Attachment 1- Boat Maintenance Statement of Work.pdf

Statement of Work U.S. Coast Guard

Special Purpose Craft – Boarding Team Delivery II and Special Purpose Craft – Law Enforcement Boats, Maintenance and Upgrades

1. BACKGROUND

1.1 U. S. Coast Guard Maritime Security Response Teams (MSRT) utilize 11 Meter (11M)

Special Purpose Craft – Boarding Team Delivery II (SPC-BTD II) and 33’Special Purpose Craft – Law Enforcement (SPC-LE) boats as part of the operational resources.

The SPC-BTD II and SPC-LEs require periodic maintenance as well as design upgrades to improve performance and extend usable life of the boats and associated equipment. The repairs and maintenance will be performed in Two (2) Geographical locations, both the West Coast and East Coast.

2. OBJECTIVES

2.1 The objective of this requirement is to establish a Indefinite Delivery Indefinite

Quantity (IDIQ) contract for repair, maintenance, and upgrade services for the SPC- BTD II and 33’ SPC-LE.

3. SCOPE

3.1 The Contractor shall provide the personnel, management, materials, equipment, and facilities (unless otherwise provided by the Government as stated in the Task Order) necessary to perform any required repair, maintenance, and upgrade services for the fleet of SPC-BTD II and 33’ SPC-LEs located in the San Diego, California and Chesapeake, VA localities. The scope includes pre-defined Work Packages as outlined in this Statement of Work (SOW), in addition to Over-and-Above Work Requests (OAWR) for physical installation of Engineering Change Proposals (ECPs), Non- Engineering Change Proposals (NECPs), and other emergent repairs or necessary upgrades to the SPC-BTD II and 33’ SPC-LE and their associated systems and equipment. All specific requirements for repairs, maintenance, upgrades, ECPs and NECPs shall be addressed in each Task Order. The Contractor is solely responsible for its work techniques and control and supervision of Contractor personnel in performance of the contract. The Contractor shall actively retain all appointments, licenses, certifications, and permits required to perform work under this contract and provide any evidence of such to the Government upon request. The Contractor shall comply with all applicable Federal, State, and Local laws regarding the use, handling, or disposal of hazardous materials required under the contract. Hazardous materials may include, but are not limited to, petroleum products, paints, and coatings.

3.2 Boat Maintenance Work Packages

Standard maintenance packages allow the government to estimate lifecycle costs for these boats based on anticipated inspections and routine maintenance. At certain underway hour milestones, units will schedule maintenance inspections and planned maintenance. With pre-negotiated prices for work packages, the Coast Guard will be able to plan for upcoming boat maintenance costs. When a boat suffers a mechanical casualty that can’t be addressed by the standard work packages, or if a condition is noted during a routine inspection, then the vendor can provide a cost estimate to do the additional work. If the government agrees to this and finds the estimate reasonable, these additional tasks can be requested and paid for in the “Over and Above” maintenance packages for each boat type.

4. SPECIAL PURPOSE CRAFT – BOARDING TEAM DELIVERY II BOAT

MAINTENANCE REQUIREMENTS

4.1 For SPC-BTD II maintenance, vendors are expected to use maintenance manuals (available online) from the Caterpillar C7.1 diesel engine, the Kamewa FF280 water jet, and Myco NSW 11M RIB articulating trailers.

1.1.1 SPC-BTD II: Work Package 1 – Semi-Annual

Drive shaft – inspect and lubricate

1.2.1 SPC-BTD II: Work Package 2 – after 250 hours of use

Engine oil and filter – change Fuel tank, water and sediment – drain

1.3.1 SPC-BTD II: Work Package 3 – after 500 hours of use

Engine crankcase breather – clean Engine oil and filter – change (every 250 hours) Fuel tank, water and sediment – drain (every 250 hours)

1.4.1 SPC-BTD II: Work Package 4 - after 1000 hours of use

Aftercooler Core - clean / test Engine Crankcase Breather – clean (every 500 hours) Engine Mounts – inspect Heat Exchanger – inspect Turbocharger – inspect Engine oil and filter – change (every 250 hours) Fuel tank, water and sediment – drain (every 250 hours)

1.5.1 SPC-BTD II: Work Package 5 – after 2000 hours of use

Alternator – inspect Coolant Temperature Regulator – replace Crankshaft Vibration Damper – inspect Starting Motor – inspect Water Pump – inspect Aftercooler Core - clean / test Engine Crankcase Breather – clean (every 500 hours) Engine Mounts – inspect (every 1000 hours) Heat Exchanger – inspect (every 1000 hours) Turbocharger – inspect (every 1000 hours) Engine oil and filter – change (every 250 hours) Fuel tank, water and sediment – drain (every 250 hours)

1.6.1 SPC-BTD II: Work Package 6 – Over and Above maintenance The “over and above” work package is designed for damage or maintenance that is not listed in the defined work packages. In these cases, the government will request a quote, and the vendor will provide a quote for the work to be completed.

If the quote is reasonable the government can order the work to be completed with this work package.

Smith, Miranda V CIV USCG (USA) @Kurt Mees Are these readily available? Please list out where they can be found (websites) or provide as appendices.

Mees, Kurtis D CIV USCG COMDT (USA) Hey Miranda, yest they are available online. Would expect commercial maintenance facilities to access these manuals easily.

1.7.1 SPC-BTD IIL: Trailer Work Package (semi-annual)

Inspect frame, axles, and hardware.

Inspect trailer brakes (pads, calipers, rotors).

Inspect seals and wheel bearings.

Inspect electrical wires, lights, and reflectors. Inspect winch.

Inspect trailer tires, wheels, lugs, and hubs.

Inspect trailer jack.

5. SPECIAL PURPOSE CRAFT – LAW ENFORCEMENT BOAT MAINTENANCE

REQUIIREMENTS

5.1 For SPC-LE / SPC-LE II maintenance, vendors are expected to use maintenance manuals (available online) from the SAFE Boats International, Silver Ships Inc, Mercury Verado (300hp) outboard engines, and Boatmaster trailers.

1.1.1 SPC-LE LE: Work Package 1 – after 100 hours of use

Inspect lower units, propellers, and hull for signs of damage and wear.

Conduct pre-check, start the engines, check for proper operation. Check kill switch and lanyard.

Check steering hardware, fluid level, and proper operation.

Check trim operation and trim indicators.

Check all lights, horn, windshield wipers.

Check batteries and electrical connections (shore-tie and battery charger) Test bilge pumps and bilge alarms

1.2.1 SPC-LE Work Package 2 – after 300 hours of use

Perform a complete visual inspection of the hull and deck. Look for cracks, corrosion, deformities, and damage.

Inspect all welds and hardware on cable channels, radar pod, tow post, taff rail, and handrails.

Perform a complete visual inspection of the transom, engine mount, and hardware for cracks, damage, and wear.

Inspect foam collars, seams, and mounting hardware for cracks and damage.

Inspect shock-mitigating seats for wear, damage, and proper operation. Use appropriate OEM guidance.

Inspect electrical system, panel, wiring and in-line fuses for corrosion, chafing, and proper security.

Check all lights, horn, windshield wipers.

Check steering hardware, fluid level, and proper operation. Replace steering pump filter after 300 hours of use.

Check batteries and electrical connections (shore-tie and battery charger) Check condition and operation of gun locks, lubricate and apply corrosion inhibitor.

Check corrosion control anodes, replace before 50% eroded.

Test bilge pumps and alarms

1.3.1 SPC-LE Work Package 3 – Over and Above maintenance

The “over and above” work package is designed for damage or maintenance that is not listed in the defined work packages. In these cases, the government will request a quote, and the vendor will provide a quote for the work to be completed.

Smith, Miranda V CIV USCG (USA) where the maintenance manuals are available

Smith, Miranda V CIV USCG (USA) @Mees, Kurtis D CIV USCG COMDT (USA)

Mees, Kurtis D CIV USCG COMDT (USA) Same comment as above.

Smith, Miranda V CIV USCG (USA) For over and above work, how do we plan on getting the quotes for that work? Will it be provided after the vendor has already evaluated the boat? This information will be required when we create solicitation. We will need to explain IDIQ procedures.

@Mees, Kurtis D CIV USCG COMDT (USA)

Yes. They would need come to the unit to inspect the boat and provide an estimate.

If the quote is reasonable the government can order the work to be completed with this work package. The Government will request an inspection and estimate for all over and above work. Vendors can charge the government for an appropriate hourly rate for the inspection/estimate.

1.4.1 SPC-LE Trailer Work Package (semi-annual)

Inspect frame, axles, and hardware.

Inspect trailer brakes (pads, calipers, rotors).

Inspect seals and wheel bearings.

Inspect electrical wires, lights, and reflectors. Inspect winch.

Inspect trailer tires, wheels, lugs, and hubs.

Inspect trailer jack.

6. DELIVERABLES

Description Number SOW Ref.

Delivery Date

Inspection Summary Report

(ISR)

0001 4 Upon Government Inspection, within two (2) work days of completion of work performed under the Task Order

Post Award Conference 0002 10 calendar days after Post Award Conference

Post Award Conference Minutes

0003 4.8 5 calendar days after post award conference, Post award minutes

Contractor Manpower Reporting

0004 6.0 Annually NLT 31 October and at contract completion

7. CONTRACTOR MANPOWER REPORTING

7.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

8. CONTRACTOR TRAVEL

8.1 Contractor travel outside the San Diego, California or Chesapeake, Virginia locality is not anticipated, unless otherwise specified and negotiated at the Task Order level.

9. SECURITY

9.1 Contractor must be able to obtain personnel and vehicle access to military installations.

Contractor shall coordinate all necessary access through the local Military Pass and Decal Office.

10. SAFETY

10.1 The contractor shall take responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

11. GOVERNMENT PROVIDED PARTS/MATERIALS

11.1 The Government is not expected to provide parts or materials for this contract

12. QUALITY CONTROL

12.1 The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this SOW. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting, and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

13. QUALITY ASSURANCE

13.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the SOW. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

13.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the Contracting Officer (KO) will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine Acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

14. PLACE OF PERFORMANCE

14.1 This maintenance contract serves two units located in San Diego, California and

Chesapeake, Virginia unless otherwise specified in the Task Order. The contractor will be responsible for transporting boats (i.e., over the road) identified for repairs under this contract between their own designated facilities and the Coast Guard units involved.

15. ANTICPATED PERIOD OF PERFORMANCE

15.1 Base Year: August 01, 2025 – July 31, 2026

Ordering Year 1: August 01, 2026 – July 31, 2027 Ordering Year 2: August 01, 2027 – July 31, 2028 Ordering Year 3: August 01, 2028 – July 31, 2029 Ordering Year 4: August 01, 2029 – July 31, 2030

This seems vague. What determines if the contractor facilities is in these areas? Are we asking that they have facilities inside those cities? What if they are just outside of the city limits? If the contractor is responsible for transporting the boats, why do we care if they are located in the cities?

Mees, Kurtis D CIV USCG COMDT (USA) Modified

This identifies the locations of the CG units they are expected to support. On the last solicitation, we were told we couldn't restrict location of the vendors.