ATTACHMENT 04 - J A Brand Name Justification - EHRM ALTOONA Final.pdf

Project No. 503-22-700 Project Title: EHRM Altoona, PA

VHAPG Part 806.3 OFOC Page 1 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-24-AP-1692

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Request for Proposal (RFP) 36C77625R0015, is for the EHRM Infrastructure Upgrades Construction project at the James E. Van Zandt VA Medical Center (VAMC) in Altoona, PA.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the EHRM Infrastructure Upgrades Construction project at the James E. Van Zandt VA Medical Center (VAMC), that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. HVAC Controls/BAS monitoring

i. Trane Tracer Ensemble

b. Room Signage

i. Inpro Contego

c. Fire Alarm System

i. Honeywell Notifier

d. Fire Alarm Installation

i. Bettwy Systems

e. Plumbing and HVAC Valves

i. Apollo Conbraco Ball Valves

f. Security Cameras

i. Avigilon

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

This procurement is for the EHRM Infrastructure Upgrades Construction project at the James E. Van Zandt VA Medical Center (VAMC). The scope includes everything necessary to complete the EHRM Infrastructure Upgrades Construction project that meets the requirements of the Department of Veterans Affairs. There are six (6) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $20,000,000 and $50,000,000.

a. HVAC Controls/BAS Monitoring

ii. Value: $

VHAPG Part 806.3 OFOC Page 2 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

iii. Description: Complete installation of Tracer Ensemble HVAC Controls manufactured and programmed by Trane to match existing to ensure and maintain proper operation of the existing system.

b. Room Signage

i. Inpro Contego

ii. Value: $

iii. Description: Complete installation of Contego modular sign system room signage manufactured by �Inpro Architectural Products� matching existing system.

c. Fire Alarm system

i. Honeywell Notifier

ii. Value: $

iii. Description: Complete installation and programming of fire alarm initiating and notification appliances matching existing to ensure and maintain proper operation of the existing fire alarm system.

d. Fire Alarm system warranty

i. Bettwy Systems

ii. Value: $

iii. Description: New fire alarm devices will be integrated into the existing fire alarm system. The system warranty is currently held by Bettwy Systems.

e. Plumbing and HVAC Valves

i. Apollo Conbraco Ball Valves

ii. Value: $

iii. Description: Complete installation of Ball Valves manufactured by �Apollo Conbraco� matching existing valves.

f. Security cameras

i. Avigilon

ii. Value: $

iii. Description: Avigilon Security Cameras manufactured and programmed by

Avigilon..

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Page 3 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the James E. Van Zandt VAMC. Installing a different manufacturers� systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items are listed below:

a. HVAC Controls/BAS Monitoring

ii. Impact: The HVAC controls manufactured by Trane are currently the hospital�s standard. Only Trane OEM Factory Building Automation Systems Technicians can provide programing, service, and maintenance for Trane Tracer Summit controls equipment. Should another controls provider be utilized for the new air handlers, there would be the need to hire a controls integrator to facilitate the integration of the new controls with the existing Trane Tracer Summit BAS. The �duplication of cost� is a factor when required to hold multiple maintenance contracts for the separate controls systems due to their proprietary nature.

b. Room Signage

i. Inpro Contego

ii. Impact: The Contego Modular Sign System manufactured by Inpro

Architectural Products is currently the system utilized throughout the hospital.

To utilize another system would require the hospital staff to not only learn the use of another system, but may also lead to confusion on behalf on either the patients and/or staff. Also, it would cost the government more to maintain two different modular sign systems with the duplication of spare parts and storage thereof. The �duplication of cost� to install and maintain two separate systems would not be recovered by the government.

c. Fire alarm system

i. Honeywell Notifier

ii. Impact: The Fire Alarm System manufactured and maintained by Notifier is currently the system utilized throughout the hospital. To utilize another system would require the hospital staff to not only learn the use of another system, but may also lead to confusion on behalf on either the patients and/or staff. Also, it would cost the government more to maintain two different type systems, not only in storage of repair parts, but also in the actual maintenance on the system by the manufacture. The �duplication of cost� to install and maintain two separate systems would not be recovered by the government.

d. Fire Alarm system installation

i. Bettwy Systems

ii. Impact: The fire alarm system installed and maintained by Bettwy Systems is currently the system utilized throughout the hospital campus. To utilize another installer would void all current and active warranties for the system.

Also, it would cost the government more to maintain the fire alarm system

VHAPG Part 806.3 OFOC Page 4 of 6 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335 with no warranty. The �duplication of cost� to maintain an unwarrantied system would not be recovered by the government.

e. Plumbing and HVAC Valves

i. Apollo Conbraco Ball Valves

ii. Impact: The Ball Valve manufactured by Apollo Conbraco is currently the hospitals standard. The quality of this valve has exceeded others in the past when used in the facility and has provided a savings to the hospital in material replacement, labor hours to remove failed valves as well as operation down time to the hospital. The �duplication of cost� is a factor when required to replace failed valves and lost operation time to the hospital which would not be recovered by the government.

f. Security cameras

i. Avigilon

ii. Impact: The security cameras manufactured by Avigilon are currently the hospital�s standard. Only Avigilon Technicians can provide programing, service, and maintenance for Avigilon camera equipment. Should another camera provider be utilized for the renovation work, there would be the need to hire a integrator to facilitate the integration of the new cameras with the existing Avigilon Control Center. The �duplication of cost� is a factor when required to hold multiple maintenance contracts for the separate camera systems due to their proprietary nature.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer�s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately $

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the