Attachment 1 - ADR FRP Matting IDIQ SOW.docx

STATEMENT OF WORK (SOW)

AIRFIELD DAMAGE REPAIR (ADR)

FIBER REINFORCED POLYMER (FRP) PANEL KITS

DATE: 18 JULY 2025

1. INTRODUCTION. The Air Force Civil Engineer Center (AFCEC) has developed an updated Airfield Damage Repair (ADR) concept of operations under the ADR Modernization Program that provides updated capabilities to expeditiously enhance existing airfield surfaces and to facilitate recovery of battle-damaged airfield pavement by using Fiber-Reinforced Polymer (FRP) panel kits.

1.1. Fiber-Reinforced Polymer (FRP) panel kits. FRP kits are bolt together panels made of layers of glass fiber and aramid fabric impregnated with polyester resin and connected using metal busing provide an expedient Foreign Object Debris (FOD) cover over crushed-stone or debris backfilled craters.

2. SCOPE

2.1. Contractor’s responsibilities:

2.1.1 The contractor shall supply, package, document, and deliver ADR FRP kits, sub-kits, or individual items to selected worldwide locations in accordance with this SOW and specification attachments A through H and their associated appendices outlined in paragraph 2.3 below.

2.1.2 The Contractor shall load and unload all FRP kits, sub-kits, or individual items at their origin and at each destination (door to door). The contractor shall provide all equipment, manpower, tools, and vehicles to perform all product loading and unloading. The contractor shall offload all kits and materials from shipping truck/containers at destinations and deliver to the installation final location(s) as identified in each Delivery Order (DO).

2.2. FRP Kit Components. The FRP kit (known as the 4FWFR Unit Type Code (UTC)) is comprised of four (4) distinct components as shown in Table 1.

Table 1. FRP Kit Components

Optional:

2.3. FRP Kit Specifications. The specifications for all required items in the FRP kit are in attachments A through H listed below:

· Attachment A - FRP Panel Assembly Specifications

· Attachment B - FRP Grout Kit Specifications

· Attachment C - FRP Anchor Kit Specifications

· Attachment D - FRP Tool Kit Specifications

· Attachment E - FRP Tow Kit Specifications

· Attachment F - IDIQ Unit of Issue

· Attachment G - Shipping Locations

· Attachment H - FRP Drawing Package

· Appendix A1 - FRP Mat Assembly Drawings

· Appendix C1 - FRP Anchor Kit Drawings

· Appendix D1 - FRP Tool Kit Drawings

3. CONTRACT DATA REQUIREMENTS LIST (CDRL), INSPECTIONS

3.1. CDRL.

3.1.1 CDRL Submission. All CDRL products shall be delivered digitally via email and/or DoD SAFE to the AFCEC Technical Advisor and Contracting Officer. If material is subject to export-control restrictions, it may not be submitted via unsecured or unencrypted email.

3.1.2. Schedule. The Contractor shall commence work immediately After Receipt of Order (ARO) and shall comply with the deadlines as shown in Table 2. The contractor may propose an earlier completion date. Delivery timeline for full kits and all resupply items ordered will be negotiated per delivery order.

Table 2.

3.1.3. Weekly Status Report. The Contactor shall provide weekly status reports including the status of all production activities, anticipated production completion, container number, and shipping status of every shipment. Reports are due every Monday no later than noon (central time) until delivery order completion [CDRL A011]. The weekly status report template will be provided. Provide the weekly update to the 772 ESS/PKD Contracting Officer and AFCEC Technical Advisor.

3.1.4. Quarterly Status Report. The Contractor shall provide quarterly status reports in written format [CDRL A004]. Quarterly status reports must include the status of prototype development, all production activities, anticipated production completion, container number, and shipping status of every shipment. The quarterly report is due NLT noon (central time) the first day of the calendar quarter beginning at contract award until contract closeout (eg. 1 Jan, 1 Apr, 1 Jul 1 Oct). The Contractor shall participate in quarterly conference calls. AFCEC will provide the date, time, and call-in number for the conference calls. The Contractor shall be responsible for providing meeting minutes for each quarterly conference call NLT seven (7) calendar days after the conference call for review/acceptance [CDRL A007].

3.1.5. Drawing Submittals. The Contractor shall create a drawing package detailing the packaging of the FRP Panel Kit [CDRL A008]. The package shall contain the original editable files with all incremental drawings used to generate the package. The drawings shall include a complete inventory listing with only part description and quantity, no manufacturer's part numbers. The drawing package shall be of a standard commercially available file type (AutoCAD 3D, solid works, etc.) and shall be agreed upon by AFCEC prior to submission. The contactor shall also provide un-editable .pdf version of the drawing package. All drawings shall contain the AFCEC logo/letterhead and be property of the Government. The drawings shall be a combination of 2D and 3D drawing as required to fully document the kits. The drawing package shall include a spreadsheet attachment with a complete inventory listing with National Stock Numbers (NSNs)/manufacturer's part numbers (if a NSN has not been created for an item). The drawing package must be submitted within 30 days of awarded delivery order. The government will review submissions within seven (7) days and the contractor must provide any required corrections within 15 days of notification.

3.1.6. Safety Data Sheets (SDS). The Contractor shall submit complete Safety Data Sheets (SDS) on hazardous materials no later than 30 calendar days after contract award to the Technical Advisors identified in Para 5. [CDRL A008]. SDSs shall also be included within each applicable packing container. Contractor will provide updated SDS with 30 calendar days if product changes.

3.1.7. Classification of Inspections of FRP Panel Components. The inspection requirements specified herein are classified as follows:

· Initial inspection

· Conformance inspection

3.1.7.1. Initial Inspection. The Government may provide on-site initial inspection, per delivery order, based on the contractor’s production completion schedules. An initial inspection will be completed or waived by the Government prior to any additional kits being produced. Inspections may take up to one workday to complete, per kit; and include inventory of all end items, packaging, and manufactured in accordance with the detailed technical requirements outlined in attachments A-H. Acceptance of the initial inspection shall not constitute a waiver by the Government of its rights under the provisions contract document or relieve the manufacturer from any requirements defined in this specification. Failure to meet inspection criteria shall constitute cause for rejection.

3.1.7.2. Conformance Inspection. The Government may provide on-site inspections based on the contractor’s production completion schedules. Inspections will be completed or waived by the Government prior to any kits and/or items shipped. Inspections may take up to one workday to complete, per kit; and include inventory of all end items, packaging, and manufactured in accordance with the detailed technical requirements outlined in attachments A-H. This inspection shall encompass all visual examinations and dimensional measurements. The government reserves the right to request panels, at the Government’s discretion, at a rate of no more than two percent of production volume for destructive testing. The contractor is required to notify the Government should raw materials change at any time during production. Following this notification the Government may, at its discretion, perform additional conformance inspections as described herein. Failure to meet the technical requirements in attachments A-H shall be cause for rejection of all panels manufactured using the same methods as the tested panel(s). Noncompliance with any specified requirements shall constitute cause for rejection.

3.1.7.3. Inspection Locations. The Government may provide on-site inspections based on the contractor’s production completion schedules. The contractor shall coordinate with the 772 ESS/PKD Contracting Officer and AFCEC Technical Advisor outlined in paragraph 5 below for scheduling of all inspections.

3.1.7.4. Inspection Results. The 772 ESS/PKD Contracting Officer will notify the Contractor of acceptance or non-acceptance of any inspection or examination in writing via e-mail.

4. SHIPPING

4.1. Deliveries. The contractor shall employ packaging and shipping techniques to preclude any damage from rough transport either by land, sea, or air to Main Operation Base (MOB) or Forward Operating Base (FOB) destinations. Of note, these destinations may be austere, remote locations and not always accessible by paved road. The contractor shall be responsible for expenditures associated with damage incurred during shipping to include on-site repairs or replacement of damaged items. The contractor shall provide all product loading at the origin and all product offloading at the destination (door to door). It’s the contractor’s responsibility to ensure delivery personnel are able to access the delivery destinations.

NOTE: DFARS 252-247-7003 mandates the use of U.S.-flag vessels for ocean transportation of supplies under DoD contracts having the clause. U.S.-flag vessels are defined as those belonging to the United States or vessels of the United States (as defined in 46.U.S.C. 116).

4.2. ISO Container Serial #s. The Government will provide applicable container control numbers (USFU #s) for all purchased ISO containers and track all information in the Joint Container Management System (JCMS). The contractor shall follow the specifications in the Defense Transportation Regulation – Part VI, Chapter 603, dated February 2020. The contractor shall contact the AFCEC Technical Advisor outlined in paragraph 5 below for assistance.

4.3. Destination Point of Contact (POC) The contractor shall contact the 772 ESS/PKD Contracting Officer, AFCEC Technical Advisor, and applicable installation POC prior to shipment to give a formal notification of an upcoming delivery and to verify the delivery address. The POCs and shipping addresses will be identified in each DO. The contractor shall confirm with the 772 ESS/PKD Contracting Officer and AFCEC Technical Advisor to ensure the POC at each location is still current one week prior of delivery notification.

4.4. External Tracking. Automated tracking is required. The contractor shall make available to the Government all automated tracking information employed by the shipping agencies.

4.5. Shipping Cost. Firm fixed pricing will be negotiated for each DO in accordance with the contract ordering clause FAR 52.216-18. The contractor will be required to provide a minimum of 3 shipping quotes for pending delivery orders. Anticipated delivery locations are outlined in Attachment G – Shipping Locations.

5. AFCEC TECHNICAL ADVISOR

· AFCEC/CXX RADR Technical Advisor 139 Barnes Drive, Suite 1 Tyndall AFB, FL 32403 afcec.cxx.radr@us.af.mil

DSN: 312-523-6642

Commercial: 850-283-6642