Attachment 03 - PWS.pdf

Attachment 3

70Z08425QAA752700

PERFORMANCE WORK STATEMENT

For

Grounds Maintenance United States Coast Guard Base Miami Beach

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Logistics Command (LOGCOM), Regional Contracting Southeast Branch (LOG-932), has a need to procure all-inclusive Grounds Maintenance services for the USCG Base Miami Beach (BMB) located in Miami Beach, Florida.

USCG BMB consists of various properties within the boundaries of the USCG BMB including BMB, Richmond Heights, Civil Engineering Unit (CEU), Card Sound Warehouse Facility, and the Communication Station (COMMSTA).

1.1.1 BMB - Consists of approximately 2.2 acres.

Located at: 100 MacArthur Causeway

Miami Beach, FL 33139

1.1.2 Richmond Heights

Richmond Heights consists of:

a) Richmond Heights Building - Consists of approximately 2 acres.

Located at: 12300 SW 152nd Street

Miami, FL 33196

b) Richmond Heights North Field - Consists of approximately 77 acres.

c) Richmond Heights South Field - Consists of approximately 58 acres.

1.1.3 CEU - Consists of approximately 8 acres.

Located at: 15608 SW 117th Ave

1.1.4 Card Sound Warehouse Facility - Consists of approximately 3 acres.

Located at: 1 Old Card Sound Road

Florida City, FL 33034

1.1.5 COMMSTA

COMMSTA consists of:

a) COMMSTA Interior Roadways - Consists of approximately 3 acres.

Located at: 16001 SW 117th Avenue

b) COMMSTA Recreation Pavilion - Consists of approximately 5 acres.

c) COMMSTA Recreation Area Field - Consists of approximately 5 acres.

d) COMMSTA Tree Line - Consists of approximately 3 acres.

Located along: SW 117th Avenue

e) COMMSTA Fence Line - Consists of approximately 19,563 linear feet.

f) COMMSTA Buildings - Consists of approximately 3 acres.

g) COMMSTA Exterior Fence Line - Consists of the fence to the edge of roadway and from the northwest corner along 152nd Street to Southeast corner on 117th Avenue which is approximately 2 acres.

Remainder of Page Intentionally Left Blank

1.2 SCOPE

The Contractor shall ensure that services are performed in a manner that ensures the health and safety of federal employees and members of the public and the sanitary conditions and esthetic appearance of federal property as required by federal, environmental, safety, and health regulations. The services shall be furnished in a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat, and professional appearance.

The Contractor shall be responsible for the employment, training, guidance, and supervision of Contractor personnel supporting this contract. The Contractor shall be responsible for planning, scheduling, work execution and remedies, report preparation, establishing and maintaining records, and quality control in support of this contract.

The Contractor shall perform all services in accordance with (IAW) this Performance Work Statement (PWS), as well as applicable federal, state, and local laws and regulations, USCG Base Instructions, current industry practices and standards, and any approved plans to complete the tasks herein and achieve the desired quality of service.

This PWS complies with USCG procurement policy to ensure consistent, results-oriented delivery of services and performance.

1.3 OBJECTIVE

The objective of this effort is to acquire Grounds Maintenance services for all areas specified herein. The Contractor shall provide supervision and management, expertise, labor, skills, tools, materials, transportation, equipment, and all other items and/or services necessary to satisfy this requirement. The services shall be performed IAW the terms and conditions of the contract, to include but not limited to:

a) Grounds Maintenance

b) Grounds Inspection Prior to Beginning Work

c) Grass Mowing

d) Trimming

e) Edging

f) Landscape Bed Maintenance

g) Plant and Shrub Pruning

h) Tree Pruning

i) Grounds Cleanup and Disposal

j) Weed Control

k) Fertilizer and Soil Additives Application

l) Palm Tree Fertilization

m) Pesticides/Herbicides Application

n) Irrigation/Sprinkler System Maintenance

The Contractor shall manage the total work effort associated with this contract to assure fully adequate and timely completion of services. The Contractor must provide adequate, certified and experienced staff with the necessary expertise to satisfy this requirement.

Utilizing the information stated herein, the Contractor shall determine a labor mix (number of staff and labor categories) that will best fully, successfully satisfy this requirement. The labor mix proposed by the Contractor will be incorporated into the contract. This procurement will be Firm Fixed Price (FFP). The Contractor may choose to add additional personnel at a later date, at no additional cost to the Government, to accomplish the required tasking. During the duration of the contract, the USCG will continuously monitor its needs to ensure the proper number of positions and mix of skills are being provided.

1.4 APPLICABLE DOCUMENTS

The Government will provide all publications listed, upon request. The Contractor is responsible for being knowledgeable of and complying with any supplements or amendments to the listed publications that may be issued during the duration of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change to the contract price, otherwise notify the Contracting Officer (KO) in writing.

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

Compliance Documents

Publication Number Title Date

COMDTINST M4500.5 Property Management Manual Series COMDTINST M5100.29 Safety & Occupational Health Manual Series COMDTINST M5100.47 Safety & Environmental Health Manual Series

COMDTINST M5530.1A Physical Security Manual Series COMDTINST M6000.1A Medical Manual, Chapter 7 Series COMDTINST 16478.1B Hazardous Waste Management Series COMDTINST M1020.6D Coast Guard Uniform Regulations Series COMDTINST M11000.7 Facilities Energy Manual Series COMDTINST M11000.11 Ch.9 Environmental Compliance & Restoration (EC&R) Series

1.5 PERFORMANCE REQUIREMENTS SUMMARY

This contract includes a Performance Requirements Summary (PRS) at PWS Section 13.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS must serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR).

Evaluation of the Contractor’s overall performance must be IAW the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the KO.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor must perform the following tasks in support of this contract.

2.1 GROUNDS MAINTENANCE

The Contractor shall maintain the grounds identified herein in a manner that promotes proper health, growth, rich and natural green color, and neat appearance. Lawn areas shall be free of weeds, weedy grasses, dead vegetation, and debris.

The Contractor shall comply with all federal, state, and local environmental laws and regulations and established standards of the National Arborist Association and local county extension office while performing services in support of this requirement.

Work consists of grounds inspection, mowing grass, trimming, edging, landscape bed maintenance, plant and shrub pruning, tree pruning, grounds cleanup and disposal, weed control, fertilizer and soil additives application, palm tree fertilization, pesticides/herbicides application, and irrigation/sprinkler maintenance.

2.1.1 Grounds Inspection Prior to Beginning Work

Prior to performing grounds maintenance services, the Contractor must inspect the landscaped areas and report to the COR any adverse conditions and give recommendations for solving the problem. Conditions include, but are not limited to:

a) Under watering

b) Over watering

c) Stress

d) Change in color of grass

e) Weeds and fungus

f) Insect and animal pest

2.1.2 Grass Mowing

The Contractor is responsible for mowing grass at the service locations identified in Section 2.1.2.1.

2.1.2.1 Grass Mowing Frequency by Location

Grass mowing must be completed for all locations identified in the table below, at the following frequencies:

April through October – twice a month (every other week) November through March – monthly (once a month)

Table 1 – Grass Mowing Service Locations

Service Location Technical Exhibit

BMB TE-1

CEU TE-3

COMMSTA Recreation Pavilion TE-6

COMMSTA Building TE-10

COMMSTA Exterior Fence Line TE-11

Grass mowing must be completed for all locations identified in the table below, at the following frequencies:

Quarterly (March, June, September, and December) (once every three months)

Table 2 – Grass Mowing Service Locations

Richmond Heights Building TE-2

Card Sound Warehouse Facility TE-4

COMMSTA Interior Roadways TE-5

COMMSTA Recreational Area Field TE-7

COMMSTA Tree Line TE-8

COMMSTA Fence Line TE-9

Richmond Heights North Field TE-12

Richmond Heights South Field TE-13

2.1.2.2 Grass Mowing Standards

Grass mowing must be conducted in a manner that:

a) Is free of scalping, rutting, bruising, and uneven and rough cutting.

b) Grass clippings shall be removed immediately after mowing. There shall never be visible rows of grass clippings remaining on grass areas that have been cut.

c) Grass cutting height must be kept at 2 inches of blade surface remaining after each cut for service locations specified in PWS Section 2.1.2.1 Table 1.

d) All grass and vegetation shall be cut to a height of 2 inches of blade surface remaining after each cut. In-between grass mowings, the grass will not have a height limit for service locations specified in PWS Section 2.1.2.1 Table 2.

2.1.3 Trimming

Trimming must be completed in conjunction with grass mowing and shall include trimming around trees, shrubs, cultivated areas, fences, poles/posts, walls, fire hydrants, sprinkler heads, valves, and other similar objects.

2.1.3.1 Trimming Frequency & Locations

Trimming must be completed in conjunction with grass mowing. Refer to PWS Section 2.1.2.1 for Grass Mowing Frequency by Location.

2.1.3.2 Trimming Standards

Trimming must match the height and appearance of surrounding vegetation and conducted in such a way as to avoid damaging the trunk, bark, or roots of trees and shrubs. All cuttings and debris shall be removed after trimming.

2.1.4 Edging

Edging must be completed in conjunction with grass mowing and shall include edging along all sidewalks, driveways, curbs, parking lots, slabs, pads, and other paved surfaces, and around all landscape beds, and other cultivated areas.

2.1.4.1 Edging Frequency and Locations

Edging must be completed in conjunction with grass mowing. Refer to PWS Section 2.1.2.1 for Grass Mowing Frequency by Location.

Edging shall to be completed for the following service locations, no other service locations require edging:

Table 3 – Edging Service Locations

BMB TE-1

CEU TE-3

COMMSTA Recreation Pavilion TE-6

COMMSTA Building TE-10

2.1.4.2 Edging Standards

The Contractor must ensure proper attention is given where tree roots are near curbs and sidewalks.

Edging shall be conducted in a manner that:

a ) Is free of scalping, rutting, bruising, or uneven and rough cutting.

b) Vegetation shall not be cut back more than 2 inches from pavements.

c) No vegetation shall be closer than 1 inch from pavement, curbs, and sidewalks or growing over the pavement.

d) All cuttings and debris shall be removed after edging.

2.1.5 Landscape Bed Maintenance

The Contractor must conduct inspections of all landscape beds (i.e. tree, shrub, plant beds) for evidence of disease, pest infestation, or any other harmful condition and edge back turf to establish original shrub bed border.

2.1.6 Plant and Shrub Pruning

The Contractor must prune the following landscape beds:

Table 5 – Plant and Shrub Pruning Service Locations

Service Location Number of

Landscape Beds Approximate

Bed Size Technical Exhibit

BMB 4 688 sq ft TE-1

CEU 9 2,424 sq ft TE-3

2.1.6.1 Plant and Shrub Pruning Frequency

The Contractor must prune plants and shrubs quarterly (March, June, September, and December) (once every three months).

2.1.6.2 Plant and Shrub Pruning Standards

The Contractor must prune all plants and shrubs according to their natural growth habit, to promote proper health, growth, and attractive appearance, and prevent interference with pedestrian and vehicular traffic.

Plant and shrub pruning shall be conducted in a manner that:

a) Removes dead, damaged, or diseased wood.

b) Prevents overgrowth in front of windows and over entrance ways and walkways.

c) Prevents obstruction of vision at street intersections.

d) Maintains the plant/shrub’s natural form and maintains the plant/shrub’s outward facing bud.

2.1.7 Tree Pruning

The Contractor must prune the following trees:

Table 6 – Tree Pruning Service Locations

Service Location Number of Trees Technical Exhibit

BMB 104 TE-1

CEU 43 TE-3

COMMSTA Recreational Area Pavilion 40 TE-6

COMMSTA Building 51 TE-10

2.1.7.1 Tree Pruning Frequency

The Contractor must prune trees two times per year (June and November).

2.1.7.2 Tree Pruning Standards

The Contractor must prune all trees according to their natural growth habit to evenly form and balance the tree, promote proper health and growth, and prevent interference with pedestrian and vehicular traffic.

Tree pruning shall be conducted in a manner that:

a) Removes dead, damaged, or diseased wood, or structurally weak limbs that may cause a safety hazard.

b) Removes all low hanging branches and branches that extend over buildings and endanger roofs, eaves, and windows.

c) Removes all low hanging branches and branches that extend over parking lots, walkways, and driveways.

d) Provides minimum clearance of 14 ft along streets.

e) Cutback branches that overhang or grow into power lines or lamps.

2.1.8 Grounds Cleanup and Disposal

The Contractor must collect all debris, including but not limited to grass clippings, trimmings (i.e. shrub, plant, tree, etc.), leaves, palms, fallen branches, cut weeds, rocks, and litter and trash (i.e. bottles, loose paper cartons, cans, etc.) not compatible with well-kept grounds. The Contractor must blow or vacuum walkways, parking lot areas, roadways, and other paved areas after each mowing. The Contractor shall take caution not to blow debris towards vehicles and if debris ends up on vehicles, the Contractor must ensure the debris is blown off.

2.1.8.1 Grounds Cleanup and Disposal Frequency

The Contractor is responsible for grounds cleanup and disposal prior to and after each mowing.

2.1.8.2 Grounds Cleanup and Disposal Standards

The Contractor must collect, dispose, and haul all debris off Government property the same day it is collected.

Debris disposal shall be:

a) Performed regularly and properly with each service.

b) At the Contractor’s expense.

c) In compliance with all federal, state, and local laws and regulations.

2.1.9 Weed Control

The Contractor shall perform weed control to prevent the encroachment of weeds into established landscapes, including lawn areas and around trees, shrubs, landscape beds, etc. Landscape beds and special landscaped areas shall receive weed control to eliminate unsightly and/or noxious weeds. Weed control shall also be performed in areas of limited growth to prevent the encroachment of vegetation into perimeter fences or roads. Weed control shall extend, at a minimum, 10 feet on both sides of perimeter fences and roads unless otherwise noted on drawings or directed by the COR. Additionally, weed control shall be performed to eliminate grass and weeds in cracks and joints within or along walkways, curbs, and roads within or adjacent to the service location.

2.1.9.1 Weed Control Frequency

The Contractor must remove all weeds in conjunction with grass mowing. Refer to PWS Section 2.1.2.1 Grass Mowing Frequency by Location. In addition, weed control must be performed at the infield of the baseball field on a quarterly basis (March, June, September, and December) (refer to TE-6).

2.1.9.2 Weed Control Standards

Weed control shall be performed by pulling weeds by hand and/or use of chemical weed control (weed killer). Chemical weed control (weed killer) shall be applied a minimum of 2 inches and a maximum of 6 inches from the base of buildings, trees, posts, and fence lines. If chemical weed control (weed killer) is used it must be Environmental Protection Agency (EPA) approved or state of Florida registered labeling and shall not harm the landscape. All manufacturers' instructions and recommendations for the preparation and application of chemicals shall be strictly followed. All removed weeds shall be disposed of IAW PWS Section 2.1.8 and Subsections 2.1.8.1 and 2.1.8.2.

2.1.10 Fertilizer and Soil Additives Application

The Contractor shall apply fertilization and soil additives in a manner that promotes proper health, growth, color, and appearance of cultivated vegetation.

No Fertilizer shall be used for service locations identified in TE-3, TE-6, and TE-10 due to no sprinkler system installed in these areas.

2.1.10.1 Fertilizer and Soil Additives Application Frequency

The Contractor must apply a balanced fertilizer and soil additives to all turf on an as needed basis.

Fertilizer and soil additives shall be applied in a manner to insure complete coverage and penetration.

2.1.10.2 Fertilizer and Soil Additives Application Standards

All materials shall be applied IAW the manufacturer's recommendations. Any vegetation damaged or destroyed by improper soil analysis or fertilizer/soil additive application shall be replaced in kind by the Contractor at no expense to the Government.

2.1.11 Palm Tree Fertilization

Established palm trees shall be fertilized with a slow-release palm fertilizer that contains approximately 12 to 13 percent nitrogen, 3 to 4 percent potassium, and 12 to 13 percent phosphorus plus trace elements.

Commercially known as slow-release “Palm Special (12-4-12) or (13-3-13)” or equivalent.

2.1.12 Pesticides/Herbicides Application

The Contractor is responsible for spraying all turf areas with pesticides/herbicides capable of eradicating lawn destroying insects such as chinch bugs or worms. Spraying shall be in a manner to insure complete coverage and penetration.

2.1.12.1 Pesticides/Herbicides Application Frequency

The Contractor shall apply pesticides/herbicides to all services areas on an as needed basis.

2.1.12.2 Pesticides/Herbicides Application Standards

Pesticides/herbicides used must be EPA approved or state of Florida registered labeling and shall not harm the landscape. All manufacturers' instructions and recommendations for the preparation and application of pesticides/herbicides shall be strictly followed. The Contractor shall not use any other control methods without approval of the COR. The Contractor shall report to the COR any evidence of pests or conditions conducive to pest infestation, which are not covered in the contract, at the time such condition is first noticed. Only licensed pest controllers shall apply pesticides/herbicides.

2.1.13 Irrigation/Sprinkler System Maintenance

The Contractor shall be responsible for the complete management, operation, and maintenance of all water control devices and irrigation systems installed at BMB (reference TE-1). The Contractor shall ensure that the systems are always in working condition. If the Government changes sprinkler system configurations, the Government will provide the Contractor updated irrigation system drawings.

The Contractor shall maintain the current irrigation system to include replacement and/or repair of broken sprinkler heads, valves, and control boxes, as needed for the proper growth and maintenance of all vegetation on-site BMB. All installed irrigations are property of the USCG and any additions or replacement parts installed become the property of the USCG upon installation. The Contractor shall ensure that contractor personnel are familiar with the location of all sprinkler heads. Sprinkler heads damaged by contractor personnel shall be repaired/replaced by and at the Contractor’s expense.

If damage is caused by the Contractor, the Contractor shall repair installed irrigation systems including, but not limited to:

a) Maintaining valve access covers and sleeves in good repair and free of debris.

b) Exercising valves.

c) Winterizing all systems including draining and addition of antifreeze, if needed.

d) Replacing sprinkler heads as necessary.

e ) Repair of underground piping, valves, and fittings damaged by freezing, Contractor’s neglect, or

Contractor’s equipment.

All valve box covers shall be kept closed except when in use. The Contractor must coordinate irrigation with the COR so as not to interfere with Command activities. The Contractor shall abide by all local, state, or other water agencies’ regulations or controls in force at the time of this contract. The Government reserves the right to reduce or eliminate watering during water shortages. In this instance, the Contractor will not be held responsible for replacement of dead plants or lawns.

3.0 CONTRACTOR PERSONNEL

Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed herein. The Contractor shall select, supervise, and exercise control and direction over its employees during the life of this contract. The Contractor shall maintain records that support the personnel hired met the minimum qualifications of the position at the time they were hired. These records shall be made available to the KO upon request.

The Government will not exercise supervision or control over the Contractor in the performance of services. The Contractor shall not supervise, direct, or control the activities of Government personnel or the employees of any other Contractor, except any subcontractor employed by the Contractor.

The Contractor shall manage the total work effort associated with the services required to assure adequate and timely completion of all requirements. Such management includes, but is not limited to planning, scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall also provide trained staff with the necessary management expertise to assure the performance of the required work; and trained and experienced personnel who meet established standards to effectively perform the requirements and who exhibit capability to perform with minimum supervision. The Contractor shall submit the necessary personnel documentation; staffing plan, employee lists, and schedules (refer to PWS Section 9.0 Deliverables).

Contractor’s management responsibilities include, but are not limited to:

a) Ensure employees understand the work to be performed on orders to which they are assigned.

b) Ensure employees know their management chain and exhibit professional conduct to perform in the best interest of the Government.

c) Ensure employees adhere to applicable laws and regulations governing Contractor performance and relationships with the Government.

d) Ensure contract employees do not create actual or apparent personal service relationships.

e) Ensure high quality results are achieved through task performance.

3.1 Qualified Personnel

The Contractor must provide qualified personnel to perform all requirements specified in this PWS.

3.1.1 Qualified Personnel Qualifications

Contractor employees shall hold and maintain any licenses/permits required by law (refer to PWS Section

4.1 Licenses/Permits) throughout the life of this contract. The Contractor shall also maintain records for all employees hired.

Contractor personnel shall possess, at a minimum, the following:

a) Ability to read, write, and clearly speak and understand English.

b) Ability to accurately fulfill the reporting requirements of this contract.

c) Shall be U.S. citizens or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all and potential employees to be assigned work under this contract, attesting they have been informed of these restrictions.

Contractor personnel found not to meet the qualifications or performance standards shall immediately be removed from performing under the contract.

3.1.2 Employee List

The Contractor shall provide with its quote, a list of all personnel that will be performing all requirements herein and the list shall be updated when changes occur (refer to PWS Section 9.0 Deliverables). This list shall also include the employee’s position and license(s) and/or certification(s).

Contractor personnel not listed may be denied access to the USCG facility.

3.1.3 Staffing Plan

The Contractor’s Staffing Plan, at a minimum, shall be comprised of the proposed labor mix including number of employees, labor categories, job titles, and proposed labor hours needed to effectively satisfy this requirement. The Staffing Plan shall be submitted with the Contractor’s quote and updated as needed (refer to PWS Section 9.0 Deliverables). An example table is provided in FAR 52.212- 1(b)(4)(iii).

3.2 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor must notify the KO no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the KO. The Contractor must not replace Key Contractor personnel without approval from the KO. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

On-Site Working Supervisor and alternate(s)

3.2.1 On-Site Working Supervisor

The Contractor must provide a qualified On-Site Working Supervisor who must be responsible for all Contractor work performed under this PWS. The On-Site Working Supervisor shall manage Contractor personnel at the worksite while work is being performed for this contract without exception. The On-Site Supervisor shall be experienced with managing personnel, scheduling, operations, practices, techniques, and have full authority to act for the Contractor on all matters relating to the performance of the contract work.

The On-Site Working Supervisor must be the primary point of contact for the KO and the COR.

The name, email address, and phone number of the On-Site Working Supervisor and of any alternate(s) who must act for the Contractor in the absence of the On-Site Working Supervisor, must be provided to the Government as part of the Contractor's quote. The On-Site Working Supervisor is further designated as Key by the Government. During any absence of the On-Site Working Supervisor, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. When the On-Site Working Supervisor is absent for an extended period (more than four (4) hours), the COR shall be notified. The On-Site Working Supervisor and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the On-Site Working Supervisor without prior approval from the KO.

The On-Site Working Supervisor must be available to the COR via telephone between the hours of 7:30 a.m. and 3:00 p.m. local time, Monday through Friday (except Federal holidays), and must respond to a request for discussion or resolution of technical problems within one (1) hour of notification.

The Contractor shall provide the COR a cellular phone number for the On-Site Working Supervisor and alternate(s) where they can always be reached during the normal working hours.

3.3 Employee Identification

The Contractor shall ensure employees’ uniforms are clean and well maintained while performing work under this contract. All Contractor employees must identify themselves as Contractors when their status is not readily apparent. All Contractor employees must comply with all Government escort rules and requirements.

3.4 Employee Conduct

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of Department of Homeland Security (DHS) uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance and that their conduct must not reflect discredit on the United States or the DHS.

The On-Site Working Supervisor must ensure Contractor employees understand and abide by DHS established rules, regulations and policies concerning safety and security.

3.5 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the KO), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The KO will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

Additional requirements the Contractor will need to accomplish in the performance of the PWS.

4.1 Licenses/Permits

Prior to starting work under this contract, the Contractor shall obtain the necessary licenses/permits IAW the requirements of the municipality, county, and state of Florida and shall maintain such licensing for the entirety of the contract.

The Contractor must hold and maintain all licenses/permits required for the performance of work identified in this PWS and to comply with all applicable federal, state, and local laws.

In the case of new employees, the required licenses/permits shall be obtained no later than five (5) business days after the date of hire, and in all cases, before the employee is deployed to work under the requirements of this PWS.

The contractor must submit current licenses/permits with their quote (Refer to PWS Section 9.0 Deliverables).

4.2 Planned Work Schedule

The Contractor must submit a planned work schedule to the COR for approval within five (5) calendar days after contract start date. The Contractor must schedule work in a manner that causes the least amount of interference during the normal occurrence of Government business. Approved schedules must be adhered to, and all proposed changes must be approved by the KO and/or COR at least three (3) business days in advance of the changes.

4.3 Monthly Schedules

The Contractor’s monthly work schedule must indicate the specific hours of the day that each post will be manned. Proposed changes to the monthly work schedule must be submitted to and approved by the COR at least three (3) business days prior to the start of the period in question. The Contractor must submit a copy of the monthly schedule to the KO and COR for approval within fifteen (15) calendar days after award.

4.4 Re-Work

All work completed under this contract shall be subject to inspection by the COR during and after completion of each task. Unsatisfactory work shall be corrected at no additional cost to the Government.

4.5 Designated Working Areas

Contractor personnel shall be restricted to designated working areas. Any personnel violating this policy may lose access to the USCG facility.

4.6 Use of Government Facilities

Use of USCG’s recreational facilities, gymnasium, or any other facility on the Base is prohibited. There are limited locations that are available for Contractor use.

4.7 Parking

Personal vehicle parking is extremely limited on the Federal Complex. Parking spaces are on a first-come, first-served basis. Contractor employees may park in the parking lots on Base the same as civilian and military members. At no time will parking be permitted on sidewalks, grass, or main roadways. At times parking availability may be limited.

4.8 Safety

The Contractor shall take all necessary precautions to meet proper safety standards and regulations of the State and Federal Codes. Occupational Safety Hazard Administration (OSHA) regulations apply to all work performed on-site. In addition, the Contractor shall conform to any restrictions as may be outlined by the Base Safety Officer and Fire Department during the duration of the contract.

The Contractor is solely responsible for compliance with all federal, state, and local laws, including but not limited to OSHA and any USCG Instructions as applicable, and the protection of their employees.

Note: USCG Instructions are annotated because many of the USCG standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the KO and the Contractor.

The Contractor shall be subject to safety inspections of its worksites by the Government. Contractor safety records shall be available upon request by the KO. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The USCG will NOT provide Contractors with respiratory protection, safety shoes, prescription eyewear, or any other personal protective equipment (PPE). In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

The Contractor shall cease all work if the KO issues a Stop Work Order for failure to comply with safety requirements. Work shall continue when compliance with safety requirements has been achieved and the KO has issued a Notice to Proceed. The Government will not allow time extensions or payments for excess costs to the Contractor caused by Stop Work Orders issued as a result safety hazard.

4.8.1 Safety Plan

The Contractor shall develop and submit their initial Safety Plan with their quote. The Contractor shall update their Safety Plan as needed for the duration of the contract and submit a copy to the COR and KO within five (5) business days of the change. The Contractor's Safety Plan shall comply with all federal, state, and local laws and standards, including OSHA and regulations set forth in 29 CFR 1910 and 29 CFR 1926 and in Commandant Instructions M5100.47 and M11000.11 9.

4.8.2 Safety Equipment

The Contractor shall provide their employees with all PPE required to safely accomplish all tasks. The Contractor's employees shall use required PPE or clothing and/or use equipment appropriate to the work being done at all times. All employees must wear safety vest when working by roads and areas with vehicular traffic.

All operating equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near any personnel. The COR may stop work if equipment or methods is found to be unsafe. Any work not satisfactorily completed will result in reduction of payment.

4.8.3 Safety Data Sheet (SDS)

The Contractor shall be solely responsible for all Contractor generated or owned hazardous materials. A copy of the SDS for each hazardous material to be used shall be provided to the COR prior to bringing materials on-site and commencement of work (refer to PWS Section 9.0 Deliverables). While performing specific work herein, if potentially hazardous materials are utilized, the COR shall be notified prior to their use. If hazardous materials are encountered, the Contractor shall stop work and notify the COR immediately. The Contractor’s responsibility for handling hazardous material is incidental to work performed, the Contractor shall handle, remove, and properly dispose of only those hazardous materials necessary to complete the contract work. All documentation for hazmat disposal shall be made available to the COR. All chemicals shall be in containers specifically designed for their storage, in good condition, and free of leaks.

4.8.3.1 Chemicals

Chemicals, if utilized, shall meet EPA requirements and be applied IAW with manufacturer's procedures and recommendations. This shall include chemical eradication of all grass and weeds including the infield of the baseball field. Eradication by chemical means may be utilized only in designated areas or when approved by the COR. The Contractor shall not use any other methods without the prior approval from the COR. Only Certified Pest Controllers shall apply Pesticides/Herbicides. All Pesticides/Herbicides used by the Contractor shall be registered with the EPA and applicable state lead agency for the use intended. The Contractor shall obtain all city, state, and federal permits required to perform pest control at the USCG Base properties specified herein. The USCG Base Environmental Compliance Branch (ECB) must approve all chemicals prior to use. The Contractor shall submit the manufacturer's SDS on a proposed chemical for approval to the COR at least one (1) week prior to intended use. The Contractor shall dispose of all excess pesticides/herbicides and containers IAW all federal, state, and city regulations.

4.8.4 Operating Equipment

The Contractor shall furnish all supplies, material, and equipment of the size and type customarily used for grounds maintenance needed to effectively satisfy this requirement. All power operating equipment, trucks, lawn mowers, tractors, hand and vehicular tools, etc. shall be operated within the safety parameters as defined by the manufacturer and OSHA. The operating equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near pedestrians.

At no time shall the safeguards on lawn mower, edger, trimmer, or any other power equipment with safety measures be up or used improperly. Safeguards must be in place and operational at all times. All equipment operators shall be qualified operators of the operating equipment IAW local regulations and must wear PPE (i.e. protective goggles/safety glasses, protective clothing, gloves, hearing protection, helmets, etc.) as required by the equipment manufacturer, OSHA, and local safety requirements when on-site.

4.8.4.1 Operating Equipment Operators

The Contractor shall ensure that all employees have been properly trained, certified, and/or licensed to operate the operating equipment in use (i.e. power equipment, trucks, etc.). The Contractor must maintain records of all training, qualifications, and certifications and provide to the COR and/or KO for review upon request.

The Contractor shall provide training to all employees to ensure the competencies in performing tasks are met to prevent the endangerment of personnel or public. Training shall be provided at the Contractor’s expense.

Employees shall refrain from using radios, cellphones, and smoking/vaping devices while operating equipment. Use of cellphones while operating a vehicle is prohibited on USCG properties at all times.

Use of smoking/vaping devices is prohibited while operating equipment.

4.8.5 Accident Reporting

All accidents which may occur during the performance resulting in death, personal injury, trauma, or occupational disease, shall be reported verbally to the COR within one (1) hour after occurrence, and in writing to the KO within 24 hours. This report shall give full details of the accident involved, including statements of all witnesses. If any claim is made against the Contractor by a third party, because of any accident, which occurs in connection with performance of this contract, the Contractor shall promptly report the fact in writing, to the KO and COR. The Contractor shall be responsible for restoring any damaged Government property or equipment caused by Contractor operations or due to the negligence, abuse, or misuse of his/her employees. The restoration shall be to its original condition at no additional cost to the Government.

4.8.6 Alcohol and Controlled Substances

Contractor employees shall not possess, distribute, consume, use or cause to be used any controlled substance or alcohol on the jobsite and/or Government property. Any Contractor found to be in violation of this section will be permanently prohibited from the USCG property. Actions taken under this section shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in this PWS.

4.8.7 Smoking/Vaping

The Contractor shall utilize designated smoking areas only for smoking/vaping. Smoking/vaping is prohibited while operating equipment. Disposing of cigarette butts on the grounds after smoking is prohibited. Cigarette butts must be disposed of in the appropriate designated containers.

4.9 ENVIRONMENTAL PROTECTION

The Contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the requirements of OSHA, EPA, and the regulations and standards of the USCG various BMB properties stated herein. All environmental protection matters shall be coordinated with the KO and/or COR. The Contractor shall be responsible for any fines, penalties, or charges associated with citations issued by federal, state, or local officials for noncompliance with environmental standards. Additionally, the Contractor shall comply with the instructions from the ECB staff at USCG BMB with respect to avoidance of conditions which create a nuisance, or which may be hazardous to the environment or the health or safety of personnel. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor’s actions, omissions, intentional conduct, or negligence, the KO will deduct the fine from any funds due to the Contractor. The Contractor shall dispose of and/or cleanup any pesticide, chemical, oil, or hazardous material spills resulting from the Contractor’s operations, all IAW federal, state, and city regulations.

4.9.1 Notification of Environmental Spills

If the Contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the cognizant fire department or local emergency response number. The incident shall also be reported to the COR and KO. If the amount released meets or exceeds the reportable quantity as listed in 40 CFR 302, the Contractor or its agent shall immediately notify the National Response Center (1-800-424-8802). The liability for the spill or release of such substance’s rests solely with the Contractor and its agent. A Hazardous Material Control Program shall be in effect to inform employees of potential hazards if and when chemicals are used. The Contractor shall maintain SDSs IAW OSHA 29 CFR 1910.1200 and ensure the information is provided to the employees for review of safety and health information.

4.9.2 Material Storage and Use

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling, to include both hazardous and non-hazardous materials. All hazardous material shall be stored in an approved location. If any federal, state, or local law or regulation directly contradicts the manufacture’s guidelines or professional recommendations, the federal, state or local law or regulation will take precedence.

4.10 SECURITY

The Contractor shall comply with all Base security requirements, regulations, and directives as identified herein and other security requirements cited elsewhere in the contract. All Contractor personnel scheduled to work on Base shall be subject to a National Crime Information Center (NCIC) background check to gain access through the Base security gates. To process the NCIC background check, all Contractors shall provide the following information: name, citizenship, drivers’ license state and number, and date of birth.

The NCIC form shall be filled out by the Contractor, listing all personnel that require access to Base; form shall be submitted to the COR for processing at least seven (7) calendar days prior to the date of access.

Contractor’s vehicles shall have valid and current proof of insurance and registration. The drivers shall have a valid license and all passengers shall have a Government issued photo ID. All Contractor vehicles must enter the Base through the main gate.

4.11 PERIOD OF PERFORMANCE

The period of performance for this contract is a 12-month base period with four (4) 12-month option periods as follows:

Base Period July 1, 2025 through June 30, 2026 Option Period One July 1, 2026 through June 30, 2027 Option Period Two July 1, 2027 through June 30, 2028 Option Period Three July 1, 2028 through June 30, 2029 Option Period Four July 1, 2029 through June 30, 2030

4.12 PLACE OF PERFORMANCE

The primary place of performance will be the Government’s facility; USCG BMB.

4.13 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 7:00 a.m. and 4:00 p.m. local time, Monday through Friday (except Federal holidays). Schedules outside of these hours must be approved by the COR.

4.14 FEDERAL HOLIDAYS

Contractor personnel must not perform work on observed Federal holidays unless prior approval is received from the KO. Government holidays are New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and/or any other day designated by the President’s Proclamation/Executive Order.

4.15 CLOSURES AND DELAYS

Closures or delays may be planned or unplanned. During a closure, the USCG is closed for business and Contractors are not allowed to be on-site, without prior authorization from the KO or the COR. Planned closures will be determined in advance by the USCG Command and could include the day after Thanksgiving and other days immediately preceding or following other holidays. Unplanned closures (i.e.

inclement weather, etc.), not normally exceeding twenty (20) hours per employee per year, may occur on an as needed basis. The Contractor will be notified as soon as possible of any unplanned closures;

however, during times of inclement weather, Contractors will be advised to monitor the inclement weather number for information on closures.

During a delay, Contractor employees shall follow the directions given on the weather line. The message will typically say either there is a delay of XX number of hours or that the USCG will open at a certain time. Contractor employees SHALL NOT arrive before these times, unless prior authorization has been obtained from the KO or the COR.

Any work not able to be completed during a closure or delay shall be performed over the ensuing days after the facility is re-opened. Any items that were missed shall be completed as quickly as possible to stay on schedule.

4.16 TRAVEL

Contractor travel is not required for this requirement.

4.17 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the KO and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the KO, is to discuss technical and contracting objectives of the contract and review the Contractor's draft Quality Control Plan (QCP). The Post Award Conference will be held at the Government’s facility, located at 100 MacArthur Causeways, Miami Beach, FL 33139 or via teleconference.

4.18 CONTRACTOR QUALITY CONTROL

Quality control is the driver for delivering quality services. The Contractor must develop a comprehensive program of inspections and monitoring actions. The first major step in ensuring a “self-correcting” contract is to ensure that the Government approved Quality Control Program provides the measures needed to lead the Contractor to success.

4.18.1 Contractor Quality Control Plan

The Contractor shall develop, maintain, and submit a complete QCP delineating the Contractor’s Quality Control Program/Inspection system to monitor and control their performance of services. The Quality Control Program/Inspection System shall establish and explain in detail, how the Contractor will maintain quality processes of providing the services required. The COR will approve any changes to the QCP prior to Contractor implementation. If the COR perceives such changes to be other than minor, approval by the KO is necessary. The QCP that is acceptable to the Government, and which assures the requirements of the contract shall be met, shall be submitted by the Contractor within 15 business days after the Post Award Conference (refer to PWS Section 9.0 Deliverables).

4.18.2 Contractor Quality Control Program/Inspection System

The QCP shall encompass all functions of this contract. It shall specify areas to be inspected, on both a scheduled or unscheduled basis, and list the title(s) of the individual(s) conducting the inspection. The Contractor shall develop and implement quality control procedures addressing the areas identified in the PWS and shall implement procedures to identify, prevent, and ensure non-recurrence of deficient services.