75N91023R00033-_Amendment_0004_0004.pdf

(x)

75N91023R00033 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NCI

Bethesda, MD 20892-7511 National Cancer Institute National Institutes of Health

NCI-EXEC

Bethesda, MD 20892-7511 National Cancer Institute National Institutes of Health

11/02/20230004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/10/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Purpose: 1) Provide answers to offerors questions and 2) Update articles related to

INFORMATION SECURITY AND/OR PHYSICAL ACCESS SECURITY.

Estimated IDIQ

Period of Performance: 12/29/2023 to 12/28/2028

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

RANDALL L. TIQUI

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

11/02/2023

RFP: 75N91023R00033 2

Amendment No: 0004

Date: 11/02/2023

This amendment answers questions received regarding Solicitation 75N91023R00033 and updates articles related to INFORMATION SECURITY AND/OR PHYSICAL ACCESS SECURITY.

1. Attachment 3 (Task 1) (pg. 3)- Please confirm existing design tools methods that are currently used to perform qualitative and quantitative analyses such as sampling, network analysis, and bibliometrics?

a. NCI uses many design tool methods to perform qualitive and quantitative analyses. Listed below are some of the ones currently being used. This list is not an inclusive list of all current methods/tools and NCI is always investigating and evaluating others and will use them if they will be more cost-effective and will add value to help to improve our mission and spend taxpayers’ fund wisely. The current methods/tools include:

• sampling surveys,

• Key Informant Interviews,

• Focus groups,

• Surveys,

• R programming language,

• Network analysis,

• Bibliometrics,

• Altmetrics,

• Python,

• Statistical Analysis System (SAS), and

• Document review

2. Attachment 7 (pg. 2)- Can the Government confirm the availability of a web-based survey platform already in use for the dissemination of surveys?

a. The Contractor shall work with NCI/CBIIT and CGH program staff to identify a government-approved web-based survey platform that will meet the needs of the

Implementation Science Coordinating Activities task order. Currently approved platforms include: Microsoft Forms, Survey Monkey, Verint, Redcap, and Qualtrics.

3. Could you provide a list of NCI approved data systems/software?

a. As referenced in response to Question 1 above, NCI is always investigating and improving data systems/software. The currently NCI approved data systems/software include but are not limited to: GraphPad Prism, IBM Statistical Product and Service

Solutions (SPSS®), JMP® Statistical Software, Mathematica, MATLAB® Statistic

Toolbox, Mnova, Qlucore Omics Explorer, Statistical Analysis System (SAS), SigmaPlot, Stat/Transfer, Stata/SE, SUDAAN® Statistical Software, and Tibco Spotfire S+

4. RFP- 75N91023R00033 (pg. 83, Section 4- Technical Evaluation Factors- Facilities and

Equipment) Can you clarify what specific facilities and equipment are being evaluated?

RFP: 75N91023R00033 3

Date: 11/02/2023

a. Per Section M.4.- Technical Evaluation Factors, the offerors’ proposed facilities and equipment will be evaluated using the following criteria. the “Availability and adequacy of facilities and equipment to perform the Statement of Work and Sample Task Orders, including but not limited to demonstrated systems for evaluation of public health research, data gathering and scientific report creation, monitoring and back- up power resources for short- and long-term storage.”

5. RFP- 75N91023R00033 (pg. 83, Technical Evaluation Factors- Facilities and Equipment)-

What level of clearance (Public Trust, Secret, Facility, etc.) is required for staff supporting this engagement?

a. Personnel who will be handling Controlled Unclassified Information (CUI) should undergo a pre-screening process. This can be accomplished by requiring personnel to complete a criminal background check before they are hired or provided access to CUI.

6. Can you specify if the maximum pages for the total technical proposal with the sections of

Task 1 and Task 2 is 15 pages or 45 pages?

a. Offerors must submit one PDF file as their Technical Proposal. The technical proposal page limit is 45 pages. Within in the technical proposal, there is a a 15- page limit for each of the three technical proposal sections (addressing the IDIQ SOW, Sample Task

Order 1, and Sample Task Order 2). Resumes, the cover sheet, attachments or appendices do not count towards these page counts.

7. Amendment 3, questions 12 & 14 discussing the number of pages for technical proposal, and so does Attachment 1 of Solicitation. Our understanding of Government response is that

Technical proposal will include three sections, IDIQ max 15 pages, Sample Task Order 1 max 15 pages, and Sample Task Order 2 max 15 pages, so in total Max 45 pages , excluding resumes. Is our understanding correct? Or the total Technical Proposal including three pages in total is 15 pages?

a. Please see response to Question # 6.

8. ARTICLE C.2.b. 4.- INFORMATION AND/OR PHYSICAL ACCESS SECURITY, is amended to add subparagraphs G. and H. as follows:

G. POSITION SENSITIVITY DESIGNATIONS

All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and

731 of Title 5, Code of Federal Regulations (CFR). To determine the designation, the Position

Designation Tool (PDT) discussion is found at: https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx and the link to access the tool is found at: https://pdt.nbis.mil/ .

The following position sensitivity designation levels apply to this solicitation/contract:

https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx https://pdt.nbis.mil/

RFP: 75N91023R00033 4

Date: 11/02/2023

[ ] Tier 5: Critical Sensitive and Special Sensitive National Security, including Top Secret, SCI, and "Q" access eligibility.

[ ] Tier 5SR: Reinvestigation.

[ ] Tier 4: High Risk Public Trust (HRPT).

[ ] Tier 4SR: Reinvestigation.

[ ] Tier 3: Non-Critical Sensitive, National Security, including Secret and "L" access eligibility.

[ ] Tier 3SR: Reinvestigation.

[ ] Tier 2S with Subject Interview: Moderate Risk Public Trust (MRPT).

[ ] Tier 2SR: Reinvestigation.

[X] Tier 1: Low Risk, Non-Sensitive, including HSPD-12 Credentialing.

H. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD)-12

Roster-

The Contractor (and/or any subcontractor) must submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s). The roster must be submitted to the COR and/or CO within fourteen

(14) calendar days after the effective date of this contract. Any revisions to the roster as a result of staffing changes must be submitted within seven (7) calendar days of the change.

The COR will notify the Contractor of the appropriate level of investigation required for each staff member. An electronic template, "Roster of Employees Requiring Suitability

Investigations," is available for contractor use at: https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j

a. If the Contractor is filling a new position, the Contractor must provide a position description and the Government will determine the appropriate suitability level. Upon receipt of the Government's notification of applicable Suitability Investigations required, the Contractor shall complete and submit the required forms within 30 days of the notification.

b. Upon receipt of the Government's notification of applicable Suitability Investigations required, the Contractor must complete and submit the required forms within 30 days of the notification.

c. The Contractor must notify the Contracting Officer in advance when any new personnel, who are subject to a background check/investigation, will work under the contract and if they have previously been the subject of national agency checks or background investigations.

d. All contractor and subcontractor employees must comply with the conditions established for their designated position sensitivity level prior to performing any work under this contract. Contractors may begin work after the fingerprint check has been completed.

e. Investigations are expensive and may delay performance, regardless of the outcome of the investigation. Delays associated with rejections and consequent re-investigations may not be excusable in accordance with the FAR clause, Excusable Delays - see FAR https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j

RFP: 75N91023R00033 5

Date: 11/02/2023

52.249-14. Accordingly, the Contractor must ensure that any additional employees whose names it submits for work under this contract have a reasonable chance for approval.

f. Typically, the Government investigates personnel at no cost to the Contractor. However, multiple investigations for the same position may, at the Contracting Officer's discretion, justify reduction(s) in the contract price of no more that the cost of the additional investigation(s).

g. The Contractor must include language similar to this "HHS Controlled Facilities and

Information Systems Security" language in all subcontracts that require subcontractor personnel to have the same frequency and duration of (1) physical access to an HHS-controlled facility; (2) logical access to an HHS-controlled information system; (3) access to sensitive HHS data/information, whether in an HHS-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3).

h. The Contractor must direct inquiries, including requests for forms and assistance, to the

Contracting Officer or designee.

i. Within 7 calendar days after the Government's final acceptance of the work under this contract, or upon termination of the contract, the Contractor must return all identification badges to the Contracting Officer or designee.

9. ARTICLE H.8.1. INFORMATION SECURITY AND/OR PHYSICAL ACCESS

SECURITY, is deleted in its entirety and replaced as follows:

ARTICLE H.8.1. INFORMATION SECURITY AND/OR PHYSICAL ACCESS SECURITY

A. Baseline Security Requirements

1. Applicability. The requirements herein apply whether the entire contract or order (hereafter

"contract"), or portion thereof, includes either or both of the following:

i. Access (Physical or Logical) to Government Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical

(entry) or logical (electronic) access to government information.

ii. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) will operate a federal system and technology containing data that supports the HHS mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of "information technology" (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

2. Safeguarding Information and Information Systems. All government information and information systems must be protected in accordance with HHS/NIH policies and level of risk. At a minimum, the Contractor (and/or any subcontractor) must:

i. Protect the:

▪ Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

▪ Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

RFP: 75N91023R00033 6

Date: 11/02/2023

▪ Availability, which means ensuring timely and reliable access to and use of information.

ii. Categorize all information owned and/or collected/managed on behalf of HHS/NIH and information systems that store, process, and/or transmit HHS information in accordance with FIPS 199 and National Institute of Standards and Technology (NIST) Special

Publication (SP) 800-60, Volume II: Appendices to Guide for Mapping Types of

Information and Information Systems to Security Categories . Based on information provided by the ISSO, CISO, OpDiv SOP, or other representative, the impact level for each Security Objective (Confidentiality, Integrity, and Availability) and the Overall

Impact Level, which is the highest watermark of the three factors of the information or information system are the following:

▪ Confidentiality: [X] Low [ ] Moderate [ ] High

▪ Integrity: [X] Low [ ] Moderate [ ] High

▪ Availability: [X] Low [ ] Moderate [ ] High

▪ Overall Risk Level: [X] Low [ ] Moderate [ ] High

iii. Based on the agreed-upon level of impact, implement the necessary safeguards to protect all information systems and information collected and/or managed on behalf of HHS/NIH regardless of location or purpose.

iv. Report any discovered or unanticipated threats or hazards by either the agency or contractor, or if existing safeguards have ceased to function immediately after discovery, within one (1) hour or less, to the government representative(s).

v. Adopt and implement all applicable policies, procedures, controls, and standards required by the HHS/NIH Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain all applicable security and privacy policies by contacting the CO/COR or HHS/NIH security and/or privacy officials.

3. Controlled Unclassified Information (CUI). Executive Order 13556 defines CUI as

"information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information." The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, (implemented at 3 CFR, part 2002) when handling CUI. 32 C.F.R. 2002.4(aa) As implemented the term " handling " refers to "…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, re-using, and disposing of the information." 81 Fed.

Reg. 63323. The requirements below apply only to nonfederal systems that process, store, or transmit CUI, or that provide security protection for such components. All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, must be:

i. Marked appropriately;

ii. Disclosed to authorized personnel on a Need-To-Know basis;

iii. Protected in accordance with NIST SP 800-53, Security and Privacy Controls for

Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency, or NIST SP 800-171, Protecting Controlled

Unclassified Information in Nonfederal Information Systems and Organizations if handled by internal Contractor system; and

iv. Returned to HHS control, destroyed when no longer needed, or held until otherwise directed. Information and/or data must be disposed of in accordance with NIST SP 800-

88, Guidelines for Media Sanitization .

http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf

RFP: 75N91023R00033 7

Date: 11/02/2023

4. Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The

Contractor (and/or any subcontractor) must protect all government information that is or may be sensitive by securing it with a solution that is validated with current FIPS 140 validation certificate from the NIST CMVP.

5. Confidentiality and Nondisclosure of Information. Any information provided to the contractor

(and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS must be used only for the purpose of carrying out the provisions of this contract and must not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of

Government records and must ensure that all work performed by its employees and subcontractors must be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein.

The confidentiality, integrity, and availability of such information must be protected in accordance with HHS and NIH policies. Unauthorized disclosure of information will be subject to the HHS/NIH sanction policies and/or governed by the following laws and regulations:

i. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

ii. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information); and

iii. 44 U.S.C. Chapter 35, Subchapter I (Paperwork Reduction Act).

10. SECTION L.2.a.14.- INFORMATION SECURITY AND/OR PHYSICAL SECURITY, is deleted in its entirety and replaced as follows:

INFORMATION SECURITY AND/OR PHYSICAL ACCESS SECURITY

A. POSITION SENSITIVITY DESIGNATIONS

All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 and

732of Title 5, Code of Federal Regulations (CFR). To determine the designation, the Position

Designation Tool (PDT) discussion is found at:

https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx and the link to access the tool is found at: https://pdt.nbis.mil/

The following position sensitivity designation levels apply to this solicitation/contract:

[ ] Tier 5: Critical Sensitive and Special Sensitive National Security, including Top Secret, SCI, and

"Q" access eligibility.

[ ] Tier 5SR: Reinvestigation.

https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx https://ors.od.nih.gov/ser/dpsac/administrators/onboarding-new-staff/Pages/position-designation-tool.aspx https://pdt.nbis.mil/

RFP: 75N91023R00033 8

[ ] Tier 4: High Risk Public Trust (HRPT).

[ ] Tier 4SR: Reinvestigation.

[ ] Tier 3: Non-Critical Sensitive, National Security, including Secret and "L" access eligibility.

[ ] Tier 3SR: Reinvestigation.

[ ] Tier 2S with Subject Interview: Moderate Risk Public Trust (MRPT).

[ ] Tier 2SR: Reinvestigation.

[X] Tier 1: Low Risk, Non-Sensitive, including HSPD-12 Credentialing.

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD)-12

The Contractor (and/or any subcontractor) and its employees must comply with Homeland Security

Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal

Employees and Contractors; OMB M-05-24; FIPS 201, Personal Identity Verification (PIV) of

Federal Employees and Contractors; HHS HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

For additional information, see HSPD-12 policy at: https://www.dhs.gov/homeland-security-presidential-directive-12

Roster-

1. The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a government information system(s). The roster shall be submitted to the COR and/or CO within fourteen (14) calendar days after the effective date of this contract. Any revisions to the roster as a result of staffing changes shall be submitted within seven (7) calendar days of the change. The COR will notify the Contractor of the appropriate level of investigation required for each staff member. An electronic template, "Roster of Employees Requiring

Suitability Investigations," is available for C use at: https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j.

2. If the Contractor is filling a new position, the Contractor shall provide a position description and the Government will determine the appropriate suitability level. Upon receipt of the Government's notification of applicable Suitability Investigations required, the Contractor shall complete and submit the required forms within 30 days of the notification.

3. Upon receipt of the Government's notification of applicable Suitability Investigations required, the Contractor shall complete and submit the required forms within 30 days of the notification.

4. The Contractor shall notify the Contracting Officer in advance when any new personnel, who are subject to a background check/investigation, will work under the contract and if they have previously been the subject of national agency checks or background investigations.

5. All Contractor and subcontractor employees shall comply with the conditions established for their designated position sensitivity level prior to performing any work under this contract. Contractors may begin work after the fingerprint check has been completed.

6. Investigations are expensive and may delay performance, regardless of the outcome of the investigation. Delays associated with rejections and consequent re-investigations may not https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j https://oamp.od.nih.gov/nih-document-generation-system/dgs-workform-information/attachment-files-section-j

RFP: 75N91023R00033 9

Date: 11/02/2023 be excusable in accordance with the FAR clause, Excusable Delays - see FAR 52.249-14.

Accordingly, the Contractor shall ensure that any additional employees whose names it submits for work under this contract have a reasonable chance for approval.

7. Typically, the Government investigates personnel at no cost to the Contractor. However, multiple investigations for the same position may, at the Contracting Officer's discretion, justify reduction(s) in the contract price of no more that the cost of the additional investigation(s).

8. The Contractor shall include language similar to this "HHS Controlled Facilities and

Information Systems Security" language in all subcontracts that require subcontractor personnel to have the same frequency and duration of (1) physical access to an HHS-controlled facility; (2) logical access to an HHS-controlled information system; (3) access to sensitive HHS data/information, whether in an HHS-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3).

9. The Contractor shall direct inquiries, including requests for forms and assistance, to the

Contracting Officer or designee.

10. Within 7 calendar days after the Government's final acceptance of the work under this contract, or upon termination of the contract, the Contractor shall return all identification badges to the Contracting Officer or designee.

B. CUI SSP Deliverables

▪ Controlled Unclassified Information (CUI) System Security Plan (SSP) -due within 60 days after contract award. The SSP shall comply with the NIST

SP 800-171 Rev2, Protecting

Controlled Unclassified Information in Nonfederal Systems and Organizations https://csrc.nist.gov/ publications/detail/sp/800-171/rev-2/final. The SSP shall be consistent with and detail the CUI Plan of Action template https://csrc.nist.gov/CSRC/media/Publications/sp/800-171/rev-2/final/ documents/CUI-SSP-Template-final.docx . The SSP shall provide an overview of the system environment and security requirements to protect the information system as well as describe all applicable security controls in place or planned for meeting those requirements. It should provide a structured process for planning adequate, cost-effective security protection for a system. The Contractor shall update the SSP at least annually thereafter.

▪ Controlled Unclassified Information (CUI) Security Assessment Plan of Action (POA)

- due 90 days after the contract award. The security assessment shall be conducted by the assessor and be consistent with NIST SP 800-171 Rev2, Protecting Controlled Unclassified

C. Applicability

The requirements herein apply whether the entire contract or order (hereafter "contract"), or portion thereof, includes either or both of the following:

1. A (Physical or Logical) to Government Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical (entry) or logical ( electronic) access to government information.

https://csrc.nist.gov/publications/detail/sp/800-171/rev-2/final https://csrc.nist.gov/publications/detail/sp/800-171/rev-2/final https://csrc.nist.gov/CSRC/media/Publications/sp/800-171/rev-2/final/documents/CUI-SSP-Template-final.docx https://csrc.nist.gov/CSRC/media/Publications/sp/800-171/rev-2/final/documents/CUI-SSP-Template-final.docx

RFP: 75N91023R00033 10

Date: 11/02/2023

2. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) will operate a federal system and information technology containing data that supports the HHS mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of

"information technology" (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

D. Safeguarding Information and Information Systems

In accordance with the Federal Information Processing Standards Publication ( FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor ( and/ or any subcontractor) shall protect government information and information systems in order to ensure:

• Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

• Integrity , which means guarding against improper information modification or destruction, and ensuring information non- repudiation and authenticity; and

• Availability , which means ensuring timely and reliable access to and use of information.

o Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

o Adopt and implement the policies, procedures, controls, and standards required by the

HHS Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS Information Security Program security requirements, outlined in the HHS Information Security and Privacy Policy

(IS2P), by contacting the CO/ COR or emailing fisma@hhs.gov o Comply with the Privacy Act requirements.

E. Information Security Categorization - In accordance with FIPS 199 and National

Institute of Standards and Technology (NIST) Special Publication (SP) 800- 60, Volume

II: Appendices to Guide for Mapping Types of Information and Information Systems to

Security Categories, Contractor Non- Disclosure Agreement and based on information provided by the ISSO, CISO, or other security representative, the risk level for each

Security Objective and the Overall Risk Level, which is the highest watermark of the three factors (Confidentiality, Integrity, and Availability) of the information or information system are the following:

▪ Confidentiality: [X] Low [ ] Moderate [ ] High

▪ Integrity: [X] Low [ ] Moderate [ ] High mailto:fisma@hhs.gov

RFP: 75N91023R00033 11

Date: 11/02/2023

▪ Availability: [X] Low [ ] Moderate [ ] High

▪ Overall Risk Level: [X] Low [ ] Moderate [ ] High

Based on information provided by the ISSO, Privacy Office, system/data owner, or other security or privacy representative, it has been determined that this solicitation/contract involves:

[X] No PII [ ] Yes

F. TRAINING

1. Mandatory Training for All Contractor Staff- All Contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable HHS/ NIH

Contractor Information Security Awareness, Privacy, and Records Management training course at http://irtsectraining.nih.gov/ before performing any work under this contract.

Thereafter, the employees shall complete NIH Information Security Awareness, Privacy, and Records Management training at least annually, during the life of this contract. All provided training shall be compliant with HHS training policies.

2. Role- based Training- All Contractor (and/or any subcontractor) employees with significant security responsibilities (as determined by the program manager) must complete role- based training annually commensurate with their role and responsibilities in accordance with

HHS policy and the HHS Role- Based Training (RBT) of Personnel with Significant

Security Responsibilities Memorandum. Read further guidance about the NIH Role- based

Training: https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/security-awareness-training/index.html

3. Training Records- The Contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with HHS policy. A copy of the training records shall be provided to the CO and/or COR within 30 days after contract award and annually thereafter or upon request.

G. RULES OF BEHAVIOR

1. The Contractor ( and/ or any subcontractor) shall ensure that all employees performing on the contract comply with the HHS Information Technology General Rules of Behavior, and comply with the NIH Information Technology General Rules of

Behavior https://ocio.nih.gov/aboutus/publicinfosecurity/securitytraining/Pages/NIH_IT_G eneralRulesofBehavior.aspx , which are contained in the NIH Information Security

Awareness Training Course http://irtsectraining.nih.gov

2. All Contractor employees performing on the contract must read and adhere to the Rules of

Behavior before accessing Department data or other information, systems, and/ or networks that store/ process government information, initially at the beginning of the contract and at least annually thereafter, which may be done as part of annual NIH Information Security

Awareness Training. If the training is provided by the contractor, the signed Rules of

Behavior must be provided as a separate deliverable to the CO and/ or COR per defined timelines above.

http://irtsectraining.nih.gov/ https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/security-awareness-training/index.html https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/security-awareness-training/index.html https://ocio.nih.gov/aboutus/publicinfosecurity/securitytraining/Pages/NIH_IT_GeneralRulesofBehavior.aspx https://ocio.nih.gov/aboutus/publicinfosecurity/securitytraining/Pages/NIH_IT_GeneralRulesofBehavior.aspx http://irtsectraining.nih.gov/

RFP: 75N91023R00033 12

H. Confidentiality and Nondisclosure of Information-

Any information provided to the Contractor ( and/ or any subcontractor) by HHS or collected by the Contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the

Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified inwriting by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein. The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and NIH policies. Unauthorized disclosure of information will be subject to the HHS/ NIH sanction policies and/ or governed by the following laws and regulations:

18 U.S.C. 641 ( Criminal Code: Public Money, Property or Records);

18 U.S.C. 1905 ( Criminal Code: Disclosure of Confidential Information); and

44 U.S.C. Chapter 35, Subchapter I ( Paperwork Reduction Act).

Each employee, including subcontractors, having access to non- public Department information under this acquisition shall complete the " Commitment to Protect Non- Public Information -

Contractor Employee Agreement" located at:

https://ocio.nih.gov/aboutus/publicinfosecurity/acquisition/Documents/Nondisclosure.pdf . A copy of each signed and witnessed Non- Disclosure agreement shall be submitted to the Project

Officer/COR prior to performing any work under this acquisition.

https://ocio.nih.gov/aboutus/publicinfosecurity/acquisition/Documents/Nondisclosure.pdf https://ocio.nih.gov/aboutus/publicinfosecurity/acquisition/Documents/Nondisclosure.pdf