Attachment 06 - NAL Circulation Guidelines.docx
DOCX document 16 KB Posted
- Attached to
- NAL Collection Maintenance Services Federal contract opportunity
- Solicitation number
- 1232SA22Q0035
About this file
This solicitation requests proposals for collection maintenance services for the National Agricultural Library. The Department of Agriculture Agricultural Research Service seeks a contractor to provide physical upkeep and document delivery for NAL's three million item collection housed in the Abraham Lincoln Building in Beltsville, Maryland. As the national agricultural library, NAL aims to preserve its unique resources for current and future users. The selected contractor will maintain the physical condition of the collection, deliver materials to customers, and supply documents for USDA employees' work. The goal is well-maintained collections and quick access to support NAL and USDA missions.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 02 - Price Schedule Template-Amendment 1.xlsx | XLSX spreadsheet | |
| Attachment 09 - Questions and Answers.pdf | ||
| 1232SA22Q0035 Amendment 1.pdf | ||
| Continuation - Terms Conditions - Amendment 1.pdf | ||
| Attachment 08 - SCA Wage Determination 2015-4281 Amendment 1.pdf | ||
| Attachment 01 - Statement of Work.pdf | ||
| Attachment 03 - Organization of the NAL Collection.docx | DOCX document | |
| Attachment 04 - Statistical Reports.xls | XLS spreadsheet | |
| Attachment 05 - Copy Retention Guidelines.docx | DOCX document | |
| Attachment 08 - SCA Wage Determination 2015-4281.pdf | ||
| Continuation - Terms Conditions - RFQ.pdf | ||
| Attachment 07 - Estimated Volumes of Work.docx | DOCX document | |
| 1232SA22Q0035.pdf | ||
| Attachment 02 - Price Schedule Template.xlsx | XLSX spreadsheet |
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Text version
Guidelines for Determining Circulation Status The following types of material are considered noncirculating
· Any item with the word "Proceedings", "Transactions", "Conference", or "Abstracts"
· Non-USDA serials
· Items marked “Reserve”
· Rare books (marked "R" above the call number; gold dot on the spine; or older than 1870)
· Reference Room material
· Microforms
· Translation with a "Trans" or "Transl" call number.
· Folio or oversized material
· Photographs
· Items which are too fragile to stand handling.
Consider the following factors when deciding whether to make an exception and loan a noncirculating item. The goal is to fill the user’s request as best possible without risking loss of the item. When deciding how to process requests for noncirculating materials endeavor to balance the needs of the requester against the preservation of the NAL collection.
Look for alternate ways to fill the request
· If there are multiple copies of a noncirculating item on the shelf then one copy may be loaned at the discretion of circulation staff.
· Is there a digital version of the item available that the requester can access? If not, is it feasible to create one? Are there copyright restrictions?
· Where is the requester? Is it feasible for them to come to NAL and use the item onsite?
· Could the user’s need be met by copying a portion of the item rather than loaning the entire thing? The table of contents or index of a noncirculating item may be provided to the requester to help them to narrow down their request.
If there are no good alternatives for filling the request, consider the following before deciding to make an exception and loan the item.
· Is the item in one of NAL’s core subject areas as outlined in the NAL Collection Development Policy?
· Is the item likely to be in demand by other patrons?
· Could the item be replaced if it were lost or damaged?
· Is this something that the requester could easily obtain from other sources?
· IS the requester a VIP?
· Does the requester have a history of lost or overdue items?
· Can the risk associated with the loan be sufficiently reduced by placing restrictions such as a short term loan period, special packaging or priority delivery service?
File details come from the government source that posted it. Updated .