attachment-1-bid-2749-23.xlsx

This is a bid tabulation spreadsheet for Request for Bid (RFB) #2749-23 issued by the State of New Hampshire's Department of Administrative Services, Bureau of Purchase and Property for a miscellaneous fasteners contract. The procurement encompasses an extensive range of fastening components including hex cap screws in various sizes and thread specifications, hex nuts, flat washers, split lock washers, carriage bolts, plow bolts, bucket bolts, metric bolts, stainless steel fasteners, conical washers, and cotter pins. Estimated usage quantities are provided for each item category, with quantities ranging from single units to over 33,500 units for specific fastener types. The bid was released on May 1, 2023, with a closing date of May 18, 2023, at 11:00 AM EST. The contract term runs from July 1, 2023, through June 30, 2026, with potential two-year extension options available. All fasteners must comply with ASTM, SAE, IFI, and ANSI standards, be grade-stamped, and packaged in labeled boxes with specified quantities per carton.

The spreadsheet presents pricing columns for both domestic and imported products on a unit price basis ($/ea), allowing for comparative analysis across vendors. The estimated annual spend totals approximately $626,544.69 for domestic products, with unit prices ranging from approximately $0.04 for smaller fasteners to $110.00 for specialized items such as conical washers. Pricing must remain firm for the first year, with potential annual adjustments permitted on the contract anniversary date, and all prices must be quoted in U.S. dollars inclusive of delivery and associated costs. Multiple vendors were identified for award based on competitive pricing, including Fastenal Company, Kimball Midwest, Johnson Fasteners Warehouse, and Yankee Industrial. Vendors must provide delivery within five business days of order placement, submit quarterly and annual usage reports, and maintain a certificate of comprehensive general liability insurance of at least $1,000,000 per occurrence. Vendor eligibility requires registration with the New Hampshire Secretary of State and current vendor status with the Bureau of Purchase and Property.