Amendment 0004 - ATT 1 - Pre Bid Conference - Saginaw.pdf

Pre-proposal Conference

Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Program Contracting Activity Central (PCAC)

Solicitation Number 36C77624R0154

December 11, 2024

Agenda

• Introductions

• Today’s Goal

• Project Scope

• Proposal Instructions

• Thank you for attending – Questions?

2Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Introductions

• Name

• Company

3Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Today’s Goal

• Provide Offerors an opportunity to gain a better understanding, inspect the site, ask questions, interface, and receive clarity from the Saginaw team and Contracting.

• The site visit serves as an opportunity to view site conditions prior to submitting the proposal package in accordance with FAR 52.236-3: Site Investigation and Conditions Effecting the Work.

• The site visit will consist of a guided walk-through hosted by the Saginaw COR

• Encourage questions and clarifications at any time.

• You must submit questions in writing for RFI’s to be incorporated into the contract via a solicitation amendment. It is the Offeror’s responsibility to take notes and submit questions by the deadline.

• Questions are due to the CS/CO by December 20, 2024, at 1pm ET.

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan 4 mailto:Jennifer_Braaten@va.gov mailto:Dawn.Schydzik@va.gov

Project Scope

• Project goal is to expand the Medical Center site at Aleda E. Lutz VA Medical Center located in Saginaw, Michigan.

– Prepare site for building operations including demolition and removal of existing structures and vegetation and furnish all necessary labor, tools, misc. materials, equipment, and supervision as specified in drawings and specs.

– Major project elements include, but are not limited to demolition, civil, utilities, installation, phasing and traffic control.

– Total site preparation includes approximately 25 acres, which is a combination of 15.4 acres of existing VA property and 9.5 acres of newly acquired adjacent property.

5Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Project Background

• POP: 551 Days

• Target Award Date: 02/28/2025

• Address: Aleda E. Lutz Medical Center 1500 Weiss Street, Saginaw, Michigan 48602

6Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Proposal Instructions

• Section 2 Instructions begins on page 8

• Phase 1 proposals due to CS/CO on or before:

– January 15, 2025, 1:00pm EST

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

• Create three volumes (Vol. I: Technical, Vol. II: Price, and Vol. III: Administrative)

• Only proposals submitted via email will be accepted. See Section 2.8: Proposal Requirements

• Make sure you verify receipt

• Pay attention to detailed requirements

• State the obvious

7Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan mailto:Jennifer.Braaten@va.gov mailto:Dawn.Schydzik@va.gov

Submission

• SF1442 - block 19 & 20 - Amendment Acknowledgement only and signature.

• Technical Proposal Requirements: Factor 1: Project Experience

• Price Proposal Requirements

8Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Factor 1: Project Experience (Technical)

- Offerors shall provide a minimum of two and no more than five prior projects that meet the minimum requirements defined below. Project experience shall be within the last seven (7) years from the date of RFP posting. Include all of the following:

• Provide examples of previous performance on at least two (2) construction projects under NAICS 237* that are at least $3.5M in value. (*Any project with NAICS 237110 – 237990 is acceptable)

• Provide an example of prior experience on at least one (1) construction project that executed specified phasing.

• Provide an example of prior experience on at least one (1) construction project that required traffic control for an active medical facility.

• Provide an example of prior experience on at least one (1) construction project that required civil infrastructure work which included relocation of existing utilities.

• Provide an example of Project Management software used on a project, e.g. Submittals, meeting minutes, correspondence, etc.

9Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Factor 1: Project Experience - Evaluation

FACTOR 1 – PROJECT EXPERIENCE (Technical): The minimum requirements for an Acceptable Rating, include all the following:

• Acceptability is determined when two (2) examples of project experience that demonstrate:

- Project under NAICS 237* (*Any project with NAICS 237110 – 237990 is acceptable)

- Project value was $3.5M or greater.

- Project performance was within the last seven years from the date of the RFP posting.

• Acceptability is determined when one (1) example of project experience that demonstrates:

- Execution of specified phasing. (Previously performed within the last seven (7) years from the date of RFP posting).

• Acceptability is determined when one (1) example of project experience that demonstrates:

- Traffic control for an active medical facility. (Previously performed within the last seven (7) years from the date of RFP posting).

• Acceptability is determined when one (1) example of project experience that demonstrates:

- Civil infrastructure work which included relocation of existing utilities (Previously performed within the last seven (7) years from the date of RFP posting).

• Acceptability is determined when one (1) example of project experience that demonstrates:

- Project Management Software use on a construction project. (Previously performed within the last seven (7) years from the date of

RFP posting).

10Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Price Proposal Requirements

- Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation Offer and Award (Construction, Alteration, or Repair) and the Pricing Schedule located on PAGE 6 when submitting price offers. Submit a bid guarantee as set forth in the solicitation.

- The prices must be Firm Fixed Price. The Offeror must take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which will result in the offeror’s proposal being rejected.

11Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Price Proposal - Evaluation

• The total evaluated price will be determined by the offeror's price provided on the Price Schedule. Offeror must also submit a detailed Schedule of Values with price proposal. The lowest priced offer must be determined to represent fair and reasonable pricing.

12Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Reminder

• Questions are due to the CS/CO by December 20, 2024 at 1pm ET.

• Proposals due to CS/CO on or before January 15, 2025, at 1pm ET.

– Jennifer.Braaten@va.gov and Dawn.Schydzik@va.gov

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

13Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

POINTS OF CONTACT

Project Procured by PCAC

Program Contracting Activity Central

Dawn Schydzik

Contract Specialist (PCAC Team 9)

Dawn.Schydzik@va.gov

Jen Braaten

Contracting Officer (PCAC Team 9)

Jennifer.Braaten@va.gov

Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan

Questions/Comments

• Please ask any project related questions not technical in nature

• Please provide feedback if you found this conference helpful

Thank you for your interest in VA and for joining us today!

15Project: 655-401 – Expand Medical Center Site – Saginaw, Michigan