Amendment 1 70Z08425QAA752700 Miami Grounds Maintenance.pdf

Solicitation 70Z08425QAA752700 Amendment 0001

Government Responses to Questions Received in Response to Solicitation 70Z08425QAA752700 for U.S. Coast Guard Base Miami

Beach Grounds Maintenance

1) Question: What is the Work Plan to perform this project?

Answer: It will be the Contractor’s responsibility to establish a Work Plan to effectively satisfy the requirement.

2) Question: Do you have a sequence for the Government Properties to be worked?

Answer: No, there is not a sequence for the Government properties to be worked. It will be determined by the Contractor.

3) Question: Does the project has special requirement for the use or not of an specific equipment?

Answer: No, the Government does not have a special requirement for the use of specific equipment. It will be the responsibility of the Contractor to determine the appropriate equipment needed to effectively satisfy the requirement.

4) Question: What is the maximum personnel allows in each Government Property for this project?

Answer: It is the responsibility of the Contractor to determine the number of personnel needed to effectively satisfy the requirement.

5) Question: A safety officer is required?

Answer: No, a safety officer is not required.

6) Question: Are you going to provide a staging area for the equipment at each site?

Answer: No, the Government will not provide a staging area for the Contractor’s equipment.

7) Question: I also have question about the fertilization and sprinkler system maintenance. It is stated that fertilization will be on need basis which is perfectly fine but then we will have to price it for each service for both fertilization and sprinkler maintenance. The pricing sheet doesn’t have a CLIN for us to price it.

How should we proceed when we prepare the bid sheet?

Answer: Sprinkler maintenance will be priced on Attachment 01 - Schedule of Services - CLIN X006, Irrigation/Sprinkler System Maintenance. Fertilization will be included in the fixed price quoted for Grounds Maintenance CLINs X001, X002, X003 on Attachment 01 - Schedule of Services.

8) Question: Does the Government provide a storage space for equipment and/or office space?

Answer: No, the Government will not provide storage space for equipment and/or office space.

9) Question: Does this contract require a licensed irrigator since we are only maintaining and not installing?

Answer: No, this requirement does not required a licensed irrigator.

10) Question: Does this contract require a licensed applicator for the application of herbicides?

Answer: Yes, in accordance with Performance Work Statement Section 4.8.2.1 Chemicals, “only Certified Pest Controllers shall apply Pesticides/Herbicides.”

11) Question: Is there a water point for use in the performance of this contract?

Answer: No, there is not a water point for use in the performance of this contract.

12) Question: Is fuel provided through a fuel point, etc for this contract?

Answer: No, the Government will not provide fuel. It will be the responsibility of the Contractor to procure fuel off-site to effectively satisfy this requirement.

13) Question: In the case of adverse weather will additional cleanup be added as a task order or IDIQ item?

Answer: No, in the case of adverse weather no additional cleanup will be added to the contract.

14) Question: Is there a computer that is available for use by the contractor?

Answer: No, the Government will not provide a computer for use by the Contractor.

15) Question: The PWS reads “The Contractor shall provide with its quote, a list of all personnel that will be performing all requirements herein and the list shall be updated when changes occur”, We won’t know all personnel until hired after award. How is this to be accomplished?

Answer: In accordance with Performance Work Statement Section 3.1.2 Employee List, “The Contractor shall provide with its quote, a list of all personnel that will be performing all requirements herein and the list shall be updated when changes occur (refer to PWS Section 9.0 Deliverables). This list shall also include the employee’s position and license(s) and/or certification(s). Contractor personnel not listed may be denied access to the USCG facility.” Offerors should submit with their quote the positions/labor categories they will be utilizing to effectively satisfy this requirement as well as license(s) and/or certification(s) they expect the person hired to have and submit the actual name of the person once known.

16) Question: The PWS reads “The Contractor’s Staffing Plan, at a minimum, shall be comprised of the proposed labor mix including number of employees, labor categories, job titles, and proposed labor hours needed to effectively satisfy this requirement”. Where is the proposed labor mix?

Answer: It is the responsibility of each offeror to provide their proposed Contracting Staffing Plan with submittal of their quote in response to the solicitation.

17) Question: The PWS reads “All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the KO. The Contractor must not replace Key Contractor personnel without approval from the KO. The following Contractor personnel are designated as Key for this requirement.”. Where is the list of Key personnel?

Answer: In accordance with Performance Work Statement Section 3.2, Key Personnel, and Sub-Section 3.2.1, On-Site Working Supervisor, key personnel for this requirement is the On-Site Working Supervisor and Alternate(s).

18) Question: What are the necessary licenses/permits IAW the requirements of the municipality, county, and state of Florida?

Answer: It is the responsibility of the Contractor to determine the necessary licenses and permits needed to be compliant and effectively satisfy the tasking of this requirement.

19) Question: It is stated in the PWS, “Use of USCG’s recreational facilities, gymnasium, or any other facility on the Base is prohibited. There are limited locations that are available for Contractor use.”. What are the facilities available for use by contractors? And is this applicable if employees are Veterans and/or Retired card holders?

Answer: There are not any facilities available for use by Contractors providing services in support of this requirement. This requirement does not have any effect on Veterans’ benefits/privileges; however, Veterans should not be using their benefits/privileges during working hours in support of this requirement.

20) Question: Understanding parking is limited, the PWS states contractors are not to park on sidewalks, grass or main roadways. Does this pertain to our trucks and trailers being parked in these areas during operations being performed by contractors?

Answer: Yes. There will be designated areas at each location to park trucks and trailers during service.

21) Question: Will the Government be providing an approved location for storage of equipment, chemicals and materials?

Answer: No, the Government will not provide an approved location for storage of equipment, chemicals, and materials.

22) Question: What is the anticipated acquisition strategy (i.e. full and open, small business, etc.)?

Answer: As stated in the solicitation, the Government is soliciting this requirement as a 100% Small Business Set-Aside.

23) Question: What is the acquisition timeline?

Answer: As a result of this solicitation, the Government anticipates awarding a contract by mid-June 2025 with a contract effective date of July 1, 2025.

24) Question: Will the RFI be released prior to the RFP?

Answer: No, a Request for Information (RFI) will not be posted. The solicitation was posted on SAM.gov on April 10, 2025.

25) Question: Will this be released on SAM.GOV, a GSA MAS Schedule, or other contracting vehicle?

Answer: The solicitation was posted on SAM.gov on April 10, 2025.

26) Question: Are you open to taking meetings with qualified companies for this opportunity?

Answer: No, the Government will not be meeting with any companies for this opportunity. The Government did however offer an opportunity for interested companies to attend a site visit that was held on April 22, 2025.

27) Question: What are the current conditions of the irrigation systems? Any known issues that the contractor should be aware of?

Answer: There are not any issues with the irrigation system and it is currently in proper working condition.

28) Question: Will the government provide on-site storage space for contractor's equipment needed for the duration of the contract? If not, what are the standard procedures for getting mowing and grounds maintenance equipment on site at each service location?

Answer: No, the Government will not provide on-site storage space for the Contractor’s equipment. It will be the Contractor’s responsibility to transport and store the equipment needed to effectively satisfy the requirement.

29) Question: Are there any parking restrictions? Or a designated area for parking vehicles?

Answer: As per the PWS, contractors are not to park on sidewalks, grass or main roadways. There will be designated areas at each location for contractors to park their trucks and trailers during services.

30) Question: Are there locations at each site for waste and debris disposal provided by the government? If not, is the contractor fully responsible for external disposal fees, or does the government provide assistance with external locations or fees incurred with this?

Answer: No, the Government will not provide waste and debris disposal assistance. The Contractor will be fully responsible for disposing waste and debris off-site at the Contractor’s expense.

31) Question: Are there any special needs for any of the service areas that the contractor should be aware of? Any areas excluded from servicing? Any densely populated tree areas that may be difficult to get large equipment into?

Answer: No, there are not any special needs for any of the service areas, not any areas excluded from servicing, or any densely populated tree areas that may be difficult to get large equipment to. All requirements are specified in the Performance Work Statement.

32) Question: Are there any specifications or special instructions for tree pruning height?

Answer: Refer to the Performance Work Statement Section 2.1.7 and corresponding sub-sections for tree pruning specifications.

33) Question: What is the frequency of inspections or COR visits?

Answer: The COR will conduct periodic inspections for the duration of the contract.

34) Question: Were there any issues or concerns with the previous contractor?

Answer: No, there were not any issues or concerns with the previous Contractor.

35) Question: What is the budget for this contract?

Answer: It will be determined once quotes are received.

36) Question: Will answers to verbal questions asked at the site visit be included in an addendum for all, or will written questions need to be submitted?

Answer: Only written questions submitted in accordance with the instructions in the solicitation will be answered.

37) Question: Will there be opportunities for additional site-visits after this initial meeting?

Answer: There will not be additional site visit opportunities for the subject

38) Question: If the contractor is still in the process of re-hiring some key positions that will be utilized for this contract, is it ok to submit the position details with the bid submission and send names if awarded the contract?

Answer: In accordance with the Performance Work Statement, “The name, email address, and phone number of the On-Site Working Supervisor and of any alternate(s) who must act for the Contractor in the absence of the On-Site Working Supervisor, must be provided to the Government as part of the Contractor's quote.” For quote submission, recommend submitting the requested information for the individual your company intends to hire for the key position. If your company is awarded the contract and the key personnel identified in your quote changes at the time of contract award or after, per the Performance Work Statement you must “Before replacing any individual designated as Key by the Government, the Contractor must notify the KO no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the KO. The Contractor must not replace Key Contractor personnel without approval from the KO.”

39) Question: When does the grounds inspection prior to beginning work take place (section 2.1.1 in solicitation document)?

Answer: The Contractor must inspect the landscaped areas before performing any services and each time services are performed.

40) Question: Would it be possible to request for a picture of the site?

Answer: No, pictures of the site will not be provided. An opportunity to attend a site visit was offered.

41) Question: If possible, I kindly request consideration for an additional site visit opportunity.

Answer: There will not be an additional site visit opportunity for the subject