Attach_7_-_Sample_Task_Order_2-_10102023.pdf

NCI Center for Global Health, Coordination, Data Analysis and Technical Support

Attachment 7- Sample Task Order # 2- ISCA 1 Dated: 10/10/2023

NOTE: This Sample Task Order will be used, in part, to identify the apparent successful offeror for the IDIQ base contract as outlined in Section M, and may be awarded as an actual task order. As this is anticipated as a single-award IDIQ, only the successful contractor under Solicitation No: 75N91023R00033 would be eligible to receive any actual task order awards.

Task Order Title – Implementation Science Consortium Activities (ISCA)

Task Order Number – TORFP# 2

A. Task Order Statement Of Work:

BACKROUND

The Center for Global Health (CGH) supports the NCI mission by advancing global cancer research and training and coordinating NCI engagement in global cancer control. CGH goals primarily focus on Low- and

Middle-Income Country (LMIC) settings for CGH-led programs.

CGH’s core values are impact, equity, and collaboration. These values inform CGH efforts to lead innovative programs with partners within and outside of NCI. The goals for these programs focus on research, research training, dissemination, and partnership, primarily in low- and middle-income countries (LMICs).

CGH goals primarily focus on LMIC settings for CGH-led programs:

1. Support innovative, impactful research that (a) addresses key scientific issues in global cancer control and/or

(b) leverages unique or unusual scientific opportunities afforded by collaboration with global partners.

2. Support cancer research training that enables equitable, impactful global scientific collaboration.

3. Promote the integration of current scientific knowledge into global cancer control policies and practice.

4. Represent NCI and promote its engagement with key partners in global cancer research and control.

CGH has multiple extramural initiatives in implementation science (IS) for cancer control in LMICs, along with in-house research initiatives and related activities. These new initiatives also make use of cooperative agreement mechanisms with the intent that CGH/NCI will have substantial involvement in the scientific activities conducted by grantees. In particular, given that global cancer implementation science remains at a relatively early stage of development, grantees working in this area will benefit greatly from sharing methods, measures, and solutions as they build their research programs. None of the program announcements for these initiatives included a Coordinating Center. In order to maximize NCI’s investment across these multiple initiatives, support is needed for consortium activities to enable collaboration across funded projects and initiatives, as well as linking to other NCI and NIH IS initiatives. CGH intends to use a contract mechanism, along with CGH staff support, to fulfil this coordinating function.

SCOPE

In accordance with all federal laws and NIH policies, rules, and regulations, the Contractor shall provide services to support to the Research and Training Branch of the Center in managing multiple extramural implementation science initiatives.

Attachment 7- Sample Task Order # 2- ISCA 2

CONTRACT REQUIREMENTS

Assumptions:

• Key CGH IS initiatives include the following: U54 GlobalISE Cancer Control (4 U54 Centers for research and capacity building); U01 Cancer Control among PLWH in LMICs (8 U01 awards); U01

Tobacco Cessation among PLWH in LMICs (6 U01 awards); NOSI for Cancer Control IS in LMICs and other ongoing FOAs (8 awards); SYNC Network.

• These initiatives are on a five-year timeline.

• While the grantees have the primary responsibility for conducting the research as proposed, CGH aims to support communication, collaboration, and shared learning across these projects in a consortium.

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the following tasks:

Task 1: Logistical and Technical Support for Implementation Science Consortium Activities

• Provide logistical and communications support for operation of a Steering Committee made up of NCI staff and representatives from the funded projects. This includes working with NCI to schedule Steering

Committee meetings, communicating with members about meeting details and logistics, creating agendas with input from NCI and members, managing the online virtual meeting platform, and taking notes and summaries of the meetings.

• Provide logistical and communications support for up to six thematic working groups made up of participants from the awarded grants, including scheduling regular monthly meetings, assisting with agendas and meeting documents, managing online meeting platforms (on a COR approved platform), and taking notes and summaries. Five working groups will likely include areas such as: methods and measures, research training, evaluation, and project management.

• Provide support for resource sharing, including protocols, survey instruments, and methodological documentation among the grantees through a secure online portal. This involves working with NCI CBIIT to establish, organize, and populate a secure online portal. NCI CBIIT will provide the platform, but the contractor shall work with NCI and the grantees to organize and populate it.

• Provide support to CGH staff in obtaining OMB approval (as required) for any survey or questionnaire instruments to be disseminated to more than 10 individuals. The COR will identify with appropriate clearance has been obtained prior to the surveys being released.

• Provide support for establishing and managing processes to share data and disseminate findings to the research community and other stakeholders, including working with NCI and the grantees on development of data use agreements and templates for reporting information to communities and other stakeholders.

• Provide support for identification of common data elements and facilitating standardization and harmonization of data across projects and initiatives where appropriate and in collaboration with NCI and the grantees. This includes collecting and organizing baseline questionnaires and other measurement tools from the grantees, analyzing them for common elements or differences, and creating reports and guides to be shared among the grantees.

Task 2: Technical Support for Qualitative and Quantitative Research Activities

Attachment 7- Sample Task Order # 2- ISCA 3

• Support the CGH staff by providing timely, quality qualitative and quantitative research services using established and innovative methods that are appropriate to the research questions, timely, and cost effective in obtaining the primary or secondary data necessary to provide answers to the research questions. The contractor shall obtain CGH staff approval of the methodology for research projects prior to the work being initiated. Examples of research and evaluation tasks may include, but are not limited to:

o Review relevant scholarly literature to aid in qualitative and quantitative research design.

o Design research studies, as consistent with addressing the questions posed. These may include:

bibliometrics, network analysis, surveys, interviews, secondary analysis of preexisting datasets, document analysis, and other approaches. Designs will include methods, sampling frame, sampling approach, data collection approach, and data analysis approach.

o Construct data collection tools such as surveys (including development of new items and scales, as well as use of existing items and scales), interview guides for key informant interviews (KIIs), and qualitative data analysis codebooks.

o Develop Office of Management and Budget (OMB) and Institutional Review Board (IRB) packages, as needed, with guidance from CGH. The contractor shall provide support to CGH staff in obtaining OMB approval (as required) for any survey or questionnaire instruments to be disseminated to more than 10 individuals. The COR will identify with appropriate clearance has been obtained prior to the surveys being released.

o Design web-based surveys instruments and data systems using approved NCI systems.

o Implement studies, including sampling, recruitment, and data collection via focus groups or key informant interviews (KIIs) or surveys.

o Clean data and provide databases and codebooks to NCI.

o Analyze both qualitative and quantitative data and develop initial and final reports of findings, including tables and figures and text summaries of findings.

o Collaborate with CGH staff to develop reports, including writing sections of reports, presentation slides, and manuscripts. These may be posted publicly on the CGH webpage.

o Provide data support to compile, analyze, and prepare written reports on global health implementation science grant portfolios as directed. Tasks may include but are not limited to:

Extracting data from NCI systems (Query/View/Report (QVR), NIH Reporter, World Report, International Cancer Research Portfolio (ICRP), etc.); Use of Excel, SAS, and other software systems for data analysis; Preparing formatted data reports with accompanying narratives and graphics.

Task 3: Science and Technical Writing, Presentations, and Documentation Support

• Provide support for organization and maintenance of a website for both internal (restricted) sharing of resources and information and external (open) dissemination of key resources and products.

• Provide support for publication of a regular quarterly newsletter to provide updates on research activities and disseminate information about the IS initiatives.

• Support the development of design elements including logos, graphics, and presentation materials.

PLACE OF PERFORMANCE

Attachment 7- Sample Task Order # 2- ISCA 4

All Contractor performance under the task order shall take place at the Contractor site or via online meeting platforms.

IT Accessibility Requirements

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities.

1. Products, platforms and services delivered as part of this work statement that are ICT, or contain ICT, must conform to the Revised 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C &

D, and available at Revised 508 Standards and 255 Guidelines (access-board.gov)

(https://www.access-board.gov/ict/)

2. Per Section 508 and as mandated under HHS Policy for Section 508 Compliance and Accessibility of

Information and Communications Technology (ICT) (07/2020) all documents or electronic files provided to the NIH NCI under contract must be conformant with Section 508 standards and accessible to persons with disabilities, as must all Information and Communication Technology (ICT) products and services.

a. Conformance shall be established by use of material provided at Accessibility Training

Resources | HHS.gov and verified through the use of the HHS Checklist Documents (WCAG

2.0 Refresh), which shall be used as periodic reports to NCI. In addition, contractors and vendors are encouraged to make use of the instructional materials and checklists at HHS

Accessibility Training Resources | HHS.gov as well as GSA Section 508.gov’s Create

Accessible Digital Products. Products or services delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

b. Any Information and Communication Technology (ICT) products and services, beyond those of documents, must be verified as being Section 508 conformant. Submission of an Accessibility Conformance Report (ACR) based on the ITIC Voluntary Product Accessibility

Template (VPAT), shall be deemed acceptable.

c. NCI retains the right to confirm the accessibility and Section 508-conformance of vendor submitted documents or other ICT and to return them for remediation, at no cost to the

National Cancer Institute but at the contractor’s expense.

Items that contain ICT include (but may not be limited to*):

• Data Services or Information Retrieval Systems

• Electronic Documents

• Internet and Intranet websites and web-based content

• Web-based Training https://www.access-board.gov/ict/ https://www.access-board.gov/ict/ https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.section508.gov/ https://section508.gov/create https://section508.gov/create https://www.itic.org/policy/accessibility/vpat https://www.itic.org/policy/accessibility/vpat https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/sample-procurement/data-services-or-information-retrieval-systems/ https://www.section508.gov/sample-procurement/electronic-documents https://www.section508.gov/sample-procurement/internet-and-intranet-websites-and-web-based-content/ https://www.section508.gov/sample-procurement/web-based-training

Attachment 7- Sample Task Order # 2- ISCA 5

• Web-based Collaboration Tools

• * Examples of other ICT deliverables may be found at Accessibility Requirements Tool (ART) |

Section508.gov (https://www.section508.gov/buy/accessibility-requirements-tool/#target)

Applicable Functional Performance Criteria: All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in

Chapters 4-6 of the Revised 508 Standards, or when Chapters 4-6 do not address one or more functions of

ICT.

Applicable requirements for software features and components: All WCAG Level AA Success

Criteria, 502 Interoperability with Assistive Technology, 503 Application

Applicable requirements for hardware features and components: All requirements apply

Applicable support services and documentation: All requirements apply

B. Reporting Requirements:

All electronic reports or documents (and other Information and communication Technology (ICT) products and services) submitted shall be conformant with Section 508 of the Rehabilitation Act of 1973. Additional information about formatting and testing documents for Section 508 compliance, including guidance and specific checklists, by application, can be found at: Accessibility @ HHS | HHS.gov

(https://www.hhs.gov/web/section-508/index.html) under “Accessibility Training Resources” and

“Accessibility Compliance Checklists”. Applicable standards can be found at Electronic Documents. Additional guidance can be found at Create Accessible Digital Products | Section508.gov.The deliverables referenced in

Sections C.2 and F.2 of the base contract are applicable to this task order, including but not limited to the

Monthly Task Order Progress Report, the Draft Transition-Out Plan, the Final Transition-Out Plan, the Draft

Final Task Order Report and the Final Task Order Report, as well as any Information Security-related deliverables that may need to be updated as a result of this task order (e.g., Non-Disclosure Agreements, Roster of Employees Requiring Suitability Investigations, etc.). Any surveys, if conducted in performance of this task order, shall be conducted with HHS approved Terms of Service Tools https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html. Refer to Statement of Work for additional requirements related to Section 508 and to the base IDIQ/parent contract for additional requirements related to Information

Security.

a. Kick Off Meeting Report

Contractor will provide written minutes of the discussion in the form of short description(s) of deliverables and invoicing requirements; process timing for task orders, questions and clarifications raised during the meeting and any action items noted.

b. 508 Checklist https://www.section508.gov/sample-procurement/web-based-collaboration-tools https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/sample-procurement/electronic-documents https://www.section508.gov/create/ https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html

Attachment 7- Sample Task Order # 2- ISCA 6

508 Checklist- HHS’s Accessibility Compliance Checklists are available in Microsoft Excel format to download.

1. Use the relevant checklist as a Section 508 report for each document submitted per file type (e.g., Microsoft Word, Microsoft Excel, PDF, etc.) in lieu of the Section 508 Voluntary Product

Assessment Template (VPAT). Document or document-type specific testing shall serve in lieu of any Section 508 Annual Report. Checklists can be found at Accessibility Compliance Checklists

| HHS.gov1 (in Microsoft Excel format) and at Create Accessible Digital Products |

Section508.gov2 (in Microsoft Word format). These forms are interchangeable.

2. Each report submitted does not require its own Section 508 Checklist – rather, one checklist per file format per reporting period is appropriate and sufficient: one Word checklist representing all

Word files during the reporting period, one Excel checklist representing all Excel files during the reporting period, etc.

3. In addition, refer to the following two GSA Section 508 pages for guidance on developing electronic documents for accessibility and Section 508-conformance:

a. GSA Section508.gov. Create Accessible Digital Products | Section508.gov

b. GSA Section508.gov. Section 508 Best Practices Webinars | Section508.gov

C. Deliveries:

a. The Contractor shall submit the following deliverables in accordance with the table below, within the designated timeline:

1 https://www.hhs.gov/web/section-508/accessibility-checklists/index.html 2 https://www.section508.gov/create/

Deliverable

Item #

Description Due Date

1 Kick Off Meeting Report Report due one week after task order award + 2 business days.

2 Roster of Employees requiring suitability investigations

Due 14 days after the effective date of the TO.

3 Contractor-Employee Non-Disclosure

Agreement(s)

Prior to performing work under this TO.

4 NIH IT Security Awareness Training Due 30 calendar dates after award and annually thereafter.

5 508 Checklist Due 30 calendar days after award and quarterly thereafter.

6 Monthly Task Order Progress Report Monthly – Due 15 calendar days after the reporting period

(last month may be replaced by

Final Task Order Report).

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/create/ https://www.section508.gov/create/ https://www.section508.gov/create/ https://www.section508.gov/event/section-508-best-practices-webinars/ https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/create/

Attachment 7- Sample Task Order # 2- ISCA 7

*The above items shall be addressed and delivered to:

Addressee Deliverable Item No

Quantity

Contracting Officer's Representative

1-12 One (1) electronic copy emailed to:

ncibranchcinvoices@mail.nih.gov Contracting Officer 1-12 One (1) electronic copy emailed to:

ncibranchcinvoices@mail.nih.gov

D. Task Order Terms and Conditions:

All applicable terms and conditions in the Base IDIQ solicitation/contract apply. Additional clauses are specified in Section N of this TORFP.

The Government reserves the right to cancel this solicitation at any time. The National Cancer Institute reserves the right to make a single award or no award as a result of this solicitation.

The Government reserves the right to award a task order without discussions if the Contracting Officer determines that the initial proposed cost/price is fair and reasonable and that discussions are not necessary.

E. Proposal Due Date:

Proposals are due by 3:00 PM EST on November 10, 2023 in an electronic format through the NIH electronic Contract Proposal Submission (eCPS) Website, as part of your response to RFP No:

75N91023R00033. Please reference Attachment 1 of the RFP titled “Packaging and Delivery of Proposals for Use with the NIH electronic Contract Proposal Submission (eCPS) Website,” for proposal submission

Deliverable

Item #

Description Due Date

7 Draft Transition-Out Plan Due 60 days before task order completion date.

8 Final Transition-Out Plan Due 30 days before contract completion date.

9 Draft Final Task Order Report Due one month prior to the expiration date of the task order.

10 Final Task Order Report Due on or before the expiration date of the task order.

11 Documentation and Cleaned Master Files Due on or before the expiration date of the task order.

12 Teleconference with COR Upon request by the COR.

mailto:ncibranchcinvoices@mail.nih.gov mailto:ncibranchcinvoices@mail.nih.gov

Attachment 7- Sample Task Order # 2- ISCA 8 instructions.

If a proposal is not received on the date and time specified herein, it will be considered late and handled in accordance with subparagraph (c)(3) of FAR Clause 52.215-1, “Instructions to Offerors – Competitive

Acquisition.

F. Offerors Questions:

Questions regarding this TORFP #1 must be submitted to the Contracting Officer by 3:00 PM EST on

10/25/2023. Submit questions via email to the Contracting Officer, Mr. Randall Tiqui at randall.tiqui@nih.gov. Responses to questions received prior to the deadline for questions will be emailed as an amendment either to the IDIQ RFP and/or TORFP.

G. Type of Task Order: The Government anticipates award of a multiple-year Cost-Reimbursement

Term/Level of Effort Type Task Order with option periods and increased quantity options (one option per period for an additional 500 hours). This task order may be incrementally funded at the Government’s sole discretion in accordance with HHSAR 352.232-70, Incremental Funding. If incremental funding is used, the

Limitations of Cost (FAR 52.232.20, Limitation of Cost) and/or Limitations of Funds (FAR 52.232-22, Limitation of Funds) clause may be applicable depending on whether the task order is incrementally or fully funded.

H. Invoicing and Payment: See the base award for invoicing and payment instructions.

I. Anticipated Number of Task Order Awards: 1

J. Task Order Period of Performance:

The anticipated period of performance shall consist of a one-year Base Period, with four subsequent one-year Option Periods as follows:

Period Period of Performance

(Tentative)

Base Period 12/29/2023 – 12/28/2024

Option Period 1 12/29/2024 – 12/28/2025

Option Period 2 12/29/2025 – 12/28/2026

Option Period 3 12/29/2026 – 12/28/2027

Option Period 4 12/29/2027 – 12/28/2028

K. Level of Effort:

mailto:randall.tiqui@nih.gov

Attachment 7- Sample Task Order # 2- ISCA 9

a. During the period of performance of this contract, the Contractor shall provide 23,550 direct labor

Hours, with options for up to an additional 2,500 hours, if all options are exercised. The labor

Hours Exclude vacation, holiday, and sick leave. These labor Hours Include subcontractor labor

Hours. It is estimated that the labor Hours are constituted as specified below and will be expended approximately as follows:

LABOR HOURS

Labor

Category

Base

Period

Base

Period-

Inc. Qty

Option

Option

Period

Option

Period

1-

Inc.

Qty

Option

Option

Period

Option

Period

2-

Inc.

Qty

Option

Option

Period

Option

Period

3-

Inc.

Qty

Option

Option

Period

Option

Period

4-

Inc.

Qty

Option

Professional TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

Other

Professional

TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

Support TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

Totals TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

b. The Contractor shall have satisfied the requirement herein if not less than 90% nor more than 110% of the total direct labor Hours specified herein are furnished. These terms and conditions do not supersede the requirements of either the "Limitation of Cost" or "Limitation of Funds" clause.

c. In the event fewer Hours than the minimum specified number of direct labor Hours in the total categories are used by the Contractor in accomplishing the prescribed work and the Government has not invoked its rights under FAR Clause 52.249-6, TERMINATION (Cost-Reimbursement) incorporated in this contract, these parties agree that the fee will be adjusted based solely upon the quantity of Hours by which the number of direct labor Hours furnished is less than the number of direct labor Hours specified in this ARTICLE. The resulting adjustment shall be evidenced by a contract modification.

L. Technical Proposal Instructions:

a. The Technical Proposal cover sheet should include the following:

• Solicitation Number

• Task Order RFP Number

• Name and telephone number of point of contact

• Date of submission

Attachment 7- Sample Task Order # 2- ISCA 10

• Name, title, and signature of authorized representative

b. Technical Proposal should be 15 pages max. in length. Resumes, the Cover Sheet, Attachments or Appendices do not count towards the page limit.

c. A detailed technical proposal shall be submitted indicating how each aspect of the Statement of

Work is to be accomplished. The technical proposal shall reflect a clear understanding of the nature of the task order being undertaken. The technical proposal shall include information on how the project is to be organized, staffed, and managed.

d. Describe the experience and qualifications of personnel who will be assigned for direct work on this task order. Identify direct technical supervisors and key technical personnel, and the estimated level of effort proposed.

e. Include resumes of individuals where one was not previously provided with the original, base contract proposal. Each resume must indicate educational background, recent experience, specific or technical accomplishments, and a listing of relevant publications. Resumes do not count towards the page limit specified above.

f. Additional information should be provided, as necessary, to allow the Government to evaluate the proposal in accordance with the evaluation criteria outlined below (e.g., resources related to data management & quality assurance, resources related to facilities & equipment). As applicable, please address any additional special factors related to performance of this task order

(e.g., Privacy Act, Paperwork Reduction Act) based on the requirements and proposed approach.

M. Business Proposal Instructions:

a. Business Proposal COVER SHEET: Submit the following:

• Solicitation or contract number

• Task order number

• Name and telephone number of point of contact

• Name, address, and telephone number of contract administration office (if applicable)

• Date of submission

• Name, title, and signature of authorized representative

b. Budget & Budget Narrative: Provide a budget for the following:

Provide a summary of proposed cost and/or price (Excel Sheet); profit or fee (as applicable); and total price. See RFP Attachment 10- Breakdown of Proposed Estimated Costs. Please include a breakdown of proposed labor hours and labor mix. Also, provide a brief narrative justifying the proposed price. Please provide this information separately for the base, option periods and increased quantity options.

c. Payment Schedule: Please complete the estimated Cost-Plus-Fixed-Fee table below and include with

Attachment 7- Sample Task Order # 2- ISCA 11 your proposal.

Description of Item Level of

Effort

(Hours)

Estimated

Cost ($)

Fixed Fee

Total

Estimated

Cost Plus

Fixed Fee

Base Period

4,710

Base Period- Optional

Quantity

Base Period Total

5,210

Option Period 1

Option Period 1- Optional

Option Period 1 Total

Option Period 2

Option Period 2- Optional

Option Period 2 Total

Option Period 3

Option Period 3- Optional

Option Period 3 Total

Option Period 4

Option Period 4- Optional

Option Period 4 Total

Attachment 7- Sample Task Order # 2- ISCA 12

Description of Item Level of

Effort

(Hours)

Estimated

Cost ($)

Fixed Fee

Total

Estimated

Cost Plus

Fixed Fee

TOTAL PROPOSED

PRICE – BASE AND

ALL OPTION

PERIODS/QUANTITIES

26,050

d. Please submit a separate Business and Technical Proposal.

N. Other Pertinent Information or Special Considerations

a. Level of Effort:

The Government's requirement for the work set forth in the Statement of Work of this solicitation is 23,550 direct labor hours, with options for up to an additional 2,500 direct labor hours, if all options are exercised. It is estimated that the labor hours are constituted as specified below and will be expended approximately as follows:

Labor Hours

Labor Category Base Period Option Period

Option Period

Option Period

Option Period

Professional 860 860 860 860 860

Other Professional 1,450 1,450 1,450 1,450 1,450

Support 2,400 2,400 2,400 2,400 2,400

Total 4,710 4,710 4,710 4,710 4,710

Option *500 *500 *500 *500 *500

Max Hours (if Base and

Option Quantity exercised)

5,210 5,210 5,210 5,210 5,210

* For pricing purposes, any option quantities are anticipated to have the same labor mix

(hours/categories) proportionally, as in the base period and option periods, as shown in the table above.

O. Evaluation Factors for Award

a. Evaluation of IDIQ Award:

Attachment 7- Sample Task Order # 2- ISCA 13

The evaluation criteria found in Section M of the ID/IQ RFP will govern the evaluation of responses received to this Sample Task Order Request for Proposals or TORFP (see Section

M).

b. Evaluation of TO Award following IDIQ award decision:

1. Cost/Price: Offerors’ cost/price proposal will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404.

2. Understanding of the Requirement: Offer’s proposal will be evaluated for reasonableness of appropriate personnel and labor hours proposed.

P. Additional Clauses – It is anticipated that any award issued under this TORFP will contain the following FAR Clause:

52.217-7 – OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE ITEM (Mar

1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least

15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

Attachment 7- Sample Task Order # 2- ISCA 14

Q. Additional Provisions:

FAR 52.217-5 – EVALUATION OF OPTIONS (Jul 1990-)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

HHSAR 352.232-70 - Incremental Funding (Dec 2015)

The Government intends to negotiate and award a cost-reimbursement task order using incremental funding as described in the clause at FAR 52.232-22, “Limitation of Funds”. The initial obligation of funds under the task order is expected to cover the Base Period. The Government intends to obligate additional funds up to and including the full estimated cost of the task order for the remaining periods and optional quantities of performance by unilateral contract modification. However, the Government is not required to reimburse the

Contractor for costs incurred in excess of the total amount obligated, nor is the Contractor required to perform beyond the level supported by the total amount obligated.

R. Option Provision:

In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise the option(s).

Unless the Government exercises its option pursuant to the Option Clauses set forth above, the task order will consist only of the Base Period of the Statement of Work of the task order. Pursuant to FAR Clause

52.217-7, Option for Increased Quantity-Separately Price Line Item or 52.217-9, Option to Extend the Term of the Contract (Mar 2000), forth above, the Government may, by unilateral contract modification, require the Contractor to perform additional option set forth in the Statement of Work of the task order. If the

Government exercises this option, notice must be given at least 15 days prior to the option period effective date, and the estimated cost plus fixed fee the task order will be increased as set forth in the ESTIMATED

COST- OPTION Article set forth in the task order.

52.217-5 – EVALUATION OF OPTIONS (Jul 1990-) https://www.acquisition.gov/far/part-17#FAR_17_206

Attachment 7- Sample Task Order # 2- ISCA 15

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

S. Attachments:

• 6A- ISCA Additional Business Proposal Instructions https://www.acquisition.gov/far/part-17#FAR_17_206

Attachment 6A- Additional Business Proposal Instructions- ISCA 1

ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS AND UNIFORM COST ASSUMPTIONS

For the Implementation Science Consortium Activities Task Order ONLY

BUSINESS PROPOSAL – TABLE OF CONTENTS

SECTION 1 – PROPOSAL COVERSHEET

SECTION 2 – COST OR PRICE SUPPORT

Section L of the RFP specifies the minimum documentation requirements for cost data and all cost related support. All related documentation should be included in the proposal in a clearly marked section.

SECTION 3 – UNIFORM COST ASSUMPTIONS

1. Technical Cost Assumptions

The assumptions below represent the Government’s best estimate of the type of tasks that may be required on an annual basis and is provided solely to establish a uniform cost assumption across all offerors for budget purposes. Actual tasks may differ in number and/or complexity.

The Contractor shall assume participation by grantees engaged in research from the following funding initiatives to participate in CGH Implementation Science Consortium Activities.U54 Global

Implementation Science for Equitable Cancer Control(4 Centers for research and capacity building )

1. U01 Cancer Control among People Living with HIV (PLWH) in Low- and Middle-Income

Countries (LMICs) (16 awards)

2. U01 Tobacco Cessation among PLWH in LMICs ( 6 awards)

3. Notice of Special Intent (NOSI) for Cancer Control Implementation Science in LMICs and other ongoing Funding Opportunity Announcements (up to 16awards)

4. Systems Innovation Network for Cancer Control (SyNC) Network (to be considered as one entity)

2. Technical Cost Assumptions for Task 1: Logistical and Technical Support for Implementation

Science Consortium Activities

a. Logistical and communications support for operation of two Steering Committees

In addition to the format requirements for the business proposal that are contained in Section L of the solicitation, the information provided in this Appendix is intended to provide uniform cost assumptions and business clarifications in relation to the ISCA task order proposal.

Offerors are advised to give careful consideration to the statement of work, all reference material provided as appendices and attachments, the technical evaluation criteria, and the RFP as a whole, in the development of your proposal. The information requested in these instructions should be used as a guide for the development and formatting of your business proposal for any sections and/or budgets related to the ISCA task order.

Offerors should consider and include the information requested in this appendix, as well as any other information which will benefit the proposal.

Attachment 6A- Additional Business Proposal Instructions- ISCA 2

i. Scheduling monthly meetings (24 per year across two Steering Committees) to include agenda and meeting document preparation, meeting notes and summaries.

b. Logistical and communications support for operation of six thematic working groups

i. Scheduling monthly meetings (72 per year across 6 working groups) to include agenda and meeting document preparation, meeting notes and summaries.

c. Organizing baseline questionnaires or other measurement tools (2 per year) and collecting responses from the 38 grantees, analyzing them for common elements or differences, and creating reports and guides (2 per year) to be shared among the grantees.

3. Technical Cost Assumptions for Task 2: Technical Support for Qualitative and Quantitative

Research Activities

a. Qualitative and quantitative research services (per year)

i. Conduct 3 literature reviews per year.

ii. Conduct 4 portfolio analyses per year to summarize characteristics of the National Cancer

Institute global implementation science portfolio.

iii. Design 3 research studies per year, as consistent with addressing the questions posed. These may include: bibliometrics, network analysis, surveys, interviews, secondary analysis of preexisting datasets, document analysis, and other approaches. Designs will include methods, sampling frame, sampling approach, data collection approach, and data analysis approach.

iv. Construct 2 data collection tools per year such as surveys (including development of new items and scales, as well as use of existing items and scales), interview guides for key informant interviews (KIIs), and qualitative data analysis codebooks.

v. Design 2 web-based surveys instruments and data systems per year using approved NCI systems.

vi. Compile and organize data collection tools, survey instruments, and literature reviews from

38 grantees per year in a shared repository.

vii. Mixed methods data collection and evaluation once per year (including conducting interviews with 20 individuals).

viii. Conduct 2 secondary data analyses per year using available global data sources as requested by NCI.

ix. Develop 1 Office of Management and Budget (OMB) and 1 Institutional Review Board

(IRB) packages per year, with guidance from CGH.

x. Implement 2 studies per year, including sampling, recruitment, and data collection via focus groups or key informant interviews (KIIs) or surveys.

xi. Clean data and provide 2 databases and 2 codebooks per year to NCI.

xii. Analyze both qualitative and quantitative data and develop 3 initial and final reports of findings, including tables and figures and text summaries of findings.

xiii. Provide data support to compile, analyze, and prepare (1) written reports on global health implementation science grant portfolios per year. Tasks include Extracting data from NCI systems (Query/View/Report (QVR), NIH Reporter, World Report, International Cancer

Research Portfolio (ICRP), etc.); Use of Excel, SAS, and other software systems for data analysis; Preparing formatted data reports with accompanying narratives and graphics.

Attachment 6A- Additional Business Proposal Instructions- ISCA 3

4. Technical Cost Assumptions for Task 3: Science and Technical Writing, Presentations, and

Documentation Support

a. Resource sharing and dissemination (per year)

i. Produce quarterly newsletter (4 per year)

ii. Develop content for web site (including 12 blog-style updates, web page summaries of 5 major initiatives)

iii. Develop 2 original logos for the program.

iv. Develop (2) reports per year with presentation materials and infographics, to summarize programmatic activities, portfolio analyses, key research outcomes, and evaluation data.

v. Develop 6 PowerPoint presentations per year to disseminate information about program activities and outcomes.

vi. Populate and maintain collaborative online space for sharing measures, protocols, and products among the consortium of 40 grantees. The online platform will be provided by NCI.

vii. Under guidance from NCI, write drafts of two scientific papers per year based on literature and portfolio analyses and working group activities and discussions.

2. SECTION 4 – OPTIONS

Provide separate budgets covering all costs associated with carrying out functions for (A) the Base, (B) Options

Periods, and (C) Option Quantities.

Option Periods

The Government’s base requirement for the work set forth in the Statement of Work (SOW) of this solicitation is 4,710 labor hours per contract year. The Government may extend the contract period of the performance in one-year increments beyond the contract base period. The total period of performance resulting from the base period plus all potential options is five years. If an option period is exercised, the services required will be within the same scope as those provided during the base year.

Option Quantities

The Government may exercise options for incremental increases in the level of effort. For each option quantity exercised, the Contractor shall provide an additional 500 labor hours. An option quantity may be exercised not more than once within each contract year, as needed. If an option quantity is exercised, the services required will be within the same scope as those provided for the base level of effort requirement.