ATTACHMENT 08 - Pre-proposal Site Visit Agenda with maps.pdf

Project 655-401 Expand Medical Center Site

An organized site visit has been scheduled for:

Wednesday, December 11, 2024, at 10:00 AM (EST)

Participants will meet at the:

Aleda E. Lutz VA Medical Center 1500 Weiss Street Saginaw, MI 48602 Auditorium, Building 1, Room 1370, First Floor

COVID19 screening: All attendees will be screened for COVID19 at the main entrance upon entry into the building. All attendees are required to wear a mask at all times while inside the facility.

Masks will not be provided by the VA. Attendees are advised to arrive early to ensure that they can be screened in a timely manner.

The current main entrance is:

South Entrance facing Weiss Street at the front of the Hospital.

After the COVID19 screening all attendees shall report to:

Auditorium- Room 1-1370 Building 1 first Floor, Use building 1 Main Entrance

If further direction is needed, please call the Engineering office at 989-497-2500 at extension 13870.

PRE-PROPOSAL SITE VISIT AGENDA

12/11/2024 11:00AM EST

SOLICITATION NO. 36C77624R0154

Expand Medical Center Site 655-401 (MINOR)

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel present.

2. Contracting Officer will review the following:

• The Solicitation, plans, specifications are located on beta.sam.gov this is the only official site to obtain these documents. Any amendments will also be posted here - Vendors are responsible for periodically checking and all amendments shall be acknowledged with proposal submission.

• The magnitude of project 655-401 is between $5,000,000.00 and $10,000,000.00. The completion time for the project is 551 calendar days from receipt of the Notice to Proceed.

• In accordance with Public Law 109-461, this is a Service Disabled Veteran Owned Small Business set-aside procurement. All vendors are required to be listed and verified in the VetBiz registry prior to submitting a proposal, reference VAAR 859.219-10 in the Solicitation.

• NAICS code 237990 applies with a Small Business Size Standard of $16.5 Million. At least 15 percent of the cost of the contract performance incurred for personnel will be spent on the SDVOSB concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.

• Prospective vendors are advised that all questions must be submitted in writing to the Contract Specialist, email: Dawn.Schydzik@va.gov.

• Only those questions that are clearly identified in the solicitation package will be answered at this meeting. Any information provided by the VA during the pre-proposal meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to the Vendor Portal. Deadline for submission of RFIs for this solicitation is 12/13/2024 at 1:00 pm.

• All information should be filled in the Representations and Certifications section of the Solicitation. All contractors are encouraged to complete their online Representations and Certifications at http://orca.bpn.gov.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file before award.

• Proposals must be received by 01/03/2024 at 1:00 pm. local time and must be received by the Contracting Office no later than that time via email.

• Safety measures are always a part of Gvernment contracts. Be sure to be familiar with not only all federal safety requirements but also safety requirements to this particular facility. 10-hour OSHA training certificates for all onsite employees and 30-hour training certificates for superintendents (or evidence of equivalent training) will need to be provided to COR prior to commencement of work. The job superintendent/OSHA certified competent person shall be on site at all times when work is being done.

• The Davis-Bacon Act is applicable to the resulting contract; a wage determination is included as an attachment to the Solicitation and may be updated by Amendment.

mailto:Dawn.Schydzik@va.gov http://orca.bpn.gov/

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10 and VAAR 852.236-89 of the Solicitation.

• The purpose of the site visit is for vendors to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings

• Sheet TS101 – Note 12, Contractors should see this location and what the relocation of the sink entails.

• Bore and Jack at multiple locations.

• Sheet CU115 – Water Line shall be extended pass the walkway.

• City of Saginaw Requirements for Tie-In and compaction equipment over 36” City water main.

• All ECB are stand alone stanchions and require a phenolic tag for identification and information as provided in the Excel Spreadsheet attached to the solicitation. The Excel spreadsheet is required to be provided as an as built with any corrected information.

• All Light Poles shall have a phenolic tag for identification and information as provided in the Excel Spreadsheet attached to the solicitation. The Excel spreadsheet shall be completed and provided as an as built.

• All Electrical/Signal Manholes installed or modified shall show conduit sizes, inverts, and identify where they terminate, the cables and conductors within, and shall be identified and where they terminate.

The excel spreadsheet shall be provided as an as built.

• All Electrical/Signal Handholes installed or modified shall show conduit sizes, and identify where they terminate, the cables and conductors within, and shall be identified and where they terminate. The excel spreadsheet shall be provided as an as built.

• All Storm/Sanitary Structures installed or modified shall show pipe sizes, and identify where they terminate. The excel spreadsheet shall be provided as an as built.

• HILTI Firestop – Only product acceptable.

• The project will utilize Project Management Software, i.e. PROCORE or similar, emails will be used for limited communication. All project documents will be processed via PROCORE.

• VA specifications

• Parking/Storage during construction

4. Site visit to follow, sign-in sheet is attached.

Cc: Solicitation file; COR