Attachment 01 Statement of Work.docx

XLWU 22-8122

12 APRIL 2022

REQUEST FOR PROPOSAL

Statement of Work (SOW)

For

Bonita Bay Repair and Restore

TYNDALL AFB FLORIDA

Project Number: XLWU 22-8122

Contents

1.0 SCOPE

A. This is a Design-Build project to demo, repair, and restore interior and exterior elements. The project is comprised of demolition and reconstruction on land and water on Tyndall AFB, and the related disciplines of work as specific tasks in Scope of Work (See Appendix A for supporting documentation). The Design-Build Team will consist of a Construction and design team Designer of Record (DOR) that shall perform the services herein and as described in this Statement of Work (SOW).

This project shall be broken into three phases. There shall be a design/permitting phase, and a construction phase for both the covered docks and the uncovered docks. Each phase shall have a separate Notice to Proceed (NTP).

B. The Contractor shall be responsible for all professional services, A/E design, permits, equipment, labor, tools, materials, and ancillary items necessary to complete the tasks defined by the SOW, including the disposal of all resulting waste materials and project clean up. The performed tasks shall be based on the project description, other data furnished in this SOW, and information covered during kick-off meeting.

C. Ancillary items: Providing necessary support to the primary activities or operation of an organization, institution, industry, or system. An example of ancillary item: Lighting controls, but is not limited to the following: switches, motions sensors, and dimmers, ballasts, emergency backup controls, etc. An incompatible dimmer or electronic equipment replacement to support a conversion from Fluorescent to LEDS lights would fit the ancillary item description. Another example is Pump controls but is not limited to the following: Starters, on and off switches, logic controllers. This is all support equipment to ensure the task is completed. Roofs: All required items required by regulations code to complete the installation of a roof system such as detection, fire protections, etc. All of these items must result in a complete and usable product at completion of the project to ensure all the previous functionality was provided in the new design.

D. This SOW sets forth the requirements for Design/Build (DB) contract site-specific design and construction effort to remove, repair and restore interior and exterior elements and related infrastructure within an area on Tyndall AFB, Florida.

E. See Appendix A & B for Supporting Documentation.

1.1 General Requirements

A. Applicable provisions of the Contract Clauses in the contract will govern work under each section of the specifications.

B. This project has an estimated period of performance from the first Notification to Proceed (NTP) through completion and turnover of the facility back to the Government for mission operations of 360 calendar days.

C. Proposal Documents: The contractor shall complete the proposal schedule included in the solicitation and include the completed schedule with the submitted proposal documents.

D. Measurements: The GC is required to validate dimensions and quantities. The quantities are listed as approximations and GC field measurements and quaintly verification should be used for bidding package.

E. Field Changes:

a. Field Changes: The Contractor and the Government may agree to perform a no cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated items. All field changes must be approved by the Contracting Officer (CO) prior to execution. Only the CO may authorize field changes or deviations from the SOW.

b. No order, statement or direction of the Contracting Officer, an authorized representative of the Contracting Officer whether or not acting within the limits of his authority, or any other representatives of the Government, shall constitute a change order under the “Changes” clause of this contract or entitle the contractor(s) to an equitable adjustment of the price or delivery schedule, unless such a change is issued in writing and signed by the Contracting Officer.

F. Job Start Meeting: A job start meeting shall be accomplished with the Contractor, Contracting Officer, Civil Engineering (CE), and user upon acceptance of the 65%, or 95% design submission. The meeting objective is to review project details, determine design delivery dates and anticipated construction start date, security procedures for site, dumpster locations, and any applicable requirements during construction. The Contractor shall visit the job site to verify location, conditions, and dimensions prior to starting work.

G. Pre-Construction Meeting: A preconstruction meeting shall be held when all the design has reached the Issued For Construction (IFC) stage and all preconstruction submittals have been approved. The contractor Quality Control Manager, Site Safety Officer, and Superintendent shall be required to attend. This meeting will address all items specific to the project to include access, safety, and environmental needs.

H. Facility Occupancy: The facility covered by this contract is currently unoccupied and non-functional. During performance of this contract, non-work areas will remain functional to normal base activities. The Contractor is responsible for diverting and restricting pedestrian and vehicle traffic if required for any reason for the duration of the performance period.

I. Bulletin Board: Immediately upon mobilization, the Contractor shall provide a bulletin board not less than 36 by 48 inches (915 by 1220 mm) in size for displaying various documents required within the contract. The bulletin board shall be located at the project site in a conspicuous place easily accessible to all employees. All documents posted shall be legible and replaced as needed when unreadable. The board shall be displayed until the work is completed whereby the Contractor shall remove the board and remain the property of the Contractor. The contents of the board shall include, but not limited to, the following:

a. Contractor’s company name

b. Project name

c. MPLS number

d. Superintendent’s name and a 24 hour available response phone number

e. Equal Employment Opportunity poster

f. Wage determination

g. Wage Rate Information poster.

h. Other documents as needed or required.

J. Employee Parking: Contractor employees shall park privately owned vehicles in an area designated by CES and approved by the CO at the public parking area near the work site.

K. Job Site Tools and Equipment: All hand tools and equipment shall be maintained in good working conditions and properly stored when not in use. Construction attire shall be in accordance with applicable OSHA regulations.

L. Field Measurements: The Contractor shall be required to make his/her own field investigations to verify existing conditions, dimensions and other information shown on Government available non-verified furnished reference drawings, solicitation documents and construction documents. Deviations, errors, or omissions in the government supplied reference materials or the design team’s construction documents shall be identified and addressed by the contractor during the design phase of the contract. They shall be annotated on the respective contract documents as well as on a consolidated register that will be made available to the government for simplified identification and review.

M. Notification Requirements: The Contractor shall notify the Government a minimum of ten (10) days in advance of each mobilization. The Contractor is required to notify the CO and Government Project Manager of critical issues that may affect the contract performance and/or human health and the environment. For critical issues pertaining to human health and the environment, the Contractor shall immediately notify the CO and stop work. Work shall only resume at the direction of the CO following resolution of the issue.

N. On-Site Field Oversight: The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of the construction period for the contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

O. Federal Holidays:

a. The standard Federal legal holidays are observed:

1. New Year’s Day

2. Birthday of Martin Luther King, Jr.

3. Washington’s Birthday

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

b. Any of the holidays falling on Saturday will be observed on preceding Friday; holidays falling on Sunday will be observed on the following Monday. In addition, the Government may dictate the work day before or the work day after an observed holiday as a “Family Day.”

c. The Contractor should not perform work on observed holidays, Wing Down Days, Wing Safety Days or Family Days unless authorized by the Contracting Officer for the CO. In the event work is authorized on observed holidays, the Contractor shall pay all applicable overtime and/or holiday pay rates required by law.

P. Working Hours: The normal duty hours of the facility are from 7:00 AM to 5:00 PM, Monday thru Friday excluding Federal Holidays. All work shall be performed during normal duty hours. All other hours to include weekend and holidays shall be requested through the CO for approval. This request shall be submitted no less than three (3) workdays prior to the time requested.

Q. Availability and Use of Utility Services: The contractor should plan on having an offsite office location. The government does not guarantee office space will be provided. The Government does not guarantee utilities will be provided for office space. The use of a generator and porta toilets may be required of office space is provided. To install and office space and laydown yard will require an 813 permit determination and could take up to 60 days to obtain the permit.

R. Sanitation: The Contractor shall provide and maintain within the construction area minimum field-type sanitary facilities approved by the CO. Government toilet facilities will not be available to Contractor's personnel.

S. Clean Up: At the end of each working day the Contractor shall clean up the work site by the removal of all construction debris, waste materials, packaging material and the like. If the before mentioned items could become airborne they shall be placed in refuse containers immediately. Clean up of the work site shall include the construction area(s), construction office area(s), material storage area (s), parking and eating area(s), and any other area(s) affected by the construction process. Any dirt or mud which is tracked on to any Base street, parking area, sidewalk, patio, or driveway shall be cleaned away daily. Materials resulting from demolition activities which are salvageable shall be stored within the work area or at a supplemental storage area. Stored material not in trailers, whether new or salvaged, shall be neatly stacked when stored in an approved location.

T. Contractor’s Management and Use of Electromagnetic Emission Devices on Base: (Electromagnetic emission devices include: Radio/Radar Transmitters; Navigational Aids/Instrumentations; Signaling, Intrusion Detecting, and Identification Devices; Mobile and Fixed Business Radio Communications Equipment; and MARS, CBs, and Amateur Radio Stations.) The Contractor shall comply with the Air Force Military Training Center (AFMTC) Regulation 700-14, Jul 89.

U. Preparation of Progress Schedules and Reports: The reports contemplated by FAR Clause, 52.236-15, Schedules for Construction Contracts, shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. Contract Schedules and Reports shall run from Monday through Sunday and be submitted to the CO per table of deliverables located in 4.0A Table 1 - Table of Deliverables.

V. Deteriorated Construction And Finish

a. Authority: The QA Inspector will be the governing authority in determining if existing construction and finishes are deteriorated and require repair and/or replacement.

W. Contractor Storage/Staging Area

a. Operations and Storage Approval: Notwithstanding Contract FAR Clause, FAR 52.236-10, Operations and Storage Areas, subject to approval by the CO and in turn, availability and need, a storage/staging area may be provided at the subject project site. If project site space is not available, then offsite storage may be required. The work site is outside of the controlled perimeter of Tyndall AFB. Security of material is the responsibility of the contractor.

b. Utility ‘tie-ins’, where available, are the Contractor’s responsibility. See 1.1 , Section Q. Availability and Use of Utility Services for additional information.

c. Storage Area Clean Up: Weekly discard trash and debris in the Contractor’s containers (dumpsters). Do not allow debris to accumulate. At work completion, clean the storage area. This area must be free of any materials, trash or debris before receipt of final payment.

d. In areas of high visibility, the job site construction fence shall have a screen fabric material applied to the fence fabric in order to block the view during the construction phase. The CO will make the determination at the pre-construction meeting if the subject project will require a screened fence or not. Remove fence upon completion. Rehabilitate disturbed turfs and grass and if reseeding is required use Bermuda grass.

X. Hazardous component abatement for materials such as asbestos, lead-based paint, PCBs, and other hazardous materials shall be the responsibility of the Contractor. Abatement of mold resulting from water damaged materials shall be the responsibility of the Contractor.

Y. The duration of days is considered calendar days unless otherwise noted.

Z. COVID-19 Requirements - During the COVID-19 pandemic it is vital to Tyndall AFB’s Mission that the Contractor adhere to all Tyndall AFB Covid-19 directives to mitigate virus transmission. The contractor shall be responsible for the following: follow CDC guide lines, setting up teleconference meetings, wearing mask and social distancing when entering a government facility, the screening of their employees, and reporting COVID-19 cases to the 325th CONS and 325th CES project manage (PM). As Covid-19 directives are living documents, it is the Contractor’s responsibility to be informed and follow the most recent published directive.

AA. Project Signage: As required per the FAR.

a. As required, a job sign shall be required at the project site. The CO or the Government Inspector will make a determination based on cost and visibility. The sign shall indicate the Contractor’s company name, project name and MPLS number, superintendent’s name and a 24 hour available response phone number. The size of the sign shall be 4’ x 8’ x ¾” thick plywood board mounted to a 2x4 wood frame and diagonal braces. The wood frame shall be supported on 4x4 wood supports and be mounted to the ground in concrete footings. Background color shall be in accordance with Federal Standard 595a color/number BROWN/10080 (Gloss). The color of the lettering shall be WHITE/17875 (gloss) with Arial font. With base approval the background color shall be white with black lettering - Helvetica font.

2.0 APPLICABLE DOCUMENTS

A. The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) 3-600-01 and all of the related libraries. The primary criteria are the Air Force Criteria from the Documents Library, but other agency criteria may be directed for use, depending on the customer agency for a particular TO. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the contractor’s responsibility to identify and comply with all applicable requirements. It shall be the contractor’s responsibility as the Designer of Record (DOR) to identify any design/construction criteria waivers that are warranted for the Project and to accomplish all necessary coordination activities necessary to obtain approval of these proposed waivers through the Contracting Officer (CO), and/or Project Manager (PM).

B. In addition, the contractor shall refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States Air Force Construction Management Implementation Guide as well as the latest version of The USAF Project Manager’s Guide to Design and Construction. Base-specific documents are identified in the attached appendices.

C. The Contractor and Design Team shall adhere to the following guidance during design and construction phase(s) of this project: Those sections of the Southern Standard Building Codes not incorporated in the UBC/International Building Code (IBC) for our respective area, International Concrete Repair Institute (ICRI) Guidelines, Air Force Standards, Department of Defense (DOD) Directives, Florida State Statutes, and the Tyndall AFB Facility Excellence Plan (Base Regulations), Occupational Safety and Health Administration (OSHA) Requirements, Department of Environmental Protection (DEP) Regulations, Environmental Protection Agency (EPA) Regulations, and ABA Accessibility Compliance Requirements.

D. The Contractor shall design and construct new facilities and related site work to meet the requirements of UFC 1-200-02 and to achieve Third Party certification under GBCI Guiding Principles Assessment or GBI Guiding Principles Compliance. Refer to Part 18 SUSTAINABLE DESIGN of this specification for specific requirements and criteria.

E. In addition to adhering to the previous guidance, the Contractor shall review and adhere to the most recent version of the following code criteria as applicable at start of the design phase:

ct. NACE SP-0169

cu. NACE SP-0185

cv. NACE SP-0286

dj. SMACNA Guides

ds. UFGS 23 09 23.02

F. Miscellaneous

a. AFCEC AGRAM 17-01 Change to AF New Construction and Major Renovation Certification Requirements

b. Air Force Pamphlet 91-210 (Contract Safety)

c. Air Force Systems Security Instruction 7700 - Communications and Information - Emission Security

d. Air Force Systems Security Instruction 7702 - Communications and Information - Emission Security

e. Air Force Sustainable Design and Development (SDD) Implementation Guidance

f. Tyndall Mass Notification System Messages

g. Tyndall Rebuild Facility Related Control Systems (FRCS) Technology Summary –Appendix L –22 Sept 2021

h. Memorandum For ALMAJCOM-FOA-DRU, Mandatory Use Policy for Air Force Carpet Acquisitions within the Contiguous U.S.

i. Draft Rule Amendments of the Environmental Resource Permitting (ERP) Program in the Northwest District, Applicant's Handbook Volume I & II, http://www.dep.state.fl.us/water/wetlands/erp/rules/draft nw.htm.

j. Recommended Standards for Wastewater Facilities (Ten States Standards)

k. Chapter 62-555 FAC General Permit of Construction of Water Main Extension for Public Water System

l. Chapter 62-600 of the Florida Administrative Code, Public Drinking Water Distribution System and Domestic Wastewater Facilities

m. Chapter 62-604 FAC Collection Systems and Transmission Facilities of the Florida Administrative Code, Domestic Wastewater Facilities and the Wastewater Permit checklist.

n. Manual of Practice No. FD-4 Design of Wastewater and Stormwater Pumping Stations.

o. Manual of Practice No. FD-5 Gravity Sanitary Sewer Design and Construction.

p. USACE ETL 1110-3-466 Selection and Design of Oil/Water Separators at Army Facilities, August 1994

q. USACE Designing Coalescing Oil/Water Separators for Use at Army Washracks, December 2000

r. GCEC MANUAL OF STANDARDS AND SPECIFICATIONS FOR WATER MAIN CONSTRUCTION FOR TYNDALL AFB SYSTEM

s. Guiding Principles for Sustainable Federal Buildings and Associated Installations

t. Illuminating Engineering Society of North America (Handbook)

u. Florida Fish and Wildlife Commission; Sea Turtle Lighting Guidelines - Chapter 62B-55 Model Lighting Ordinance for Marine Turtle Protection.

v. E.O. 13834 Efficient Federal Operations

G. Lightning Protection Requirement: Lightning Protection System (LPS) shall be designed and installed IAW the following references:

F. Security Requirements:

G. FAR Case No. 92-54 requires the Solicitation Package for all construction projects to reflect the government's preference for "acquisition of environmentally sound and energy efficient products and services, and an affirmative procurement program favoring items containing the maximum practicable content of recovered materials".

H. DOD Information

a. Department of Defense Manual 5200.01, Volume 1; DoD Information Security Program: Overview, Classification, and Declassification; 2012

b. Department of Defense Manual 5200.01, Volume 2; DoD Information Security Program: Marking of Classified Information; 2013

c. Department of Defense Manual 5200.01, Volume 3; DoD Information Security Program: Protection of Classified Information; 2013

d. Department of Defense Manual 5200.01, Volume 4; DoD Information Security Program: Controlled Unclassified Information (CUI); with Change 1 2018

I. DOD Information J. Facilities Department of K. Federal Green Construction Guide for specifiers. This guide can be found at: http://www.wbdg.org/design/greenspec.php

L. Non-ERP Soil Management Guidelines, May 2020

M. The Contractor shall perform all work IAW with AFI, ETL, UFC and industry standards. Compliance with AF UFCs is mandatory unless the IFS has more stringent requirements. If the Contractor determines that the work cannot be performed and/or included in the SOW IAW with ETL’s/UFCs or industry standards, the Contractor shall notify the Tyndall AFB POC listed in this document in writing immediately before award of the contract. Otherwise, the Contractor shall be responsible for the required work.

N. All work shall be in compliance with all Public Laws (P.L.), Executive Orders (E.O.), Code of Federal Regulations (CFR), Department of Defense Instructions (DODI), Department of Defense Directives (DODD), or other higher authority documents as applicable. Many applicable compliance documents are authorized by DoD MIL-STD-3007F, and are available through the Government-sponsored Whole Building Design Guide located at https://www.wbdg.org.

O. If there is a conflict between these codes, regulations specifications, and/or guidance documents, the most stringent requirements shall apply, as determined by the CO through the Request for Information (RFI) process. These listed documents do not relieve the Contractor from complying with other required regulatory documents not listed.

P. The government may take up to 30 days to review design documents. The contractor schedule activity for less days will be overridden by this time frame and will not be considered a delay by the government. The contractor schedule shall reflect the 30 day review time.

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

A. Historical architectural and structural construction documents may be available for review, however field verification and documentation of existing conditions and configurations prior to construction is essential. The government takes no responsibility for errors and omissions contained in the reference material and field verification shall be performed by the contractor.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

A. Design submittals 65%, 95%, and 100%, will be routed with an AF Form 3000 and will be reviewed and approved/disapproved within 30 calendar days.

B. No delay damages or time extensions will be allowed for time lost in late or lost submittals. Government review times may take up to 30 days and is not considered a delay for design reviews. The contractor’s schedule shall include time for these 30 day reviews. The official review time starts when the CO acknowledges the receipt of the submittal.

C. Submittals pertaining to environmental issues may take up to 30-45 days for review and approval. Wetland permits may take greater than 60 days to process. Environmental 813 submittals shall include drawings, locates for utilities with depth, size of lines, length of runs, underground or above ground routing, spatial coordinates, duration of the laydown yard or temporary trailer, number of personnel, location of temporary porta toilets, etc. Delays greater than the anticipated days listed herein do not constitute a governmental delay. Contractor will be allotted a no-cost PoP extension for days over and above those listed herein. Contractor must also coordinate permits with United States Army Corps of Engineers (USACE) for work in water areas.

D. All other submittals should be reviewed and approved/disapproved within 10 work days. Submittals will be reviewed for accuracy and relevance to the project and specifications. Material Submittal documents shall be submitted with AF Form 3000, Material Approval Submittal.

E. Submittal documents shall include required forms, reports, drawings, samples, media recordings, manufacturer data, certifications, test reports, equipment warranty information, and the like. Submittal documents shall be submitted by the Contractor to the by CO for approval. All submitted documentation shall become the complete property of the Government. The Contractor shall not purchase, install, or construct any equipment or facility component, for which a submittal is required, without first obtaining an approved signed submittal from the CO. Required submittals shall be listed on AF Form 66, Schedule of Material Submittals, and/or a Submittal Register approved by the CO.

F. Table of Deliverables: Project deliverables shall be as shown in the following 4.0A Table 1 - Table of Deliverables. The dates in the table are hard dates not to be exceeded without CO approval. The deliverables and scheduled activities may be provided or completed early.

G. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals. The review period for each resubmittal is the same as for the initial submittal.

H. Submittals required by the contract documents are listed on the submittal register. If a submittal is listed in the submittal register but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but have been omitted from the register or marked "N/A."

I. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

J. Contracting Officer Review will be completed within 30 calendar working days after the date of submission for submittals requiring Government approval.

4.0A Table 1 - Table of Deliverables

Document

Standard Meetings and Reports

Work Activities

Charrette Meeting

40 Days from NTP

Implementation of the Design

100 to 200 Days

*Both Autodesk AutoCAD and Adobe Acrobat versions of drawings are required

K. Electronic copies of all design deliverable documents shall be provided on CD or DVD discs, formatted for use by the latest software version, and compatible with the Government’s version of Microsoft Word, Excel, PowerPoint, Access, Outlook, the Adobe family of products, the Autodesk family of applications, the ANSYS family of applications, or other software platform as appropriate and as determined and directed by the CO. Whenever possible, the electronic files given to the Government should be compatible with at least one software program application listed on the Air Force Evaluated Products List (EPL) or the Defense Information Systems Agency (DISA) Approved Products List (APL). For any submitted documents converted to one of the above formats from another software program, the Contractor shall also submit the electronic document file from the software program originally creating it, along with a statement describing what creating software program and version was used, as well as any programs used to convert files from one format to another. Submitted electronic files shall be unlocked and fully editable.

L. Builder Template

a. A builder template will be provided to the contractor to complete for real property items that were installed per the scope of work.

4.1 Work Breakdown Structure (WBS)

A 3064 or equivalent spreadsheet is used for the WBS. The task number, start and stop dates, Value for the task will be provided.

4.2 Schedule and Planning Requirements

A. See Section General Requirements

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC)

A. Provided as needed.

4.2.2 Integrated Master Schedule (IMS)

4.2.2.1 Contract Progress Schedule (AF 3064)

A. The Contractor shall submit a signed AF 3064, Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the 4.0A Table 1 - Table of Deliverables. The line items, associated project percentages, and dates shall accurately depict the planned work to be performed.

B. A template spreadsheet may be provided by the government to use for progress reporting.

C. The progress schedule shall be signed by CE recommending approval and approved by the CO.

4.2.2.2 Contract Progress Report (AF 3065)

1. The Contractor shall submit AF 3065 as described in 4.0A Table 1 - Table of Deliverables. This report shall be signed by the Contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. The Contractor shall obtain either the QA Inspector or the Government contract inspector’s acceptance by signature of the actual reported progress prior to submission to the CO. Additionally, the Contractor shall submit the updated AF 3064 as an attachment to the AF 3065.

4.2.2.3 Submitting Schedules and Reports

1. Contract Progress Report. Contract Schedules and Reports shall run from Monday through Sunday and be submitted to the CO by Tuesday of the following week. Contractor will prepare reports covering activities for days work and give one to the Government Inspector for each week of work even if there was no work accomplished that week. The weekly report may be turned in for each week at the end of the week when construction begins.

A 3064/3064/schedule spreadsheet may be used to coordinate progress reporting. A example spreadsheet can be provided.

4.3 Status Reporting

A. A 3064 is used for this project.

4.4 Meeting and Conference Requirements

A. Upon award the Contractor shall attend the following meetings at a minimum: Project Start and Pre-Construction Job Start 65%, 95% Design Review, 100% Design Review, Corrected Design Review, Incremental Site Inspection (as needed), Test and Balance (as needed), Commissioning (as needed), Pre-Final Inspection, Final Inspection, and other meetings (as needed). The Contractor shall participate in other meetings as needed to facilitate the project’s work, and as required by the CO.

B. Job Start Meeting

a. The Contractor shall attend a Project Job Start at TAFB. The Contractor shall review the most updated versions of codes, standards, and policies applicable to this project prior to the meeting. These documents should include TAFB design standards, DoD Unified Facility Criteria, and the Florida Building Code, among others including those referenced in this document. The Contractor shall, at the Project Kickoff and Pre-Construction Meeting, submit a memorandum stating that applicable codes, standards, and policies were reviewed; stating which documents (title, revision number, date, source, etc.) were reviewed, and listing any RFI’s that resulted from the review.

b. The purpose of these meetings is to introduce project stakeholders, clarify the scope of work, review TAFB policies, and communicate information pertinent to the project. Within the time listed in 4.0A Table 1 - Table of Deliverables of the meeting, the Contractor shall submit minutes for approval.

4.4.1 Meeting/Teleconference Support

1. Upon award the Contractor shall attend the following meetings at a minimum: Project Job Start, Charrette, and Pre-Construction Job Start, 65%, 95% Design Review, 100% Design Review, Corrected Design Review, Incremental Site Inspection (as needed), Test and Balance (as needed), Commissioning (as needed), Red Zone meetings, Pre-Final Inspection, Final Inspection, and other meetings (as needed). The Contractor shall participate in other meetings as needed to facilitate the project’s work, and as required by the CO.

Contractor will be responsible to take and distribute meeting minutes to all those in attendance.

Minutes shall be distributed to attendees for review, comment, and correction the time listed in 4.0A Table 1 - Table of Deliverables of meeting events.

Unedited digital copies of all Contractor recordings shall be provided to the Government within 3 days of the recording date.

4.4.2 Red Zone Meeting

A. Construction Red Zone Activities

Once construction is 80% complete for each facility or 60 days prior to beneficial Occupancy Date (BOD), the Contractor shall conduct weekly Red Zone Meetings instead of the regular weekly Project Update meetings. Red Zone Meetings shall cover not only the construction progress, but also project close out activities, including commissioning activities, training activities, and the preparation of project close out documents. Meeting requirements and Attendees for the QA Inspector scheduled and conducted meeting can be found at P:\Projects\Templates\Red Zone Briefing.

B. Builder Template

A builder template will be provided to the contractor to complete for real property items that were installed per the scope of work. The template can be found at P:\Projects\Templates\Red Zone Briefing.

4.4.3 Senior Advisory Group (SAG) and Senior Executive Review Group (SERG)

A. Not required for this project.

4.5 Contractor Documentation

A. The Contractor shall also create and submit for approval a 4.0A Table 1 - Table of Deliverables, which includes the documents required by the approved Submittal Register.