ATTACH Ea_Dig Permit Process.docx

DIG PERMIT PROCESS

Required information:

· Address; closest road names and intersection

· Location of the dig site from the intersection; cardinal direction North, South, East, West, etc.

· Distance from intersection

· Longitude and latitude

· Length of the dig; how far on both sides of the markings needed; 50’ clearance is common

EMERGENCY DIG PROCESS:

1. *Call Hawaiian 1 Call at 1-866-423-7287 and write down the Ticket Number provided because you’ll need the Ticket Number at a later time.

2. Contact UEM; Electrical Water and Sewer via Service Desk 449-3100.

3. Call AT&T at 808-659-1444 to start a Ticket for an emergency line locate request and write down the Ticket Number provided because you’ll need the Ticket Number at a later time.

4. Start digging.

5. Conduct Normal Dig Process the Next Duty Day

NORMAL DIG PROCESS:

1. *Call Hawaiian 1 Call at 1-866-423-7287 and write the Ticket Number provided.

2. Start filling out the “Dig Permit Request Form JBPHHINST 11013.1”.

3. Secure a map of the area and mark it with a circle indicating “Area to be cleared marked by ____”.

Google Maps is a suggested source to secure a map of the dig site.

4. Complete the “AT&T Cover Sheet”.

5. Complete the Utility Data Release; if in-house work, fill out the top and bottom portion of the release.

6. Once the above is completed, send the “Dig Permit Request Form”, the map of area you are going to dig and the Utility Data Release to the Navy emails; Cultural Resources, Environmental Restoration, Utilities & Electrical Maintenance, Fleet Logistics Command (Fuels), Hawaii 1 Call Center and Telecommunications . Save their signed forms to the folder you’ve created for your dig and print off page 3 from each person. Then attach the page 3 signed copies to the shop’s copy of the dig permit.

7. Print out

a. 1 completed AT&T coversheet

b. 1 completed HI Telecommunication Form

c. 8 copies of the Dig Permit Request Form

d. 8 copies of map where area is marked

e. 1 completed Status dig permit template

f. 3 completed Shop Cover Sheets

8. Put your packets together

a. AT&T Packet in order from top to bottom*

· Staple the below together

· 1 AT&T coversheet

· 1 Shop coversheet

· 1 Dig Permit Request Form

· 1 Map of the area marked

· Staple the below together

· 1 Dig Permit Request Form

· 1 Map of the area marked

· Staple the below together

· 1 Dig Permit Request Form

· 1 Map of the area marked

· Stable the below together

· 1 Dig Permit Request Form

· 1 Map of the area marked Paperclip the above together

b. HI Telecommunication**

i. Staple the below together

1. 1 HI Telecommunication Form

2. 1 Shop coversheet

3. 1 Dig Permit Request Form

4. 1 Map of the area marked

ii. Staple the below together

1. 1 Dig Permit Request Form

2. 1 Map of the area marked

iii. Staple the below together

1. 1 Dig Permit

2. 1 Map of the area marked Paperclip the above together

c. Shop’s Copy

i. 1 Shop coversheet

ii. 1 Status Dig Permit Template

iii. 1 Dig Permit Form

iv. 1 Map of area being marked

v. Whenever you receive an email from the people you messaged take their signed copy of the dig request and attach it to the end of the packet. Also note “See Attachment” on the main Dig Permit Form in the same area as the signatures you have received.

vi. Go to www.searchandstatus.com and input Hawaiian 1 call ticket # and state and print off and attach that page once everyone that was notified clear.

vii. Get the APWO to sign off and get dig permit # once all signatures are in.

* You’ll receive calls from the toners (line locators) stating if they have something in that area or not.

*Take the 4 copies to AT&T office by the airport at: 3375 Koapaka St., D120, Honolulu HI **Take the 3 copies to HI Tel Com down town at: 1177 Bishop St. and parking is at the corner of Alakea St. and South Beretania St. Drop off at security guard at front of building in designated box.