Attachment 05 Addendum to 52.212-1 Instructions to Offerors.pdf

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(Sep 2023), applies to this acquisition and is incorporated by reference.

As prescribed in FAR 12.301(c), Addendum FAR 52.212-1, Instructions to Offerors– Commercial Products and Commercial Services is provided for this solicitation and is included as Attachment 05 - Addendum FAR 52.212-1, Instructions to Offerors.

FAR 52.212-1 Addenda -Instructions to Offerors

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (September 2023)

The Government reserves the right to revise or amend the specifications, drawings or the solicitation prior to the proposal closing time. Such revisions or amendments, will be communicated by amendments to this Request For Proposal. If such amendments require material changes in quantities or prices, the offers closing date may be postponed by enough days to enable offerors to revise their offers In such cases, the amendment will include an announcement of the new offers closing date and time.

1. Proposal Preparation Instructions.

a. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offers shall not contain classified information.

b. By submission of its offers the offeror agrees to hold the prices firm for 90 calendar days from the closing date.

c. Alternate offers will not be accepted.

d. In accordance with FAR SubPart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful offers. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful offers.

e. Failure to furnish a complete offers may result in the offers being determined non-responsive by the government. Offers shall be submitted in digital format and hard copy.

Date of submission will be determined by date and time of digital format receipt to the government point of contact.

f. General Format and Content. The offeror shall submit the following volumes of material.

g. A complete offer consists of three separate volumes:

Volume I - SF 1449, Price Schedule, Representations and Certifications, and any parts of the request for proposal with fill-in blanks.

a. Fill in the price schedule. Completed total values for CLINs listed on the price schedule (attachment 02) shall be transcribed to the appropriate CLIN prices on the SF 1449. (See instructions within the price schedule)

b. Complete the Representations and Certifications IAW 52.212-3 and System for Award Management (SAM) website (https://sam.gov). Fill in blanks, when appropriate, in any section of the request for proposal.

c. Small Business Subcontracting Plan. For Other Than Small Business (Large Business) Offerors: In accordance with FAR 19.702, an acceptable Small Business Subcontracting Plan is a prerequisite for award. The following instructions apply:

i. Offerors shall not submit a complete, formal subcontracting plan with their initial offers. The plan itself is not an evaluation factor for comparison purposes

ii. The apparent successful offeror will be notified by the Contracting Officer after the best-value tradeoff decision. This offeror will then be required to submit a detailed subcontracting plan for negotiation and acceptance by the Government.

iii. For planning purposes, the Government’s minimum subcontracting goals for this acquisition are provided in the Addendum to FAR 52.212-2, Section 3.b.

Volume II - Technical Capability. Each Offeror shall submit a technical volume that addresses all technical subfactors and how they will meet or exceed the PWS requirements. The technical offers volume shall demonstrate an understanding of and an approach to accomplishing the requirements specified in the Performance Work Statement (PWS). As part of an offerors Technical Approach, each Subfactor must be individually responded to. Failure to address all factors will result in that offeror being determined non-responsive and remove them from consideration. Technical volumes shall address the following Technical Capability:

Factor 1: Grounds Maintenance and Management Plan Sub Factor: Equipment Plan Sub Factor: Staffing Plan

Factor 2: Proposed Mowing Schedule Factor 3: Mobilization Plan Factor 4: Mission Essential Plan Factor 5: Financial Worksheet https://sam.gov/

Factor 6: Small Business Commitment

FACTOR 1: Grounds Maintenance and Management Plan: The Offeror shall submit a grounds maintenance and management plan that demonstrates understanding of accomplishing the requirements specified in the Performance Work Statement (PWS) regarding grounds maintenance and management. The Grounds Maintenance and Management Plan will be incorporated into the resulting contract as an attachment. The narrative should describe in detail each of the following sub-factor requirements in the order described below:

Sub Factor: Equipment Plan: Provide a plan which describes all contractor’s provided motorized equipment (quantity/type of equipment);

the number and size/capacity of tractors-mowers, finish mowers, trimmer/edgers/blowers to be employed in each of the service areas to be utilized at Eielson AFB. The plan shall demonstrate a clear and sound approach to meet the specific PWS requirements in sections 1.1 through

1.1.9 for Maintain Improved Grounds, all of 1.2 for Semi-Improved Grounds, all of 1.3 for Maintain Bird Strike Area (BASH), all of 1.4 for Un-Improved Grounds, and all of 1.8 for Special Requirements. The Government cannot guarantee the quality of the equipment from the previous contract.

Sub Factor: Staffing Plan: Provide a plan that demonstrates a clear understanding of the requirements by providing staffing information to ensure that positions will be manned to meet or exceed PWS requirements.

The staffing information shall include, at a minimum, position titles, number of employees, certifications (if any), and staffing hierarchy as applicable to execution of a timely and effective response. The plan shall also demonstrate a sound approach to managing variations in labor mix between growing and non- growing seasons and frequent work stoppages due to inclement weather.

FACTOR 2: Proposed Mowing Schedule: Offerors shall submit a proposed detailed, systematic, and efficient maintenance schedule to ensure consistent and high-quality care of the grounds, to enhance visual appeal, and to maintain safety standards for all users. This technical submission shall lead to efficiencies in labor distribution, resource allocation, and timelines outlined in the PWS.

FACTOR 3: Mobilization Plan: Offerors shall submit a proposed plan to mobilize to Eielson AFB, Alaska to be prepared for the growing season. This plan shall to include mitigation techniques for long lead times of equipment deliveries unique to Eielson’s location.

FACTOR 4: Mission Essential Plan: Offerors shall submit a Continuation of Mission Essential Contractor Services Plan (Mission Essential Plan) for the contractor-provided grounds maintenance services to continue during a crisis. The Mission Essential Plan shall become a part of the contract and must comply with DFARS 252.237-7024. Offerors will utilize Attachment 08 for standardized evaluation.

FACTOR 5: Financial Worksheet: Offeror shall submit Financial Worksheet Attachment 06. This ensure offerors are financially capable or able to have access to the funds needed in order to mobilize with proper equipment.

FACTOR 6: Small Business Commitment: All offerors (both large and small businesses) shall submit a Small Business Commitment Document as part of their technical offers. This document will be used to evaluate the offeror's commitment to small business participation. Offerors will use Attachment 04 to meet this requirement.

The submitted document must, at a minimum, include the following:

i. A statement confirming the offeror’s commitment to meeting or exceeding the Government’s subcontracting goals.

ii. A brief description of the types of work or supplies the offeror intends to subcontract to small business concerns (e.g., landscaping supplies, equipment rental, administrative support).

iii. The name and title of the individual within the offeror's organization who will be responsible for managing and administering the small business commitments.

iv. A table showing the offeror's proposed participation percentages for each small business category. These percentages must meet or exceed the minimum goals identified in the Addendum to FAR 52.212-2.

Volume III – Past and Present Performance.

a. The Government will consider contractors' past/present performance references of other relevant contracts they have recently performed, in conjunction with other information available to the Government (i.e. CPARS)

b. Past and present performance, for the purpose of satisfying the above requirement, means recent and relevant work, comparable to this acquisition. RECENT- Any contract effort with performance within three (3) years of issuance date of this solicitation.

RELEVANCY is defined in 52.212-2 Addendum, whether or not it was government work or commercial work. Identify the corporate division that performed the contract/subcontract, if applicable.

c. In describing contractual effort and the contractors’ performance, include specific details of technical performance (actual performance versus required performance), actual quality or reliability versus specified levels; security deviations, violations, compromises; performance incentives and award fee earned versus total award fee pool, etc.; management performance in meeting program schedules and milestones; and cost performance (under or overruns, cost incentives earned or lost, etc.). The discussion should include "lessons learned" or a description of any corrective action taken to prevent recurrence of past performance listed and considered substandard, and a narration or recitation of how the past performance may benefit this program.

d. The Past and Present Performance Volume may be provided to the government or commercial points of contact for verification. Past and present performance information on recent contracts not listed by the contractors, or that of previous or planned subcontractors, may also be solicited directly from the Contracting Officer or other authoritative government or commercial sources. Verification of past and present performance information may also be handled telephonically. The Past and Present Performance Volume shall include a list of all customers to whom a Past and Present Performance Questionnaire was provided, including current point of contact and phone number.

e. Provide a comprehensive list of recent and relevant contracts as defined in paragraph above, over the past three- (3) years from the issuance date of this solicitation. If you believe a classified project is significant for this offers, then simply state "Classified" where appropriate and provide points of contract. Include the following:

(1) Contract Number

(2) Total dollar value (original and Final)

(3) Contracting Agency

(4) Title of Contract

(5) Government program manager (name, address, phone number)

(6) Description of program/project

(7) Contracting Officer (name, address, and phone number)

(8) Period of performance

(9) Type of Contract (Firm Fixed Price, Fixed Price Incentive, Cost Plus Fixed Fee, Cost Plus Award Fee, etc.)

f. Provide the Past and Present Performance (Volume III)

g. Contractor Past and Present Performance Questionnaires. Contractors s provide the reproducible Past and Present Performance Contractor Performance Questionnaire, Attachment 07, to its customers for direct response back to the Government. The Past and Present Performance Information obtained directly from contractors’ customers will be used, in addition to information from other sources, to evaluate contractors’ past and present performance in accordance with the criteria set forth in Clause 52.212-2 of this solicitation. Completed Contractor Past and Present Performance Questionnaires sent directly to the Government from any offeror will not be considered in the evaluations. It is the responsibility of contractors to ensure that their customers complete the questionnaires for all projects that are to be considered in the evaluation of a contractor’s past/present performance and to ensure that its customers send such completed questionnaires directly to the Contracting Office not later than the date and time established for receipt of offers.

h. Each offeror shall send out the Past and Present Performance Questionnaire located at Attachment 08 to each of the offeror’s past performance references Points of Contact (POC) identified in the contracts listed in the Past Performance Volume. Once the Questionnaires are completed by the offeror’s POCs, the information contained in the questionnaires shall be considered sensitive and not released to you, the offeror. When the POC has completed the Questionnaire, he/she will submit the questionnaire directly to:

TSgt Brandon Gilbert at brandon.gilbert.9@us.af.mil and Mrs. Tara Richmond at tara.richmond@us.af.mil.

mailto:brandon.gilbert.9@us.af.mil mailto:tara.richmond@us.af.mil

i. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

j. Past performance information pertaining to a teaming partner, joint venture, and/or subcontractor cannot be disclosed to a private party without that party’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing teaming partner, joint venture, or subcontractor past and present performance information to the prime during exchanges. In an effort to assist the Government in assessing the offeror’s past performance, a consent letter shall be completed by the subcontractor, teaming partners or joint ventures identified in your offers. The signed consent shall be submitted as part of your Past Performance volume.

k. If the offeror claims there is no past performance, this status must be identified to the contracting officer no later than the due date/time for past performance information from all offerors. A “neutral/unknown” confidence assessment rating will be assigned for a lack of any past performance information. This will not automatically disqualify an offeror, but is a factor considered in the evaluation process as described in the addendum for FAR 52.212-2.

l. All questionnaires and references are to be submitted to the Contracting Officer at 354th Contracting Squadron no later than February 05, 2026 by 2:00pm AKST. The Government requests the Contractor’s assistance in ensuring that submittals of Past Performance Questionnaires are received by the Contracting Officer no later than the offers due date established in this RFP. A complete list of all vendors requested to submit Past Performance Questionnaires shall also be submitted to the Government as part of Volume

II.

2. Submitted volumes shall comply with the following:

a. The offeror shall prepare the offers as set forth in the Offers Organization Table below.

The titles and contents of the volumes will be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations indicated in this Section will be removed from the offers and will not be read or evaluated and may render the offers unacceptable. The offers organization shall be as follows:

Volume No. * Volume Title Hard

Copies Maximum Number of Pages

Forms, Fill-ins, required

Information, documents and records

Contract Documentation 1 As Required

I SF 1449, price Schedule, Representations and Certifications, Financial Data and any other fill- in clauses and provisions that are included in the different sections of this solicitation.

3 N/A

II Technical Capability 3 25

III Past and Present Performance

3 12 Total

b. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to evaluation notices.

c. To facilitate review and evaluation for this source selection, the Government proposes to transmit the data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel.

(End of Clause Addendum)