Attachment_1_Bridge_PWS_T-1A_COMBS_FINAL_7Nov24.pdf

CUI

Contract FA8106-25-RB-001

T-1A PWS

Date 7 Nov 24

Controlled by: USAF/AFMC Controlled by: AFLCMC/WNDA CUI Category: CTI Distribution/Dissemination Control: D

POC: T-1 SPO

Distribution Statement D: Distribution authorized to Department of Defense and U.S. DoD contractors only CTI, 16 October 2024. Other requests for this document must be referred to AFLCMC/WNDA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Section 2751 of Title 22, United States Code) or the Export Control Reform Act of 2018 (Chapter 58 Sections 4801-4852 of Title 50, United States Code). Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25 and DoD Instruction 2040.02.

PERFORMANCE WORK STATEMENT

FOR

CONTRACTOR OPERATED AND MAINTAINED BASE SUPPLY

SERVICES FOR THE T-1A TRAINER AIRCRAFT

United States Air Force

Date: 7 November 2024

Prepared by

AFLCMC/WNDA

T-1A COMBS PWS CUI 7 Nov 24

TABLE OF CONTENTS

1 SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

1.2 BACKGROUND

2 SECTION II – PROGRAM MANAGEMENT

2.1 PROGRAM MANAGEMENT OVERVIEW

2.1.1 Management of Contractor Personnel

2.1.2 Access, Clearance, and Identification Requirements

2.1.3 Training Requirements

2.1.4 Meeting Requirements

2.1.5 Safety Management

2.1.6 Environmental & Hazardous Material Management

2.1.7 Quality Management/Control Plan

2.1.8 Facilities and Management

2.1.9 Security Management

2.1.10 Corrosion Control Management

2.1.11 Engine & Aircraft Structural Integrity

2.1.12 Data Reporting Requirements

2.1.13 Vendor Relationships

2.1.14 Small Business Participation Commitment Document and Reporting

2.1.15 Emergency Service

2.1.16 Systems Engineering

2.1.17 Response to Government Inquiries

2.1.18 Reporting Requirements

2.2 KEY MANAGEMENT PERSONNEL

2.2.1 Program Manager

2.2.2 Field Representatives

2.2.3 COMBS Foreman

3 SECTION III – CONTRACT TRANSITION

3.1 PHASE-IN REQUIREMENTS

3.1.1 Phase-in Period

3.1.2 Phase-in Reporting

3.2 PHASE-OUT REQUIREMENTS

3.2.1 Phase-Out Period

3.2.2 Accountability of Government Furnished Assets

4 SECTION IV – COMBS SUPPORT

4.1 COMBS OPERATIONS

4.1.1 Host Base Operations

4.1.2 COMBS Facility Security

4.1.3 Hours of Operation

4.1.4 Augmentation of GFP and Parts Manufacturing Authority

4.1.5 Maintenance and Replenishment of Parts and Material

4.1.6 Navigation Data

4.1.7 Signal Data Recorder-Reproducer Downloads

4.1.8 Engine Structural Integrity Program

4.1.9 Cyber Security Requirements

4.1.10 Logistics Support Requirements

4.1.11 Cost Reduction

4.1.12 Parts Exchange

4.1.13 Packaging, Handling, Shipping, and Transportation (PHS&T)

4.1.14 Engines & Landing Gear Maintenance

4.1.15 Engine Supply Configuration

4.1.16 Bench Stock

4.1.17 Spare Parts Control

4.1.18 Support Equipment

4.1.19 Configuration Control

4.1.20 Time Compliance Technical Orders

4.1.21 Technical Order & Publications

4.1.22 Diminishing Manufacturing Sources & Material Shortage & Parts Obsolescence

4.1.23 Deficiency Reports

4.1.24 Depot Maintenance

4.1.25 Contract Field Teams

4.1.26 Modifications

4.1.27 Surge Support

4.1.28 Government Mishap Investigation Support

4.1.29 Studies & Analysis Support

4.1.30 Parts Reclamation

4.1.31 Aircraft Reutilization, Transfer, Disposal, and/or Regeneration

4.1.32 COMBS Facility Divestiture

5 SECTION V – OVER AND ABOVE REQUIREMENTS

5.1 O&A DETERMINATION

5.1.1 Request for Supplies and Services – Parts for Flying Operations/Support

5.1.2 Unscheduled Maintenance and/or Repair – Firm Fixed Price

6 SECTION VI – SERVICE SUMMARY

6.1 SERVICE SUMMARY AND PERFORMANCE REQUIREMENTS

6.1.1 Mission Capability Rates

6.1.2 Supply Requirement

6.1.3 Gross Issue Effectiveness

6.1.4 Outstanding Requisitions

6.1.5 Non-Mission Capable Aircraft Off-Station

6.1.6 Monthly Summary Report

7 SECTION VII – GOVERNMENT FURNISHED PROPERTY AND SERVICES

7.1 GOVERNMENT FURNISHED PROPERTY

7.1.1 Financial Improvement and Audit Remediation

7.1.2 Management of Government Property

7.1.3 Inventory Management

7.1.4 Beyond Economical Repair (BER)

7.1.5 Item Unique Identifier (IUID) Requirements

8 SECTION VIII – GOVERNMENT FURNISHED SERVICE

9 ATTACHMENT A – ACRONYMS

10 ATTACHMENT B – DEFINITIONS

11 ATTACHMENT C – APPLICABLE AUTHORITIES/TECHNICAL DIRECTIVES

12 ATTACHMENT D – ESTIMATED WORKLOAD DATA

13 ATTACHMENT E – REPORTS (CONTRACT DATA DELIVERABLES)

14 ATTACHMENT F – SUPPLEMENTAL DATA

15 ATTACHMENT G – REQUEST FOR SUPPLY SERVICES

16 Attachment Deleted Intentionally

17 ATTACHMENT I – AUTOMATED DATA PROCESSING SYSTEM ELEMENTS

18 ATTACHMENT J – BASE AGREEMENT

1 SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

This Performance Work Statement (PWS) defines services required for Contractor Operated and Maintained Base Supply (COMBS) of the Air Education and Training Command (AETC) fleet of ~0 to ~78 T-1A trainer aircraft. Support requirements include Program Management, Field Service Representative (FSR) Program services, and COMBS support/services which includes supply of aircraft, engine, support equipment (SE) components, material, and consumables as well as off -aircraft repair, overhaul, and replenishment. The effort also requires the Contractor to provide Contractor Field Team (CFT), Depot-level maintenance and repair as required and Time Compliance Technical Order (TCTO) modification, procurement, and installation services on an as required basis.

The effort also requires the Contractor to provide support for aircraft reutilization, transfer, demilitarization (DEMIL), and disposal on an as required basis. The effort also requires site closeout support which includes determining and establishing a plan for termination of T-1A Flying Operations at Main Operating Base (MOB) such as projecting inventory requirements and excess material, and aiding in parts reutilization, redistribution, and disposal.

1.2 BACKGROUND

The T-1A Jayhawk is a commercial Beechcraft 400 aircraft manufactured by Raytheon with a Federal Aviation Administration (FAA) Type Certificate. The aircraft is a medium-range, twin -engine jet used for Specialized Undergraduate Pilot Training (SUPT) of students to train for airlift, tanker, and mission aircraft. The aircraft also provides Intermediate Navigator and Combat Systems Officer (CSO) training at Pensacola Naval Air Station (NAS), airmanship orientation to navigators selected for airlift or tanker aircraft, and Pilot Instructor Training (PIT).

The T-1A general support concept includes aircraft maintenance and COMBS support at each MOB.

Flight line and “on-equipment” maintenance is provided by United States Air Force (USAF), either Government employees or contracted services.

The T-1A fleet is currently being retired. This retirement which began in Fiscal Year (FY) 2023, is anticipated to continue through this follow-on effort. Current requirement is projected to be up to 72 aircraft operating at up to 4 bases: 51 aircraft will be utilized for advanced Specialized Undergraduate Pilot Training (SUPT) for airlift and tanker pilots, 17 Legacy aircraft will be scheduled for Aerospace Maintenance and Regeneration Group (AMARG) (1st Quarter FY25), and 21 utilized for training Combat System Officers (CSO) are projected for retirement in FY25.The table below projects the anticipated assigned aircraft per MOB and may require flying operations to cease at selected MOBs:

TABLE 1-1

T-1A Main Operating Bases

Location Projected Assigned Aircraft* Vance AFB, OK 0 to 26 Columbus AFB, MS 0 to 26 Laughlin AFB, TX 0 to 12 Pensacola Naval Air Station, FL 0 to 21

* This table represents “anticipated” assignments only and is not meant to represent any guarantee of workload. Number of aircraft may change due to retirements, funding, or National Defense Authorization Act (NDAA) changes.

NOTE: Guidance for aircraft increases or decreases, refer to Attachment F, Aircraft Support Requirements – Reassignment

2 SECTION II – PROGRAM MANAGEMENT

2.1 PROGRAM MANAGEMENT OVERVIEW

The Contractor shall provide Program Management support meeting the performance requirements of the PWS. The Contractor shall maintain a management system which manages and executes the COMBS program.

2.1.1 Management of Contractor Personnel

The Contractor shall be responsible for selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of Contractor employees in performance of this PWS. The Contractor shall ensure employees identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

The Contractor shall ensure on-site personnel are clearly identified as non-Government personnel and wear distinctive, standardized uniforms and badges and present a professional appearance. The Contractor badges shall clearly display both company and employee names. The Contractor shall ensure employees who are required to communicate with Government personnel have the ability to read, write, and speak English. All program documentation shall be done in English. The Contractor shall allow the Program Support Analyst (PSA) or FSRs to be maintenance troubleshooting observers during flights on T-1A aircraft if determined necessary and authorized by the AETC local Commander.

2.1.2 Access, Clearance, and Identification Requirements

The Contractor shall ensure all personnel requiring base access obtain the required Government issued Common Access Card (CAC) and comply with vehicle registration requirements at each MOB as required.

2.1.2.1 Unescorted Restricted Area Access

The Contractor shall ensure each employee requiring unescorted entrance to restricted areas obtains a favorable National Agency Check with Inquiries (NACI) investigation from the local Security Manager.

2.1.2.2 Base Network Requirements

The Contractor shall comply with local Security Manager Requirements for personnel needing base network access. The Contractor shall ensure all Contractor personnel requiring access to the base network have a completed NACI and complete all required computer-based training (CBT).

2.1.3 Training Requirements

The Contractor shall ensure each employee is properly trained for duties assigned. The Contractor shall ensure personnel complete recurring training requirements applicable to assigned base. The Contractor shall ensure employees required to operate vehicles on flight line receive Government flight line training, are certified in accordance with Government directives, and ensure employees are briefed on controlled areas. The Contractor shall maintain a training record for each employee and provide access for Government review upon request.

2.1.4 Meeting Requirements

The Contractor shall support required meetings and teleconferences to discuss program status, review requirements compliance and resolve open issues.

2.1.4.1 Program Management Review & System Safety Group

The Contractor shall participate in one annual in person Program Management Review (PMR) and System Safety Group (SSG) and one annual virtual PMR and SSG. The Contractor shall prepare presentation material reflecting program performance and status, trend analysis, requirement compliance, Reliability and Maintainability (R&M) Program, and resolution of open issues, IAW A019, DI-MGMT-81605 as defined in Attachment E.

2.1.4.2 System Supportability Reviews

The Contractor shall participate in an annual System Supportability Review (SSR). The Contractor shall prepare Presentation Materials IAW A010, DI-MGMT-81605 as defined in Attachment E, and present program performance and status, trend analysis, requirement compliance, and resolution of open issues.

2.1.4.3 Contract Transition/Re-competition Support Conference Six (6) months prior to contract expiration, the Contractor shall participate in the Transition Strategy Conference. Attendees shall include Government T-1A Program Office representatives, Government Procurement Contracting Officer (PCO), Contractor’s Contracting Officer, Contractor Program Manager (PM), and technical specialists as required to plan for transition of contract responsibilities.

Estimated duration for this conference is ~3 days.

2.1.4.4 Monthly Status Brief

The Contractor shall provide a monthly comprehensive program update, IAW A018, DI-MGMT-81605 as defined in Attachment E, to include but not limited to: performance of service summary requirements, Total Non-Mission Capable for Supply (TNMCS) top drivers, Diminishing Manufacturing Sources, Material Shortages (DMSMS) & Parts Obsolescence issues, Deficiency Reports (DR) analysis, get well plans and delivery schedules.

2.1.4.5 Other Meetings

2.1.4.5.1 The Contractor shall participate in bi-weekly teleconferences to discuss program status and issues.

2.1.4.5.2 The Contractor shall participate in the Daily Operating Command Maintenance meeting to provide parts updates.

2.1.4.5.3 The Contractor shall support unscheduled meetings as directed by the PCO.

2.1.5 Safety Management

The Contractor shall comply with applicable base, local, state, military, and Federal safety, occupational, and fire protection regulations and policies. The Contractor shall support Air Force (AF) mishap investigations IAW Air Force Instruction (AFI) 91-204 and AFI 91-204 AETCSUP.

2.1.5.1 Voluntary Protection Program

The Air Force participates in the Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP). Contractors shall be responsible for managing their safety and health program as part of OSHA compliance. The Contractor on an installation shall be aware of the hazards their employees may encounter while working at the site, recognize hazardous conditions and the sign and symptoms of workplace related illnesses and injuries, are familiar with the hazard controls (including safe working procedures) and the emergency evacuation procedures of the installation.

The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as local or subcontracted repairs, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

2.1.5.1.1 Subcontractor VPP Compliancy

The Contractor shall ensure any subcontractor accomplishing repairs on behalf of the Contractor shall be required to follow the VPP requirements from the installation the aircraft is assigned. The Contractor shall be responsible for monitoring the subcontractor’s compliancy.

2.1.5.1.2 Safety and Health Plan

The Contractor shall submit a Safety and Health Plan to the PCO within 10 days after contract award. The Contractor shall make the plan available if requested to the installation safety office for acceptance prior to contract performance. The Government Contracting Officer Representative (COR) at each location will ensure compliance IAW Performance Objectives and the Service Summary Chart.

2.1.5.1.3 VPP Reporting Requirements

The Contractor shall submit their Total Case Rate (TCR), Days Away, Restricted, and Transfer (DART) rate and OSHA Form 300A to the PCO by the 15th of January of each year of the contract if requested. The PCO will provide this information to each installation’s designated safety office/VPP Office of Partnerships and Recognition (OPR).

http://www.osha.gov/dcsp/vpp/index.html

2.1.6 Environmental & Hazardous Material Management

The Contractor shall comply with all applicable Federal, State, Local laws, Military, and base, regulations, and requirements regarding environmental protection and hazardous material (HAZMAT) handling. The Contractor shall ensure compliance to regulatory requirements for the proper receipt, storage, issuance, inspection, distribution, and disposal of HAZMAT. The Contractor shall participate in the installation Hazardous Material Management Process (HMMP) team and support base HAZMAT compliance IAW AFI 32-7086. Where applicable the Contractor shall manage and track HAZMAT at each COMBS location using the Government provided access to the HAZMAT tracking system. The Contractor shall ensure assigned COMBS personnel complete the Government provided training for the AF HAZMAT system.

2.1.7 Quality Management/Control Plan

The Contractor shall create and maintain a quality management/control plan and quality system compliant with AS9100, Quality Management Systems-Requirements. The Contractor’s Management/Control Plan shall identify the processes and procedures to maintain compliance with VPP safety and health plan. The Contractor shall deliver a Quality Management/Control Plan to Government 10 calendar days prior to the end of the ninety (90) day Phase-In period IAW A017, DI- QCIC-81722 as defined in Attachment E.

2.1.8 Facilities and Management

The Government will provide suitable facilities to house the COMBS, offices, and workspace required by the Contractor at each MOB location. Details of these facilities are included in Attachment J, AETC Base Support – Government Furnished Property & Services. All Real Property (RP) will be inspected by the Government for compliance with the OSHA IAW DAFMAN 91-203 Air Force Consolidated Occupational Safety Instruction. The Contractor shall comply with any workarounds identified and implemented as a result of inspections. The Contractors shall support orderly closeout of T-1A flying operations for divestiture as directed by the PCO.

The Contractor shall provide management and custodian services for Government provided facilities as outlined in Attachment J, AETC Base Support – Government Furnished Property and Services.

The Contractor shall maintain Government provided facilities and return facilities in same condition as received. The Contractor shall utilize and train employees in conservation of Government provided utilities.

2.1.9 Security Management

The Contractor shall safeguard Government furnished buildings and all classifications of Government property contained therein. All records, files, documents, and work papers provided by the Government or generated by the Contractor in support of the contract are Government property and shall be maintained and disposed of IAW AFI 23-111 by the Contractor.

Operations Security (OPSEC): The contractor shall ensure OPSEC is incorporated into the appropriate area of the contract IAW DoD Directive 5205.02E, DoD Operations Security (OPSEC) Program and AFI 10-701 Air Force OPSEC Program. The Contractor shall flow down all OPSEC requirements to subcontractors that handle Critical Information (CI). CI is defined as specific facts about friendly intentions, capabilities, or activities needed by adversaries to plan and act effectively against friendly mission accomplishment.

Common Access Card (CAC): The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)] The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return all CACs within five business days after completion/termination of the contract as directed by local Government policy.

Controlled Unclassified Information (CUI):

The contractor shall comply with DoDI 5200.48_DAFI16-1403, Controlled Unclassified Information, DoDM 5200.01, Vol 1_AFMAN16-1404, Vol 1, Air Force Information Security Program, and DoDM 5400.07_AFMAN33-302 Air Force Manual, DoD Freedom of Information Act (FOIA) Program. The contractor shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information.

The Contractor shall distribute controlled unclassified information IAW DoD Instruction 2040.02, International Transfer of Technology, Articles, and Services. The Contractor shall properly mark all such documents IAW DoD Instruction 5230.24, Distribution Statements on Technical Documents.

Technical documents not subject to distribution are defined in DoD Instruction 5230.24, DoD Directive 5230.25, and DoD Manual 5010.12-M, Procedures for the Acquisition and Management of Technical Data.

2.1.9.1 Safeguarding of Information

Information from any secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the Contractor name and contract number associated with the proprietary data.

2.1.9.2 Badge Control

The Contractor shall ensure personnel display Government issued Contractor badges at all times.

The Contractor shall immediately report lost badges to the base Security Manager.

2.1.9.3 Key Control

The Contractor shall establish and maintain procedures for key and lock combination control. The Contractor shall implement methods to ensure Government issued keys and lock combinations are not lost, misplaced or used by unauthorized persons. The Contractor shall not duplicate Government provided keys. The Contractor shall report occurrences of lost or duplicated keys to the Government COR on the day of occurrence. The Contractor shall be responsible for total cost when re-keying and lock replacement is required due to Contractor error.

2.1.10 Corrosion Control Management

The Contractor shall implement corrosion control procedures for all T-1A parts and support equipment IAW Original Equipment Manufacturer (OEM) instructions and USG direction as directed by the PCO.

2.1.11 Engine & Aircraft Structural Integrity

The Contractor shall participate in the engine & Aircraft Structural Integrity Programs (ASIP) in conjunction with sustaining engineering Contractor.

2.1.12 Data Reporting Requirements

The Contractor shall provide data report requirements listed in Attachment E, Reports - Contract Data Deliverables. The Contractor shall submit all reports in a Government approved format as specified in Attachment E.

2.1.13 Vendor Relationships

The Contractor shall establish and maintain a vendor relationship with suppliers and OEMs for airframe, engines, and parts, to ensure the Government requirements are consistently met. The Contractor shall establish and maintain relationships with OEMs and suppliers and shall have access to field service staff, help desks, or other services providing information and advice on solving field problems. The Associate Contractor Agreements (ACA) should address handling of proprietary data, technical data, etc. Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement and not the Government.

The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate Contractor. The Contractor shall ensure these agreements are in effect forty-five (45) calendar days prior to full scale performance. Contractor shall provide the PCO with a copy of the ACA with any OEM/vendor associated with support of the aircraft if requested.

2.1.14 Small Business Participation Commitment Document and Reporting The Contractor shall have a Small Business Participation Commitment Document to manage subcontractor performance to meet and maintain an 8% Minimum Quantitative Requirement (MQR) (by % of total evaluated price) for the annual Small Business requirement required by this PWS. The MQR percentage must be equal to or greater than 8%. Rounding is not permissible. The Contractor may utilize Second-Tier subcontractors in meeting this requirement, but no lower tiers will be considered. This is in addition to the required Small Business Subcontracting Plan/Comprehensive Subcontracting Plan required by FAR 52.219-9 and DFARS 252.219-7003. The Contractor shall deliver a Small Business Participation Commitment Report to demonstrate the effort in fulfilling the Small Business participation goals IAW A014, DI‐MGMT‐82041B, as defined in Attachment E.

NOTE: Small Business Participation Commitment Reporting is in addition to the Small Business Subcontracting Plan reporting requirements. Contractor will not be required to report Small Business Participation goals during the phase-in period and will not be held to the Performance Summary requirement during this timeframe.

Changes to the Small Business Participants shall be pre-approved by the PCO. Requested changes shall be provided in the format below.

Company Name

Business Category(ies)

(SB, WOSB,

SDB, VOSB,

SDVOSB)

Product(s)/Service(s) to be Provided

NAICS

Code

Nature of Commitment

2.1.15 Emergency Service

The Contractor shall be subject to and participate in base developed Operational Plans (OPLANS) involving Contractor controlled resources. The Contractor shall respond to all new requirements directed by base OPLANS when directed by the PCO.

2.1.16 Systems Engineering

The Contractor shall have a disciplined engineering approach to achieve the specific performance objectives in the PWS Services Summary. The Contractor shall use systems engineering principles to support and maintain operational performance goals, identify and mitigate performance risks, minimize program cost, investigate anomalies, and document support processes for supply chain management. The Contractor shall ensure systems engineering principles are considered and followed for each depot repair, CFT action and configuration change.

2.1.17 Response to Government Inquiries

Upon request of PCO, Contractor shall provide ad hoc information on questions requiring fewer than eight (8) man-hours for review and development IAW A013, DI‐MISC‐80508B/T as defined in Attachment E.

The Contractor shall prepare and submit responses to PCO letters and develop and submit Rough Order of Magnitude (ROM)/Request for Proposal (RFP) estimates/cost when required by the Government. The Contractor shall respond within 30 calendar days to provide an Over and Above (O&A) task estimate, or formal proposal as directed by the Contracting Officer (CO), unless otherwise negotiated and agreed to by the PCO, Government Program Management Office (PMO) and the Contractor. The Contractor shall also provide estimates in support of decision making and the planning, prioritization, identification and capture of funding for future efforts. The following are the minimum elements required to be included with Contractor responses to ROMs or Proposals: labor hours, materials, transportation/shipping/packaging, travel costs and scope of work to be accomplished. The Contractor shall ensure ROMs/RFPs are valid for a specified amount of time as directed by the PCO. Refer to PWS, Section V, for travel requirements relating to O&A proposals.

2.1.18 Reporting Requirements

2.1.18.1 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov Reporting inputs will be for the labor executed during the period of performance for each Government FY, which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/gsafsd_sp).

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor’s name and contract number associated with the data.

User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.fsd.gov/gsafsd_sp

2.1.18.2 Reporting Inputs

Reporting inputs shall be for the labor executed during the period of performance for each Government FY, which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than (NLT) 31 October* of each calendar year.

Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

2.1.18.3 Reporting Period

Contractor shall input data by 31 October of each year as referenced in 2.1.18.2.

2.1.18.4 Contract Data Deliverables/Reports

The Contractor shall provide each report identified in the format and timeframe requested as identified in Attachment E. Below is a list of the reports with brief descriptions:

2.1.18.4.1 Contractor Funds Status Report (CFSR)

The Contractor shall maintain a weekly read only, with print capability, web-based CFSR. The CFSR database shall provide drop down "read only" capability for all details in each Contract Line-Item Number (CLIN) and sub-CLIN, per contract modification. The CFSR report shall include all details in each CLIN and sub-CLIN, per contract modification. Each CLIN and sub- CLIN shall reflect the following: FY, CLIN, name of CLIN, Accounting Classification Reference Number (ACRN), amount obligated, total to date invoiced, committed not invoiced, total to date expensed, percent expended verses obligated, Defense Finance Accounting Service (DFAS) payment, funding available, modification number, and totals. Formal submission of the CFSR report IAW A001, DI-MGMT- 81468A as defined in Attachment E and the Contractor shall chair a monthly CFSR teleconference with the Program Office to review funds status.

2.1.18.4.2 Monthly Summary Report

The Contractor shall provide the monthly TNMCS by each MOB. Refer to A002, DI-MGMT-81928 as defined in Attachment E for all required elements.

http://www.sam.gov/ http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.fsd.gov/gsafsd_sp

2.1.18.4.3 Due in from Maintenance (DIFM) Report

The Contractor shall provide a daily DIFM report, used to track all parts turned into COMBS. Refer to A003, DI-MISC-80508B/T as defined in Attachment E for all required elements.

2.1.18.4.4 DMSMS & Parts Obsolescence Report

The Contractor shall provide a quarterly report identifying all parts shortages and obsolescence for the T-1A. Refer to A004, DI‐MISC‐80508B/T, as defined in Attachment E for all required elements.

2.1.18.4.5 Engines and Landing Gear Status Report

The Contractor shall provide a monthly Engine status report, tracking overhauls and configuration management for all Engines and Landing Gear for T-1A. Refer to A005, DI-MGMT-82406/T as defined in Attachment E for all required elements for Engines.

The Contractor shall provide a monthly Landing Gear status report, tracking overhauls and configuration management for all Landing Gear for T-1A Refer to A006, DI‐MISC‐80508B/T as defined in Attachment E for all required elements for Landing Gear.

2.1.18.4.6 Monthly Demand History Report

The Contractor shall provide a monthly parts demand history report, identifying all supply transactions. Refer to A007, DI‐MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.7 Monthly Issue History Report

The Contractor shall provide a monthly part issued history report, identifying all supply transactions.

Refer to A008, DI-MISC-80508B/T as defined in Attachment E for all required elements.

2.1.18.4.8 Annual Inventory Report

The Contractor shall provide an annual inventory report, will be full physical inventory of each MOB.

Refer to A009, DI‐MGMT‐80259 as defined in Attachment E for all required elements.

2.1.18.4.9 Presentation Material

The Contractor shall provide, upon request by Program Office or PCO, presentation material providing program performance/status of COMBS. Refer to A010, DI-MGMT-81605 as defined in Attachment E.

2.1.18.4.10 Monthly FSR Activity Report

The Contractor shall provide a monthly consolidated FSR report, providing an activity log for work accomplished by FSR in support of COMBS. Refer to A011, DI-MISC-80508B/T as defined in Attachment E for all required elements.

2.1.18.4.11 Monthly PSA Analysis Report

The Contractor shall provide a monthly PSA report, providing analysis and finding pertaining to COMBS. Refer to A012, DI-MISC-80508B/T as defined in Attachment E for all required elements.

2.1.18.4.12 Ad Hoc Reports

The Contractor shall provide, upon request of PCO, ad hoc reports, when deemed necessary. Refer to A013, DI-MISC-80508B/T as defined in Attachment E for all required elements.

2.1.18.4.13 Small Business Participation Commitment Document

The Contractor shall provide a quarterly report identifying planned goals, total dollars and description of methods forecasted to meet the small business requirement. Refer to A014, DI-MGMT-82041B as defined in Attachment E for all required elements.

2.1.18.4.14 Contract Phase-In Transition Plan

The Contractor shall provide a contract transition plan detailing the plan to accomplish contract transition/phase-in. Refer to A015, DI-SESS-82303 as defined in Attachment E for all required elements.

2.1.18.4.15 Contract Phase-Out Transition Plan

The Contractor shall provide a contract transition plan detailing the plan to accomplish contract transition/phase-out. Refer to A016, DI-MGMT-81945A as defined in Attachment E for all required elements.

2.1.18.4.16 Contractor Quality Management/Control Plan

The Contractor shall provide quality management/control plan compliant with AS9100. Refer to A017, DI-QCIC-81722 as defined in Attachment E for all required elements.

2.1.18.4.17 Monthly Status Brief

The Contractor shall provide a monthly comprehensive program update. Refer to A018, DI-MGMT- 81605 as defined in Attachment E for all required elements.

2.1.18.4.18 Program Management Review & System Safety Group

The Contractor shall provide a bi-annual comprehensive program update. Refer to A019, DI-MGMT- 81605 as defined in Attachment E for all required elements.

2.1.18.4.19 Excess Inventory and Removal Report

The Contractor shall provide a monthly report detailing excess inventory and status updates for excess inventory approved for removal from inventory. Refer to A020, DI‐MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.20 Bench Stock Report

The Contractor shall provide a bi-annual report detailing bench stock information, demand rates, and initial, current, and excess quantities. Refer to A021, DI‐MISC‐80508B/T, as defined in Attachment E for all required elements.

2.1.18.4.21 Aircraft Depot Maintenance Report

The Contractor shall provide a weekly report detailing Depot Maintenance status updates. Refer to A022, DI‐MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.22 Aircraft Modification Report

The Contractor shall provide a weekly report detailing Modification status updates. Refer to A023, DI‐ MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.23 AMARG Parts Reclamation Report

The Contractor shall provide a quarterly report detailing AMARG Parts Reclamation status. Refer to

A024, DI‐MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.24 Beyond Economical Repair (BER)

The Contractor shall provide a monthly report detailing Beyond Economical Repair status updates.

Refer to A025, DI‐MISC‐80508B/T as defined in Attachment E for all required elements.

2.1.18.4.25 Contractor-Inventory Control Point

The Contractor shall provide a Contractor-Inventory Control Point (C-ICP) which will provide supply chain management support for Government Property to include unique spare parts and support equipment as well as the requirements described below. Refer to A026, DI-MGMT-82173. The Contractor will implement an Information Management System (IMS) capable of interfacing with DOD and Air Force systems through the Defense Logistics Agency’s Defense Automated Addressing System (DAAS) using Defense Logistics Management Standards (DLMS) transactions. This includes maintaining accountability records in the Air Force Accountable Property System of Record (APSR), the Defense Property Accountability System (DPAS), for property in the contractor’s possession.

Contractors that do not have an Integrated Master Schedule (IMS) capable of interfacing with DPAS can use the Self-Service Module (SSM) to maintain accountability records. The Contractor must establish and maintain wholesale warehouses and provide wholesale level supply support. As a general rule, all components procured and managed by the contractor will be managed as GFP and identified within the contract.

The list of components is the authorizing document for C-ICP managed inventory. C-ICP support will include but is not limited to:

-Inventory Management -Asset Management -Maintenance Activities -Supplier Management -Packaging, Handling, Storage and Transportation

Inventory Management includes all elements of inventory management: requisition processing, storage, shipment, delivery, pick-up, receiving, shipping, in-transit visibility/tracking/reporting, property accountability and handling of classified material. The Contractor’s C-ICP organization must consist of Contractor personnel, processes, facilities, and computer systems that support the successful accomplishment of wholesale level warehousing to achieve performance metrics as identified in this PWS. The Contractor must establish and maintain a contractor IMS or a system of internal controls to provide asset visibility and inventory status reporting. The Contractor’s IMS should be capable of interfacing with appropriate DOD and Air Force inventory management systems and processing the DLMS transactions identified in the Interface Control Document. If the Contractor’s IMS is not capable of interfacing with DOD and Air Force systems, the Contractor must initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property though the SSM method. The Contractor’s IMS must contain records for the program’s parts that provide comprehensive logistics, procurement, and technical data required to accomplish supply support analysis, parts ordering, property accountability, and funds control. The Contractor must ensure these part records are structured in the inventory management system to maintain part configuration control, approved part substitution and interchangeability identification, serialized item control, notice of special handling requirements, and record item consumption data.

The Contractor must ensure accurate pricing of property IAW DOD and Air Force policy directives with supported documentation. Documents supporting accountability and/or financial information will be maintained for 10 years. The Contractor must comply with all inventory reporting requirements for DoD’s Financial Improvement and Audit Remediation (FIAR) requirements. This includes, but is not limited to, accurately reporting all transactions required to maintain accountability records for contractor managed and possessed GFP in the Government’s APSR. The contractor must maintain accurate and auditable records and provide key supporting documentation for transactions within two

(2) business days upon request to support audit requirements. The contractor will adhere to policies for contractor managed and possessed GFP IAW DOD and Air Force policy directives. The Contractor must provide personnel to support maintenance operation as indicated in PWS paragraph

4.1.3 ‘Hours of Operation’ to meet the performance metrics as outlined in this PWS. In the instance where the Government requires the Contractor to support weekend and/or holiday maintenance operations, as indicated in PWS paragraph 4.1.3, the Contractor must continue to maintain the said performance metrics described above. The Contractor’s C-ICP must determine, procure, repair, service, store, receive and dispose of GFP to include unique spare parts and support equipment. The Contractor shall perform property control and maintain a 98% or better inventory accuracy. The Contractor shall conduct monthly 10% or greater spot-checks and conduct physical inventories IAW DOD and Air Force policy directives. The 10% inventory items inspected each month should not be duplicated from a previous month, always allowing new inventory to be inspected throughout the year.

The Contractor must maintain a current record of the physical inventory as it progresses and report IAW provided instructions. The Contractor must disposition C-ICP managed property through Scrap or Disposal when it is determined not beneficially repairable, excess, or obsolete. Considerations, such as lead time for new procurement, out of production items, mission requirements and Operations Tempo, must be considered prior to determining that an asset is beyond economical repair. The contractor must consider other considerations and their effect on performance prior to disposing of any asset determined as beyond economical repair. Disposition must remove components from Contractor accountability by reducing the inventory balance in the IMS and physically scrapping in-place at a Source of Repair (SOR) or issuing disposed of property at T-1A MOB’s to the Air Force for processing. The Contractor must maintain a record of disposition actions and report IAW reporting instructions. The Contractor must gain and maintain access to Contractor Supported Weapon System Data Exchange (CSWS DE)/D375. CSWS DE is the bridge between CLS activities and Air Force legacy systems that do not allow commercial access. It is the single automated source to provide mission essential packaging, shipping, and transportation data to Air Force systems. Access to CSWS DE is available through the AF Portal and requires a valid Common Access Card (CAC) DD 2875, sponsor letter and non-disclosure statement. Forms are available through the application owner identified on the AF Portal. The Contractor must enter required data as identified in the CSWS DE Student Training Course Guide and the CSWS DE Checklists on the Training and Documentation page within D375. This includes, but is not limited to, basic management data, asset data, item management and equipment specialist data, packaging and transportation data, logistics reassignment data, and spares computation data.

2.2 KEY MANAGEMENT PERSONNEL

The Contractor shall provide names and contact information for key personnel to the PCO and COR at least thirty (30) calendar days prior to full contract performance. Updates shall be provided within seven (7) calendar days when changes are made throughout contract performance. The Contractor shall develop, deliver, and maintain an organizational chart identifying key personnel with a line of responsibility between the organizational elements. The following personnel have been identified as key personnel:

a) Program Manager

b) Field Representatives o Program Support Analyst (PSA) o Site FSRs

c) COMBS Site Foreman

2.2.1 Program Manager

The Contractor shall designate a single Point of Contact (POC) as contract PM as the key person responsible for the overall management and performance of the T-1A PWS. The Contractor designee shall act as POC for all contractual and operational matters and shall have authority to act on behalf of the Contractor on all matters relating to the performance of this contract. The Contractor shall provide the contact information to the PCO within ten (10) working days of contract award IAW A015, DI-SESS-82303 as defined in Attachment E.

The Contract PM shall have qualifications and experience applicable to Program Management, Supply Chain Management, and Aircraft Maintenance practices with no fewer than ten (10) years of experience working in the aviation logistics field.

NOTE: The Contractor shall identify an alternate POC in the event the PM is not available.

2.2.2 Field Representatives

The Contractor shall provide one PSA to be permanently located at Randolph AFB with location subject to change due to divestiture. Additionally, the Contractor shall provide a minimum of one Site FSR at each MOB. The PSA and Site FSRs are considered key personnel. It is the Government’s intent to provide a 30-day notification of each COMBS closure prior to divestiture of last aircraft at each MOB. The Contractor shall cease billing for FSR at beginning of month following full divestment of all aircraft at the divested MOB. The Contractor shall cease billing for PSA at beginning of month following full divestment of all aircraft at all divested MOBs. Refer to para 4.1.32 COMBS facility divestiture.

2.2.2.1 PSA Minimum Experience Requirements

The PSA will have the following minimum qualifications:

a) Airframe and Powerplant (A&P) license

b) 10 years maintenance experience on small multi-engine jet aircraft with at least five (5) years specifically on T-1A or Beechcraft 400A aircraft

c) Working knowledge of the interaction of maintenance and supply to include how maintenance and supply issues affect mission capable (MC) rates, to include knowledge on performance metrics such as Non-Mission Capable Maintenance (NMCM), Non- Mission Capable Supply (NMCS), and Non-Mission Capable Both (NMCB)

d) Analytical capabilities such as, but not limited to forecast issues/problems with maintenance capabilities and parts availability

e) Availability to travel as identified in paragraph 2.2.2.2, (e)

f) Prior experience in providing on-the-job training (OJT) in maintenance environment and other contracted FSRs

2.2.2.2 PSA Support Requirements

The Contractor shall develop and administer a product improvement program to ensure the safest, most reliable and economical operation of the T-1A COMBS and equipment end item. The Contractor shall analyze and track equipment failures and identify the need for product improvement as well as assist the Government in determining scheduled inspection and predictive maintenance requirements.

The PSA shall provide support and/or perform duties listed below:

a) Technical review of technical data, service documentation, preliminary TCTO, and preliminary changes to organizational manuals

b) Review updated vendor commercial maintenance manuals (paragraph 4.1.8) as they are updated and provide Air Force Technical Order (AFTO) Form 22 (Technical Manual Change Recommendation) to the Government where information in the commercial manual impacts processes described in the T-1A Technical Orders (TO)

c) Participation in validation/verification of TCTOs and changes to organizational-level manuals

d) Analysis of all maintenance difficulties and recommendations of changes to operation, maintenance, inspection, and training requirements to improve the method of operation and maintenance

e) At least four (4) times per year, at each operating location, PSA shall travel to collect data and provide training on maintenance best practices. As required, PSA shall provide on the job training to T-1A aircraft maintenance technicians, the Government will participate in determining which training and which base. Potential training requirements (and identification of potential reliability improvements not related to training/best practices) will be identified by the Contractor by investigating: varying usage rates between locations not explained by flying hours; O&A variances between bases; mean time between failure variances between locations. Integrated Maintenance Data System (IMDS) data shall be used to assist in this trend analysis when appropriate. PSA shall develop a hands-on, informal OJT syllabus of more than one (1) work shift

f) Assistance in Government accident investigations, service reporting, and deficiency report investigations

g) Participation in test, functional check and operational flights of T-1A aircraft when authorized by the Functional Area Commander/Chief (FAC)

h) Instruction and OJT in the operation and maintenance of the T-1A aircraft, avionics, propulsion and support equipment systems after mission priorities are met

i) Submit Monthly PSA Analysis Report IAW A012, DI-MISC-80508B/T, as defined in Attachment E, electronically

2.2.2.3 COMBS Site FSR Support Requirements

The Site FSRs shall have a minimum of ten (10) years maintenance experience on small, multi-engine jet aircraft. The Contractor Site FSRs shall provide engine, air frame, and avionics technical guidance for the maintenance and operation of the T-1A aircraft and supporting…