Attachment 1 CB19016 Section L - R2022.11.18.pdf

1.0 GENERAL INFORMATION

1.1. This announcement is for Architectural /Engineering (A/E) Services in support of Sprinkler Improvements, United States Capitol, PN CB19016, for the Architect of the Capitol (AOC), Washington, DC. This announcement is being issued in accordance with AOC Contracting Manual section 8.5 consistent with FAR Part 36.6. Firms will be evaluated in accordance with Section L and Section M. Discussions will be held with at least three (3) of the most highly qualified firms. Post discussions a second evaluation will be performed and a final selection, in order of preference, of the firms considered most highly qualified to perform the work will be generated. All firms on the final selection list are considered “selected firms” with which the CO may negotiate IAW FAR 36.606.

1.2. The firm is expected to examine this entire announcement document. Failure to do so will be at the firm’s own risk.

1.3. This announcement does not commit the Government to pay any costs incurred in the submission of any technical document, proposal or bid, or in making necessary presentations or designs for the preparation thereof or for acquiring or contracting for any services relating thereto.

2.0 OVERVIEW

2.1. In Phase One of the selection procedure, interested firms shall submit the SF330 Qualifications Package which includes relevant overall experience, a management plan, Key Personnel, documentation that their team provides all required skills as required by the Statement of Work, and evidence of satisfactory past performance demonstrating their capability to successfully execute the requirements of the proposed contract. The AOC will evaluate the qualifications in accordance with the criteria described in Section M and will short-list the most qualified Phase One Firms.

2.2. The three (3) most qualified Firms will be notified by the Contracting Officer (CO), John Lingamfelter. No more than three (3) Firms will be selected. Unsuccessful firms will be notified by the CO. All employees from the three (3) most qualified Firms working on the proposal and presentation will be required to sign a Non- Disclosure Agreement (NDA) prior to site walk. Each firm shall provide the CO a copy of the NDA log with the signed NDAs.

In Phase Two, the three most qualified A/E firms will be invited to participate in an Interview Presentation to the Evaluation Board to highlight their qualifications and present their approach to the Program of Requirements (POR), Task Order 001.

Presentations will be followed by a question-and-answer period. Following the Interviews, the Evaluation Board will rank the three (3) firms.

2.3. The most qualified Firm, following the Interview Presentation, will be invited to submit a Schedule of Proposed IDIQ Labor rates and a Price Proposal for the complete Statement of Work for Task Order 001. If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a written final proposal revision from the firm and notify the firm that negotiations have been terminated.

The contracting officer shall then initiate negotiations with the next firm on the most qualified list. This procedure shall be continued until a mutually satisfactory contract has been negotiated.

2.4. All employees working on this contract will be required to sign a Non-Disclosure Agreement (NDA). Awardee will be required to maintain an NDA log throughout the life of this project. The Government shall be authorized access to this log at any time.

Awardee shall provide the PM an updated copy of this log along with the signed NDAs within 14 days of contract award. Additionally, awardee shall provide the PM a copy of the NDA log each time an update is made whether that update includes the removal or addition of individual(s) to the project.

3.0 GENERAL INSTRUCTIONS TO FIRMS

3.1. Interested parties may ask questions pertaining to this public announcement by sending them to the Contract Specialist Laurie Harvey, via email only, at laurie.harvey@aoc.gov prior to 5 December 2022 4:00 PM (EST). All submissions must reference Announcement number AOCACB23R0012. All questions submitted prior to the deadline will be answered to the best of the government’s ability.

However, questions submitted after the deadline may be answered at the sole discretion of the Contracting Officer, if the CO determines that doing so is practical and in the Government’s interests. All of the questions and responses will be posted publicly.

3.2. A virtual Pre-Proposal conference will be held 29 November 2022 at 2:00PM (EST).

Firms should RSVP to the Contract Specialist Laurie Harvey (laurie.harvey@aoc.gov) no later than 25 November 2022 with your firm’s interest in attending the virtual Pre-Proposal conference. The RSVP must include the email addresses of those attending the conference. The attendee limit per firm is four (4).

3.3. Phase One qualification packages are to be received by the Contracting Officer no later than, 19 December 2022 at 4:00 PM (EST).

3.4. SF-330 submissions received after the date and time specified will not be considered.

Late proposal rules per AOC Contract Manual Section 9.1.9. Submission, Revision, and Withdrawals of Proposals will be followed for late submittals. Firms not providing the required information may not be evaluated.

mailto:laurie.harvey@aoc.gov

3.5. Presentations from the three (3) highest qualified Firms to the AOC Evaluation Board will take place on, or about, 8 February 2023. Contract award is anticipated to be made around late April 2023.

3.6. Phase One Submission Requirements:

3.6.1. The Interested parties are invited to submit one (1) electronic copy of their SF-

330 package, in PDF format, including any relevant Narrative information or other attachments to the E-Builder Bid Portal, and email the Contract Specialist, Laurie Harvey at laurie.harvey@aoc.gov that documents have been uploaded.

3.6.2. The subject line of the email shall read: “SF-330 Submission; AOCACB23R0012

Sprinkler Improvements, USC, PN: CB19016

3.6.3. The SF-330 shall be submitted in PDF format only. No hard copies will be accepted. All PDF documents must be tabbed and shall be fully searchable.

3.6.3.1.Interested parties are asked to provide a point of contact, name and email, who will be responsible for submitting the SF-330 package in E-Builder. The AOC will send a bid request to the point of contact’s email allowing the individual to establish an account for this procurement process.

3.6.4. The page limitation of the SF-330 shall not exceed a total of 70 pages. This includes title page, table of contents, and any other relevant information.

3.6.5. Each page shall be in Times New Roman size 12 font, single spaced. Page limit clarification- Part II of the SF-330 Form, Letters of Commitment and CPARS (Contractor Performance Assessment Reporting Systems) submissions will not count as part of the page limitations.

3.6.6. All SF-330 submissions must include the following information either on the SF-

330 or by accompanying document:

1) Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact. In addition, interested parties must have a current registration in the System for Award Management (SAM) database at https://sam.gov

3.7. Phase Two Submission Requirements:

3.7.1. A Phase Two Pre-Presentation, Site Visit, will be scheduled and limited to 3 participants per Firm.

3.7.2. The three (3) highest ranked Phase 1 Firms shall submit one (1) electronic copy of their presentation package, in PDF format, to include the following:

https://sam.go/

3.7.2.1. Cover page with Announcement Number, “Phase Two”, Announcement Title, Prime Contractor Name, Address, Phone Number, Fax Number, DUNS, CAGE Code, Point of Contact, Phone Number, and Email Address;

3.7.2.2. Each criterion should be tabbed.

3.7.2.3.Times New Roman, minimum 10-point font, 1-inch margins 3.7.2.4.Refer to individual criteria for page limitations. Pages exceeding the indicated page limitations shall not be evaluated;

3.7.2.5.Task Order 0001 will be a Program of Requirements (POR) task order. Firm will present their management and technical approach to TO 001.

3.7.2.6.Quality Assurance/Quality Control (QA/QC) Plan

3.7.3. The highest ranked Phase 2 Firm will be invited to submit a Price Proposal. The firm shall submit one (1) electronic copy of their Price Volume narrative, in PDF format and one (1) supporting Cost Volume in Excel format.

4.0 PHASE ONE PROPOSAL AND RELATED EVALUATION FACTORS

4.1. All evaluation criteria are listed in order of importance. Separate tabs or bookmarks in PDF files, must be created for each Criteria.

Factor

Number Description Page Number Limit

Criteria 1

1. Prime Consultant Professional Qualifications

16 pages

Resumes – 2 pages per resume

Criteria 2

2. Specialized Experience and Technical Competence

2 pages plus the organizational chart and 1 page per Letter of Commitment

Key Personnel Resumes – 2 pages per resume

Criteria 3 3. Firms’ Past Performance

2 pages per project, Past Performance Questionnaires do not apply to page count

Criteria 4 4. Firm’s Capacity 2 pages

Criteria 5 5. Location Experience 1 page

Criteria 6 6. Management Plan

Management Plan

– 6 pages

Supporting Personnel – 2 pages per resume

4.2. Criteria 1: Prime Consultant Professional Qualifications (SF330, Part 1, Sections

E, F&H):

4.2.1. Illustrate the core capabilities of your company to best serve the needs of this project. Provide a description of your firm, its philosophy, and its capabilities. In addition to a listing of technical disciplines available and prominent markets served, describe experience with or capability to provide 3D Reality Capture and Architectural Visualizations.

4.2.2. The Firm shall show significant project experience with fire protection, code compliance, and alternative compliance methods as they pertain to historic buildings.

4.2.3. The Firm shall show project experience in the design of sprinkler and fire suppression systems and/or MEP systems for historic buildings, a minimum of 75 years old, and of solid bearing wall construction.

4.2.3.1.Additional consideration shall be provided for buildings of similar type and scale as the US Capitol. For example, monumental, government, and National Historic Register eligible facilities.

4.2.3.2.Submit a minimum of three (3), but no more than five (5), such projects with a design completion date no older than 15 years from the date of announcement issuance. A minimum of one (1) project shall involve fire protection systems.

4.2.3.3.The Firm shall have been Prime Consultant on all submitted projects.

4.2.3.4.It is considered desirable a) to have previously partnered with the Fire

Protection Engineer and b) have implemented at least 50% of the project and c) that the projects include the modernization of National Historic Landmark eligible buildings for government agencies and d) executed in concurrently occupied settings.

4.2.4. Submit resumes for Prime Consultant Management Key Personnel, including proposed Principal-in-Charge, who will be the contractual point of contact, and the proposed Project Manager, who will be the main point of contact and assigned to manage the day-to-day work of the project. Identify the proposed areas of responsibility for each position. The two positions may not be the same person.

4.2.4.1.Each resume must show minimum ten (10) years of experience in the position, and fifteen (15) years overall experience in their field. Experience shall be documented by means of project listings which must include the project scope, showing the role held, along with start/end dates for both the project and their involvement in it.

4.2.4.2.Resumes shall be limited to two pages. Resumes shall be submitted for the following positions:

4.2.4.2.1. Principal-in-Charge

4.2.4.2.2. Project Manager

4.2.4.2.3. Senior Architect

4.2.4.2.4. Quality Control Manager

4.2.5. The Prime Consultant must be an Architectural or an Architectural/Engineering firm.

4.3. Criteria 2: Specialized Experience and Technical Competence (SF-330, Part I, Sections D, E, G & H):

4.3.1. Illustrate how all required skills and capabilities are intended to be provided by the proposed team (Prime Consultant and Sub-consultants). Provide documentation of each company’s ability to assign adequate workforce to this project in the required timeframe.

4.3.2. All skills and capabilities required by the Statement of Work shall be listed, along with the name of the company that will provide that service.

4.3.2.1.The Firm shall provide signed Letters of Commitments identifying the sub-consultants and key personnel whom the Firm intends to utilize on the project.

4.3.2.2.The Firm shall provide a Letter of Commitment to the AOC indicating their intent to utilize the proposed sub-consultants for the required skills, in any ensuing contract award.

4.3.3. Provide an organizational chart for the entire team, showing proposed contractual relationships with sub-consultants, and the roles and responsibilities for each member of the team. The chart should include names and city locations of all companies. The company locations should be where the work will be performed.

4.3.4. Fire Protection Engineer: The Fire Protection Engineer shall show project experience designing fire protection systems for historic buildings, a minimum of 75 years old, and of solid bearing wall construction.

4.3.4.1.Additional consideration shall be provided for buildings of similar type and scale as the US Capitol. For example, monumental, government, and National Historic Register eligible facilities.

4.3.4.2.Submit a minimum of two (2), but no more than five (5), such projects with a design completion date no older than 15 years from the date of announcement issuance.

4.3.4.3.It is considered desirable a) to have partnered with the Prime Consultant and

b) have implemented at least 50% of the project and c) that the projects include the modernization of National Register properties for government agencies and

d) executed in concurrently occupied settings.

4.3.5. Provide resumes for the identified proposed Technical Personnel in 4.3.5.2.

Resumes shall include the normal working location of the person. Each person must have minimum ten (10) years of experience in the position, and fifteen (15) years overall experience in their field. The Technical Key Personnel must document project experience of work with of historic buildings of similar age, type and scale as the US Capitol.

4.3.5.1.Experience shall be documented by means of project listings showing scope of the project, the role held, along with start/end dates for both the project and their involvement in it. All Key Personnel shall be licensed in their field where applicable. Resumes shall be limited to two pages.

4.3.5.2.Resumes shall be submitted for the following positions:

4.3.5.2.1. Senior Preservation Architect

4.3.5.2.2. Senior Fire Protection Engineer

4.4. Criteria 3: Firms’ Past Performance (SF-330, Part 1, Sections H):

4.4.1. The Government reserves the right to use any source of information available on the Firm’s past performance to either evaluate or verify information provided by the Firm. CPARs reviews on file with the government will be reviewed by the AOC.

4.4.2. Past Performance on contracts with the Government agencies and private industry in terms of cost control, design aesthetics, quality of work, and compliance with performance schedules.

4.4.2.1.In addition to overall scope and purpose, project descriptions shall include listing of sub-consultants involved, dates of design and construction, original and final design fee, budget and final construction or master plan costs, number of change orders, planned schedule and actual design and construction durations (if applicable), and any certifications and awards.

4.4.2.2.Include reference contract names, position, location address, telephone numbers and email addresses.

4.4.3. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract.

4.4.4. The projects submitted under Criteria 1 will have references checked.

4.4.4.1.SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT

SUBMITTED. IF A COMPLETED CPARS EVALUATION IS NOT

AVAILABLE, the Past Performance Questionnaire (PPQ) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 4. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE. Submitted CPARS and PPQ evaluations will not be counted as part of the 70-page limitation and shall be attached to the SF330, behind the SF330 Part II document.

4.4.4.2.For each submitted project WITHOUT A CPARS EVALUATION, the Firm shall arrange for the referenced points of contact to fill out the “AOC PAST PERFORMANCE QUESTIONNAIRE” provided in Section J. The questionnaires must be emailed by the companies/agencies to the attention of the Contract Specialist, Laurie Harvey at laurie.harvey@aoc.gov, by the date and time established for receipt of offers in order to be considered in the evaluation process. The Firm shall not directly return the questionnaires; they must be forwarded directly by the referenced points of contact. Questionnaires submitted directly by the Firm will not be accepted or evaluated. The Government will not release the questionnaire forms to the Firm at any time, in order to solicit candid, unbiased responses and comments. It is understood that by submitting an agency’s name and point of contact for a reference, the Firm waives its rights to contest the past performance data submitted in litigation or alternative dispute resolution

4.5. Criteria 4: Capacity (SF-330, Part 1, Sections H): Capacity to accomplish the work in the required time:

4.5.1. The firm shall confirm that there is excess capacity within the firm, or additional qualified capacity can be added in a timely manner, where the persons can quickly adapt to the Firm’s internal production guidance and quality control structures as required to provide the fully coordinated design documents the Government requires.

4.5.2. The Firm shall provide capacity information such as current workload and expected backlog, relating to the company’s ability to accomplish the work in the required timeframe. Include a discussion of the ability to add excess capacity to the project within the firm, or if additional qualified capacity can be added in a timely manner.

4.6. Criteria 5: Location Experience (SF-330, Part 1, Sections H):

4.6.1. Establish Firm’s knowledge of the locality of the project within Washington’s

Monumental Core.

4.6.2. Provide substantiated evidence that the team has experience with planning or design projects in the Washington DC’s Monumental Core area.

4.7. Criteria 6: Management Plan (SF-330, Part 1, Sections H):

4.7.1. Provide a narrative describing the Firm’s approach to team and project management. The plan should reflect key management and subcontractor management procedures including innovative management approaches and policies to ensure exceptional project management and client service. Maximum six pages.

4.7.1.1.Identify how you will include the principles of Integrated Design in this project.

4.7.1.2.Submit your Quality Assurance/Quality Control (QA/QC) program and indicate coordination procedures used for design submissions.

4.7.1.3.Provide a notional project schedule that indicates internal milestone submissions for sub-consultants, team coordination meetings, time for QC activities, etc.

4.7.2. The project team shall include an Architectural Materials Conservator and Fine Arts Conservator with experience in the protection, restoration and replication of architectural features and art.

4.7.3. Provide resumes for proposed supporting Personnel, including, but not limited to:

4.7.3.1.1. Senior Mechanical Engineer

4.7.3.1.2. Senior Electrical Engineer

4.7.3.1.3. Senior Plumbing Engineer

4.7.3.1.4. Senior Structural Engineer

4.7.3.1.5. Architectural Materials Conservator

4.7.3.1.6. Fine Arts Conservator

4.7.3.1.7. Cost Estimator

5.0 Phase 2 PROPOSAL REQUIREMENTS AND EVALUATION PROCEDURES

5.1. Virtual Presentation and interview sessions will be conducted with the three (3) most qualified firms resulting from the Phase 1 evaluation. Each firm will be allowed 45 minutes to present their firms qualifications for Selection Criteria 1 through 6 and their management and technical approach to the Program of Requirements (POR), Task Order 001. The 30 minutes following the presentation will be reserved for a questions and answer discussion period. The virtual presentations will be conducted on a platform of the Firm’s choosing (i.e. - Teams, Zoom etc.). A trial virtual meeting will be conducted with the Contracting Officer within 4 days of the scheduled presentation to ensure presentation capability and audio/visual connectivity.

Following the trial meeting, the Firm will send calendar invites to all AOC attendees to be forwarded by the Contracting Officer.

5.2. Criteria 7: Price Proposal - The highest ranked Phase 2 Firm will be notified and forwarded a Request for Proposal to propose all Labor Rates for the 5-year base period and a Firm Fixed Price, contract type, Price Proposal for the Task Order 001 scope of work. The Firm shall provide full breakdown of all costs including any subcontractor quotes.

5.2.1. In addition, the Representations and Certifications, with applicable information included in the spaces provided, shall be included as a part of the Price Proposal.

5.2.2. Price Proposal shall be submitted with the required documents in the following order:

5.2.2.1.The ANNOUNCEMENT, OFFER AND AWARD FORM (original signature required in Block 15):

5.2.2.2.Quality Assurance/Quality Control (QA/QC) program and indicate coordination procedures used for submissions.

5.2.2.3.SECTION B – The SCHEDULE pages;

5.2.2.4.Section K – The REPRESENTATIONS AND CERTIFICATIONS 5.2.2.5.SF Form 3881; and 5.2.2.6.W-9 Form

End of Document

Factor Number Description Submission Requirements

Criteria 7 Price Proposal No page limit