Attach E- Specifications.pdf

11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the COR.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

D. Training:

1. All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team, and as instructed by the COR.

2. Submit training records of all such employees for approval before the start of work

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1.3 STATEMENT OF BID ITEM(S)

A. LINE ITEM 001: GENERAL CONSTRUCTION: Contractor shall provide all labor, materials, tools, equipment, supervision, and administration of this contract.

Requirements include general construction activities such as pre-construction, site-preparation, general construction, alterations of an existing flooring, necessary removal and replacement of flooring, according to

VA design guides and SOW. Major work elements include but are not limited to: demolition of an existing flooring, repairs to an existing flooring if needed, finishes, and project close-out and any other required elements of work to provide a complete and usable flooring. The contractor shall furnish all labor, material, equipment, and supervision to perform all required elements of work in accordance with the SOW, Specifications and all applicable attachments.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

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1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give 3 business day notice to the Contracting Officer so that security and escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. Each contractor or subcontractor employee shall obtain a security clearance from the VA Medical Center.

Obtaining a security clearance will require each contractor and/or subcontractor employee to report to the

Facilities Engineering Project Section to complete paperwork and visit Human Resource Management for finger printing. When the employee has been cleared to work at the Medical Center, the employee shall return to have a picture taken and will be issued a badge at that time.

Employees must schedule appointments with a Facilities

Engineering Project Manager prior to arriving on site to complete security clearance paperwork. This process could take up to thirty days.

4. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

5. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off

01 00 00 -4 the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of

“sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Contractor’s vehicles and workers’ vehicles are to be parked in Employee Parking lots, but there isn’t a guarantee that it will be provided. Coordinate with COR.

2. Shipping/Receiving dock parking; access shall be restricted to picking up and dropping off materials and supplies.

1.6 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only. The most recent versions of each publication apply.

1.American Society for Testing and Materials (ASTM):

E84……………………………. Surface Burning Characteristics of

Building Materials

2. National Fire Protection Association (NFPA):

10…………………………….Standard for Portable Fire Extinguishers

30…………………………….Flammable and Combustible Liquids Code

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51B…………………………….Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70…………………………….National Electrical Code

101…………………………….Life Safety Code

241 Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926…………………………….Safety and Health Regulations for

Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to the Project Manager for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the Project Manager that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA

241.

D. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For

01 00 00 -7 small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E. Temporary Construction Partitions:

1. Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, ¾ hour fire/smoke rated doors with self-closing devices.

2. Install fire-rated temporary construction partitions as shown on drawings to maintain integrity of existing exit stair enclosures, exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers, vertical shafts and openings enclosures.

3. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, FIRESTOPPING.

F. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA

241 and NFPA 70.

G. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with the Project Manager.

H. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to the Project Manager.

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I. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

J. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and

NFPA 30.

K. Sprinklers: Install, test and activate new automatic sprinklers prior to removing existing sprinklers.

L. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with paragraph 1.6, OPERATIONS

AND STORAGE AREAS, and coordinate with Project Manager. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the Project

Manager.

M. Smoke Detectors: Prevent accidental operation.

Remove temporary covers at end of work operations each day.

Coordinate with Project Manager.

N. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with

Project Manager. Obtain permits from Project Manager the morning the work is to be completed, provide 24 hr. notice when possible. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

O. Fire Hazard Prevention and Safety Inspections:

Inspect entire construction areas weekly. Coordinate with, 01 00 00 -9 and report findings and corrective actions weekly to Project

Manager.

P. Smoking: Smoking is prohibited on the entire

Minneapolis VAMC campus.

Q. Dispose of waste and debris in accordance with NFPA

241. Remove from buildings daily.

R. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

S. If required, submit documentation to the Project

Manager that personnel have been trained in the fire safety aspects of working in areas with impaired structural or compartmentalization features.

1.7 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use

01 00 00 -10 temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas. All storage locations must be approved by project COR.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas is required to remain in operation.

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3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

4. All materials stored on VA Premises must be labeled with contractor name, point of contact, telephone number, project title, date of storage, and project COR.

G. Coordination: To ensure such work is performed properly, the Contractor shall furnish the COR and coordinate with inpatient pharmacy point of contact, POC, with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of the site to accommodate furniture to free work area of any obstacle as needed. In addition, Contractor shall notify the COR in advance of the proposed date of starting work in inpatient pharmacy. Arrange such date to ensure accomplishment of this work and successive coordination mutually agreeable to

COR, inpatient pharmacy POC, and Contractor.

1.8 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative inpatient pharmacy, of areas of pharmacy in which alterations occur and areas which are anticipated routes of access, and furnish a report signed by contractor to the

Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring to be altered.

2. Shall designate areas for working space, materials storage and routes of access to areas in the inpatient

01 00 00 -12 pharmacy where alterations occur and which have been agreed upon by Contractor and COR.

B. Re-Survey: one day before expected final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

C. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.9 DISPOSAL AND RETENTION

A. Materials removed from demolition of flooring, or parts thereof, shall be disposed by the contractor.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, 01 00 00 -13 or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk

Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the

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Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group.

Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to Project Manager for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA SAMPLES.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C. Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

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2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Project Manager. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Do not perform dust producing tasks within occupied areas without the approval of the Project Manager.

For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a. Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust.

Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Project

Manager and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not

01 00 00 -16 reintroduced to the medical center through intake vents, or building openings. Install HEPA (High

Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA.

Provide both primary and secondary filtrations units.

Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum

600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently.

Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The contractor shall not haul debris through patient-care areas without prior approval of the

Project Manager and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the

01 00 00 -17 containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Interstitials: After all construction materials and disposable materials have been removed from the interstitial spaces, the contractor shall vacuum the interstitial floors within the construction limits of the project.

3. Mechanical Rooms: At the completion of the project, remove all construction related materials and disposable debris from the mechanical rooms used during construction. Relocate attic stock to areas designated

01 00 00 -18 by the COR. Sweep and mop entire mechanical room floors.

4. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21

Warranty of Construction in inpatient pharmacy at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting

Officer. Include in the warranty management plan, but not limited to, the following:

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1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include flooring.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

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l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment

Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the

Government at the contractor’s expenses, the Contracting

Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the

Contractor.

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C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the

Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

“Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when

01 00 00 -22 the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

Overhead doors not operational, causing a security, fire or safety problem.

1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

d) Code 3-Doors

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Overhead doors not operational.

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

g) Code 3-Electrical Exterior lights not operational.

h) Code 1-Gas Leaks and pipeline breaks.

i) Code 1-Heat Power failure affecting heat.

j) Code 1-Plumbing Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing Flush valves not operating properly Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

l) Code 3- Plumbing

Leaky faucets.

m) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

Casework damaged.

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n) Code 1-Roof Leaks Damage to property is occurring.

o) Code 2-Water (Exterior) No water to facility.

p) Code 2-Water (Hot) No hot water in portion of building listed.

q) Code 3 All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating.

Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

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Warranty Tags

Warranty response time priority code

SPEC WRITER NOTE: Determine necessary paragraphs from below and delete non-applicable portions.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Minneapolis Medical Center property and, when authorized by the COR, in the performance of contract work.

1.14 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use freight elevators.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

1.15 TEMPORARY TOILETS

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to

Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain

01 00 00 -26 satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

A. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system.

B. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

1.17 CONTRACTOR’S BREAKDOWN

Within 10 calendar days of receipt of the Notice to Proceed, the Contractor shall submit to the Project Manager a

Contractor’s cost breakdown.

1.18 SUBCONTRACTORS

Within 10 calendar days of receipt of the Notice to Proceed, the Contractor shall provide the Project Manager a list of the subcontractors, if any.

1.19 MINIMUM HOURLY RATES

The wage determination decision of the Secretary of Labor which is attached to these specifications shall be applicable to this project in accordance with Davis-Bacon Act.

1.20 FIELD QUALITY CONTROL

A. NOTE: The following clause will be strictly enforced:

B. A. SUPERINTENDENT BY CONTRACTOR: The Contractor shall provide a dedicated, competent, and experienced person for this project. The competent person shall not be used for

01 00 00 -27 multiple projects while concurrent work is being performed for this project. If at any time the job is without the comp[tent person, the contracting officer may stop work and dismiss the workers from the job site without incurring any cost to the Government.

The job competent person shall have detailed working knowledge of project drawings and the scope of this project and be present at all project construction meetings and inspections as required by the COR or alternate COR.

1.21 BADGES

The General Contractor, at the COR discretion, will be issued all badges. Failing to return badges will result in a reduction of the contract in the dollar amounts as follows:

Badges - $50.00 for each badge not returned.

The total dollar amount of all badges issued to the General

Contractor will be retained until all badges have been returned. If any badge are not returned a permanent reduction in the contract dollar amount will occur.

1.22 PROHIBITION ON ASBESTOS-CONTAINING MATERIALS

The Contractor is prohibited from using any asbestos-containing materials on Minneapolis VA Medical Center property.

1.23 DAILY LOGS

The contractor shall keep detailed, accurate daily logs and submit to the VA on a weekly basis.

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05-01-24

01 35 26 - 1

SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

1.1 APPLICABLE PUBLICATIONS: 3

1.2 DEFINITIONS: 4

1.3 SUBMITTAL REQUIRMENTS: 9

1.4 REGULATORY REQUIREMENTS: 10

1.5 ACCIDENT PREVENTION PLAN (APP): 10

1.6 ACTIVITY HAZARD ANALYSES (AHAs): 16

1.7 PRECONSTRUCTION SAFETY CONFERENCE: 17

1.8 SAFETY MEETINGS: 18

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP): 18

1.10 TRAINING: 18

1.11 INSPECTIONS: 20

1.12 MISHAPS, OSHA 300 LOGS, AND MAN-HOURS: 21

1.13 PERSONAL PROTECTIVE EQUIPMENT (PPE): 22

1.14 PRE-CONSTRUCTION RISK ASSESSMENT 23

1.15 DUST CONTROL 24

1.16 TUBERCULOSIS SCREENING 24

1.17 FIRE SAFETY 25

1.18 ELECTRICAL 27

1.19 FALL PROTECTION 27

1.20 SCAFFOLDS AND OTHER WORK PLATFORMS 28

1.21 EXCAVATION AND TRENCHES 28

1.22 CRANES 28

1.23 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) 28

01 35 26 - 2

1.24 CONFINED SPACE ENTRY 28

1.25 WELDING AND CUTTING 28

1.26 LADDERS 28

1.27 FLOOR & WALL OPENINGS 28

01 35 26 - 3

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Professionals (ASSP):

A10.1-2011...........Pre-Project & Pre-Task Safety and Health

Planning

A10.34-2012..........Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013..........Basic Elements of an Employer’s Program to

Provide a Safe and Healthful Work Environment

American National Standard Construction and

Demolition Operations

Z359.0-2012..........Definitions and Nomenclature Used for Fall

Protection and Fall Arrest

Z359.1-2016..........The Fall Protection Code

C. American Society for Testing and Materials (ASTM):

E84-2013.............Surface Burning Characteristics of Building

Materials

D. The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010Guidelines for Design and Construction of

Healthcare Facilities

E. National Fire Protection Association (NFPA):

10-2018..............Standard for Portable Fire Extinguishers

30-2018..............Flammable and Combustible Liquids Code

51B-2019.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2020..............National Electrical Code

01 35 26 - 4

70B-2019.............Recommended Practice for Electrical Equipment

Maintenance

70E-2018 ............Standard for Electrical Safety in the Workplace

241-2019.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

703-2024.............Standard for Fire Retardant–Treated Wood and

Fire-Retardant Coatings for Building Materials

F. The Joint Commission (TJC)

TJC Manual ..........Comprehensive Accreditation and Certification

Manual

G. U.S. Nuclear Regulatory Commission

10 CFR 20 ...........Standards for Protection Against Radiation

H. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 .........Reporting and Recording Injuries & Illnesses

29 CFR 1910 .........Safety and Health Regulations for General

Industry

29 CFR 1926 .........Safety and Health Regulations for Construction

Industry

CPL 2-0.124..........Multi-Employer Citation Policy

I. US Army Corps of Engineers Safety and Occupational Health (SOH) Requirements Publication No. EM 385-1-1, 2024 edition

J. VHA Directive 2005-007

1.2 DEFINITIONS:

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator

(blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

01 35 26 - 5

B. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

C. Competent Person, Confined Space The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1 Appendix Q, with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

D. Competent Person, Cranes and Rigging.

The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures regarding such hazards.

E. Competent Person, Excavation/Trenching.

A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

01 35 26 - 6

F. Competent Person, Fall Protection

The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

G. Competent Person, Scaffolding The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q and designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the scaffolding program. The CP for

Scaffolding has enough training, knowledge and experience in scaffolding to correctly identify, evaluate and address existing and potential hazards and has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented and include experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented, minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g.

mast-climbing, adjustable, tubular frame), in accordance with EM

385-1-1 Section 22.B.02.

H. Competent Person (CP) Trainer A competent person trainer as defined in EM 385-1-1 Appendix Q, who is qualified in the material presented, and who possesses a working knowledge of applicable technical regulations, standards, equipment and systems related to the subject matter on which they are training

Competent Persons. A competent person trainer must be familiar with the typical hazards and the equipment used in the industry they are instructing. The training provided by the competent person trainer must be appropriate to that specific industry. The competent person

01 35 26 - 7 trainer must evaluate the knowledge and skills of the competent persons as part of the training process.

I. High Risk Activities High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.

J. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

K. Qualified Person, Fall Protection (QP for FP) A QP for FP is a person meeting the requirements of EM 385-1-1

Appendix Q, and ASSE/SAFE Z359.0, with a recognized degree or professional certificate and with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, and evaluating and specifying fall protection and rescue systems.

L. USACE Property and Equipment

Interpret "USACE" property and equipment specified in USACE EM 385-

1-1 as Government property and equipment.

M. High Visibility Accident. Any mishap which may generate publicity or high visibility.

N. Mishap: Mishap in this specification is defined according to the EM 385-1-1. A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

O. Mishap Criticality Categories

1. No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than

01 35 26 - 8

$5000). These incidents must be investigated and reported to the VA within 24 hours.

3. Moderate incident/impact – Any work-related injury or illness that results in any of the following. These incidents must be investigated and are required to be reported to the VA within 2 hours.

a. Days away from work (any time lost after day of injury/illness onset);

b. Restricted work;

c. Transfer to another job;

d. Medical treatment beyond first aid;

e. Loss of consciousness;

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or,

g. any incident that leads to major equipment damage

(greater than $5000).

4. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage

(greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

01 35 26 - 9

P. Load Handling Equipment (LHE)

LHE is a term used…