Attachment 1 - Dorm Drapes Refresh FY25 - Combo.pdf

Combined Synopsis/Solicitation

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Alternate POC:

Contracting Officer:

Dorm Drapes Refresh Minot, AFB

FA4528-25-Q-SE04

Wednesday, 28 May 2025

Wednesday, 11 June 2025 no later than 9:30 A.M CDT

A1C Stiffler Engalla / stiffler_zhack.engalla.1@us.af.mil / (701) 723-3948

Scott Stauffer / scott.stauffer@us.af.mil / (701) 723-7499

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 01/17/2025 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% Total Small Business Competition

The North American Industry Size Classification System (NAICS) code associated with this requirement is 314120

The Small Business Size Standard associated with this NAICS is 750 Employees

Requirement Information Description:

The purpose of this requirement is to look for vendors to perform all work required for the removal and replacement of 1119 window coverings throughout 12 Dormitories in Minot AFB. Please see Attachment 2 (Performance Work Statement or PWS) for more information.

Place of Delivery/Performance/Acceptance/FOB Point:

Performance shall be F.O.B. Destination to:

Minot AFB, ND 58705 Period of Performance: 60 Days ARO

Line Item Description Quantity Unit of Measure 0001 Dorm Draperies 1119 each 0002 removal/installation 1119 each 0003 delivery and shipping 1119 each

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

5th Contracting Squadron - Minot AFB, ND

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Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

Questions may be submitted to the points of contact above, as well as the Contracting Officer, no later than 4 June 2025 Questions submitted after this date may not be answered.

Quotes in response to this solicitation must be submitted via email to all the points of contact above, including the Contracting Officer listed above, no later than the established deadline. Quotes must be valid through 31 2025.

All price quotations must be submitted on Attachment 3 - Quote Sheet and must be filled in entirely.

5. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

6 This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15.

Reference to offers, offerers, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

7. Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Signature/Date:

Printed Name:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price purchase order resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source

5th Contracting Squadron - Minot AFB, ND

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Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The following factors shall be used to evaluate quotes: Price, Technical, and Past Performance. Solicitation Requirements (Terms and Conditions)

Quoter's are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoter's must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov/SAM, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Quoter's are advised that their quotation may exceed the requirements of the PWS, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors if later determined by the contracting officer to be necessary.

Additionally, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Two copies of the quote are required: (1) original quote and (2) redacted and sanitized copy of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.) . Failure to submit redacted copy may result in disqualification.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL- An offeror’s quotation will be considered technically acceptable if it meets the specifications in the Performance Work Statement. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

PRICE - price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I✖

52.203-13, Contractor Code of Business Ethics and Conduct

1621070190A Highlight

5th Contracting Squadron - Minot AFB, ND

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52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.204-14, Service Reporting Requirement 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ✖

52.219-3, Notice of HUBZone Set-Aside or Sole Source Award 52.219-6, Notice of Total Small Business Set-Aside ✖

52.219-8, Utilization of Small Business Set-Aside✖

52.219-9, Small Business Subcontract Plan 52.219-18, Notification of Competition Limited to Eligible 8(a) Participants 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside 52..219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program

52.222-3, Convict Labor 52.222-19, Child Labor--Cooperation with Authorities and Remedies

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights 52.222-50, Combating Trafficking Persons 52.222-54, Employment Eligibility Verification 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-13, Acquisition of EPEAT Registered Imaging Equipment 52.223-14, Acquisition of EPEAT Registered Televisions 52.223-15, Energy Efficiency in Energy Consuming Products 52.222-16, IEEE 1680 Std for Environmental Assessment of Personal Computer Products 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel (frequent base access) 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offerer 52.204-18, Commercial and Government Entity Code Maintenance

5th Contracting Squadron - Minot AFB, ND

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.203-6 with Alternate I, Restrictions on Subcontractor Sales to the Government 52.204-27, Prohibition on a ByteDance Covered Application 52.219-6, Notice of Total Small Business Set-Aside 52.219-14, Limitations on Subcontracting 52.219-16, Liquidated Damages – Subcontracting Plan 52.219-28, Post-Award Small Business Program Representation 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.232-18 Availability of Funds 52.219-6, Notice of Total Small Business Set-Aside 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34, F.O.B Destination 52.204-20 Predecessor of Offerer 52.212-2 Evaluation-Commercial Products and Commercial Services 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.232-7006, Wide Area Work Flow Payment Instructions 252.232-7007 Limitation of Governments Obligation 252.204-7004 Alt A System for Award Management 252.204-7003 Control of Government Personnel Work Product 252.204-7011 Alternative Line Item Structure 252.204-7015 Notice of Authorized Disclosure of Information to Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.211-7003 Item Identification & Valuation 252.225-7048 Export Controlled Items 252.232-7003 Electronic Submission of Payments 252.232-7007 Limitation of Governments Obligation.

252.232-7006 Wide Area Workflow Payment Instructions

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4528 Admin DoDAAC FA4528 Inspect By DoDAAC F3C3L3 Ship To Code F3C3L3

252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

5th Contracting Squadron - Minot AFB, ND

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2025-O0003 Restoring Merit-Based Opportunity in Federal Contracts 2025-O0004 Revocation of Executive Order on Sustainability The following DAFFARS clauses cited are applicable to this solicitation:

5352.201-9101 Ombudsman 5352.223-9001, Health and Safety on Government Installations (service performed on gov't installation) 5352.242-9000, Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation)

Attachments

Attachment 1 - Combo FA452825QSE0 Attachment 2 - PWS Attachment 3 - Quote Sheet