Attachment 0018 - Annex C Transportation PRS.pdf

Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)

TRANSPORTATION - GENERAL

5.26.3 Provide reports and statistical data

Timeliness: Reports and statistical data delivered by the due date.

Quality: IAW DLRS ITD-01 Accurate and complete

Surveillance activity report

Lot: Inspect reports submitted per quarter.

AQL: 95%

PERSONAL PROPERTY OPERATIONS - RESERVED

PASSENGER MOVEMENTS - RESERVED

MOTOR POOL OPERATIONS

5.29.1 Control & Account for GSA vehicles, keys, and credit cards report loss/abuse

Timeliness: By COB daily notify COR upon discovery.

Quality: Complete & accurate

Random sampling

Lot: Each GSA vehicle hand receipt completed at time of surveillance.

AQL: 99%

5.29.1 Maintain hand receipts on GSA vehicles

Timeliness: Hand receipts updated annually, as a minimum.

Quality: Complete & accurate

Random sampling

Lot: Each GSA vehicle hand receipt completed at time of surveillance.

AQL: 98%

5.29.1 Pick up and deliver vehicles

Timeliness: Vehicles pickup within (5) business days when notified.

Quality: Pick up & delivery to designated area.

Random sampling

Lot: Each vehicle requiring pickup and delivery completed at time of surveillance.

AQL: 98%

5.29.1 Maintain a copy of justification on each motor vehicle utilized for official use and notify users When it is due to expire excluding LSEV.

Timeliness: Annually

Quality: Justification must meet the requirements of AR 58-1.

Random sampling

Lot: GSA vehicle justifications prepared each year.

AQL: 100%

5.29.3 Receive requests for motor transportation

Timeliness: Requests reviewed and submitted to government rep, by COB.

Random sampling

Quality: Requests are complete and accurate prior to government rep, manual or telephonic approval.

Lot: Each request for motor transportation completed at time of surveillance.

AQL: 99%

5.29.3 Inspect & dispatch GSA vehicles and GSA credit cards

Timeliness: Vehicle inspected at time of dispatch and upon return. LSEV inspected and dispatch quarterly.

FORSCOM decal affixed prior to initial dispatch

Quality: Inspection shall be performed accurately

Random sampling

Lot: Each GSA vehicle dispatch in process or completed at time of surveillance.

AQL: 100%

5.29.4 Operate buses and other non-tactical vehicles

Timeliness: To meet mission requirements.

Quality: Vehicles operated safely.

Random sampling

Lot: Each special mission requirement completed at time of surveillance.

AQL: 99%

5.29.11 Schedule for Maintenance of GSA vehicles.

Timeliness: Users notified 5 business days prior to scheduled maintenance date

Quality: Scheduled maintenance performed.

Surveillance activity checklist

Lot: Each GSA vehicle requiring maintenance completed at time of surveillance.

AQL: 95%

UNIT MOVEMENTS

5.30.1 Provide necessary assistance to the Unit Movement Coordinator (UMC) with unit movement data maintenance and movement planning.

Timeliness: Meet UMC’s processing times.

Quality: All unit moves completed as required.

Surveillance activity checklist

Lot: Each unit move

AQL: 97%

Document loaded equipment Properly

Timeliness: Upon completion of loading.

Quality: Load data will be obtained complete and accurate.

Random sampling

Lot: Each piece of equipment loaded in process or completed at time of surveillance

AQL: 99%

Utilize Radio Communications

Timeliness: At all times during unit movement.

Quality: Radios are operational during unit movements.

Random sampling

Lot: Inspect transportation operation in process or completed at time of

5.30.2 Assist and advise unit movement planning and coordination

Timeliness: Meet UMC’s processing times.

Quality: Assist and advise UMO training 100 percent of the time

Random sampling

Lot: Each unit move

AQL: 100%

CARGO MOVEMENTS

5.31.1 Route military cargo and equipment.

Timeliness: To meet mission requirements

Quality: Shipment will be routed IAW DTR PART II. Data entry into ETA/FAST/GFM CMOS will be accurate and complete.

Random sampling

Lot: Each shipment competed at time of surveillance.

AQL: 100%

5.31.2 Hazardous materials, oversized, sensitive items properly identified, documented, marked, labeled, and/or placarded

Timeliness: Prior to preparation of

GBL/CBL.

Quality: Certified HazMat preparers are verified; documents are complete and accurate.

Random sampling

Lot: Each hazardous materials, oversized, sensitive shipments in process or completed at time of surveillance.

AQL: 100%

ARRIVAL/DEPARTURE AIRFIELD CONTROL GROUP (A/DACG) - RESERVED

CONTAINER YARD OPERATIONS

5.33.1 Download, upload, reposition, retrieve, and transport containers

Timeliness: To meet training exercise/deployment requirements with no additional commercial charges being incurred.

For non-deployment movement, when current scheduled workload permits support.

Quality: Containers placed safely and correctly at designated location.

Random sampling

Lot: Each container transported in process or completed at time of surveillance.

AQL: 99%

5.33.1 Issue & Receive ISO containers

& MILVANS

Timeliness: Control document prepared for each asset at the time of transfer.

Quality: Completely & accurately.

Random sampling

Lot: Each control document in process or completed at time of surveillance.

AQL: 100%

5.33.1 Inspect & certify ISO containers.

Timeliness: NLT 2 1/2 years from date of last certification.

Quality: To meet international CSC standards.

Random sampling

Lot: Each ISO container in process or completed at time of surveillance.

AQL: 95%

5.33.1 Arrange for scheduled and/or emergency maintenance of light sets.

Timeliness: Scheduled: IAW manufacturer’s recommendation Emergency: Same day

Quality: Required maintenance scheduled.

Random sampling

Lot: Each light set scheduled for maintenance at time of surveillance.

5.33.1 Reposition or retrieve light sets

Timeliness: Within 48 hours of directive.

Quality: Lights sets relocated safely to designated location.

Random sampling

Lot: Number of light sets repositioned/retrieved or completed at time of surveillance.

5.33.2 Timeliness: Containers: Inventoried &

reported quarterly.

Conduct inventory of ISO containers and light sets

Light sets: Reported NLT 5th business day of each month.

Quality: Completely & accurately

Lot: Each inventory completed at time of surveillance.

AQL: 99%

5.33.2 Manage containers

Timeliness: 100 percent of containers used for movement are ISO compliant prior to use

AQL: 90%

RAIL OPERATIONS

5.34.1 Perform operator level maintenance on on-hand government owned locomotives

Timeliness: IAW applicable maintenance manuals and to meet mission requirements.

Quality: Complete & accurate

Random sampling

Lot: Each maintenance inspection completed at time of surveillance.

AQL: 100%

5.34.1 Order all required petroleum liquids and lubricants for locomotives.

Timeliness:

Fuel: Ordered when on hand fuel reaches 1000 gallons minimum.

Oil: Ordered when on hand oil reaches 110 gallons minimum.

Oil sample: submitted every 25 hours of operation or 90 days, whichever occurs first.

Quality: fuel & petroleum levels maintained at or above level of ordering.

Surveillance Activity Checklist

Lot: Inspect fuel order request per quarter.

AQL: 97%

5.34.1 Take oil samples for oil test

Timeliness: oil sample: submitted every 25 hours of operation or 90 calendar days, whichever occurs first.

Quality: Completely, efficiently, and effectively.

Random sampling

Lot: Inspection completed at time of

5.34.1 Timeliness: Second and fourth week of

each month.

Coordinate for track repairs & foliage/debris removal.

Quality: Completely, efficiently, and effectively.

Lot: Track coordination performed and complete at time of surveillance.

AQL: 95%

5.34.1 Control Government and/or Commercial Security Seals

Timeliness: To meet mission requirements.

Quality: Security seals will be properly requisitioned, received, controlled, and utilized.

Surveillance Activity Checklist

Lot: Inspect security seals inventory

AQL: 99%

5.34.1 Process inbound freight documentation

Timeliness: SF 361, Discrepancy report, and necessary reshipment will be completed within 30 calendar days of receipt of shipment.

Quality: Misconsigned and/or mismarked shipments will be correctly re-consigned inbound shipment documentation processed, recorded, and reviewed promptly and accurately.

Random sampling

Lot: Each inbound shipment received, or completed at time of surveillance.

AQL 95%

5.34.1 Movement of DODX Railcars

Timeliness: Disposition instructions from SDDC will be requested within 2 business days of notification of completion of mission. Coordinate with TSP to meet SDDC timelines. CBL will be provided to TSP at the time of pick up.

Quality: DODX cars will be completely and safely moved. Random sampling

Random sampling

Lot: Each request for DODX railcar movement completed at time of surveillance.

AQL: 99%

5.34.2 Provide loaded/empty rail car numbers to TSP, UMC, & SDDC;

release rail cars to TSP.

Timeliness: Within 4 hours of interchange.

Quality: Information & release order is complete and accurate.

Surveillance activity checklist

Lot: Inspect rail car load plan completed at time of surveillance.

AQL: 99%

5.34.3 Coordinate interchange with

TSP

Timeliness: Coordination completed not less than 24 hours prior to arrival/departure of railcars.

Surveillance activity checklist

Lot: Inspect interchange completed at time of surveillance.

Quality: To meet mission requirements.

AQL: 97%

5.34.3 Protect Rail Crossings

Timeliness: Prior to Locomotive approach at pedestrian/vehicle crossing.

Quality: Completely and safely.

Flagmen will possess PPE which is visible in day and night.

Surveillance activity checklist

Lot: Each track crossing protected at time of surveillance.

5.34.3 Perform Interchange with rail carrier. Clear obstructions on track.

Timeliness: Arrive 30 minutes prior to scheduled interchange. Obstructions cleared to allow timely arrival at interchange.

Quality: Safely and efficiently.

Surveillance activity checklist

Lot: Inspect interchange with Carrier.

AQL: 98%