Attachement 3 - Invoice Template.xlsx

USDA COVER PAGE

Monthly Submission Cover Page:

AR - Uncontested Foreclosure Services

CLIN 0001A

AR - Judicial FCL (40%) Review of Title & preceding actions

CLIN 0001B

AR - Judicial FCL (60%) Title or Payment & preceding actions

CLIN 0001C

AR - Non-Judicial FCL (65%) Review of Title & preceding actions

CLIN 0001D

AR - Non-Judicial FCL (35%) Title or Payment & preceding actions

CLIN 0002

NC - Uncontested Foreclosure Services

CLIN 0002A

NC - Judicial FCL (40%) Review of Title and preceding actions

CLIN 0002B

NC - Judicial FCL (60%) Title or Payment and preceding actions

CLIN 0002C

NC - Quasi Judicial FCL (65%) Review of Title and preceding actions

CLIN 0002D

NC - Quasi Judicial FCL (35%) Title or Payment and preceding actions

CLIN 0003

SC - Uncontested Foreclosure Services

CLIN 0003A

SC - Judicial FCL (40%) Review of Title and preceding actions

CLIN 0003B

SC - Judicial FCL (60%) Title or Payment and preceding actions

CLIN 0003C

SC Non-Judicial FCL (65%) Review of Title and preceding actions

CLIN 0003D

SC - Non-Judicial FCL (35%) Title or Payment and preceding actions

CLIN 0004

AR - Contested Foreclosure Services Judicial

CLIN 0005

NC - Contested Foreclosure Services Judicial

CLIN 0006

SC - Contested Foreclosure Services Judicial

CLIN 0007

Bankruptcy Services - Chapter 7

CLIN 0007AA

Notice of Appearance

CLIN 0007AB

Proof of Claim

CLIN 0007AC

Motion from Relief from Stay

CLIN 0007AD

Other Standard Bankruptcy motions (as approved)

CLIN 0008

Bankruptcy Services - Chapter 13

CLIN 0008AA

Notice of Appearance

CLIN 0008AB

Proof of Claim

CLIN 0008AC

Motion from Relief from Stay

CLIN 0008AD

Other Standard Bankruptcy motions (as approved)

CLIN 0009

Arkansas - Mediation

CLIN 0010

North Carolina - Mediation

CLIN 0011

South Carolina - Mediation

CLIN 0012

Arkansas - Eviction

CLIN 0013

North Carolina - Eviction

CLIN 0014

South Carolina - Eviction

CLIN 0015

Post-Sale & Description Services

CLIN 0016

Data Reporting & Analytics

CLIN 0017

Contract Management & Coordination TOTAL Requested Disbursements (R/L): 0 0 0

Notes:

INVOICE TO USDA

Loan Number State Request Date Completed Date Cancelled Date Invoice Amount CLIN Number Call Order Description PLCE Account (R/L) Over & Above (Y/N) Vendor Ticket Number Notes / Remarks

INSTRUCTIONS

INVOICE SUBMISSION

SHAREPOINT INVOICING APPLICATION

Invoices are submitted through a SharePoint Invoicing Application. Training for invoice submission will be completed after final award of the contract. The requirements for a valid invoice include invoice title, contract number, task order number, invoice date, start period, end period, and Ordering Period. After the data entry component is complete. You will upload. The contractor's official invoice is loaded with the ‘Upload file’ feature. Finally, click to submit invoice. The invoice will then be visible in the invoice tracker. And it will begin its progression for quality assurance review with the USDA. There are three steps in the review process.

STEP 1 – INVOICE INTAKE QA REVIEW

The first step in the review process is the intake QA review. This is comprised of. A red flag. Which is an immediate rejection, a yellow flag which is flagged for additional review. Or the invoice can simply pass without any concerns. Examples of red flag rejections are incorrect ordering. No approved, over and above ticket, invoice submitted not in a correct format, and/or rounding errors. Examples of yellow flag errors Requested information missing on cover sheet are previously recalled accounts with invoiced fees and charges, and/or missing recent mission information.

STEP 2 – SUBJECT MATTER EXPERT (SME) REVIEW

The SME review process. Includes reviews from the Contracting Officer representative, real estate owned property REO specialists, and default/loan specialists; for their review of submitted work. If the work submitted can be verified the recommendation is documented by SME based on predetermined criteria of work acceptance.

STEP 3 – CONTRACTING OFFICER (CO) APPROVAL

The CO reviews the intake QA results, SME recommendations, and the invoicing requirements of the contract to determine final acceptance of the invoice. The Contractor is notified of the acceptance or rejection of the invoice by email. ____________________________________________________________________________________

INVOICE ACCEPTANCE

The payment will be processed through our internal AP system and remuneration will be offered through wire transfer within 1 - 3 days typically. If the vendor was notified that the invoice was accepted and you don’t receive payment within 5 days, it is the responsibility of the vendor to notify the CO.

INVOICE REJECTION

The Contractor will be notified of the Agency’s determination and rationale for this decision. The Contractor will then have the opportunity to correct or dispute their claim. If the Contractor wishes to have the invoice reviewed again, they will be required to submit the invoice through the Invoicing App and identify this as a resubmission

REMOVED

REMOVED (ashley)