) The exact nature and extent of the contractor’s orders under this BPA will be based on a written BPA order issued by the CO. Each BPA order will include at a minimum the following:

(a) BPA number and BPA order number

(b) Description of the requirements

(c) Delivery schedule

(d) BPA order Not-To-Exceed (NTE) amount

(e) Any other pertinent information

(f) Name and contact information of the COR

(g) CO signature

(6) Scheduling of the BPA order deliverables shall be coordinated with the COR.

(7) The contractor shall notify the CO when the aggregate orders (purchase cards and written orders) have reached 75% of the NTE BPA ceiling. The contractor shall not exceed the total NTE amount specified for each individual BPA order.

(8) Once issued, a BPA order may be modified in the same manner with which it was issued.

(9) No other costs are authorized without the written consent of the CO.

[END OF SECTION B]

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SECTION C – STATEMENT OF WORK (SOW)

BACKGROUND

The National Transportation Safety Board (NTSB) is an independent Federal agency charged by Congress with investigating every civil aviation accident in the United States and significant accidents in the other modes of transportation -- highway, marine, railroad, pipeline, and hazmat -- and issuing safety recommendations aimed at preventing future accidents.

It is NTSB policy for all specified NTSB personnel to wear a uniform and appropriate personal protective equipment (PPE) when they are performing official duties during the on-scene investigation of transportation accidents. The uniform and PPE may also be worn in other related activities, such as reconstruction activities, teardown or examination activities at a plant, laboratory, conferences, or other similar activities.

SCOPE OF WORK

The NTSB has a requirement to purchase various uniform items and personal protective equipment items as described below.

The NTSB shall use this firm fixed-price Blanket Purchase Agreement (BPA) for filling all actual purchase requirements of during a 12-month base year, and up to four 12-month option years for a total period of performance of up to five (5) years to one (1) contractor with deliveries to be scheduled by placing orders via government purchase or written orders with the contractor. Written orders must only be accepted from a Contracting Officer.

Review Attachment 3 (embedded with multiple files) of the solicitation to review requirements for the NTSB seal and logo, with sizes and colors.

BRAND NAME OR EQUAL

The NTSB has identified several brands of clothing and personal protective equipment that reflects the characteristics and level of quality that will satisfy the government’s needs.

To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

• Meet the salient physical, functional, or performance characteristic specified in this solicitation;

• Clearly identify the item by-

(1) Brand name, if any; and

(2) Make or model number;

(3) Website or Product Link

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

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The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

COUNTRY OF ORIGIN

The Government shall only accept uniform and PPE from Countries of Origin (COO) that are approved in accordance with the Trade Agreements Act (TAA). The contractor shall only provide uniforms and PPE as described in the SOW from the COO that are approved in accordance with the TAA.

DELIVERY DATE

Supplies shall be delivered no later than thirty (30) days after each order is placed, or with explanation to the COR or Ordering Official if that lead time cannot be met.

PERIOD OF PERFORMANCE

The anticipated period of performance of the BPA is for one 12-month base period and up to four 12-month option periods for a total period of performance of up to five (5) years.

AUTHORIZED ORDERING METHODS

The contractor shall receive orders from the NTSB via:

1. Government purchase card or

2. Firm-fixed price BPA Order

ORDERING PROCEDURES

The NTSB requires a customizable online ordering solution to place orders for only the authorized uniform items and PPE items described in this BPA. The Offeror shall be responsible for the development and maintenance of the online ordering solution. The Offeror shall provide a detailed description of their online ordering procedures and demonstrate that it possesses the capability and resources to provide the supplies as specified in the SOW through an online ordering solution.

The NTSB customized online ordering solutions main page must have two separate storefronts, one for uniform items and one for PPE items and should have the ability for an end user to sign in and fill a cart that will get sent for approvals and then forwarded to the individual who is an Authorized Ordering Official.

ALTERNATE ORDERING PROCEDURES

Orders via Government purchase card may be placed by telephone: XXX-XXX-XXXX (toll free number).

Orders may be placed via email to:

Contractor Name: TBD Contractor Email: TBD Contractor Tel: TBD

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NTSB AUTHORIZED ORDERING OFFICIALS

It is estimated that there will be approximately twenty-five (25) individuals who will be authorized to purchase supplies for this requirement. The list of Authorized Ordering Officials shall be provided to the contractor after award. Only Authorized Ordering Officials may order the supplies as specified in this BPA.

INSPECTION AND ACCEPTANCE

The individual Authorized Ordering Official shall perform inspection and acceptance of the orders that they place. The individual Authorized Ordering Official shall inspect the supplies provided for each order and acceptance will be based on the contractor fulfilling the delivery of supplies as specified in this agreement and/or individual order.

DELIVERY LOCATIONS

Supplies may be delivered to NTSB Headquarters in Washington, DC or other locations provided at the time of purchase throughout the United States, to include Alaska and Hawaii.

NTSB Headquarters 490 L’Enfant Plaza, SW Washington, DC 20594 Phone: 202-314-6000

INVOICES

The contractor shall submit one (1) invoice to each authorized ordering official placing an order for the supplies described in this agreement by government purchase card, by email or mail. Invoices for written BPA orders will be submitted in accordance with the NTSB-011 – Standard Invoices clause.

DELIVERABLE

The contractor shall deliver quarterly status reports to the COR via email TBD@ntsb.gov. At minimum, the report must include the total quarterly amount of orders by government purchase card and BPA orders placed.

UNIFORMS AND PPE REFRESHMENT PLAN

The Contractor shall propose a plan to ensure that the NTSB can obtain the benefits of new design enhancements and technological updates or advances to NTSB uniforms and PPE for the entire performance period of the BPA.

The Contractor shall make available all enhanced designed and technologically improved uniforms and PPE that become available over the life of the BPA. In the event the contractor is no longer able to provide the products quoted (because they are no longer being manufactured, for example), the contractor may, with the Government's approval, remove the products from the BPA. The Contractor shall provide substitute products which shall have the functional capabilities of the products originally provided and shall meet or exceed the original products' performance characteristics.

Any new supplies which will upgrade, extend or enhance the uniforms and/or PPE shall be evaluated by the NTSB. The contractor shall submit a quotation outlining the quoted uniform or PPE. Included in this quotation shall be pricing data and other technical information. With the receipt of a quotation from mailto:TBD@ntsb.gov

Solicitation 9531BM23Q0001 Uniforms and PPE Page 7 the contractor, the Government shall have the right to approve any or all the quoted uniform and PPE refreshments and to unilaterally modify the contract to provide for ordering of the uniforms and or PPE.

[END OF SECTION C]

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SECTION L - QUOTATION INSTRUCTIONS

GENERAL INFORMATION

The NTSB solicits your quotation of brand name or equal uniform and PPE as described in the Statement of Work (SOW). This solicitation will result in the award of one firm fixed-price Blanket Purchase Agreement (BPA) to one (1) offeror for one 12-month base year and up to four 12-month option years for a total period of performance of up to five (5) years.

Item descriptions provided for the requested brand name or equal uniforms and PPE as described in the SOW are provided to identify a desired standard of performance and quality. This reference shall not be construed as limiting competition or precluding consideration of a product manufactured by another company. Items proposed must be equal to or better than the product identified. Offeror’s must specify each brand of the item being proposed, its make and item number, and provide the web link to the product.

NOTICE AND INSTRUCTIONS TO OFFERORS

Offerors are required to meet all the requirements of the RFQ, including but not limited to instructions, solicitation provisions, terms and conditions, and requirements in the SOW. Offerors must above all, show that, if selected for award, they will be able to provide high quality brand name or equal uniforms and PPE in accordance with the SOW.

The NTSB will evaluate proposed equal products on the basis of the evaluation factors listed in this solicitation and the information furnished by the Offeror or identified in the offer and reasonably available to the NTSB. THE NTSB IS NOT RESPONSIBLE FOR LOCATING OR OBTAINING ANY INFORMATION NOT IDENTIFIED IN THE OFFER. Include manufacturer’s name(s), item number(s), and product link(s) in your offer.

Quotations should address each factor and its sub-factors as described in the SOW and the RFQ.

Quotations that omit/fail to address the complete requirements of this RFQ or provide inadequate terms of technical content, schedule commitment, or price will be deemed nonresponsive. Simply stating that the supply meets the requirements of the solicitation is not sufficient.

The Government may reject any quotation and/or deem a quotation non-responsive for omissions, lacking in understanding of the requirements, failure to comply with solicitation requirements, and/or solicitation instructions without a major reformation of the quotation that are not adequate for evaluation purposes. Alternate/conditional quotations may result in a quotation being rejected as non-responsive. The Government reserves the right to award without discussions; therefore, offerors are cautioned that they must submit a best offer with the initial quotation.

In responding to this RFQ, Offerors shall submit one (1) quotation addressing the following factors:

1. Part I – Technical Approach

2. Part II – Price

PART I – TECHNICAL APPROACH

This section describes the Offeror’s overall understanding of the requirements. An Offeror’s technical approach describes the degree to which the Offeror’s technical capability satisfies all the requirements in the SOW and demonstrates that the Offeror has a clear understanding and knowledge of the SOW requirements, and how to meet the requirement in a logical, feasible, and technically effective manner.

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a. Sub-factor 1 – Samples: The Government reserves the right to conduct testing on the sample items in its evaluation; including, but not limited to, performance in environments that NTSB may be exposed to. There will be no reimbursement for these samples. The Government reserves the right to conduct testing on the samples in its evaluation conducive to NTSB environments. These samples will not be returned to the Offeror by the NTSB after evaluation.

Please refer to Attachment 2, Tab 2 for list of samples required and delivery address. All 12 samples must be received by the NTSB by May 15, 2023.

b. Sub-factor 2 – Quality of Uniforms and PPE: Offerors must submit the technical specifications for the proposed brand name or equal uniforms and PPE as specified in the SOW with their quotation. Include manufacturer’s name(s), item number(s), and specifications in your offer. An Offeror that is proposing an equivalent to the uniforms and PPE must provide comparable demonstration(s) for the various proposed items/styles that are equal to uniforms and PPE in salient characteristics, function and performance that is beneficial for diverse environments NTSB is exposed to. Include the brand name or equivalent uniform and PPE sizes, colors, and styles described in the SOW.

Sub-factor 3 – Federal Government Experience: Offerors shall submit at least two (2) examples of experience providing uniforms and PPE to Federal customers comparable to the supplies solicited in this RFQ within the past 3 years. The offeror must describe the scope -in both dollars and personnel - magnitude and complexity of prior and ongoing experience similar to the stated requirements, over the past three (3) years and provide references for each. Describe for whom the work was accomplished, when the work was accomplished, and the topics trained. Experience that is not relevant to the performance of this requirement is not required and will not be evaluated. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments and commercial customers.

Include the following information for each contract:

(1) Customer Name and Address

(2) Contract Number

(3) Contract Award Date and Completion Date

(4) Contract Type

(5) Total Contract Period of Performance and Dollar Value

(6) Contracting Office Points of Contact (name and telephone number)

(7) Technical Office Points of Contact (name and telephone numbers)

PART II – PRICE

The Offeror shall submit and fill out Attachment 2 – Price Schedule at firm fixed-pricing to provide the supplies as specified in the SOW, that may apply into the unit price of the items, as described in the SOW for the base year and each of the four option years of the BPA. Referring to the Delivery Locations section of the SOW, Offerors are cautioned the unit price quoted shall be set as the maximum BPA unit price.

For evaluation purposes, the Offeror shall provide the firm fixed-price for the estimated quantities listed in Attachment 2 for brand name or equal uniforms and PPE and fill out and submit Attachment 2 – Price Schedule.

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For evaluation purposes, prices will be evaluated by adding the total price of the estimated quantities as depicted in Attachment 2 – Price Schedule. All prices will be evaluated but not scored.

Price will be evaluated to determine reasonableness for the BPA requirements. Reasonableness is the degree to which all prices by their nature and amount do not exceed that which would be incurred by a prudent person in the conduct of competitive business.

EXPENSES RELATED TO OFFEROR SUBMISSIONS

This solicitation neither commits the Government to pay any cost incurred in the submission of the offer nor to contract for the supplies. Any costs incurred in anticipation of a BPA shall be at the Offeror’s own risk. Offers will not be paid for cost to submit samples required for quotation.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors shall be registered in the System for Award Management (www.sam.gov) prior to award.

SUBMISSION OF QUOTATIONS

Your quotation must be received no later than 4:30 p.m., Eastern Standard Time (EST), on May 15, 2023. LATE QUOTATIONS MAY NOT BE CONSIDERED in accordance with Federal Acquisition Regulation (FAR) provision 52.212-1.

Electronic submission will only be accepted via email to:

Ciara Bond, Contract Specialist Email: Ciara.Bond@ntsb.gov

The maximum size of an email, including attachments, which the NTSB email server can accept is 15 megabytes (MB). Therefore, the Offeror may choose to send their quotation in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15MB. It is the Offeror's responsibility to confirm that the designated point of contact has received your quotation at the email address of the contact specified above by the quotation due date and time. No exceptions.

All questions regarding this RFQ shall be directed to Ciara Bond via email address above.

ALL QUESTIONS MUST BE RECEIVED BY 4:30 p.m. EST on May 1, 2023.

ELECTRONIC DISSEMINATION OF RFQ DOCUMENTS

Access to this RFQ and amendments will be posted on the Federal Business Opportunities website:

of the System for Award Management, www.sam.gov.All Offerors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

[END OF SECTION L]

http://www.sam.gov/ mailto:Ciara.Bond@ntsb.gov http://www.sam.gov/

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SECTION M - EVALUATION FACTORS FOR

AWARD

EVALUATION OF QUOTATIONS

The Government may award one (1) firm fixed-price Blanket Purchase Agreement (BPA) to the responsible Offeror whose quotation that conforms to the RFQ, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Under best value procurement, the NTSB may reasonably determine that the superior solution/approach merits a higher price and, therefore, represents the best value to the Government or the NTSB may reasonably determine that the Offeror with other than the highest rating in non-price factors is the best value. The Government may waive informalities and minor irregularities in quotations. The Government reserves the right to award without discussions. Offerors are cautioned that they must submit a best offer with the initial quotation.

The Government reserves the right to reject any or all quotations if such action is in the public interest. In addition, the Government may reject or deem a quotation as nonresponsive as described in Section L – Quotation Instructions. Rejected and nonresponsive quotations will be deemed ineligible for award.

EVALUATION FACTORS

The following factors and sub-factor will be evaluated by the Government in descending order of importance:

QUOTATION PART # FACTORS and SUB-FACTORS TITLE I Factor – 1 Technical Approach

Sub-factor 1 Samples Sub-factor 2 Quality of Uniforms and PPE

Sub-factor 3 Federal Government Experience II Factor – 2 Price

The Government will evaluate Factor 1 based on the Offeror’s overall understanding of the requirements. An Offeror’s technical approach describes the degree to which the Offeror’s technical capability satisfies all the requirements in the SOW and demonstrates that the Offeror has a clear understanding and knowledge of the SOW requirements. The offeror must demonstrate meeting the requirement in a logical, feasible, and technically effective manner. Offerors are cautioned that quotations that receive an unacceptable rating for Factor 1 will be deemed ineligible for award. Any sub-factor(s) that receive an unacceptable rating may result in an unacceptable rating for Factor 1.

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Within technical approach, samples are the most important factor, followed by quality of uniforms and PPE, followed by Federal Government experience. All technical evaluation sub-factors, other than price, when combined, are significantly more important than Price.

However, as quotations become more equal in non-price factors, price becomes more important.

Attachment 2 – Price Schedule must be submitted for Factor 2, Price. The price will be evaluated but not scored. Prices will be evaluated by adding together the base year price in add i t ion to all option year prices in Attachment 2 – Price Schedule. Evaluation of options does not obligate the Government to exercise the option(s).

Price will be evaluated to determine reasonableness. Reasonableness is the degree to which all prices by their nature and amount do not exceed that which would be incurred by a prudent person in the conduct of competitive business.

[END OF SECTION M]