Attach I MCAS Camp Pendleton PWS.pdf

SPE603-26-R-0521

Attachment I - PWS

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT FUEL SERVICES

at

MARINE CORPS AIR STATION CAMP PENDLETON, CA

under

SOLICITATION SPE600-26-R-0521

June 5, 2024

Attachment I - PWS

TABLE OF CONTENTS

C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities

C-1.2 Facilities

C-1.3 Contract Detailed Plans

C-1.4 Contract Turnover

C-1.5 Quality Monitoring and Evaluation

C-1.6 Staffing

C-1.7 Key Personnel

C-1.8 Service Personnel

C-1.9 Correspondence and Visits

C-1.10 Records Management

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Servicing Operations

C-2.2 Ground Fuels

C-2.3 Product Inventory Accountability

C-2.4 Product Quality Surveillance

C-2.5 Quality Determination

C-2.6 Preventive Maintenance

C-2.7 Training

C-2.8 Safety

C-2.9 Environmental

C-2.10 Security

C-2.11 Buildings and Structures

C-2.12 General Maintenance

C-2.13 Trash Removal

C-2.14 Automated Data Processing Security

C-2.15 Government Property

C-3.0 CONTRACTOR-FURNISHED EQUIPMENT

C-3.1 Vehicles and Equipment

C-3.2 Records

C-3.3 Prefabricated Building(s)

C-3.4 Equipment Inspection

C-3.5 Disposition of Property

C-3.6 Other Contractor Provided Equipment and Supplies

C-3.7 Spares for Government Furnished Equipment/Facilities

C-3.8 Computer Hardware and Software

C-3.9 Uniforms

C-3.10 Safety Equipment

Appendix A Facility Specific Information

Appendix B Definitions, Acronyms, and Abbreviations

Appendix C Reference Documents

Appendix D Common Access Card (CAC) Procedures

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C-1.0 REQUIREMENTS AND DELIVERABLES

C-1.1 Responsibilities: This Performance Work Statement (PWS) identifies the requirements of the Alongside Aircraft

Refueling Contract. The Contractor must furnish, manage, operate, and maintain mobile fuel servicing equipment required to provide jet fuel services and support to all tenant and transient aircraft at Marine Corps Air Station (MCAS) Camp Pendleton (Munn Field), CA. The fuel facility is a compact system consisting of two (2) 165,000-gallon aboveground JP-5 tanks. Product is received by commercial tank truck and supplied to the refueler fill stand and an eight lane direct refueling system. The Contractor’s responsibilities must be responsible for truck fill and product return to bulk operations.

C-1.2 Facilities: Contractor facilities will consist solely of a Contractor provided prefabricated building used to house all

Contractor functions. The entire fueling system is operated and maintained by the Marine Corps. The Contractor must perform tasks which include Issue and Defuel, Dispatch, Quality Surveillance, and all operations and maintenance of Contractor equipment. The

Contractor must ensure compliance with all applicable Federal, State and Local Laws and Regulations and is responsible for obtaining copies of them, including future changes.

C-1.3 Contractor Detailed Plans: The Contractor must submit all detailed plans listed below to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the

Contracting Officer’s Representative (COR) and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-1.3.1 Contract Compliance Plan: The contractor must be responsible for ensuring compliance with contract performance requirements indicated in the PWS. A monitoring system must be used by the contractor to measure performance on a continuous basis throughout the contract performance period and any contract option periods. The Contract Compliance Plan (CCP) must include performance requirements for all the services, specific tasks listed, and the contractor’s own performance-based plans. General performance criteria must include the contractor’s ability to provide continuous support capabilities as specified in the PWS, by record keeping, reporting procedures pertaining to administrative requirements, facility operations, upkeep of facilities, and grounds. The CCP must include time specific checklists for evaluation of all operational requirements. The CCP must address procedures for corrective actions including the resolution of any Contract Discrepancy Report (CDR) generated by the KO/COR. The CCP must be made available for KO/COR review upon request at any time during the contract performance period.

C-1.3.2 Product Quality Surveillance Plan: A comprehensive plan to ensure that products placed in the care of the

Contractor are properly handled, remain on-specification, and are ready for issue. The plan must include policy and procedure regarding product sampling, visual examination of samples, and the submission of samples needing further analysis to the

Government fuel laboratory. In addition, the plan must outline the documentation of samples and test results, reports and records keeping applicable, and actions to be taken in case of unacceptable test results. The plan must fully outline Contractor responsibilities for quality surveillance under this contract.

C-1.3.3 Maintenance Plan: The contractor must provide a detailed maintenance plan for assigned facilities, equipment, and system components. The Maintenance Plan must clearly outline the process of planning, programming, accomplishing, documenting, reporting all maintenance actions, by including the use of a contractor-furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities, in compliance with all American Petroleum

Institute (API) Standards, National Fire Protection Association (NFPA) Codes, National Electric Codes, Unified Facility Criteria

(UFC), Environmental Protection Agency (EPA) Laws, Department of Defense (DoD), Federal, State, and Local requirements throughout the life of the contract. These CMMS read only roles must be used by the COR’s and QAE’s for monitoring and assessing contract performance, maintenance accomplish ratio’s, analytical maintenance data calls, and used in conjunction with the QASP.

The plan will be continuously reviewed over the course of the contract and any need for changes, must be communicated to the contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms signed by the maintainers and managers, along with applicable reports to be generated by the CMMS.

C-1.3.4 Operations and Staffing Plan: The contractor’s plan must contain a comprehensive and detailed matrix that outlines all manning aspects, to include sub-contracting, and requirements regarding the management and labor force to undertake the required tasks.

The plan must include a detailed organization chart showing the number of employees identified by job classification, wage determination, a brief description of the tasks to be performed, and the duty description of the employee that will perform the task described. Additionally, an operational matrix defining how the proposed staffing must meet the workload requirements for a typical seven-day workweek must also be included. Operating and Staffing hours are detailed in Appendix A.

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C-1.3.5 Environmental Protection Plan: The Contractor must submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan must be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures as required below, and elaborate on issues that may be unique to the activity. The plan must comply with all applicable DoD, Federal, Marine

Corps, State, Local References and Laws identified in Appendix C.

C-1.3.6 Equipment Provisioning Plan: The contractor must identify and include the types and quantities of vehicles, major equipment items, powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines necessary to support the locations under this contract proposal. Upgrading or modifying equipment to meet specific on-station public over-the-road requirements, licensing or obtaining permits for equipment and personnel, and the adherence to insurance requirements must be the responsibility of the contractor. Vehicles and major equipment items, powered grounds maintenance equipment, must be in an up-to-date maintenance, and operational condition to withstand the entire contract period. All vehicles and equipment must meet the performance requirements of the latest versions of: National Fire Protection Agency (NFPA) 407, Standards for Aircraft Fuel Servicing, Department of

Transportation (DOT) 406, National Fire Protection Agency (NFPA) 385 Standard for Tank Vehicles for Flammable and Combustible

Liquids, ATA Spec 103 Standards for Jet Fuel Quality Control at Airports, and other Federal Policies/Laws as applicable. Information relevant to vehicles and equipment capabilities such as and not limited to manufacture date, mileage/hours, make, and model along with the maintenance plan for assigned vehicles and equipment, must identify each piece, and will be utilized in determining operational abilities.

Contractor equipment must be on site and available at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays with procuring equipment it will do so at contractor expense to ensure there is no disruption of service. The proposal must identify contractor lease business approach, procurement approach to new vehicles or renovated vehicles, and/or contractors currently owned used vehicle business approach in meeting PWS workload requirements. Any proposed vehicle fleet and equipment must meet the performance requirements and specifications as stated in this PWS. Workload requirements are detailed in

Appendix A.

C-1.3.7 Contract Contingency Plan: The contractor plan must outline detailed procedures and processes, to ensure there are no significant interruptions. The plan must provide specifics regarding labor issues as may result from potential strike actions, military contingency, war time, and emergent staffing requirements (including subcontracting where required), and the replacement of equipment. The contractor must be responsible for repairing or replacing inoperable equipment or obtaining additional equipment and labor required to carry out day-to-day and contingency operations. The plan must include contingencies for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, major equipment items, powered grounds maintenance equipment (unless subcontracted), computer systems, and office machines, necessary to support the locations under this contract proposal. The contingency plan must detail fluctuating quantities of equipment (e.g., such as one refueler out of service, two refuelers out of service, three to four or more) and a resolution for each situation without any interruption of customer service.

C-1.3.8 Security Plan: The Contractor must provide a detailed Security Plan and identify Contractor responsibilities for maintaining the security of Government facilities, equipment, data processing computer systems, and materials, as well as any

Contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, and force protection measures.

C-1.3.9 Inventory Control and Accountability Plan: A detailed plan must be written to ensure contractor compliance with the inventory, accounting, and reporting requirements of DoDM 4140.25, DoD Management of Bulk Petroleum Products, Natural Gas and Coal, and DLA Energy and Navy instructions, DLA Energy P-7 Policy, regulations, and other policies as applicable.

C-1.3.10 Safety Plan: The Contractor must provide a detailed plan outlining procedure necessary to maintain safety in accordance with applicable DoD, Federal, Marine Corps, State, and Local References and Laws and identified in Appendix C. This plan must include industrial hygiene, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident /incident reporting, and safety procedures during general fuel handling operations. The plan must identify the responsible individual that will monitor the safety program and maintain records.

C-1.3.11 Training Plan: The plan must publish be comprehensive and outline training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency training, and detail the method of monitoring plan compliance, and record keeping. Training required by applicable DoD, Federal, Marine Corps, State and Local References and Laws identified in Appendix C.

C-1.3.12 Fuel Safety Plan: The contractor must provide a detailed plan outlining the fuel systems applicable to the contracted locations, product handling characteristics, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

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C-1.4 Contract Turnover: The Contractor must, during the last ten working days of the contract, provide access to the terminal to assist the incoming Contractor to accomplish a facilities walk-through: to include observing operations, product sampling and testing, and a complete product and Government-furnished equipment inventory. In addition, the Contractor must have all their required vehicles, equipment, supplies, materials, and documents on-site for physical inspection, count, and/or review by representatives of DLA Energy and COR. The expense of making all such property available must be borne by the Contractor. A list of all Contractor supplied vehicles and equipment will be presented at time of inspection.

C-1.5 Quality Monitoring and Evaluation: Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of contractor’s performance. The CMMS read only roles must be used by the COR’s and QAE’s for monitoring and assessing contract performance, maintenance accomplish ratio’s, analytical maintenance data calls, and used in conjunction with the QASP. The COR can manage the frequency of surveys to address contract compliance concerns, based on trend analysis.

C-1.6 Staffing: The Staffing Plan shall be comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force. The plan shall include a detailed organization chart reflecting the number of employees identified by wage determination, job classification, and full/part time equivalent status, a brief description of the tasks to be performed, and the duty description. In addition, a manning matrix ultimately defines manning in terms of

Full Time Equivalents (FTEs) for a typical seven-day work week, recurring exercises, and higher known tempo of operations, shall be included. This plan shall be submitted with the Contractor’s proposal. There is no provision for augmentation or overtime. The contractor’s staffing must be flexible and fully capable of meeting identified demands of hot and cold aircraft fuel services (to include transient aircraft), ground fuel services, bulk fuel storage, fuel offloading (extended offloading), internal transfer operations, quality surveillance, general management, and administrative functions based on current, projected, and historical workload demands as identified in Appendix A. In addition, the contractor’s staffing must be able to support multiple aircraft servicing via mobile refuelers.

C-1.6.1 Knowledge and Skills: The Contractor Must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable Federal and State laws, regulations, and code. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, and operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose reports that convey complete thoughts. All employees must be capable of performing basic numeric operations and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments that may be used during the receipt, handling, inventory and issue of petroleum products.

C-1.6.2 Employment Standards: All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all DoD, Federal, Marine/Navy, State, and Local References and Laws identified in Appendix C, regarding employment at, and entry to Naval Facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange, and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

C-1.7 Key Personnel: The Corporate Executive Officer, Terminal Manager, Assistant Terminal Manager, Dispatcher are mandatory key personnel, and must have the required education, training, background/experience, and skills necessary to make fiscal and management decisions, direct personnel, and collaborate solutions with individuals, at different levels of corporate management, civil service representatives, and/or military personnel for this contract. The United States Department of Labor is responsible for the administration of federal laws governing occupational safety and health, wage, and hour standards along with salary positions, unemployment benefits, reemployment services, and occasionally, economic statistics. The contractor recruitment, interview, and hiring processes applicable to key personnel, salary base positions, primary job description are listed in the PWS, must remain mandatory, and required to be identified in the contractor proposals. In the event there is no wage determination listing for a class of service, for any key personnel, the contractor must submit a request to conform to a specific salary base determination category to the DLA Energy, KO with the contractor initial offer.

Required conformance issues must be resolved prior to the submission of the contractor final proposal revised offer. Awarded contractor must submit a staffing roster that identifies personnel by name, primary job description, position, full time status, salary wage, and their date of hire. The contracting staffing roster information must be incorporated into the monthly Common Access Card (CAC) Log.

C-1.7.1 Corporate Executive Officer (CEO): To assure continuity between the contracted location, activity, and corporate office, the contractor must employ an executive who, for the duration of the contract, can make fiscal, management, and administrative decisions concerning this contract. The CEO must have a complete understanding of the terms and conditions of this contract and should be knowledgeable of the management, operation, and maintenance of fixed and mobile fuel systems and bulk fuel storage facilities equivalent to the extent outline herein.

C-1.7.2 Site Manager (SM): The SM must have experience relevant to the facilities, contractor provided equipment, in bulk

06/05/2024 6 fuel storage and distribution systems, mobile (aviation and ground) fuel servicing equipment, direct aviation fuel servicing equipment, quality surveillance of aviation and ground fuel products, aviation and ground fuel inventory, accounting, and administration.

Practical experience in the basic design and layout of petroleum facilities, component makeup and flow characteristics of storage piping systems, and the ability to read and understand basic drawings, blueprints, and system specifications. DLA Energy Policy P-32 provides training requirements and procedures for the SM. The SM must comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy. SM must have extensive knowledge of Automated

Fuel Handing Equipment (AFHE), (if system is installed), and be capable of collaborating scheduled movements of fuel. Temporary replacements for this position are required to have the same qualifications listed above. Other than those administrative duties commonly associated with and carried out by an individual in a management position, the SM’s must not have collateral duties, nor must the position be a collateral duty.

C-1.7.3 Supervisory Experience: The SM must have three years of experience in petroleum storage and distribution operations, airfield petroleum services, and fuel systems maintenance within three years immediately prior to the contract start date or the individual’s hiring date. That experience must have been specialized supervisory training with emphasis on equipment inspection, operation, maintenance, inventory management, and environmental compliance. In addition, the SM’s will complete the required underground and aboveground storage tank Operator Training and Spill Response Training.

C-1.7.4 Assistant Site Manager (ASM): The ATM shall have a minimum of two years of commercial or military experience in fuel petroleum and terminal operations, bulk storage and distribution services and operations, petroleum equipment/systems maintenance, laboratory and/or environmental compliance prior to the performance start date or individual’s hiring date. The individual must have a minimal two years of specialized experience in the following positions: Accountant, Dispatcher/Computer

Operator (DCO), Lead fuel distribution system operator (FDSO), or Control Center Internal Pipeline Controller (CCIPC). After the individual hiring date, they shall attend the Joint Responsible Officer and Fuels Terminal Manager Course at the first available course date. This management position may have collateral duties such as: Fuel Distribution System Operator, Driver/System

Operator, Laboratory Technician to supplement the day-to-day workforce. However, the ATM may not act as the

Dispatcher/Computer Operator, Fuel Distribution Systems Mechanic (FDSM), and Accountant. The contractor ATM who are elevated to the Terminal Manager position, short or long term, shall not have any collateral duties.

C-1.7.4.1 Supervisory Experience: The ASM must have a minimum supervisory experience equivalent to that outlined in Section C-

1.7.4, with an emphasis on equipment inspection, operation, maintenance, inventory management, and environmental compliance.

C-1.7.4.2 Replacement of Key Personnel: In the event it becomes necessary to replace any key personnel, the contractor must immediately notify both the KO and COR, as to the final workday or termination date of the outgoing person. A plan outlining specific dates/time frames for the recruitment, interviewing, and hiring of the key replacement person must be provided to the KO, and COR. Key personnel are salary-based positions and proposed replacement must have qualifications that are equal to or greater than the qualifications of the person being replaced. Key personnel positions must not remain vacant for more than 4 weeks (20 working days), as this would impact contractor performance relevant to maintaining PWS staffing levels.

C-1.7.4.3 Resumes: Resumes must be submitted to DLA Energy, for key personnel, immediately and prior to Performance

Period (start of contract). The resumes will be reviewed and assessed based on job description vacancy and required standards. A replacement candidate’s resume must be submitted for review and assessment prior to assuming duties. Key personnel are salary base positions and proposed replacement must have resumes which meet qualifications that are equal to or greater than the qualifications of the person being replaced.

C-1.7.5 Essential Personnel: The Corporate Executive Officer, Site Manager and the Assistant Site Manager, are essential personnel and must have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military for this contract. Resumes must be submitted for these personnel 30 days prior to the Performance Period (start of contract). The resumes must be reviewed and accepted by DLA Energy. A replacement candidate’s resume must be submitted for review and accepted by

DLA Energy prior to assuming duties.

C-1.7.6 Replacement of Service Personnel: In the event it becomes necessary to replace any service personnel, the

Contractor must notify the Government as to the final workday or termination date of the outgoing person and a plan outlining specific dates/time frames for the hiring of the replacement person that supports the experience as noted below.

C-1.8 Service Personnel: The personnel/position descriptions cited within this section are those classes of service employees applicable to this contract. In the event there is no wage determination listing for a class of service employee required

(e.g., service station attendants), the Contractor must submit a request to conform to a specific wage determination category to the

DLA Energy Contracting Officer with the initial offer. All such conformance issues must be resolved prior to the submission of the final revised offer. When requested by DLA Energy or the Marine Corps, the Contractor must submit a staffing roster that identifies

06/05/2024 7 personnel by name, position, full or part time status, and their date of hire.

C-1.8.1 License, Special License, Skills, Training, and other Certifications: All drivers must be licensed in accordance with the vehicle operating laws, regulations, and code for the state in which they will operate equipment and must be/remain in compliance with all such requirements for the duration of their employment under this contract. The Contractor must ensure that drivers required to operate vehicles and equipment on public roads are licensed for the class of vehicle to be operated on such public roads. All service personnel who will operate fuel-servicing vehicles on or off station must hold a current and valid Commercial

Driver’s License (CDL) issued by the State. Specific tasks may require other special licenses, skills, training or certifications.

C-1.8.2 Dispatcher: The Fuels Dispatcher must possess sufficient skills to effectively operate the dispatch system and

Business System Management-Enterprise (BSM-E)/Enterprise Business system (EBS). He/she must also be familiar with the use of standard Microsoft Office products such as Word and Excel to ensure that daily fuel operations are conducted in an effective and efficient manner. In addition, dispatchers must be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of Government and civilian aircraft, and Government forms used to document aircraft fuel servicing. He/she must demonstrate familiarity with the layout of the base and outlying fields as well as the airfield and aircraft parking areas and restrictions applicable to servicing aircraft within those areas. Individuals acting as dispatchers must be capable of communicating in

English, both orally and in writing. Except for those administrative and accounting duties outlined within this PWS, dispatchers must not have collateral duties.

C-1.8.3 Driver/System Operator (DSO): DSOs must be qualified to perform fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks, portable pantograph, hose sets, and fixed direct fuel servicing systems (hydrants). A DSO may be required to perform the duties of hot refueling pit operator (deadman control), nozzle operator, or fire watch within a pit operation. Drivers must be trained in the appropriate use of radio procedures. DSOs must pass a Contractor administered base and flight line familiarization test, practical equipment/facility competency tests, and must be certified, by the Contractor, as qualified and the individual training records updated prior to the unsupervised operation of any fuel servicing equipment. The Contractor must re-certify personnel annually or as requested by the COR. DSOs must be familiar with safety regulations applicable to aviation and ground fuel servicing operations on and around the airfield and supported activities. Unless specifically directed (by DLA

Energy/COR), the Contractor must not be responsible for manning the fire watch, nozzle operator, or refueling director/coordinator positions. The Contractor must support such changes as required with no additional reimbursement. The workload window for

Ground Fuel Operations should not change (increase in duration on any day) but is subject to fluctuation in the daily start/stop times.

The two-hour window will allow the refueling of aircraft to be the higher priority on those days. Air Operations, at the earliest possible opportunity, will provide the COR and Contractor notice of such changes or request. Work outside the hours noted above or beyond adjusted fluctuation will be considered supplemental staffing and funded by the requesting exercise unit/activity.

C-1.9 Correspondence and Visits: The Contractor must notify the COR of any and all visits or notice of intent to visit contract management, its employees, or the contracted facilities by any Federal, State, Local government, base (military) office/agency, union representative, or contract corporate officers. Except for those considered to be company or proprietary documents, the Contractor must provide the COR copies of all correspondence resulting from such visits. The contractor must establish and maintain a visitor’s control log showing visitor names, date, time, organization, and reason of visit.

C-1.10 Records Management: Documents held or generated by the Contractor must be open and readily available to

Government inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The

Contractor must submit reports to the Government for compliance with Federal, State, and Local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. Should proprietary company, or non-DOD maintenance and accounting systems, be installed by the Contractor, the Contractor must provide continuous secure web access or access to a secure workstation. On termination of the contract, all records except personnel files, training records, equipment records, and proprietary company management records must be deemed the property of the government and turned over to the Government.

C-2.0 PERFORMANCE REQUIREMENTS

C-2.1 Fuel Servicing Operations: The Contractor must provide deliveries or perform defuels of aviation fuel to or from aircraft and support equipment by mobile fuel servicing vehicles, fixed direct refueling systems or a combination thereof... Guidance, policy, and procedures regarding the performance of all such fuel servicing operations are outlined in NAVAIR 00-80T-109. The

Contractor must be responsible for performing all aviation fuel-servicing operations and safeguarding facilities, equipment, and fuel products under its control.

C-2.1.1 Dispatch Center: The Contractor must staff the dispatch center as required in Table 1. The Contractor is responsible for direct contact with customers and control of fuel servicing equipment and personnel within the established response times. All requests for fuel services must be recorded, monitored, and historical records kept using the BSM-E/EBS, FMD, AFSS

06/05/2024 8 module, and EEBP. The dispatchers must accurately and legibly prepare all documents and pass down logs for submission to the fuel accounting office daily. Weekend and holiday documents must be submitted the next duty day. The Contractor must advise the Government of any circumstance that may result in the inability to perform the required services in a timely manner.

C-2.1.2 Response Time: Each request for mobile fuel services must result in the dispatch of a fuel servicing truck and operator to the aircraft identified by the requestor so that each truck dispatched arrives at the aircraft within reasonable period of time.

If a request for services is for multiple aircraft, the Contractor must respond to service the first aircraft identified and continue to service all subsequent aircraft in the order prioritized by the requestor until all fuel servicing requirements are met. The multiple aircraft response rule does not preclude the requestor from requesting more than one fuel service truck. Operators must not change their assigned work (i.e., service aircraft to which they are not directed) without approval by the dispatch center, nor must operators interrupt servicing operations for rest or meal breaks without proper relief or explicit approval of the fuel dispatch center. The

Contractor must be responsible for the simultaneous response to any/all of the squadrons/units within the response parameters established.

C-2.1.3 After Hour Notification and Response: The contractor must establish an after-hours notification mechanism: a means of being contacted in the event emergent services or workforce augmentation is required without prior coordination/notification. Aircraft fueling services and emergency requests, impacting missions, required outside of the normal hours of operation, without prior coordination/notification, must be met within two (2) hours, as measured from the time the contractor is notified until the operator is in position to perform the service required. The contractor must meet these requirements for after-hours service. All after hours support must be contractor’s responsibility under the Monthly Usage Charge CLIN without increase cost.

C-2.1.4 Mobile Fuel Servicing Equipment: The Contractor must provide fuel servicing equipment in sufficient numbers to undertake the workload. The Contractor must fully maintain all furnished trucks, tractors, equipment fuel tanks, refueling/defueling systems, and components ready for dispatch condition. Equipment inspections and product sampling/testing (i.e., periodic Type "C" product analysis) must be completed and documented prior to the initial dispatch of the equipment for the duty day.

C-2.1.5 Disposition of Defueled Product: The Government will determine the quality of product defueled and the disposition of the product.

C-2.2 Ground Fuels: Issues or defuels by truck will only service authorized customers (jet fuel may be used in lieu of diesel). The Contractor must be responsible for performing all ground fuel operations to tenant squadron Ground Support Equipment

(GSE) from a fixed location only, and safeguarding fuel supplies under its control during normal and adverse conditions.

C-2.2.1 Equipment: The Contractor must utilize fuel servicing equipment configured in accordance with section C-3.0 and provide qualified/licensed personnel to operate and maintain all such equipment to undertake ground fuel operations during the days and hours specified in Table 1. Equipment inspections must be completed and documented as required prior to the initial dispatch of the equipment for the duty day.

C-2.2.2 Delivery: Jet fuel (JP5) used in lieu of diesel must be provided as required to tenant squadron GSE at a designated location and time. Unscheduled requests for ground fuel deliveries, for which there is no specific response time, received by the fuel dispatch center must be accomplished within the time limits mutually agreed upon by Air Operations, the requesting activity, and dispatcher.

C-2.2.3 Defueling: The Contractor is not required to have the capability to perform defueling operations for removal of ground fuel from GSE.

C-2.2.4 Off Station Operations: The Contractor is not required to perform ground fuel deliveries to off flight line locations or GSE.

C-2.2.5 Delivery Point(s): There will be set Delivery point(s) by location and time, a schedule as established by MCAS Air

Operations which will be provided to the Contractor. The Contractor will issue fuel from a refueling vehicle within the MCAS

Airfield boundaries to GSE. Any requests for ground fuel for GSE outside of the set refueling schedule will be at the expense of the requesting unit.

C-2.3 Product Inventory Accountability: The Contractor must be responsible for the inventory management of petroleum products held within the equipment and vehicles under Contractor control. The Contractor must provide accurate inventories of all DLA Energy Capitalized Stocks under Contractor control, in accordance with DoD 4140.25, all applicable DLA

Energy and Marine Corps, Policies, Instructions, and all clauses of this contract. The Contractor must be responsible for providing

06/05/2024 9 inventory to the COR/Responsible Officer (RO). The COR/RO must be informed immediately of any discrepancy in inventory or fuel shortages, based on customer requests. All product receipts, issues, shipments or transfers must be properly documented and auditable.

C-2.4 Product Quality Surveillance: The Contractor will be responsible for maintaining the quality of the Government owned product in accordance with MIL-STD-3004, Department of Defense Standard Practice, and Quality Assurance/Surveillance for Fuels, Lubricants and Related Products; NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual, and the Contractor’s developed Quality Control Plan.

C-2.5 Quality Determination: No petroleum products must be received or issued without first determining and confirming conformance with product quality requirements. Products must be issued on a first-in, first-out basis unless otherwise specified or directed by the Government. Non-conforming product must be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents must be suspended from issue pending quality conformance sampling and testing. The

Contractor must ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.6 Preventive Maintenance: Maintenance on the part of the Contractor is limited to the reporting of observed deficiencies regarding Government provided facilities. The Contractor must ensure that all Government property is preserved and maintained in a safe working condition. The contractor is responsible for all maintenance of their own vehicles and equipment.

C-2.7 Training: The Contractor must establish and maintain a training program that is acceptable to the Government. The training program must ensure that all Contractor personnel receive training ranging from initial employee indoctrination, fuel safety, environmental issues, and DoD Antiterrorism (AT) Standards Level I. Training must be fully documented within each individuals training record and made available to the Government on request. Contract personnel may be trained and designated as Fire Wardens by the base Fire Inspector.

C-2.8 Safety: The Contractor must maintain a comprehensive fuel safety program that complies with applicable Federal, State and Local Laws and Marine Corps instructions and regulations. The Contractor must appoint a responsible individual for collateral duties as a Safety Program Monitor, the primary point of contact regarding the Contractor’s safety program. All operators must adhere to operational safety rules, i.e., flight line vehicle operations, grounding and bonding, safety distance criteria, fire watch, and other safety guidelines for 100% of operations.

C-2.8.1 Accident/Incident Reporting: All duty related accidents and incidents, to include traffic violations involving Contractor operated equipment, for which the Contractor or contract personnel are responsible or involved in must be reported to the COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents must be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR with the next duty day documents and reports.

C-2.9 Environmental: The Contractor must be fully responsible for compliance with all Federal, State, and Local environmental codes, regulations, and laws in effect at the time of contract start and must comply with all additions, changes, and revisions that may become effective during the contract period, to include disposal of all hazardous material waste. The Contractor’s work must conform with all operational controls identified in the Environmental Management System (EMS) and provide monitoring and measurement information necessary for the Government to address performance relative to the goals of EMS. Environmental permits and licenses required for the operation of Government fuel facilities will be obtained by and kept on file by the Government.

The Contractor must be responsible for maintaining compliance required by the fuel facility permits and licenses. The Contractor’s performance must be in accordance with environmental plans that will be provided by the Government. The Contractor must modify standard operating procedures and work practices to ensure compliance with any new or revised permits, licenses, laws or regulations.

The Contractor must ensure that all necessary actions are taken to prevent, control and abate environmental incidents. If the

Contractor receives a Notice of Violation, they must immediately notify the Contracting Officer and COR.

C-2.9.1 Responsibilities: The Spill Prevention Control and Countermeasures (SPCC) plan and/or the Facility Response

Plan (FRP) or equivalent, may designate contract management/personnel to serve as the Incident Commander (IC) and/or designated as the Initial Point of Contact (IPOC) relevant to fuel facilities under the control of the Contractor. In concert with the base environmental goals, the Contractor must train personnel regarding all required duties relevant to the assigned tasks, Hazardous Waste

Operations and Emergency Response (HAZWOPER), and Safe Transportation of Hazardous Materials and Under Ground Storage

Tank Operator Training and Oil Pollution Act of 1990 (OPA 90), conducted annually, and all other systems for which it is responsible. All spill reports must be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.9.2 Spill Reporting: In the event of a reportable spill, the Contractor must report to the Contracting Officer, DLA

Energy, Americas West, and the COR, the spill response required immediately by telephone and email in accordance with the

06/05/2024 10 requirements in DLA Energy Policy P-40. In addition to DLA Energy formal requirements for the reporting of fuel spills, the

Contractor must provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports must be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.9.3 Spill Response: In the event of a spill, the contractor will follow the Installation Facilities Response Plan (FRP) which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First Response does not include emergency services provided by Marine Corps

Personnel.

• Containment and clean up associated with the discovery of a minor spill not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill not requiring emergency services.

C-2.9.4 Supplies and Equipment: The Contractor must be responsible for the care and upkeep of all spill containment and clean up kits within the confines of the Contractor-furnished equipment and occupied facilities.

C-2.10 Security: The Contractor must be responsible for implementing the administrative and physical security measures required to protect Government facilities, equipment, materials, systems, and petroleum products within its control along with

Contractor owned equipment, tools, supplies, and vehicles.

C-2.11 Buildings and Structures: The Contractor must ensure that all buildings, structures, and facilities used by or under Contractor control are kept clean and sanitary. The Contractor must sweep, mop, and wax floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in a clean and orderly manner. Areas immediately around buildings for which the Contractor is responsible must be kept free of debris. The Contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, and areas used, occupied, or controlled by the Contractor.

C-2.12 General Maintenance: The Contractor must be responsible for keeping their facilities clean and serviceable. The requirement for other building/structure maintenance, i.e., electric, carpentry, and other skilled trade work must be reported to the

COR. The Contractor must not alter any structure or allow it to be altered without explicit written approval by the Government.

C-2.13 Trash Removal: The Contractor must be responsible for the pick-up of all trash and debris within and around fuel areas under its control and must dispose of all such trash and debris in Government-furnished containers/dumpsters. The

Government will dispose of the trash and debris placed within the containers/dumpsters provided.

C-2.14 Automated Data Processing (ADP) Security: The Contractor must comply with all ADP security measures and requirements for Government computer systems and site-specific installation regulations for information security.

C-2.15 Government Property: See FAR 52.245-1

C-2.15.1 Annual Property Inventory: The Contractor must maintain records and submit a report of Government Furnished

Equipment/Property in the custody of the Contractor annually on the anniversary date of the contract award. The report must be forwarded to the COR not later than 30 days from the anniversary date. The Contractor must identify all property deleted and received since the preparation of the last inventory and provide copies of source documents.

C-2.15.2 Use of Government Facilities: The Contractor must not permit or authorize its personnel to store, repair, or care for personal property on Government property under Contractor control. The Contractor must not use Government property, facilities, or buildings for the storage or repair of Contractor-owned vehicles and equipment not specified or provided for within the terms of this contract.

C-2.15.3 Parking: The parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during normal working hours.

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C-3.0 CONTRACTOR-FURNISHED EQUIPMENT

C-3.1 Vehicles and Equipment: The Contractor must provide aviation, ground, utility vehicles and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements including surge demands. At least one

5,000-gallon refueler/defueler will be dedicated for JP-8/F-24. This refuel/defuel Truck must be used to defuel on-specification JP8/F-

24 from aircraft and immediately re-issued. The vehicles and equipment must meet the performance requirements of NAVAIR 80T-

109, Aircraft Refueling NATOPS Manual, National Fire Protection Agency (NFPA) 407, Standards for Aircraft Fuel Servicing, NAVFAC P-300, Management of Transportation Equipment, Department of Transportation (DOT) 406, and other Federal, State and local policies/laws as applicable. These are commercially available vehicles, trucks, tractors, and cargo tanks modified to meet specific military demands and maximum deliverable quantities of product to an airfield/flight line environment. The NAVAIR 80T-

109, Aircraft Refueling NATOPS Manual, will take precedence over other regulations unless otherwise dictated. The Contractor must provide all necessary tools, instruments, devices, and parts required to operate and maintain vehicles and equipment.