9531BM23Q00010001 - Uniforms and PPE - Answers to Questions updated.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

9531BM23Q00010001

Summary of Changes

Header Information

Close Date is changed from 15-MAY-23 08:25:48 to 15-JUN-23 16:30:00.

Section B - Supplies or Services and Prices/Costs

Line Item Details:

The following changes are made to line item: 0001

Item Long Description is changed from Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: MARCH 1, 2023 - FEBRUARY 28, 2024 to Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: JULY 1, 2023 - JUNE 30, 2024.

The following changes are made to line item: 0002

Option From Date is changed from 01-JUN-2023 to 01-JUL-2023.

Option To Date is changed from 31-MAY-2024 to 30-JUN-2024.

Item Long Description is changed from Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: MARCH 1, 2024 - FEBRUARY 28, 2025 to Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: JULY 1, 2024 - JUNE 30, 2025.

The following changes are made to line item: 0003

Option From Date is changed from 01-JUN-2024 to 01-JUL-2024.

Option To Date is changed from 31-MAY-2025 to 30-JUN-2025.

Item Long Description is changed from Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: MARCH 1, 2025 - FEBRUARY 28, 2026 to Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: JULY 1, 2025 - JUNE 30, 2026.

The following changes are made to line item: 0004

Option From Date is changed from 01-JUN-2025 to 01-JUL-2025.

Option To Date is changed from 31-MAY-2026 to 30-JUN-2026.

Item Long Description is changed from Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: MARCH 1, 2026 - FEBRUARY 28, 2027 to Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

9531BM23Q00010001

PERIOD OF PERFORMANCE: JULY 1, 2026 - JUNE 30, 2027.

The following changes are made to line item: 0005

Option From Date is changed from 01-JUN-2026 to 01-JUL-2026.

Option To Date is changed from 31-MAY-2027 to 30-JUN-2027.

Item Long Description is changed from Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: MARCH 1, 2027 - FEBRUARY 28, 2028 to Review Attachment 1 - Statement of Work, and Attachment 2 - Uniform and PPE List, which are attached hereto and incorporated herein for additional information.

PERIOD OF PERFORMANCE: JULY 1, 2027 - JUNE 30, 2028.

ATTACHMENT 5

ANSWERS TO QUESTIONS

SOLICITATION 9531BM23Q0001

“UNIFORMS AND PPE”

1. QUESTION: Is it possible to get an extension on the sample and bid due date?

ANSWER: Yes, the new deadline is June 15, 2023. All samples and a filled out and completed Attachment 2 must be provided to the NTSB by this date.

2. QUESTION: Do you know the sample quantity (QTY) required for each line on the sample tab?

ANSWER: Yes, please provide 1 sample of each line.

3. QUESTION: Do you have any past bidding information for this contract type or similar?

ANSWER: No, we cannot share other vendors’ quotes for similar requirements because that information is proprietary. Furthermore, this is a new requirement. The NTSB has not solicited one contract that included both uniforms and PPE in the past.

4. QUESTION: I have never submitted a bid. I would like to know where I can find resources to ensure that I am doing this correctly. Is there any way you can point me in the right direction?

ANSWER: There’s no resource to help since every requirement is different. Prior Federal Government experience in similar size and scope is highly recommended for this requirement. Contractors must read all the attachments, submit Attachment 2 filled in with all requested information and provide all requested samples by June 15, 2023. Instructions can be found on each attachment.

5. QUESTION: Is it possible to submit a proposal in response to this notice for one (1) section of the PPE requirement?

ANSWER: No, proposals must include all items listed in Attachment 2 to be considered for award.

6. QUESTION: We are unable to see what the desired products are. We understand it is PPE related. Can you assist?

ANSWER: Yes, please review Attachment 2 for the list of desired products. The tab titled ‘Price Schedule’ lists the full list of desired products. The tab titled ‘Samples’ lists the samples we need delivered by June 15, 2023.

7. QUESTION: The solicitation states “supplies may be delivered to NTSB headquarters in Washington DC or other locations provided at the time of purchase throughout the United States, to include Alaska and Hawaii.” This is a wide variance. Please explain.

ANSWER: The intent of this statement was to inform vendors that they must ship to multiple locations. Furthermore, there are so many shipping locations, they were too cumbersome to include in the solicitation. Locations will be provided at issuance of BPA orders. Please see Attachment 1 for more details on BPA orders.

8. QUESTION: Does shipping to end user need to be included within the proposal? If so, does the Government want shipping as a separate line item for all shipping costs, or within unit price of each item?

ANSWER: No, shipping should not be included in this proposal. Thus, a separate line item for shipping is not necessary. Furthermore, do not include shipping within the unit price. The Government will pay for shipping at the time of award; however, shipping costs are not necessary for evaluation. It would be too difficult for vendors to determine shipping price without knowing precise shipping locations.

9. QUESTION: For units requiring embellishment, where specific embellishment type is not stated in the solicitation spreadsheet, does the Government intend to specify “embroidery” or “screen print” for each item, or is embellishment type for Maximum Impact to choose based on our recommendation?

ANSWER: No, the Government does not intend to specify “embroidery” or “screen print” for each item nor does the Government intend for the vendor to choose embellishment type. If embellishment type is not stated, then embellishment is not required for that respective item.

10. QUESTION: Should the embellishments be screen printed or embroidered for the samples?

Does the Government intend to specify “embroidery” or “screen print” for each item, or is embellishment type for Maximum Impact to choose based on our recommendation?

ANSWER: The caps, job shirts, polos, rip stop shirts and coveralls should be embroidered.

The rain gear, t-shirts and windbreaker jackets should be screen printed.

11. QUESTION: For units requiring embellishments, does the Government intend to buy these uniforms in a bulk order or will these be 1 at a time, on a as needed basis? Understanding how the Government orders will determine cost of screen printing and embroidery.

ANSWER: Most PPE items will be purchased in bulk. Most uniform items will not be purchased in bulk. Furthermore, the Government intends to buy all items listed in Attachment 2 on an as needed basis. The quantities listed in Column O of Attachment 2 provide estimated quantities to base yearly pricing data on.

12. QUESTION: In Attachment 2, under column sizes for apparel and PPE, that show ‘(S-4XL)’ then a quantity number (ie. 20), does this mean 20 of each size, or, 20 total units in a mixtures of sizes S-4XL.

ANSWER: In this example, the Government estimates requiring 20 total units per year, not 20 in each size per year.

13. QUESTION: Row# 37-41 on Attachment #2 - The glove that is being requested is from a distributor’s website but is inaccurate from speaking with the manufacturer SHOWA (formerly Best Gloves). There are discrepancies as the style glove 9700PF does not come in in a size 2XL, nor is it 5MiL as indicated in the description on the excel spreadsheet.

There is a 4MIL-5MIL rated SHOWA glove that is p/n 6112PF which is a Nighthawk glove 9.5” length and does come in all sizes indicated including 2XL. Would that be acceptable?

ANSWER: Yes, this is an acceptable equivalent item.

14. QUESTION: -Row 36 on Attachment #2- When providing pricing for the Industrial Scientific

Ventis Pro5 Gas Detector, we can provide pricing on units themselves over the timeframe of the BPA. Although there are sensors used within the units that may require replacement.

Do you want us to provide those sensors and parts that may require replacement as well?

There are 4 sensors and batteries that may need to be replaced in order to maintain use of the units.

ANSWER: Yes, we would like you to be able to provide sensors and parts that may require replacement; however, do not include the price of the replacement parts in your proposal. In other words, please provide the price for the Gas Detectors and associated base unit only.

15. QUESTION: If sizes requested are not available, how would like to be handled?

ANSWER: Please inform the NTSB in writing of which sizes of each product are unavailable.

16. QUESTION: How would you like us to handle issues with printing that may arise for items that need to be heat sealed or screen printed due to the fabric?

ANSWER: Please communicate with the NTSB in writing as soon as possible to remedy any printing issues.

1) Provide answers to questions. Review Attachment 5 - Answers to Questions which is attached hereto and incorporated herein.

2) Extend the Proposal and Sample due date. The Proposal and Sample due date is hereby extended to June 15, 2023, 4:30 PM.

490 L'Enfant Plaza East SW Washington, DC, 20594-0003, US

AMD_ISSUING_OFFICE_LOCCODE: 9531BM