Attachment 17 RFI_AOC Response 16 Dec 2022.xlsx
XLSX spreadsheet 19 KB Posted
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- Sprinkler System Improvement
- Solicitation number
- AOCACB23R0012
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Architect of the Capitol
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Sheet1
| Item No. | Question | AOC Response |
| 1 | Regarding your submission format. Given the Phase 1 page limitations, please consider utilizing Phase 2 format requirements for the Phase 1 submission. |
Section 3.6.5. Phase 1: Times New Roman, 12 point font, no margin specified.
| Section 3.7.2.3. Phase 2: Times New Roman, minimum 10 point font, one inch margins required. | Font size for Phase 1 remains the same. | ||
| 2 | A/E Question: Attachment 1 Section L 3.0 General Instructions to Firms Section 3.6 Phase One Submission Requirements, subsection 3.6.1 and 3.6.3.1 – E-Builder. It notes that this submission is to be submitted through E-Builder and followed by an email to CO confirming upload. We understand that we should submit our point of contract so a new project site for this submission can be created. Please confirm our understanding of this submission requirement. | This is correct. Please submit to the CO (laurie.harvey@aoc.gov) name and email address of individual(s) that will be uploading the proposal to E-Builder NLT Monday, 19 Dec. Max number of email addresses per offeror is two (2). | |
| 3 | Based on the required professional services listed in the RFQ please provide a description of the anticipated tasks beyond fire protection services and confirm if resumes for all 16 required disciplines should be included in the Qualification submission. | Reference Attchmt 1, Section L, |
Section:
4.2.4, 4.2.4.1, 4.2.4.2 4.3.5, 4.3.5.1, 4.3.5.2 4.7.3
| 4 | Is Electrotonic Engineering referring to low-voltage? | Refer to Attachment 3, SOW, Section 1.4.9 |
| 5 | Regarding section 4.2.3.3, we would like to highlight some of the work for our Fire Protection Engineer beyond our past shared collaboration projects. Is it acceptable for some of the projects in section F to include projects in which the proposed Fire Protection Engineer is the prime and we were not the prime? | Please Reference Attchmt 2, Section M, which speaks to how Section L will be evaluated. |
| 6 | Regarding 4.7.1.3 Confirm that by “notional” you mean a generic project schedule with generic project milestones for a typical task order and that specific project dates or durations are not expected? | The schedule should include durations for each activity and how they are tied together. |
| 7 | Regarding security assessment and design services what is the scope of anticipated security? Does scope include blast engineering, electrical security and/or physical security? | Security scope has not been defined at this time. |
| 8 | Risk Management Consultant is listed as an additional service. Is this beyond fire risk assessment that would be performed by the Fire Protection Engineer? If so, please define the anticipated scope and confirm if a resume is required for this position? | This is not the same thing as a fire risk assessment. Risk Management Consultant is responsible for managing risk assessment for the entire project. Resume is not required for this position. See AOC Risk Assessment policy. |
| 9 | 4.7.2 in Attachment 1 list “Architectural Materials Conservator” and “Fine Arts Conservator” as roles that the project team should include. However, they are not listed in the overall Required Professional Services. Please confirm they are required and briefly describe their anticipated scope of work. | Architectural Materials Conservator and Fine Arts Conservator are required. Refer to Attachment 3, SOW, Section 1.4.5.1 and 1.4.5.3. |
| 10 | Based on anticipated scope of work, is a separate Senior Architect needed in addition to a Senior Preservation Architect? If so, please describe their anticipated scope of work. | The Senior Architect and Senior Preservation Architect can be the same person. |
| 11 | Please clarify that information requested in "4.4.2.1. In addition to overall scope and purpose, project descriptions shall include listing of sub-consultants involved, dates of design and construction, original and final design fee, budget and final construction or master plan costs, number of change orders, planned schedule and actual design and construction durations (if applicable), and any certifications and awards" is to be featured in Section F, not Section H. | Information in 4.4.2.1 should be included in Section H. The information can also be included in Section F if desired. |
| 12 | Our A/E design experience credentials include instances of Design-Build delivery. In these cases, we are the Prime Architectural Consultant and Architect of Record; the construction contractor is Prime Consultant/Contractor. We suggest it is in the Government’s best interest to allow Design-Build projects with relevant attributes (e.g. fire suppression systems design and installation, historic preservation, very large size, etc.) where the designer serves as Architect of Record or Prime Architectural Consultant in a Design-Build or Joint Venture team. |
Under “Section L, 4.2 Criteria 1, Prime Consultant Professional Qualifications, 4.2.3.3: The Firm shall have been Prime Consultant on all submitted projects,” please confirm it is acceptable for the Prime Consultant to submit professional qualifications where:
the firm was the Architect of Record or Prime Architectural Consultant in a Design-Build or Joint Venture team.
| the firm was not the Prime Consultant but completed more than 50% of the work. | Design experience on Joint Venture team and Design-Build is acceptable as long as it is A/E-2, not A/E -1. Non Prime experience is not acceptable. Section L Paragraph 4.2.3.3 has been updated. | |
| 13 | Does the AOC want us to organize our proposal by the SF 330 order of sections (A – I) |
or should we organize our proposal based on the order of criterion on pages 6-7 on Attachment L (so that each criterion/section will include a mix of the forms that make up the SF 330)? For example, the tab for Criteria 1 will include Sections E, F, and H;
| Criteria 2 tab will include Sections D, E, G & H; etc.? | Proposal should be organized by SF330 order. | |
| 14 | At the bottom of page 8 of Section L, 4.7. Criteria 6: Management Plan states that we |
should include our answer in Section H. However, in 4.7.3 on page 9 requires resumes for
| supporting personnel. Should these be included in Section E instead of Section H? | Supporting Personnel Resume's will be part of Section H. | |
| 15 | Throughout these documents there are mentions of multiple fire suppression solutions. Is the |
intent that the AE team explore all of these or is the intent that the AE team explore only waterbased
| suppression systems? | AE team to explore any solution that they deem appropriate that meets the design criteria. | |
| 16 | SOW p. 2 of 14, first paragraph: Who was the design team for the 2017 Sprinkler Feasibility Study? |
Are updates to the report contemplated? Will the anticipated fire suppression work continue to
| follow the recommendations of the 2017 Sprinkler Feasibility Report? | The Feasibility Study was completed by AOC personnel. Updates to the report are not contemplated as part of this effort and it is not anticipated that this effort will follow the recommendations of that report as the report was based on the previously 50% design effort from 2002.) | |
| 17 | Will copies of the following be provided to the shortlisted teams? |
United States Capitol Infrastructure Modernization Master Plan (PN: 970269K.)
i. Sprinkler System Design (PN: 990402)
ii. Sprinkler Feasibility Study (PN: CB17003)
| iii. With the Sprinkler Feasibility Study (PN: CB17003) done in 2017, will the work include upgrades to meet current codes or will only the area of this SOW have this requirement? | Information is not needed for step 1. AOC is looking for AE firms knowledge and expertise on fire protection design in historic solid masonry buildings. | ||
| 18 | SOW 1.2. Who was the design team for the basement, fourth floor, and attic installations? | AOC Design Services | |
| 19 | SOW 1.2. Are there existing fire protection systems in the building to be extended/connected | ||
| other than the ones noted in Section 1.2? | The specific design of the system such as a new system or an extension of existing systems shall be determined during this project to fit the best solution for the building.) | ||
| 20 | SOW 1.4.3 Interior Design Services: Please discuss the role of AOC staff in the interior design |
process. Please confirm that the services as described are required for an IDIQ for Sprinkler
| Improvements. | The scope for Interior Design services has not been defined. The list provided in the SOW is a generic list to allow bidders to get a sense of potential services. | |
| 21 | SOW 1.4.4. Structural Engineering Services: Please confirm that new structural design, |
modernization of existing structures, and design of blast protection are included in the scope for
| this IDIQ. | The scope for Structural services has not been defined. The list provided in the SOW is a generic list to allow bidders to get a sense of potential services. | |
| 22 | SOW 1.4.5 Historic Preservation Services: Historic Landscape Architect is listed in this paragraph, | |
| but not in the sub-paragraphs below. Does this mean that these services are not required? | Historic Landscape Architect is not required. Delete in SOW 1.4.5 | |
| 23 | SOW 1.4.5.1 Fine Art Conservator: Will the Conservator be responsible for works of art belonging | |
| to the House and Senate, or only those within the purview of the AOC? | Total scope has not been defined but Fine Art Conservator could work with AOC, House and Senate Conservators. | |
| 24 | SOW p. 4 of 14: Please confirm the scope of work for Mechanical, Plumbing, and Electrical |
engineering services for the sprinkler IDIQ scope of work. Many of the services listed, such as
| sewage ejectors, steam systems, and data centers do not appear relevant. | The scope for MEP services has not been defined. The list provided in the SOW is a generic list to allow bidders to get a sense of potential services. | ||
| 25 | SOW 1.4.10 Acoustical, AudioVisual Engineering Services: Please clarify the scope related to fire | ||
| protection. | The scope for Acoustical, AV Services has not been defined. The list provided in the SOW is a generic list to allow bidders to get a sense of potential services. | ||
| 26 | SOW 1.4.11 Vertical Transportation Services: Please confirm that this consultant is required. | The scope for Vertical Transportation Services has not been defined. We have these various services in case we need them during the project. | |
| 27 | SOW, 1.4.14 Commissioning Services: While this SOW requires commissioning services on the |
team, LEED and the IGCC 2015 require the commissioning team to be independent from the AE
| team. How will this be handled? | If commissioning services are required, they will not be provided under this contract. 1.4.14 will be deleted. | ||
| 28 | SOW 1.4.17 Security Assessment and Design Services: Please confirm that this service is required. | The scope for Security Assessment Services has not been defined. The list provided in the SOW is a generic list to allow bidders to get a sense of potential services. | |
| 29 | SOW 1.4.19.2: May the A/E use AutoCAD, or are we required to use Microstation? The Scope of Work states that the A/E can use AutoCAD “under the conditions specified in the A/E Design Manual;” the manual states that it’s at the discretion of the AOC project manager. | Autocad can be used provided that the A/E follows the AOC design manual. | |
| 30 | We assume that there is interface with the existing fire alarm system. Are revisions or updating of the fire alarm system anticipated? | During the design phase of this effort, the A/E shall incorporate any changes to the existing fire alarm system necessary for the installation of the spinkler system or changes necessary to monitor the sprinkler system.) | |
| 31 | Section L, 4.3.4.2 Fire Protection Engineer projects: The outline does not include these projects as part of Section F of the 330, but can they be included in that section, or are you asking that Section F only include the prime consultant’s projects? Should the Fire Protection Engineer projects only appear on resumes and in Section H? | Section L has been updated to incorporate Section F in 4.3 Evaluation Criteria |
| 32 | Solicitation p. 2: What services are needed for Electronic Engineering? We assume that they are \related to IT, Telecom, AV, wireless communication, etc. Is that correct? | Refer to Attachment 3, SOW, Section 1.4.9 | |
| 33 | Is there a historic structure report for the Capitol? | Historic drawings and historic preservation guide for the Capitol are available to the A/E who is awarded. | |
| 34 | What available base building documentation is available for use by the A/E team (CAD plans, BIM models, Point Cloud Scans, etc.)? Are measured drawings available? | 2D cad plans are available. | |
| 35 | Is the requirement to meet LEED or International Green Construction Code, 2015 edition as in the Design Standards? | Project to meet AOC design standards. | |
| 36 | Will the work in the West Front Offices at all levels and all attics be complete at the time this project starts? If not, what is the anticipated stage of completion of these areas? | The design of the sprinkler system for the Basement Level West Front Offices and Levels 1 through 3 are included in the scope of this design effort. The installation of sprinkler systems in other areas maybe in various states of completion at the time of this award.) | |
| 37 | A/E Question: AOCACB23R0012 Solicitation Page 3 Contract Procedures. It is stated in fourth paragraph, “Each selection criteria are to be specifically addressed not only through the submission of the SF330s but also in narrative format, to clearly show how each selection criteria is formally addressed.” Is this narrative format one and the same as our Section H content in the SF330 form? If not, does this separate narrative format count towards the 70-page submission limit? | The narrative format is one and the same as Section H content. It is incumbent upon offerors to show through their submitted SF330 proposal how they meet the selection criteria. | |
| 38 | A/E Question: Attachment 1 Section L 4.0 Phase One Proposal and Related Evaluation Factors Section 4.7.3 Criteria 6: Management Plan (SF330 Part 1 Section H). Are the required resumes for the following supporting Personnel to be in the SF330 Section E Resume format and inserted in Section H or may they be in an alternate format with a 2-page limit per resume? | ||
| • | 4.7.3.1.1. Senior Mechanical Engineer | ||
| • | 4.7.3.1.2. Senior Electrical Engineer | ||
| • | 4.7.3.1.3. Senior Plumbing Engineer | ||
| • | 4.7.3.1.4. Senior Structural Engineer | ||
| • | 4.7.3.1.5. Architectural Materials Conservator | ||
| • | 4.7.3.1.6. Fine Arts Conservator | ||
| • | 4.7.3.1.7. Cost Estimator | Resume's for supporting personnel in Section 4.7.3 may be in an alternate format with page limit identified in table in 4.1 for Criteria 6. | |
| 39 | A/E Question: SOW 1.4.4 Structural Engineering Services. If Ground Penetrating Radar Services, or other Non-Destructive Testing are warranted for this project, we would need to enlist the resources of a specialty subconsultant. Do we need to submit the qualifications of potential NDE consultants at this time, or can we propose that the appropriate consultant be hired as a reimbursable expense once the specific scope and need is identified? | Testing services consultants do not need to be included in the proposal. If necessary, they can be incorporated in the design task order. | |
| 40 | A/E Question: SOW 1.4.15 Fire Protection Services. May we identify multiple personnel for the Senior Fire Protection Engineer position or are we limited to naming only one person? | Please reference Section L Paragraph 4.3. |
| 41 | Confirmation of floors already sprinklered: Basement and Fourth Floors were sprinklered in | ||
| 2017? | The installation of the existing sprinkler system in the building spans multiple decades. The extent of the existing sprinkler system will be provided to the awarded A/E Team.) | ||
| 42 | Are any other inside or exterior areas sprinklered? | Portions of the Capitol are currently protected with an automatic sprinkler system.) | |
| 43 | Is the sprinkler piping exposed or concealed? | The existing sprinkler system contains both concealed and exposed components. The design of the sprinkler system, exposed or concealed, shall be determined as part of the project based on the most appropriate system for the specific situtation. ) | |
| 44 | What types of systems are installed (wet, preaction, etc)? | Details of the existing sprinkler system can be provided to the awarded A/E team to the greatest extent that documentation of the existing system exists. | |
| 45 | Does the building currently contain any fire standpipe system ( i.e. 2 ½” fire department valves)? | The building does contain a standpipe system. Details of the standpipe system can provided to the awarded contractor.) | |
| 46 | Any specialized fire protection systems? (gaseous, water mist, etc?) | The Capitol is provided with various safety systems. The awarded A/E will be provided with appropriate information. | |
| 47 | Is the current sprinkler system fed by a fire pump assembly? If yes, is the fire pump within the building proper or located in another? | The Capitol Building is provided with a fire pump system. Details of the fire pump systems will be provided to the awarded A/E Team.) | |
| 48 | Existing water supply available (static psi, residual psi, gpm)? | The most recent fire pump test will be provided to the award A/E team.) |
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