SPE603-26-R-0521 RFP.pdf

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SPE603-26-R-0521

MCAS Camp Pendleton, CA

ADDITIONAL INSTRUCTIONS FOR ALL PROSPECTIVE OFFERORS

NOTE: See FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS

AND COMMERICAL SERVICES (DEVIATION 2026-O0038)(FEB 2026) and FAR 52.212-2 –

EVALUATION – COMMERCIAL PRODUCTS AND COMMERICAL SERVICES

(DEVIATION 2026-O0038)(FEB 2026) for complete instructions on how to submit a proposal.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Pricing – Please see ATTACHMENT VII PRICE PROPOSAL FORM

Attach

VII

SECTION C - SPECIFICATIONS/STATEMENT OF WORK

PWS PERFORMANCE WORK STATEMEMENT Attach

I

SUPPLEMENT RESPONSIBILITY FOR GOVERNMENT-OWNED PETROLEUM PRODUCTS 8

SUPPLEMENT INVENTORY CONTROL RECORDS AND SYSTEMS OF RECORD 8

SUPPLEMENT LIABILITY FOR FUEL SPILLS 16

SUPPLEMENT CUSTODY OF PETROLEUM PRODUCT 16

SUPPLEMENT USE OF FACILITIES 17

SUPPLEMENT TITLE TO FACILITIES 17

SUPPLEMENT PROTECTION OF GOVERNMENT PROPERTY AND SPILL PREVENTION 17

SECTION E - INSPECTION AND ACCEPTANCE

THE QUALITY ASSURANCE PROVISIONS (QAP) LISTED IN THIS SECTION ARE HEREBY

INCORPORATED IN FULL TEXT UNDER ATTACHMENT III OF THIS SOLICITATION

FAR 52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996) 18

ENERGY QAP E1 CONTRACTOR INSPECTION RESPONBIBILITES Attach

III

ENERGY QAP E12 POINT OF ACCEPTANCE

ENERGY QAP E21.01 POINT OF INSPECTION Attach

III

ENERGY QAP E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY

CONTRACTS

ENERGY QAP E35 NONCONFORMING SUPPLIES AND SERVICES Attach

III

ENERGY QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT

(MIRR)/WIDE AREA WORKLOW (WAWF) ENERGY RECEIVING REPORT

(ERR)(BULK FUEL/DIRECT DELIVERY AVIATION FUEL)

Attach

III

SECTION F- DELIVERIES OR PERFORMANCE

FAR 52.242-15 STOP-WORK ORDER (AUG 1989) 18

SECTION G - CONTRACT ADMINISTRATION DATA

DFARS 252.232-

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEC 2018)

DFARS 252.232-

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 22

SUPPLEMENT ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED 24

SUPPLEMENT DESIGNATION OF PROPERTY ADMINISTRATOR 26

SUPPLEMENT DESIGNATION OF THE DEFENSE ENERGY REGION 26

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PROCUREMENT

NOTE H14

CONTRACTOR PERSONNEL SECURTY REQUIREMENTS (DEC 2021) 26

SUPPLEMENT GUARD SERVICE 30

SECTION I - CONTRACT CLAUSES

FAR 52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION 2026-O0038) (FEB 2026)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 37

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 37

FAR 52.226-7 DRUG-FREE WORKPLACE (MAY 2024) 37

FAR 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997) 39

FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2026) 40

FAR 52.232-1 PAYMENTS (APR 1984) 41

FAR 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014) 41

FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991) 42

FAR 52.243-1 CHANGES -- FIXED PRICE (AUG 1987) ALT I (APR 1984)

FAR 52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE)(APR 2012)

FAR 52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE (APR 1984) 47

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 49

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020) 50

DFARS 252.201-

CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) 50

DFARS 252.203-

REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2011)

DFARS 252.203-

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(DEC 2022)

DFARS 252.203-

AGENCY OFFICE OF THE INSPECTOR GENERAL (AUG 2019) 52

DFARS 252.204-

DISCLOSURE OF INFORMATION (OCT 2016) 52

DFARS 252.204-

CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

DFARS 252.204-

LIMITATIONS ON THE USE OR DISCLOSURE OF THIRD-PARTY

CONTRACTOR REPORTED CYBER INCIDENT INFORMATION (JAN 2023)

DFARS 252.204-

SAFEGUARDING COVERED DEFENSE INFRMATION AND CYBER

INCIDENT REPORTING (MAY 2024)(DEVIATION 2024-O0013, REVISION 1)

DFARS 252.204-

LIMITATIONS ON THE USE OR DISCLOSURE OF INFORMATION BY

LITIGATION SUPPORT CONTRACTORS (JAN 2023)

DFARS 252.204-

NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR

LITIGATION SUPPORT (JAN 2023)

DFARS 252.204-

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES (JAN 2023)

DFARS 252.204-

COMPLIANCE WITH THE CYBERSECURITY MATURITY MODEL

CERTIFICATION LEVEL REQUIREMENTS (NO 2025)

DFARS 252.204-

REPORTING REQUIREMENTS FOR CONTRACTED SERVICES—BASIC (JUL

2021)

DFARS 252.205-

PROVISION OF INFORMATION TO COOPERATIVE AGREEMENT HOLDERS

(JUN 2023)

DFARS 252.209-

SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED

BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF

TERRORISM (MAY 2019)

DFARS 252.225-

BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM – BASIC (FEB

DFARS 252.225-

PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (APR 2022)

DFARS 252.225-

RESTRICTION ON THE ACQUISITION OF CERTAIN MAGNETS,

TANTALUM, AND TUNGSTEN (MAY 2024)

DFARS 252.225-

PROHIBITION REGARDING BUSINESS OPERATIONS WITH THE MADURO

REGIME (JAN 2023)

DFARS 252.225-

PROHIBITION ON CERTAIN PROCUREMENTS FROM THE XINJIANG

UYGHUR AUTONOMOUS REGION (JUN 2023)

DFARS 252.225-

7967, REVISION

PROHIBITION REGARDING RUSSIAN FOSSIL FUEL BUSINESS

OPERATIONS (DEVIATION 2024-O0006, REVISION 1)(FEB 2024)

DFARS 252.226-

UTILIZATION OF INDIAN ORGANIZATIONS, INDIAN-OWNED ECONOMIC

ENTERPRISES, AND NATIVE HAWAIIAN SMALL BUSINESS CONCERNS

(JAN 2023)

DFARS 252.232-

LEVIES ON CONTRACT PAYMENTS (DEC 2006) 87

DFARS 252.237-

PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR

PERSONNEL (JAN 2023)

DFARS 252.240-

NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (DEVIATION 2026-

O0025)(FEB 2026)

DFARS 252.243-

PRICING OF CONTRACT MODIFICATION (DEC 1991) 91

DFARS 252.243-

REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2022) 91

DFARS 252.244-

SUBCONTRACTS FOR COMMERCIAL PRODUCTS OR COMMERCIAL

SERVICES (NOV 2023)

DFARS 252.246-

SAFETY OF FACILITIES, INFRASTRUCTURE, AND EQUIPMENT FOR

MILITARY OPERATIONS (OCT 2010)

DFARS 252.247-

TRANSPORATION OF SUPPLIES BY SEA (OCT 2024) 94

SECTION J – ATTACHMENTS

PERFORMANCE WORK STATEMENT (PWS) Attach

I

COLLECTIVE BARGAINING AGREEMENT (CBA) 2024-145 REV 0 Attach

II

DLA ENERGY QUALITY ASSURANCE PROVISIONS (E-QAPS) Attach

III

PAST PERFORMANCE QUESTIONNAIRE Attach

IV

CONSENT FORM Attach

V

PAST PERFORMANCE REFERENCE LIST Attach

VI

PRICE PROPOSAL FORM Attach

VII

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS

– REPRESENTATION (JAN 2017)

FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS – REPRESENTATION (DEVIATION 2026-O0038) (FEB 2026)

FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (DEVIATION

2026-O0038)(FEB 2026)

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION

2026-O0038)(FEB 2026)

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION 2026-O0038)(FEB 2026)

FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (DEVIATION 2026-

O0038)(FEB 2026)

FAR 52.219-27 NOTICE OF SET-ASIDE FOR, OF SOLE SOURCE AWARD TO, SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB CONCERNS

ELIGIBLE UNDER THE SDVOSB PROGRAM (DEVIATION 2026-O0038)(FEB

2026)

FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE AND

REPRESENTATION (DEVIATION 2026-O0038)(FEB 2026)

DFARS 252.203-

REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2022)

DFARS 252.204-

COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

CONTROLS (OCT 2016)

DFARS 252.204-

COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR

SERVICES—REPRESENTATION (DEC 2019)

DFARS 252.204-

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION

(MAY 2021)

DFARS 252.204-

NOTICE OF CYBERSECURITY MATUREITY MODEL CERTIFICATION

LEVEL REQUIREMENTS

DFARS 252.225-

REPRESENTATION REGARDING BUSINESS OPERATIONS WITH THE

MADURO REGIME (MAY 2022)

DFARS 252.225-

PROHIBITION ON CERTAIN PROCUREMENTS FROM THE XINJIANG

UYGUR AUTONOMOUS REGION – REPRESENTATION (JUN 2023)

DFARS 252.225-

7966, REVISION

PROHIBITION REGARDING RUSSIAN FOSSIL FUEL BUSINESS

OPERATIONS—REPRESENTATION (DEVIATION 2024-O0006, REVISION 1)

(MAR 2024)

SUPPLEMENT AUTHORIZED NEGOTIATORS 115

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT – REGISTRATION (DEVIATION

2026-O0038)(FEB 2026)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERICAL SERVICES (DEVIATION 2026-O0038)(FEB 2026)

Addendum to

FAR 52.212-1

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERICAL SERVICES (DEVIATION 2026-O0038)(FEB

2026)

FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 123

FAR 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991) 123

FAR 52.216-1 TYPE OF CONTRACT (DEVIATION 2026-O0038)(FEB 2026) 123

FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (DEVIATION 2026-O0038)(FEB 2026)

FAR 52.233-2 SERVICE OF PROTEST (DEVIATION 2026-O0038)(FEB 2026) 124

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 124

FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020) 125

DFARS 252.204-

NOTICE ON THE USE OF THE SUPPLIEAR PERFORMANCE RISK SYSTEM

(MAR 2023)

DFARS 252.215-

ONLY ONE OFFER (DEC 2022) 126

DFARS 252.215-

NOTIFICATION TO OFFERORS – POST AWARD DEBRIEFINGS (OCT 2025) 127

DFARS 252.215-

ONLY ONE OFFER (DEVIATION2026-O0048)(MAR 2026) 128

DFARS 252.215-

REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA – BASIC (DEVIATION

2026-O0048)(MAR 2026)

DFARS 252.215-

NOTIFICATION TO OFFERORS – POSTAWARD DEBRIEFINGS (DEVIATION

2026-O0048)(MAR 2026)

PROCUREMENT

NOTE L06

PROTEST TO THE AGENCY (DEC 2016) 134

PROCUREMENT

NOTE L34

CONTRACTOR TEAM ARRANGEMENTS – SOLICITATION AND AWARD 134

SUPPLEMENT PROPOSAL ACCEPTANCE PERIOD 135

SUPPLEMENT E-MAIL PROPOSALS 135

SUPPLEMENT WAGE DETERMINATION 136

SUPPLEMENT PREPROPOSAL CONFERENCE (SERVICES) 136

SECTION M – EVALUATION FACTORS FOR AWARD

FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION 2026-O0038)(FEB 2026)

FAR 52.217-5 EVALUATION OF OPTIONS (DEVIATION 2026-O0038)(FEB 2026) 141

SUPPLEMENT EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) 141

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

Pricing – Please see ATTACHMENT VII PRICE PROPOSAL FORM

SECTION C - SPECIFICATIONS/SOW/SOO/PWS

The Performance Work Statement (PWS) is incorporated by reference as if fully set forth herein.

Refer to Attachment I of this solicitation.

SUPPLEMENT: RESPONSIBILITY FOR GOVERNEMENT-OWNED PETROLEUM

PRODUCTS

(a) Regarding, title to any Government-owned petroleum products in the possession of or under the custody of the Contractor by reason of this contract, the Government shall at all times have access to the premises wherein any such property is located. When product is received on an f.o.b. destination basis, the Product Supplier or his representative may witness all quantity and quality functions during the receipt of the product into Government-owned Contractor-operated/Contractor-owned Contractor-operated tanks.

(b) The Contractor shall protect and preserve such property in a manner consistent with sound industrial practice.

(c) At the end of the contract period the Government may abandon any Government-owned petroleum products in place, at which time all obligations of the Government regarding such abandoned petroleum products shall cease. The contract price shall be reduced to reflect the fair market value of any abandoned petroleum products. If an agreement as to compensation for abandoned petroleum products cannot be reached in a timely manner, the Contracting Officer will make a formal determination.

(d) The Contractor shall not be liable for loss of or damage to such property while in the possession of or under the custody of the Contractor by reason of this contract, or for expenses incidental to such loss or damage, except that the Contractor shall be liable for any such loss or damage (including expenses incidental thereto)--

(1) Which results from negligence, or bad faith, or willful misconduct of the

Contractor, its employees, or agents; or

(2) Which results from a risk that is in fact covered by insurance or for which the

Contractor is otherwise reimbursed, but the Contractor in such case shall be responsible only to the extent of such insurance or reimbursement.

(e) In the event the Contractor is reimbursed or compensated for any loss or damage to such property, the contractor shall reimburse the Government. The Contractor shall do nothing to prejudice the Government's rights to recover against third parties for any such loss or damage and, upon the request of the Contracting Officer, shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

SUPPLEMENT: INVENTORY CONTROL RECORDS AND SYSTEMS OF RECORD

(a) INTRODUCTION. The Contractor shall prepare all documentation and systemically process related transactions in accordance with the information and instructions provided herein; DoD

Manual 4140.25, DoD Management of Energy Commodities, available at the Washington

Headquarters Service site, https://esd.whs.mil/issuances/dodm; and applicable DLA Energy publications listed below, which are available at https://fuelstraining.com or https://www.jllis.mil/ under DLA Energy Portal, then attachments :

Title Description

DLA Energy P-1 RECORDING AND PROCESSING INVENTORY TRANSACTIONS

DLA Energy P-2 RECEIPT AND SHIPMENT OF PETROLEUM PRODUCTS

DLA Energy P-3 DOCUMENT/DATA CONTROL AND RETENTION

DLA Energy P-4 PROHIBITION AGAINST ENTERING PRIVACY ACT

INFORMATION/PERSONALLY IDENTIFIABLE INFORMATION IN THE BASE LEVEL

SYSTEMS APPLICATION (BLSA)

DLA Energy P-5 VEHICLE IDENTIFICATION LINK (VIL) KEY ENCODING, ACCOUNTABILITY, AND CONTROL

DLA Energy P-7 ACCOUNTABILITY AND CUSTODIAL RESPONSIBILITIES FOR

DEFENSE WORKING CAPITAL FUND (DWCF) INVENTORY AND GOVERNMENT

PROPERTY

DLA Energy P-8 FUEL CARD PROGRAM

DLA Energy P-9 DoD PETROLEUM LABORATORY CORRRLATION PROGRAM

DLA Energy P-11 ENERGY AEROSPACE

DLA Energy P-12 DEFENSE LOGISTICS AGENCY ENERGY (DLA) SUSTAINMENT, RESTORATION, AND MODERNIZATION (SRM) OF FACILITIES

DLA Energy P-13 RESPONSIBILITIES FOR PETROLEUM AND AEROSPACE CUSTOMER

DIRECT SUPPORTDLA Energy P-14 CAUSATIVE RESEARCH AND FINANCIAL

LIABILITY INVESTIGATION OF PROPERTY LOSS

DLA Energy P-22 PROCEDURES FOR REQUISTION, FUNDING REQUESTS, OR

REIMBURSEMENT OF FILTER/COALESCER ELEMENTS

DLA Energy P-25 DEFENSE FUELS SUPPORT POINT (DFSP) ELECTRONIC POINT OF

SALE (EPOS) FIXED AND MOBILE DEVICE US

DLA Energy P-23 Procedures for Authorization and Processing Ground Re-Issue Transactions.

DLA Energy P-26 Defense Logistics Agency (DLA) Energy Automated Information Systems

(AIS)

DLA Energy P-27 PROCESSING OF FUEL SALES TO DISASTER RELIEF AGENCIES

DLA Energy P-29 EPoS CUSTOMER QR CODES 06/01/2022

DLA Energy P-30 DFSP EPOS FACILITY RESPONSIBILITIES

EPoS DTM This Directive Type Memorandum (DTM) is for DLA Energy, DLA Energy approved customers, and Responsible Officers (RO) / Terminal Managers (TM) at DFSPs that use EPoS Fixed and/or Mobile devices. 03/01/2023

DLA Energy P-32 DEFENSE FUEL SUPPORT POINTS (DFSP) BASE LEVEL SUPPORT

APPLICATION TRAINING

DLA Energy P-33 QUALITY MANAGER AND QUALITY ASSURANCE

REPRESENTATIVE (QAR) WIDE AREA WORKFLOW (WAWF) INSPECTION DATA

GUIDANCE

DLA Energy P-35 DLA ENERGY NON-DoD FUEL PURCHASE AUTHORIZATION

PROGRAM

DLA Energy P-37 PROCESSING REVERSALS/CHANGES TO DWCF TRANSACTIONS

DLA Energy P-40 FUEL SPILL/LEAK/RELEASE REPORTING

Documents and procedures are subject to change on a recurring basis, and notifications of changes or newly published documents are announced during logon to the DLA Energy

Accountable Property System of Record (APSR). Unless the Government has specifically stated that the Government will provide the hardware (usually at Government-owned facilities), the

Contractor shall provide requisite hardware (specifications will be provided by the Government) capable of processing all applicable inventory and accounting transactions on a daily (on normal business days excluding weekend and holidays) through DLA Energy-provided applications or software. The current processing methodologies include both APSR input and upload to the

Enterprise Business System (EBS). Applications require the Contractor to provide and have on-site high-speed internet access with a static Internet Protocol (IP) address, e-mail with individual user accounts, the current version of Adobe Acrobat, the most current version of Internet

Explorer, Active Client, and DoD Root Certificates. The DLA Energy systems identified require user identifications and passwords in accordance with DoD Automated Data Processing (ADP)

Level III systems access. The Contractor shall be responsible for (in conjunction with DLA

Energy/DLA) identifying employees that will be processing inventory/accounting transactions for obtaining requisite systems access for those employees. DoD ADP Level III systems access requires a National Agency Check (NAC) investigation. DLA will provide forms and fingerprint cards and initiate the investigation for contractors without a NAC. The Contractor shall immediately notify DLA Energy when Contractor personnel with access privileges no longer work at the contract facility or no longer require access. DLA Energy Systems Access Request

Submission Process can be found at https://fuelstraining.com or https://www.jllis.mil/ under DLA

Energy Portal, then attachments, or https://amps1.dla.mil under DLA Energy P-26, Defense

Logistics Agency (DLA) Energy Automated Information Systems (AIS),

(b) AUTOMATED FUEL INVENTORY REPORTING REQUIREMENTS.

(1) The Contractor shall prepare all necessary documentation (see paragraph (b)(5)) and systemically process each transaction affecting inventory of Government-owned products in its possession by virtue of this contract. Within one business day of each transaction/business event

(excluding weekends and Government holidays), the Contractor shall input transaction data into the Accountable Property System of Record (APSR) or applications designated/provided by the

Government. The Government will provide via on-site support or via electronic means, such as user manuals or on-line support/tutorials, initial training for inputting transactional data. The

Contractor assumes all responsibility for timeliness and accuracy of transaction data input by its employees. The Contractor shall prepare and report each transaction in accordance with guidance provided during the training and, thereafter, by qualified Government representatives. The

Government will advise the Contractor of any changes in processing and reporting procedures.

The Government reserves the right to contact the Contractor on a daily basis (weekdays excluding weekends and holidays) to obtain information concerning transactions processed.

Locations that do not have direct connectivity to EBS shall forward all transactions to the applicable DLA Energy Regional Office for processing.

(2) The Contractor shall record in the DLA Energy Accountable Property System of

Record (APSR) the inventory (quantity corrected to 60 degrees Fahrenheit) of each Government-owned product stored at the facility. Daily inventories shall be recorded to reflect on-hand inventories as of 2400 hours local time, (discretionary system clock/calendar rollover to the next transaction date) and monthly inventories shall be recorded to reflect on-hand inventories as of

2400 hours local time on the last calendar day of each month (discretionary system clock/calendar rollover to the first transaction date of the next month. Contractor shall process

EOM physical inventory adjustment transactions and operating gain/loss adjustment transactions for each DWWCF petroleum product grade within two business days following the last calendar day of each month. End-of-year (EOY) inventories shall be reported as of the last calendar day of the year. EOY transactions and inventories must be processed to EBS by close of business

September 30th. The Contractor shall have the account reconciled in accordance with DoDM

4140.25 and/or DLA Energy P-1, Recording and Processing Inventory Transactions, available at https://fuelstraining.com or https://www.jllis.mil/ under DLA Energy Portal, then attachments

(3) Where DLA Energy has deployed an Electronic Point of Sale (EPoS) fixed or mobile device(s), the Contractor shall use the fixed and/or mobile EPoS device(s) to record inventory transactions and upload and reconcile them to the APSR daily. The Contractor shall follow DoD

Manual 4140.25, and DLA Energy P-25, P-29 and P-30.

(4) The contractor shall verify and report Automatic Tank Gauging accuracy as required by DLA Energy P-7, Accountability and Custodial Responsibilities for Defense Working Capital

Fund (DWCF) Inventory and Government Property.

(5) The contractor shall complete the Responsible Officer (RO) / Terminal Manager

(TM) Daily Document Review Checklist and RO / TM End-of-Month Reconciliation Checklist as required by DLA Energy P-7

(6) End of Fiscal Year Closeout Process. The United States Government closes its financial ledgers at midnight on September 30th. In the event the EOY closeout falls on a

Saturday or Sunday, the Contractor will be required to document and process all inventory related transactions per EOY closeout instructions that are provided via a pop-up during logon to the

APSR or available for download at https://fuelstraining.com or https://www.jllis.mil/ under DLA

Energy Portal, then attachments

(7) The Contractor shall prepare inventory adjustment documents (DD Form 1348-8, DFSP Inventory Accounting Document and End of Month Report) in accordance with the DoDM

4140.25, Volume 9, DFSP Bulk Petroleum Inventory Management, Volume 10, DoD

Management of Energy Commodities, Sales Accountability and Documentation Management, and DLA Energy P-1. The Contractor shall provide a detailed explanation on each inventory adjustment document explaining each gain and/or loss in excess of DLA Energy provided tolerances. The Contractor’s representative and the authorized Government representative shall sign each document and provide copies to the DLA Energy Region office. The authorized

Government representative shall indicate whether he/she concurs or non-concurs with the statement and shall provide an explanation for any non-concurrence. The term authorized

Government representative, as used in this provision, refers to the quality representative and property administrator assigned to the Defense Fuel Support Point (DFSP).

Inventory Operating Gain or Loss Tolerances

Post Group Allowable Operating Tolerance

Gain/Loss Percentage

Distillates (Diesel Fuels, Jet A1, JP5, JP8, JPTS, F76, Kerosene, other residuals, etc.) .0025 or

.25%

JP4 .003 or .3%

Aviation and Motor Gasoline (AVGAS (130), MOGAS (MUR, MUP, etc.) .005 or .5%

Fuel System Icing Inhibitor (FSII) .0025 or .25%

Lube Oils** .0025 or .25%

**NOTE: Report all Lube Oil transactions at “gross” or ambient temperatures.

(8) END OF MONTH/END OF YEAR RECONCILIATION. EOM and EOY reconciliation procedures are detailed in DLA Energy Interim Guidance DLA Energy P-1. DLA

Energy P-1 and end of year close out instructions are located at https://fuelstraining.com or https://www.jllis.mil/ under DLA Energy Portal, then attachments.

(9) The following are documentation requirements for transactions (NOTE: DD Forms are located at https://esd.whs.mil/directives/forms.)

TRANSACTION DOCUMENT

Appointment/Delegation Letters Formal Correspondence

Daily Document Review Checklist DLA Form 2061

End-of-Month Reconciliation Checklist DLA Form 2056

RECEIPTS

Receipts from DLA Energy Procurement Contracts DD Form 250/250-1

Receipts of Shipments from a DFSP DD Form 250/250-1, DD Form

1348-7

Receipts from an end-user (with or without credit) DD Form 1898 or 1149

Petroleum Daily Receipt/Transfer Summary Sheet DLA Form 2046

SHIPMENTS

Shipments from a DFSP to authorized customers See Sales/Issues

Shipments between DFSPs DD Form 250/250-1, DD

Form 1348-7, Petroleum Daily Receipt/Transfer Summary DLA Form 2046

INVENTORY

Physical Inventory DD Form 1348-8* and/or DD

Forms 2920, 2921, 2921C, ATG or AFHE Summary Reports (DD Form 1348-8 is required for end-of-month inventory reporting or transfer of account actions only).

All Inventory Adjustments DD Form 1348-8

Normal handling of variances (excessive) DD Form 1348-8

Determinable losses such as spills, line breaks, non-recoverable, tank bottoms, major disasters, combat losses, etc.

Condition/Identity Change DD Form 1348-8

Downgrade, regrade, or additive DD Form 1348-8, DD Form 3075

Automatic Tank Gauge Verification for Inventory Control DLA Form 2026

ISSUES/SALES OR RETURNS/CREDITS

Issues of product from a DFSP to an end user customer DD Form 1898 or 1149

Automated data capture printout (EPoS to FMD Reconciliation)

SHIPMENTS to other DFSPs DD Form 1348-7, DD Form 250-

Return of product from an end user customer with credit DD Form 250/250-1, DD Form

1898 or 1149

Automated Data Capture printout (EPoS to FMD Reconciliation)

FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS

As required, when directed by DLA Energy DWCF Petroleum

Accountable Officer. DD Form 200 and supporting documents shall be used by the Contracting Officer or Property Administrator

(c) OTHER REQUIREMENTS.

(1) STORAGE TANK OUT OF SERVICE. Prior to removing a storage tank from service, the Contractor shall immediately notify the authorized Government representative by telephone, with follow-up confirmation in writing, providing the date and time the tank is scheduled to be removed from service. In addition, the Contractor shall provide the authorized

Government representative a written estimate of unrecoverable tank bottoms. The authorized

Government representative shall review and approve the estimate prior to submission to DLA

Energy.

(2) UNRECOVERABLE TANK BOTTOMS. Prior to the end of the contract period, the

Contractor shall provide the authorized Government representative a written estimate of unrecoverable tank bottoms. The authorized Government representative shall review and approve the estimate prior to submission to DLA Energy.

(3) REPORTING FUEL ADDITIVES AND SLOP FUEL. Government-owned fuel additives, slop fuel, and transmix stock at the DFSP will be treated as separate and distinct items, and all transactions shall be documented as outlined herein. Report these products in gallons and report them under the approved National Stock Number (NSN).

(i) Use an auditable identity change document (DD Form 1348-8) to account for bulk FSII blended with bulk fuel and fuel downgraded to slop. Do not use fractions of a gallon

(e.g., if 1.5 gallons of FSII were injected, report 1 gallon and record the .5 once a whole gallon is used).

(ii) Account for packaged additives such as COR, ASA, AS1, AD1, and CO1 locally using a general log or ledger. As the additive is injected, record the amount in the log to track usage and inventory. No other documentation is required.

(4) CREATION OF SHIPMENT TRANSACTIONS. As required and directed by the

Government, storage Contractors shall create electronic shipment transactions using the

SYNCADA on-line freight payment system. The Government shall advise Contractors of any changes in processing and reporting procedures. Contractors shall contact the Government when additional guidance is required. CONUS storage Contractors shall maintain a daily written log of motor carrier performance to include: carrier, destination, number of trucks ordered, number of trucks factor 3

, and deficiencies. On the last business day of each calendar month, the Contractor shall forward a copy of the daily written logs to the DLA Energy Regional office having oversight of the motor carrier contract.

(5) STATEMENT OF AUTHORIZED SIGNATURES. The Contractor shall furnish the authorized Government representative a statement containing the names and handwritten signatures of persons authorized by the Contractor to receive and accept Government-owned product or property. The Contractor is required to provide the DLA Energy Contracting

Officer/Property Administrator with written notification when previously authorized persons depart (leave, quit, or transfer, or otherwise cease working in a position in which the individual is authorized to receive and accept Government-owned product or property.,) and new personnel are appointed to these positions.

(6) CHANGE IN DFSP OPERATOR. Transfer residual inventory from expired contracts regardless of whether there is a change in contractors. Transfer DFSP product as follows:

(i) The outgoing Contractor, the new Contractor, and the authorized Government representative will jointly gauge all tanks, document each storage tank gauge readings on DD

Forms 2920 and 2921C, and calculate the total physical inventory for each grade of fuel. The incoming and outgoing Contractors and Accountable Officials and Property Administrators will sign each DD Form 2920.

(ii) Upon completion of the inventory transfer, a summary DD Form 1348-8, reflecting both outgoing and incoming Contractor signatures verifying accuracy of the inventory summary, supported by the applicable DD Forms 2920 and 2921C, will be completed for each grade of fuel.

(iii) The following certification will be typed in the Memo block of each DD Form

1348-8 and signed by the appropriate individuals:

"The inventory recorded on this DD Form 1348-8 has been transferred from contract

(old number) to contract (new number) on (date) .

Signature (Outgoing Contractor) / (New Contractor)

Typed/Printed Name and Titles (Outgoing Contractor) / (New

Contractor)

(iv) The Contractor shall provide this information to the Government representative by telephone and by mailing one copy of each DD Form 2920, DD Form 2921C, and DD Form 1348-8.

(v) The Government representative will mail three copies of the inventory documents covering the transfer month to the outgoing Contractor. The outgoing Contractor shall apply appropriate certification to the inventory documents and retain one copy, provide one copy to the new Contractor, and return the third copy to the Government representative.

(7) RETENTION OF ACCOUNTABLE RECORDS AND DOCUMENTS. To satisfy auditability requirements, DFSPs shall retain a minimum of three years (current fiscal year plus two additional years) of Inventory Documentation/Data on location. Source documents and data requiring retention beyond the three-year point shall be retired to a records retention center.

Contractor shall contact the DLA Energy Records Management Officer via e-mail for disposition instructions at descrecords@dla.mil. The contractor shall provide DLA Energy copies of documents and/or provide any requested inventory information data/data within 3 business days.

The contractor shall retain all documents listed below, and will upon request, scan and upload images of all documents into a US Government forms archive or records management storage system. All records are DLA Energy-accountable records and must be retained as follows:

RECORDS RETENTION PERIOD

Appointment letters, e.g., RO/PA appointments, etc. Two years

TM designation memo is good for the life of the contract.

Delegation letters Retain current letter on file at

DFSP

Receipts from a DLA Energy Procurement Contract Ten years after the accounting month

Sales/Issues and Returns (with credit) Ten years after the accounting month

Government or Commercial Bills of Lading Ten years, after the accounting

Financial Liability Investigation of Property Loss and all supporting Ten years after completion.

documentation

Returns without credit Ten years after the accounting

Shipments between DFSPs Current fiscal year (FY) plus two

And supporting documentation additional FYs

Physical inventory data/documentation Current FY plus two additional FYs

All inventory adjustment documentation Current FY plus two additional FYs

Product condition or identify changes, Current FY plus two additional

FYs and supporting laboratory analysis

Contract modifications or change orders Retained locally, three years after the expiration of the current contract

SUPPLEMENT: LIABILITY FOR FUEL SPILLS

The Contractor shall take all measures required by law and good business practice to prevent fuel spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event that the Contractor's failure to take such measures results in a fuel spill, the Contractor shall be liable for the costs of spill containment, cleanup, and disposal. In addition, the Contractor shall reimburse the Government for any resulting fines or penalties.

SUPPLEMENT: CUSTODY OF PETROLEUM PRODUCT

(a) Custody of petroleum products and risk of loss thereof shall pass to the Contractor as follows:

(1) PIPELINE RECEIPTS. When the product passes the flange connecting the carrier's pipeline and the Government-furnished Contractor-operated pipeline.

(2) MARINE RECEIPTS. When the product passes the permanent hose connections of the barge or tanker unloading the product.

(3) TANK CAR RECEIPTS. When the tank car comes to rest on the

Government-furnished Contractor-operated siding.

(4) TRANSPORT TRUCK RECEIPTS. When the product passes from the transport truck discharge hoses into the Government-furnished Contractor-operated receiving facilities whether it be a storage tank, line, or any other type of receiving equipment.

(b) Custody of petroleum products and risk of loss thereof shall pass from the Contractor as follows:

(1) PIPELINE SHIPMENTS. When the product passes the flange connecting the Government-furnished Contractor-operated pipeline and the carrier's pipeline.

(2) MARINE SHIPMENTS. When the product passes the permanent hose connections of the barge or tanker.

(3) TANK CAR SHIPMENTS. When the loaded tank car is picked up by the carrier.

(4) TRANSPORT TRUCK SHIPMENTS. When the loaded transport truck is released for shipment by the Contractor.

SUPPLEMENT: USE OF FACILITIES

(a) The Contractor shall not use the facilities (defined in FAR Part 45 GOVERNMENT

PROPERTY) for any purpose other than that required for the performance of this contract.

(b) The Contractor shall not be required to pay rental for the use of the facilities for the performance of this contract. The Contractor shall not include any amount on account of rental of the facilities as an element of price or cost under this contract. The Contractor further agrees and represents that in no event will it include any amount or allowance for amortization, depreciation, or obsolescence of the facilities as an element of cost or price under any contract with the Government or any subcontract thereunder.

(c) The Government shall not be liable to the Contractor for damage or loss of profit by reason of nondelivery or of any delay in the delivery of any of the facilities. In any such case, the Contracting Officer shall equitably adjust the performance dates or contract price, or both.

SUPPLEMENT: TITLE TO FACILITIES

(a) Title to the facilities, including any additions or replacements thereto, furnished by the Government shall at all times remain with the Government.

(b) Title to all repairs, replacement parts, or accessories furnished and affixed to the facilities by the Contractor in performing maintenance hereunder shall vest in the Government.

SUPPLEMENT: PROTECTION OF GOVERNMENT PROPOERTY AND SPILL

PREVENTION

(a) The Contractor shall exercise reasonable care to prevent damage or contamination to existing buildings, equipment, asphalt pavement, soil, vegetation (e.g., trees, shrubs, and grass), and other Government facilities on the installation. If the Contractor fails to exercise reasonable care or comply with this contract's requirements, resulting in such damage or contamination, the

Contractor shall replace the damaged items or repair the damage at no cost to the Government and to the Government's satisfaction. If the Contractor fails or refuses to make such repairs or replacements, the Government may complete the work and deduct the cost from payments due to the Contractor. The Installation Commander or Ordering Officer will first attempt to reach an informal agreement with the Contractor regarding replacement, repairs, or costs to be deducted.

Any unresolved disagreements will be referred to the Contracting Officer. No costs will be deducted from amounts due or owing without the Contractor's consent, unless app

(b) The Contractor shall comply with all applicable laws to prevent oil spills (including any spilling, leaking, pumping, pouring, emitting, emptying, or dumping of oil onto land or water). In the event of an oil spill (including gasoline, diesel fuel, fuel oil, or jet fuel), the

Contractor shall be responsible for containment, cleanup, and disposal of the spilled oil. If the

Contractor fails or refuses to take appropriate action, the Government may do so at the

Contractor's expense. The Contractor shall reimburse the Government for all expenses incurred, including any Federal, State, or local fines levied.

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The

Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the

Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

DLA ENERGY QUALITY ASSURANCE PROVISIONS (QAPS)

The Quality Assurance Provisions pertaining to the inspection of offices, nonconforming supplies and services, and material inspection and receiving reports are incorporated by reference as if fully set forth herein and located in Attachment III of this solicitation.

SECTION F – DELIVERIES OR PERFORMANCE

FAR 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the

Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause.

Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the

Contracting Officer shall either --

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the

Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if –

(1) The stop-work order results in an increase in the time required for, or in the

Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

SECTION G – CONTRACT ADMINISTRATION DATA

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND

RECEIVING REPORTS (DEC 2018)

(a) Definitions. As used in this clause—

“Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal

Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see

FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR

52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts;

and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at

FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the

Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer

Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by

Appendix F, Material Inspection and Receiving Report, of the Defense Federal

Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow

(WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than

WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the

Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a

Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial

Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN

2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation…