Attachment 3 CB19016 IDIQ SOW 2022.12.13_trackchanges.pdf

Architect of the Capitol Statement of Work (SOW) IDIQ for Sprinkler Improvements, USC Date: 11/14/202212/13/2022

1.0 General. Multiple Award A/E Services IDIQ Statement of work (SoW) for Sprinkler Improvements, USC, PN: CB19016.

1.1 Short Description. The Architect of the Capitol (AOC) intends to use this Indefinite

Delivery Indefinite Quantity (IDIQ) procurement vehicle to develop a Program of

Requirements, Construction Documents, and Construction Administration Services for the design and installation of a fire suppression system serving sensitive, historic areas of the US

Capitol, including floor levels 1, 2, 3 and the basement West Front Offices.

1.2 Background. The United States Capitol is an AOC Heritage Asset. In order to enhance life safety and protect the US Capitol, the objective of this design task order is to develop a POR for a fully sprinklered building.

The US Capitol is constructed with traditional masonry techniques. The installation of a comprehensive building sprinkler system is challenging because there are few existing interstitial spaces in the solid masonry construction for distribution. Creating new pipeways would require the demolition of historic fabric and could impact fine art murals, decorative plaster and other fine finishes which conflicts with the AOC’s Preservation Policy. In addition, the Capitol must remain operational during construction. Therefore, the design must be carefully considered to allow for implementation in phases with limited operational disruption and building impacts.

The sprinkler system design will require presentation to, and review by, the Architectural

Review Board (ARB). All design and construction must be in compliance with the AOC

Preservation Policy and Standards (December 2016) and the United States Capitol Building

Preservation Guide (November 2013).

A sprinkler design was first initiated as part of United States Capitol Infrastructure

Modernization Master Plan (PN: 970269K.) This project began in September of 2000 and was updated in 2013. It consisted of three components: a Master Plan, Sprinkler System

Design and House Chamber Study.

The Master Plan included an architectural analysis, infrastructure study, life safety and building code assessment per BOCA National Building Code 1999 and NFPA 101 Life

Safety Code 2000. It identified existing deficiencies and provided recommendations for infrastructure, security, and life safety upgrades. A key life safety recommendation of the

Master Plan was to provide full sprinkler protection.

In 2002, the Sprinkler System Design (PN:990402) was developed by Beyer Blinder Belle to

50% design documents. The sprinkler system installation was intended to be part of a larger modernization project and the basis of design was a concealed system, primarily routed through new or existing voids in the existing floor structure. The design was placed on hold to allow for other infrastructure upgrades to be coordinated with the design and was not restarted.

In 2017, the Sprinkler Feasibility Study (PN:CB17003) was completed. The purpose of this study was to evaluate the 50% Design Documents in terms of historic preservation, constructability, building operations, and fire protection impact. The result was the identification of distinct areas where cost-effective installations could proceed with minimal impact to building operations and historic fabric. These areas include the basement, with the exception of the West Front Offices, and the attics. Sprinkler Improvements (PN: CB18006) in the Basement and Fourth Floor are complete, with attic sprinkler installations pending.

These areas are not included in the scope.

1.3 Objectives. Provide a sprinkler design developed with sensitivity to the historic art and architecture of the US Capitol. The design shall minimize visual impact and limit damage to historic fabric. The installation shall be reversible and facilitate maintenance. The A/E shall consider phasing, sequence of work, operational impacts and address the feasibility of construction in a building that is occupied.

1.4 Scope. The A/E shall provide professional services to develop a sprinkler design. The development of a POR and the preparation of construction documents shall be executed through subsequent task orders under this IDIQ.

1.4.1 Architectural Design Services: In addition to architectural study and design, shall include but is not limited to code review and analysis, value engineering

(VE), life cycle cost analysis, constructability review, concept through design construction documents and specifications, innovative strategies, project communications, post occupancy evaluations, architectural renderings, construction administration and related services, LEED analyses and quality control.

1.4.2 Key Personnel including the Principal-in-Charge, Project Manager, Senior

Architect and Quality Control Manager must have minimum ten (10) years of experience in the position, and fifteen (15) years overall experience in their field.

1.4.3 Interior Design Services: Shall include but is not limited to site survey, space planning, tenant fit-out, perspective sketches, color renderings, fly through, finish boards, construction documents and specification, FF&E (Furniture, Fixture, and

Equipment) specifications, custom casework design, construction administration and related services for all types of interior spaces including but not limited to conference rooms, committee and hearing rooms and private offices.

1.4.4 Structural Engineering Services: Shall include but is not limited to new and retrofit structural design, repairs, modification and modernization of existing and historic structures, feasibility and comparative systems studies, ground penetrating radar (GPR) services, seismic studies and design, design of blast protection, construction documents, value engineering, constructability review, construction administration and related services, and post construction services.

1.4.5 Historic Preservation Services: Certain expertise is required, including Fine Art

Conservator, Preservation Architect, Historic Landscape Architect, and

Architectural Materials Conservator(s).

Each should demonstrate a minimum of 10 years prior project work experience in

National Register or National Historic Landmark listed buildings and familiarity with the Secretary of the Interior’s Standards for Treatment of Historic Properties and Cultural Landscapes, and the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics.

Please note, the Architect of the Capitol is a legislative branch agency and does not follow Standards of the Executive Branch. The AOC has utilized the

Secretary’s Standards to generate AOC Order 37-1, Preservation Policy and

Standards, see attachment. The Order also contains a list of Heritage Assets under the AOC’s purview.

1.4.5.1 Fine Art Conservator: Evaluation of fine art paintings, sculpture, murals, paper, textiles, and specification of treatment methods. Must be a full member of AIC. The Fine Arts Conservator must have experience in the protection, restoration and replication of architectural features and art.

1.4.5.2 Preservation Architect: Evaluation of existing buildings or portions of buildings for code compliance and functionality, and the design of sensitive and cost effective solutions that will allow the continued use of

Heritage Assets without adversely impacting their architectural significance. Consultant shall have the ability to prepare accurate and complete measured drawings, and conduct archival research and documentation. Key Personnel including the Preservation Architect must have a minimum of ten (10) years of experience in the position, and fifteen (15) years overall experience in their field.

1.4.5.3 Architectural Materials Conservator(s): Evaluation, and condition assessment of architectural stone, metals, wood, plaster and paint/finish materials similar to what is found in and around the US Capitol Building

(see www.aoc.gov for a general overview of the facility), and specification of treatment methods. Must have expertise in building construction forensics and materials testing including architectural paint analysis and evaluation/conservation of architectural decorative art. The full range of expertise required in this category may be provided by more than one person or firm. Each material type listed above must be addressed. The Architectural Materials Conservator must have experience in the protection, restoration and replication of architectural features and art.

1.4.6 Mechanical Engineering Services: Shall include but is not limited to performance of building evaluations, surveys, studies, design, calculations and documentation of heating, ventilating and air conditioning systems (HVAC), hydronic piping systems, steam systems, chilled water systems, oil and alternative energy systems, design of facility management and control systems, creation and editing of specifications, Computational Fluid Dynamics modeling and analysis, energy modeling and analysis, LEED analyses; code reviews, value engineering, life cycle cost analysis, quality control, construction administration and related services.

1.4.7 Plumbing Engineering Services: Shall include but is not limited to performance of building evaluations, surveys, studies, design and documentation of plumbing systems including domestic hot and cold water, sanitary (waste and vent) drainage, storm drainage and stormwater re-use, compressed air and natural gas, specification of plumbing materials and equipment such as domestic water heaters, booster pump systems, sewage ejectors, sump pumps, fixtures, and interceptors; construction administration and related services, LEED analyses, value engineering, life cycle cost analysis, code reviews and quality control.

1.4.8 Electrical Engineering Services: Provide electrical engineering services for the study, design and construction of normal and emergency electrical distribution systems (15kV, 277/480V and120/208V power levels), uninterruptible power supplies, data centers, lighting systems (interior, exterior, and architectural), grounding, lightning protection, power monitoring, control systems, and underground utility infrastructures.

1.4.9 Electronic Engineering Services: Provide technical services in the form of electronic system engineering design and technical support for specialties in the following areas. Services shall include the generation of studies, construction documents (drawings and specifications) and construction administration services. These services may be provided by more than one company for the market areas listed below, however all shall be independent of manufacturers.

1.4.9.1 Signal processing engineering: support for analog and digital signal systems including amplifiers and other signal processing devices.

1.4.9.2 Telecommunications engineering: support for AOC systems which transmit data over co-axial cable, fiber optic cable, or using radio frequencies (including various types of transmitters and receivers).

1.4.9.3 Instrumentation engineering: ability to provide analysis of individual components as well as large electronic systems.

1.4.9.4 Computer engineering: provide engineering support (both hardware and software) for various AOC computer based systems. Primary systems include closed cisco networked devices and radio frequency communication devices.

1.4.10 Acoustical, Audio Visual Engineering Services: Shall include but is not limited to evaluation of room acoustics, design of sound isolation, environmental noise impact assessments, equipment noise reduction, testing and measurements, modeling and simulations, LEED analyses and audio visual systems design and documents.

1.4.11 Vertical Transportation Services: The consultant should meet the following requirements:

1.4.11.1 Must have a minimum of five years' experience related to the vertical transportation industry with a minimum of one year of experience in consultation, design, inspection, investigation or supervision of vertical transportation systems independently, or being employed by companies who provide these services under contract and do not manufacture, sell, distribute, install, repair or maintain vertical transportation systems.

1.4.11.2 Vertical transportation equipment shall be described as all equipment covered by the ASME/ANSI A17.1, ANSI A10.4, ANSI A10.5, ANSI

A90 Codes and Regulations.

1.4.11.3 Membership in a professional society such as American Society of

Mechanical Engineers or International Association of Elevator

Consultants (IAEC).

1.4.12 Roofing and Waterproofing Services: shall include but is not limited to visual inspections and conditions surveys, roofing and waterproofing failure investigations, vegetative roof design, roofing and waterproofing failure design reviews, construction documents and specifications for new construction, repair and replacement, and construction administration and related services.

1.4.13 Sustainable Design Services shall include the following capabilities:

1.4.13.1 LEED documentation guidance – Experience and capability in documenting LEED credits as needed, review documentation for accuracy and completion.

1.4.13.2 Experience and knowledge of the guiding principles and requirements of executive order 13514 Federal Leadership in Environmental, Energy, and

Economic Performance and executive order 13423 Strengthening Federal

Environmental, Energy, and Transportation Management. Please note, the Architect of the Capitol is a legislative branch agency and does not follow Executive Orders issued by Executive Branch. The AOC is using executive order 13514 for guiding principles and best practices for high performance buildings.

1.4.13.3 Specification and plan review - Review specifications and plans, make recommendations for additions or changes to support the achievement of

AOC sustainability and energy goals, credit achievement of LEED

Certification, and/or achievement of Guiding Principles requirements.

1.4.13.4 Experience with integrating building energy modeling into the design process to help drive scenarios analyses and understand the outputs given, in support of sustainable design.

1.4.13.5 Renewable energy feasibility studies and design, including technologies such as photovoltaics, geothermal, solar hot water, wind energy systems and alternative fuel vehicle refueling or charging stations.

1.4.13.6 Identification and evaluation of Energy Conservation Measures (ECMs) in existing buildings.

1.4.14 Commissioning Services: shall include the following capabilities:

1.4.14.1 Fire protection systems are excluded from commissioning requirements per this section. Commissioning of mechanical, electrical, lighting, plumbing, building envelope and elevator systems.

1.4.14.2 The resource for this service shall have a minimum of 5 years of company experience with systems commissioning planning and process management and hands-on field experience in start-up, testing, and troubleshooting.

1.4.14.3 At least one full time professional working for the company shall be a licensed Professional Engineer in mechanical or electrical disciplines, and hold a current certification from one of the following:

1.4.14.3.1 BSC CP, Building Systems Cx Certified Professional, by

National Environmental Balancing Bureau (NEBB).

1.4.14.3.2 CBCP, Certified Building Cx Professional, by Association of Energy Engineers (AEE).

1.4.14.3.3 CCP, Certified Cx Professional, by Building

Commissioning Association (BCA).

1.4.14.3.4 CPMP, Cx Process Management Professional, by

ASHRAE.

1.4.14.3.5 CXA, Certified Cx Authority, by the AABC Commissioning

Group.

1.4.151.4.14 Fire Protection Services: shall include but is not limited to the following:

1.4.15.11.4.14.1 Design team fire protection engineer must be a licensed fire protection engineer and have minimum ten (10) years of experience in the position, and fifteen (15) years overall experience in their field.

1.4.15.21.4.14.2 Analyses of building construction, occupancy classification, means of egress, fire alarm system, water-based fire extinguishing system(s), non-water-based fire extinguishing system(s), smoke control system(s).

1.4.15.31.4.14.3 Calculations: egress, water supply, smoke control and timed egress, fire modeling, audibility for fire alarm system.

1.4.15.41.4.14.4 Design of all fire protection and life safety systems, including, but not limited to: fire alarm system, water-based fire extinguishing system(s), smoke control systems and stair pressurization systems.

1.4.161.4.15 Industrial Hygienist (IH) and Certified Industrial Hygienist (CIH)

Services: shall be responsible to collect bulk, air or personal samples as required by the sampling method for the material of concern, provide oversight on asbestos and lead removal activities, evaluate sample results, prepare and deliver timely reports on oversight projects and response actions, identify industrial hygiene concerns and recommend solutions.

1.4.16.11.4.15.1 IH Requirements:

1.4.16.1.11.4.15.1.1 A minimum of 5 years of experience in

industrial hygiene.

1.4.16.1.21.4.15.1.2 Participate in a medical surveillance program that includes, at a minimum, respiratory protection, asbestos evaluation, lead and hearing conservation.

1.4.16.1.31.4.15.1.3 Serve under the direction of a CIH.

1.4.16.1.41.4.15.1.4 Be currently accredited as an Asbestos Building

Inspector, Asbestos Competent Person and Project Designer.

1.4.16.1.51.4.15.1.5 Be currently accredited as a Lead Inspector

Technician of Lead Risk Assessor and be trained in the use of an XRF -- including completion of the instrument manufacturer’s radiation training program for the use of the

XRF.

1.4.16.1.61.4.15.1.6 Be currently licensed in the District of Columbia to perform the duties identified.

1.4.16.1.71.4.15.1.7 Certification showing successful completion of the NIOSH 582 course Sampling and Evaluating Airborne

Asbestos Dust or equivalent.

1.4.16.1.81.4.15.1.8 Be currently registered in the American

Industrial Hygiene Association’s (AIHA) Asbestos

Analytical Registry, including participating in their

Performance Analytical Testing (PAT) certification program

(PAT) or participate in a qualified inter-laboratory quality control program that includes PAT rounds.

1.4.16.21.4.15.2 CIH Requirements:

1.4.16.2.11.4.15.2.1 Be certified by the American Board of Industrial

Hygiene (ABIH) in Comprehensive Practice and be in good standing with the ABIH.

1.4.16.2.21.4.15.2.2 Participate in a medical surveillance program that includes, at a minimum, respiratory protection, asbestos evaluation, lead and hearing conservation.

1.4.16.2.31.4.15.2.3 Be currently accredited as an Asbestos Building

Inspector and Asbestos Competent Person.

1.4.16.2.41.4.15.2.4 If the CIH will be reading Phase Contrast

Microscopy (PCM) samples: has successfully completed the

National Institute of Occupational Safety and Health

(NIOSH) 582 course Sampling and Evaluating Airborne

Asbestos Dust or equivalent; is currently registered in the

American Industrial Hygiene Association’s (AIHA)

Asbestos Analytical Registry; and participates in their

Proficiency Analytical Testing (PAT) certification program or participates in a qualified quality control program including PAT rounds.

1.4.171.4.16 Security Assessment and Design Services: Shall include but not limited to vulnerability assessments, feasibility studies, security master planning, resilience planning support (Continuity of Government); Physical Security and

Force Protection engineering; industrial security standards and policy development, commissioning, and systems engineering, access control, video surveillance, intrusion detection, intercom, duress communications, security and emergency operations centers, emergency communications systems; instrument controls engineering; data center engineering and efficiency; bulk fuel storage and distribution; infrastructure analysis; population movement and egress modeling.

1.4.17.11.4.16.1 Personnel may be required to have an appropriate level security clearance under special circumstances.

1.4.181.4.17 Cost Estimating Services: Provide pre-design and design stage estimates prepared by an independent construction cost estimating consultant, (CCEC) using Success Estimator estimating software and utilizing specified electronic cost data bases. Estimates require utilizing the specific AOC work breakdown structures within AOC templates and running AOC specific cost reports and macros.

All Estimates to be prepared in accordance with Part 8, Project Estimating

Requirements of the AOC A/E Design Manual. Coordinate estimate submissions in accordance with the appropriate section in Part 4 of the AOC A/E Design

Manual and Task Order. Include Life-Cycle Cost Analysis, Value Engineering, and Value Analysis and estimate reconciliation efforts when necessary.

1.4.191.4.18 Additional Services: The paragraphs below describe requirements for certain services that may be provided by more than one firm. The Offeror’s proposal shall describe how these requirements will be met, per the appropriate portions of the Selection Criteria.

1.4.19.11.4.18.1 Building Information Modeling (BIM): AOC uses BIM as a project delivery and facility management tool. BIM and BIM-related services will include but is not limited to modeling as part of design and construction activities, developing as-built models, performing laser scanning and transforming the scans into models, developing rendering, developing and facilitating BIM project execution plans, providing assistance with the development and use of BIM use cases, performing data extractions from models to CMMSs via Cobie, using BIM files as source data for AOC’s enterprise GIS, and providing on-site BIM support. All BIM tasks will be completed under the guidance of the AOC

BIM Guide. BIM deliverables are preferable in Bentley AECO sim, but are acceptable in Autodesk Revit software.

1.4.19.21.4.18.2 Computer Aided Design (CAD) Services: AOC requires CAD deliverables as part of design and construction activities. In addition, other CAD tasks may include completing as-built documentation for existing facilities, updating master drawings with post-construction information, and providing on-site CAD support. Specific CAD requirements are included in the A/E Design Manual and include using

Bentley Microstation software for deliverables. At the A/E’s option, AutoCAD software may be used for project sunder the conditions specified in the A/E Design Manual.

1.4.201.4.19 Specific required services will be described in the Statement of Work for each individual Task Order. All work shall comply with the applicable codes and regulations as directed by the AOC.

1.4.211.4.20 Risk Management Consultant. The RMC must have a minimum of five years of demonstrated experience in the field of Qualitative Risk Management and Quantitative Risk Assessments for projects exceeding $10 million in hard construction costs. AACE International Decision and Risk Management

Professional (DRMP), PMI Project Risk Management Professional (PMI-RMP), or related risk management certification is strongly preferred.

1.5 Contract Type. Task Orders will be Firm Fixed Price.

1.6 Place of Performance/Hours of Operation.

The work involved in this contract can be performed at Contractor’s facilities, however, contractors will be required to come onsite for project meetings, field survey work, and other site visits deemed necessary for completion of work under each Task Order.

1.7 Period of Performance.

Base Period: 5 years (or 1,825 calendar days) from Date of Award.

1.8 Funding. Lump Sum for each task order.

1.9 Privacy Act. N/A

1.10 Personal Service. N/A

1.11 Security. The AOC has special security requirements for access to the Capitol Complex to include badge and background requests, E-verify compliance and delivery requirements.

This will be included in the overall IDIQ contract. Each task order will identify other related security requirements above and beyond the basic IDIQ contract requirements. In addition, IDIQ evaluation factors include a requirement to explain how the contractor will protect government information at their offices and during project communications. Each person serving on this task order is required to have an AOC badge.

All employees working on this contract will be required to sign a Non-Disclosure Agreement

(NDA). The Contractor will be required to maintain a NDA log throughout the life of this project. The Government shall be authorized access to this log at any time. The Contractor shall provide the CO an initial copy of this log along with the signed NDA’s within 14 days of contract award. Additionally, the contractor shall provide the CO a copy of this NDA log each time an update is made whether that update includes the removal or addition of individual(s) to the project.

1.12 Safety. The Contractor is responsible for the safety of their personnel and should follow all applicable requirements.

1.13 Energy Efficiency/Compliance/Sustainability. Per requirements of the latest version of the AOC Design Guide and AOC Design Manual.

1.14 Prime and Subconsultant Key Personnel. Key Personnel positions at the IDIQ level include:

1.14.1 Principal in Charge

1.14.2 Project Manager

1.14.3 Senior Architect

1.14.4 Senior Preservation Architect

1.14.5 Senior Fire Protection Engineer

1.14.6 Quality Control Manager

These individuals may not be removed and replaced from the Contract unless authorized by the Contracting Officer. Key Personnel replacements must meet or exceed the qualifications established in Section L and M, Criteria 1.

1.15 Quality Control. Quality control requirements will be specified at the task order level.

1.16 Records/Data. See clause AOC52.227-2, Unlimited Government Rights (Nov 2004) and

FAR 52.236-4 “Physical Data” (Apr 1984) for data right requirements. Additional

Records/Data requirements may be established at the Task Order level.

1.17 Packaging/Packing/Shipping Instructions.

See Contract Section D, AOC52.211-7 Identification of Contract Deliverables (Nov 2004).

1.18 Applicable Documents.

A/E Design Manual dated December 2013

AOC Design Guide dated December 2018

AOC BIM Guide

CUI Policy Guide

IDIQ for Sprinkler Improvements, USC Date: 11/14/202212/13/2022

1.19 Points of Contact.

Contracting Officer: John Lingamfelter; john.lingamfelter@aoc.gov; 202-257-4942

Contracting Officer’s Representative (COR): Tove Anderson, tove.anderson@aoc.gov; 202-227-

Contract Specialist: Laurie Harvey, laurie.harvey@aoc.gov; 202-718-2821

2.0 Definitions & Acronyms.

ABIH: American Board of Industrial Hygiene

A/E: Architect-Engineer

AEE: Association of Energy Engineers

AOC: Architect of the Capitol

ASTM: American Society for Testing and Materials

BCA: Building Commissioning Association

BIM: Building Information Modeling

CAD: Computer Aided Design

CIH: Certified Industrial Hygienist

CO: Contracting Officer

COR: Contracting Officer’s Representative

CUI: Controlled Unclassified Information

GFP: Government Furnished Property

GPR: Ground Penetrating Radar

GSA: General Services Administration

HVAC: Heating, Ventilation, and Air Conditioning

IBC: International Building Code

IDIQ: Indefinite-Delivery, Indefinite-Quantity

IH: Industrial Hygienist

LEED: Leadership in Energy and Environmental Design

MEP: Mechanical, Electrical, and Plumbing

NEBB: National Environmental Balancing Bureau

PAT: Proficiency Analytical Testing

RFP: Request for Proposal

SOW: Statement of Work

T&M: Time & Material

UFGS: Unified Facilities Guide Specification

SITES: Sustainable Sites Initiative

VE: Value Engineering

3.0 Government Furnished Property (GFP). To be determined at the task order level.

4.0 Contractor Furnished Items. The Contractor shall provide all equipment and software required to execute the scope of this contract.

mailto:john.lingamfelter@aoc.gov mailto:tove.anderson@aoc.gov mailto:laurie.harvie@aoc.gov

5.0 Specific Requirements

5.1 Proposal Submission. See Section L for details on the IDIQ Request for Proposal submission. Proposal submission for task orders will be identified at the task order level.

5.2 Discuss Travel Costs. All local travel costs must be included in the offeror’s overhead rates.

Non-local travel costs will be addressed in each separate task order.

5.3 Deliverables and Reports. Any required deliverables and/or reports will be identified at the

Task Order level.

5.4 Delivery Instructions. All deliverables shall be delivered no later than the timeframe specified in the Task Order SOW, shall include a transmittal, and shall include the items required in the Task Order SOW.

5.5 Inspection and Acceptance. See AOC52.246-5 Inspection and Acceptance – A/E Services

(Nov 2004).

5.6 Procedures for Payment. See AOC52.232-1 Payment Requests (July 2022) and FAR

52.232-10 Payments under Fixed-Price A-E Contracts (Apr 2010) or FAR 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts (November 2021) and AOC52.232-6

Payment by Electronic Funds Transfer (March 2012).

5.7 Project Management Information System (PMIS) Software. All task orders under this

IDIQ, unless specified at the task order level, will require the use of e-Builder. E-Builder licenses and training will be provided by the Government at no additional cost to the

Contractor.

Prior to being granted access to the AOC’s PMIS software, contractor employees requiring an account must complete the Suitability Process and demonstrate possession of a valid AOC issued Badge. In addition, each user will be required to electronically acknowledge the following Login Agreements “AOC IT System Rules of Behavior”, “Non-Disclosure

Agreement for Conditional Access to Controlled Unclassified Information”, and “Non-

Disclosure Agreement for Contractor Employees”. For any Contractor or Subcontractor personnel that have PMIS accounts, and become separated from employment or removed from the project for any reason, the AOC must be notified within 24 hours to deactivate their account.

Each user must log into the AOC’s PMIS Software every 30 days to maintain access. On a monthly basis, a report will be generated and sent to a single point of contact that will list all the contractor personnel (including subcontractors) that have not logged in for more than 30 days. The Contractor is required to review this list monthly, indicate which users are no longer employed or associated with the project and can be deactivated, and submit the list to the AOC. Accounts that are inactive for more than 60 days will be deactivated by the AOC.

Failure to provide timely notification of employment separation to the AOC may result in withholding of payment. Upon completion of “Final Acceptance” of individual projects, the

AOC will archive all PMIS records and remove contractor accounts from the associated project only. The Contractor is responsible for maintaining its own records and should not rely on the AOC’s database. For multi-phase projects, accounts will be removed upon “Final

Acceptance” of the last phase.