Attach_6_-_Sample_Task_Order_1-_10102023.pdf

NCI Center for Global Health, Coordination, Data Analysis and Technical Support

Attachment 6- Sample Task Order # 1- GCRCSS 1 Dated: 10/10/2023

NOTE: This Sample Task Order will be used, in part, to identify the apparent successful offeror for the IDIQ base contract as outlined in Section M, and may be awarded as an actual task order. As this is anticipated as a single-award IDIQ, only the successful contractor under Solicitation No: 75N91023R00033 would be eligible to receive any actual task order awards.

Task Order Title – Global Cancer Research and Control Seminar Series (GCRCSS)

Task Order Number – TORFP# 1

A. Task Order Statement Of Work:

BACKROUND

The Center for Global Health (CGH) at the US National Cancer Institute (NCI) was established in 2011 to contribute to improved cancer control worldwide. CGH supports the NCI mission by advancing global cancer research and coordinating NCI engagement in global cancer control. CGH goals primarily focus on Low- and

Middle-Income Country (LMIC) settings for CGH-led programs.

In 2021 in commemoration of the CGH 10th anniversary, CGH launched the NCI Global Cancer Research and

Control Seminar Series. The objective of the seminars is to provide opportunities for discussion and collaboration around impactful and innovative work that addresses cancer morbidity and mortality worldwide.

The series features presentations by researchers and cancer control experts working in global oncology. This seminar series supports the CGH goal to promote the integration of current scientific knowledge into global cancer control policies and practice by convening and disseminating scientific progress and highlighting key programmatic achievements, particularly highlighting NCI-supported research in LMICs often led by LMIC investigators.

SCOPE

In accordance with all federal laws and NIH policies, rules, and regulations, the Contractor shall provide services to support to the Global Cancer Research and Control Seminar Series through planning, execution, and post-event services.

CONTRACT REQUIREMENTS

Assumptions:

• This Statement of Work covers nine (9) to ten (10) Global Cancer Research and Control Seminar Series webinars with one to two (1-2) external speakers and one (1) NCI facilitator for each on a monthly basis during the current contract year and will maintain the same frequency for any subsequent optional years during the contract performance period. In addition, this will cover minor video editing to include NCI branding clips to up to six (6) additional pre-recorded webinars.

• The virtual webinars preparation will start in November of each year and will be held monthly from

December through November , with a few breaks within the year as determined by the program POC.

Final dates are yet to be determined but will be communicated, after award to the Contractor by the

Contracting Officer’s Representative (COR) and POC at the Kickoff meeting. Each webinar will be scheduled for 1-2 hours.

Attachment 6- Sample Task Order # 1- GCRCSS 2

• The Contractor shall support pre-event through post-event services (details below).

• Approximately 125 participants will attend each webinar, including researchers, clinicians, academics, student, fellows, advocates, and Federal employees.

• There will be no honorarium.

The Government (NCI/CGH) will perform the following tasks (Pre-event):

• Brainstorm potential options for speakers and populate the speaker spreadsheet

• Establish dates of seminars based on schedule and occasionally on speaker availability

• Setup Zoom using NIH Zoom account for each session and make contractor host or co-host

• Submit NCI/CBIIT service ticket for dedicated a/v tech for each seminar

• Create seminar calendar holds for the year and add the CGH Leadership Team to the invitations

• Send invitation letter to the chosen speakers and will either forward to or ‘cc’ to include Contractor.

• Provide the Contractor with contact information for speakers and/or their assistants for follow up

• Upload pre-promotional content to the NCI/CGH website and MyNCI website

• Schedule and submit digital signage and NCI-wide email

• Schedule and promote pre-drafted and designed promotional items via the NCI/CGH Twitter and

Exchange Newsletter. Each of these items should note the ability for reasonable accommodations.

• Solidify the CGH facilitator for the main session (recommended by the CGH Leadership Team) and a

Fellow facilitator for the Fellow session (CGH Fellow or GHIG Fellow)

• Send video files for transcription/captioning for Section 508-conformance (508 done by CGH POC)

• The government facilitator/speaker will announce during the opening, and it will be listed on their slide that we will be recording and notify participants sessions being recorded and plan to be publicly posted.

The Contractor shall perform the following tasks:

• Correspond with the Task Order COR no later than three (3) days after receiving the Task Order award to conduct a Kickoff meeting to discuss the requirements in detail within eight (8) business days after award. Documents for the support of the seminar series will be provided to the contractor at this meeting.

Pre-event:

• Once speaker(s) accepts invitation from CGH Director, Contractor shall follow-up with speaker (one (1) business day after notification from CGH) to request the following information:

▪ Title of their presentation

▪ Short bio

Attachment 6- Sample Task Order # 1- GCRCSS 3

▪ Hi-Res Headshot

▪ Direct phone number (office number, cell phone, or What’sApp number for direct contact on morning of session)

▪ Twitter handle (if applicable)

▪ Organization Twitter handle

▪ Full name, title, and organization (ex. below):

• Jane Doe, Ph.D.

• Director of Scientific Innovation

• XXX Organization, Country

• Create the seminar meeting content for Zoom registration page

• Compile responses from the speaker and prepare materials for upload to the CGH website. Provide web ready content/materials to CGH POC.

• Create promotional materials using the template for the seminar as agreed on with CGH POC at the kickoff meeting. (Twitter post, promotional slide)

• Create myNCI promotional web draft content and provide web ready materials to the CGH POC.

• Identify additional promotional opportunities, as needed.

• Create NCI digital signage content draft ready for submission.

• Create NCI wide staff email draft.

• Create biweekly tweets and send to NCI/CGH Point of Contact (POC) for the month.

• Send calendar invitation to the speaker and ask them to register for the session.

• Request slides from the speaker. If there is a request for reasonable accommodation, the slides may be due earlier than the time of the meeting. These would need to be accessible/508 conformance.

• Create 3-4 slides and script for the CGH facilitator to include a welcome message, reminders about muting attendees, etc. (NCI POC to provide the NCI template slides at the kickoff meeting).

• Schedule a meeting with CGH and facilitator to go over best practices and day-of flow before the seminar. This meeting shall be held at least two (2) business days before the seminar.

• Send a sample list of questions to the facilitator.

• Send release form to the speaker and obtain their signature (NCI POC to provide the NCI Release form at the kickoff meeting).

• Hold technical practice session on virtual webinar platform with speakers (as needed) at least four (4) business days prior to the session. Collaborate with CGH POC to determine if a dry run/practice session is needed.

• Send confirmatory communications of status weekly at two (2) weeks ahead, one (1) week and then two

(2) business day ahead of seminar.

Attachment 6- Sample Task Order # 1- GCRCSS 4

• Contractor shall validate with NCI/CGH their ability to meet all deadlines. When a deadline is unclear, it is the contractor’s responsibility to clarify and document this with NCI/CGH.

During the Event:

• The Contractor shall provide per seminar event: one contract personnel to be on each seminar virtually for 30 minutes before the start of the seminar and for the entirety of the 1-hour seminar; Provide any last-minute logistics management and troubleshooting, as needed; Ensure CGH facilitator and invited speaker(s) sign onto the zoom call 15-20 minutes early.

• Walk through the session flow, ensure the speaker’s technology is set up correctly, assist with lighting and sound.

• The Contractor, as co-host on the Zoom.gov, shall assure the recording (a representative will inform of the recording at start) of the seminars to allow the Government to post all the seminars for the public on the CGH website (Section 508 conformance for posting will be done by NCI and is out of scope of this task order).

• Ensure the Zoom waiting room remains closed until two to three (2-3) minutes before the presentation is scheduled to begin.

• Take note of the number of attendees, ensuring peak number of attendees is recorded. Provide numbers to CGH Communications Director or POC.

• Give cues on slide progression to A/V tech, if not managing slides themselves.

Post-Event

• The Contractor shall share the downloaded chat file with the speaker and NCI/CGH Communications

Director or POC.

• Perform minor edit recording for any unnecessary “dead space” at beginning or end of seminar where appropriate to ensure professionalism of taping (if needed).

• Add video clip “in slide” and “out slide” with included voice over to conform to NCI Branding standards (this will be provided to the contractor).

• Email Office of Communications and Public Liaison, NCI OCPL POC contacts and ‘cc CGH Director o Subject Line: GCRCSS o Copy Body o Title and description from CGH website o Attach .png (in/out slides), PowerPoint, and SRT file (saved from CaptionSync).

o Tags: related to topic from seminar o Share the file with OCPL through OneDrive with this note: “Global Cancer Research and

Control Seminar Series – SPEAKER NAME video for YouTube and CGH website. Email with details coming shortly.”

Attachment 6- Sample Task Order # 1- GCRCSS 5

• Draft a thank you note for the CGH Communications Director and/or Facilitator to send and include the downloaded Zoom chat file.

• Coordinate with NCI/CGH Communications Director or POC to post recorded seminar on CGH website.

PLACE OF PERFORMANCE

The seminars will take place virtually through the Zoom.gov platform. All performance under the task order will take place at the Contractor site.

IT Accessibility Requirements

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities.

1. Products, platforms and services delivered as part of this work statement that are ICT, or contain ICT, must conform to the Revised 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C &

D, and available at Revised 508 Standards and 255 Guidelines (access-board.gov)

(https://www.access-board.gov/ict/)

2. Per Section 508 and as mandated under HHS Policy for Section 508 Compliance and Accessibility of

Information and Communications Technology (ICT) (07/2020) all documents or electronic files provided to the NIH NCI under contract must be conformant with Section 508 standards and accessible to persons with disabilities, as must all Information and Communication Technology (ICT) products and services.

a. Conformance shall be established by use of material provided at Accessibility Training

Resources | HHS.gov and verified through the use of the HHS Checklist Documents (WCAG

2.0 Refresh), which shall be used as periodic reports to NCI. In addition, contractors and vendors are encouraged to make use of the instructional materials and checklists at HHS

Accessibility Training Resources | HHS.gov as well as GSA Section 508.gov’s Create

Accessible Digital Products. Products or services delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

b. Any Information and Communication Technology (ICT) products and services, beyond those of documents, must be verified as being Section 508 conformant. Submission of an Accessibility Conformance Report (ACR) based on the ITIC Voluntary Product Accessibility

Template (VPAT), shall be deemed acceptable.

c. NCI retains the right to confirm the accessibility and Section 508-conformance of vendor submitted documents or other ICT and to return them for remediation, at no cost to the

National Cancer Institute but at the contractor’s expense.

https://www.access-board.gov/ict/ https://www.access-board.gov/ict/ https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-policy-section-508-compliance-accessibility-information-communications-technology.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.section508.gov/ https://section508.gov/create https://section508.gov/create https://www.itic.org/policy/accessibility/vpat https://www.itic.org/policy/accessibility/vpat

Attachment 6- Sample Task Order # 1- GCRCSS 6

Items that contain ICT include (but may not be limited to*):

• Data Services or Information Retrieval Systems

• Electronic Documents

• Internet and Intranet websites and web-based content

• Web-based Training

• Web-based Collaboration Tools

• * Examples of other ICT deliverables may be found at Accessibility Requirements Tool (ART) |

Section508.gov (https://www.section508.gov/buy/accessibility-requirements-tool/#target)

Applicable Functional Performance Criteria: All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in

Chapters 4-6 of the Revised 508 Standards, or when Chapters 4-6 do not address one or more functions of

ICT.

Applicable requirements for software features and components: All WCAG Level AA Success

Criteria, 502 Interoperability with Assistive Technology, 503 Application

Applicable requirements for hardware features and components: All requirements apply

Applicable support services and documentation: All requirements apply

B. Reporting Requirements:

All electronic reports or documents (and other Information and communication Technology (ICT) products and services) submitted shall be conformant with Section 508 of the Rehabilitation Act of 1973. Additional information about formatting and testing documents for Section 508 compliance, including guidance and specific checklists, by application, can be found at: Accessibility @ HHS | HHS.gov

(https://www.hhs.gov/web/section-508/index.html) under “Accessibility Training Resources” and

“Accessibility Compliance Checklists”. Applicable standards can be found at Electronic Documents. Additional guidance can be found at Create Accessible Digital Products | Section508.gov.The deliverables referenced in

Sections C.2 and F.2 of the base contract are applicable to this task order, including but not limited to the

Monthly Task Order Progress Report, the Draft Transition-Out Plan, the Final Transition-Out Plan, the Draft

Final Task Order Report and the Final Task Order Report, as well as any Information Security-related deliverables that may need to be updated as a result of this task order (e.g., Non-Disclosure Agreements, Roster of Employees Requiring Suitability Investigations, etc.). Any surveys, if conducted in performance of this task order, shall be conducted with HHS approved Terms of Service Tools https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html. Refer to Statement of Work for additional requirements related to Section 508 and to the base IDIQ/parent contract for additional requirements related to Information

Security.

https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/sample-procurement/data-services-or-information-retrieval-systems/ https://www.section508.gov/sample-procurement/electronic-documents https://www.section508.gov/sample-procurement/internet-and-intranet-websites-and-web-based-content/ https://www.section508.gov/sample-procurement/web-based-training https://www.section508.gov/sample-procurement/web-based-collaboration-tools https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.section508.gov/buy/accessibility-requirements-tool/#target https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/os-training-resources/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/sample-procurement/electronic-documents https://www.section508.gov/create/ https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html https://www.hhs.gov/web/policies-and-standards/terms-of-service-agreements/index.html

Attachment 6- Sample Task Order # 1- GCRCSS 7

a. Kick Off Meeting Report

Contractor will provide written minutes of the discussion in the form of short description(s) of deliverables and invoicing requirements; process timing for task orders, questions and clarifications raised during the meeting and any action items noted.

b. 508 Checklist

508 Checklist- HHS’s Accessibility Compliance Checklists are available in Microsoft Excel format to download.

1. Use the relevant checklist as a Section 508 report for each document submitted per file type (e.g., Microsoft Word, Microsoft Excel, PDF, etc.) in lieu of the Section 508 Voluntary Product

Assessment Template (VPAT). Document or document-type specific testing shall serve in lieu of any Section 508 Annual Report. Checklists can be found at Accessibility Compliance Checklists

| HHS.gov1 (in Microsoft Excel format) and at Create Accessible Digital Products |

Section508.gov2 (in Microsoft Word format). These forms are interchangeable.

2. Each report submitted does not require its own Section 508 Checklist – rather, one checklist per file format per reporting period is appropriate and sufficient: one Word checklist representing all

Word files during the reporting period, one Excel checklist representing all Excel files during the reporting period, etc.

3. In addition, refer to the following two GSA Section 508 pages for guidance on developing electronic documents for accessibility and Section 508-conformance:

a. GSA Section508.gov. Create Accessible Digital Products | Section508.gov

b. GSA Section508.gov. Section 508 Best Practices Webinars | Section508.gov

C. Deliveries:

a. The Contractor shall submit the following deliverables in accordance with the table below, within the designated timeline:

1 https://www.hhs.gov/web/section-508/accessibility-checklists/index.html 2 https://www.section508.gov/create/

Deliverable

Item #

Description Due Date

1 Kick Off Meeting Report Report due one week after task order award + 2 business days.

2 Roster of Employees requiring suitability investigations

Due 14 days after the effective date of the TO.

3 Contractor-Employee Non-Disclosure

Agreement(s)

Prior to performing work under this TO.

4 NIH IT Security Awareness Training Due 30 calendar dates after award and annually thereafter.

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/create/ https://www.section508.gov/create/ https://www.section508.gov/create/ https://www.section508.gov/event/section-508-best-practices-webinars/ https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.section508.gov/create/

Attachment 6- Sample Task Order # 1- GCRCSS 8

*The above items shall be addressed and delivered to:

Addressee Deliverable Item No

Quantity

Contracting Officer's Representative

1-12 One (1) electronic copy emailed to:

ncibranchcinvoices@mail.nih.gov Contracting Officer 1-12 One (1) electronic copy emailed to:

ncibranchcinvoices@mail.nih.gov

D. Task Order Terms and Conditions:

All applicable terms and conditions in the Base IDIQ solicitation/contract apply. Additional clauses are specified in Section N of this TORFP.

The Government reserves the right to cancel this solicitation at any time. The National Cancer Institute reserves the right to make a single award or no award as a result of this solicitation. In addition, changes might occur as a result of availability of funds.

The Government reserves the right to award a task order without discussions if the Contracting Officer determines that the initial proposed cost/price is fair and reasonable and that discussions are not necessary.

E. Proposal Due Date:

Deliverable

Item #

Description Due Date

5 508 Checklist Due 30 calendar days after award and quarterly thereafter.

6 Monthly Task Order Progress Report Monthly – Due 15 calendar days after the reporting period

(last month may be replaced by

Final Task Order Report).

7 Draft Transition-Out Plan Due 60 days before task order completion date.

8 Final Transition-Out Plan Due 30 days before contract completion date.

9 Draft Final Task Order Report Due one month prior to the expiration date of the task order.

10 Final Task Order Report Due on or before the expiration date of the task order.

11 Documentation and Cleaned Master Files Due on or before the expiration date of the task order.

12 Teleconference with COR Upon request by the COR.

mailto:ncibranchcinvoices@mail.nih.gov mailto:ncibranchcinvoices@mail.nih.gov

Attachment 6- Sample Task Order # 1- GCRCSS 9

Proposals are due by 3:00 PM EST on November 10, 2023 in an electronic format through the NIH electronic Contract Proposal Submission (eCPS) Website, as part of your response to RFP No:

75N91023R00033. Please reference Attachment 1 of the RFP titled “Packaging and Delivery of Proposals for Use with the NIH electronic Contract Proposal Submission (eCPS) Website,” for proposal submission instructions.

If a proposal is not received on the date and time specified herein, it will be considered late and handled in accordance with subparagraph (c)(3) of FAR Clause 52.215-1, “Instructions to Offerors – Competitive

Acquisition”.

F. Offerors Questions:

Questions regarding this TORFP #1 must be submitted to the Contracting Officer by 3:00 PM ET on

10/25/2023. Submit questions via email to the Contracting Officer, Mr. Randall Tiqui at randall.tiqui@nih.gov. Responses to questions received prior to the deadline for questions will be emailed as an amendment to either to the IDIQ RFP and/or the TORFP.

G. Type of Task Order: The Government anticipates award of a Firm-Fixed Price Task Order.

H. Invoicing and Payment: See the base award for invoicing and payment instructions.

I. Anticipated Number of Task Order Awards: 1

J. Task Order Period of Performance:

The anticipated period of performance shall consist of a one-year Base Period, with four subsequent one-year Option Periods as follows:

Period Period of Performance

(Tentative)

Base Period 12/29/2023 – 12/28/2024

Option Period 1 12/29/2024 – 12/28/2025

Option Period 2 12/29/2025 – 12/28/2026

Option Period 3 12/29/2026 – 12/28/2027

Option Period 4 12/29/2027 – 12/28/2028

K. Technical Proposal Instructions:

a. The Technical Proposal cover sheet should include the following:

mailto:randall.tiqui@nih.gov

Attachment 6- Sample Task Order # 1- GCRCSS 10

• Solicitation Number

• Task Order RFP Number

• Name and telephone number of point of contact

• Date of submission

• Name, title, and signature of authorized representative

b. Technical Proposal should be 15 pages max. in length. Resumes, the Cover Sheet, Attachments or

Appendices do not count towards the page limit.

c. A detailed technical proposal shall be submitted indicating how each aspect of the Statement of Work is to be accomplished. The technical proposal shall reflect a clear understanding of the nature of the task order being undertaken. The technical proposal shall include information on how the project is to be organized, staffed, and managed.

d. Describe the experience and qualifications of personnel who will be assigned for direct work on this task order. Identify direct technical supervisors and key technical personnel, and the estimated level of effort proposed.

e. Include resumes of individuals where one was not previously provided with the original, base contract proposal. Each resume must indicate educational background, recent experience, specific or technical accomplishments, and a listing of relevant publications. Resumes do not count towards the page limit specified above.

f. Additional information should be provided, as necessary, to allow the Government to evaluate the proposal in accordance with the evaluation criteria outlined below (e.g., resources related to data management & quality assurance, resources related to facilities & equipment). As applicable, please address any additional special factors related to performance of this task order (e.g., Privacy Act, Paperwork Reduction Act) based on the requirements and proposed approach.

L. Business Proposal Instructions:

a. Business Proposal COVER SHEET: Submit the following:

• Solicitation or contract number

• Task order number

• Name and telephone number of point of contact

• Name, address, and telephone number of contract administration office (if applicable)

• Date of submission

• Name, title, and signature of authorized representative

b. Budget & Budget Narrative: Provide a budget for the following:

Provide a summary of proposed cost and/or price (Excel Sheet); profit or fee (as applicable); and total price. See RFP Attachment 10- Breakdown of Proposed Estimated Costs. Please include a

Attachment 6- Sample Task Order # 1- GCRCSS 11 breakdown of proposed labor hours and labor mix. Also, provide a brief narrative justifying the proposed price. Please provide this information separately for the base and option periods.

c. Payment Schedule: Please complete the price schedule below and include with your proposal, along with a brief narrative justifying the proposed payment schedule.

The required deliverables and reports, along with additional supporting documentation (e.g., email documentation), shall be submitted in advance of, or along with invoices to document completion/acceptance of the tasks identified in the payment schedule below.

Description of Item Quantity

(Units)

Unit Price

Total

Monthly Deliverables - Base Period

(Progress Report)

11 TBD TBD

Final Deliverables - Base Period

(Draft Final Task Order Report and Final

Task Order Report)

Note: Final Deliverables are replaced by

Monthly Progress Report, if next Option

Period is exercised.

1 TBD TBD

Total Proposed Price - Base Period

TBD

Monthly Deliverables – Option Period 1

Final Deliverables – Option Period 1

Total Proposed Price – Option Period 1

Monthly Deliverables – Option Period 2

Attachment 6- Sample Task Order # 1- GCRCSS 12

Description of Item Quantity

(Units)

Unit Price

Total

Final Deliverables – Option Period 2

Total Proposed Price – Option Period 2

Monthly Deliverables – Option Period 3

Final Deliverables – Option Period 3

Total Proposed Price – Option Period 3

Monthly Deliverables – Option Period 4

Final Deliverables – Option Period 4

Total Proposed Price – Option Period 4

TOTAL PROPOSED PRICE – BASE AND ALL OPTION PERIODS TBD

d. Please submit a separate Business and Technical Proposal.

M. Evaluation Factors for Award

Attachment 6- Sample Task Order # 1- GCRCSS 13

a. Evaluation of IDIQ Award:

The evaluation criteria found in Section M of the ID/IQ RFP will govern the evaluation of responses received to this Sample Task Order Request for Proposals or TORFP (see Section

M).

b. Evaluation of TO Award following IDIQ award decision:

1. Cost/Price: Offerors’ cost/price proposal will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404.

2. Understanding of the Requirement: Offeror’s proposal will be evaluated for reasonableness of appropriate personnel and labor hours proposed.

N. Additional Clauses – It is anticipated that any award issued under this TORFP will contain the following FAR Clause:

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least

15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

O. Option Provision:

In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise the option(s).

Unless the Government exercises its option pursuant to the Option Clauses set forth above, the task order will consist only of the Base Task of the Statement of Work of the task order. Pursuant to FAR Clause

Attachment 6- Sample Task Order # 1- GCRCSS 14

52.217-9, Option to Extend the Term of the Contract (Mar 2000), forth above, the Government may, by unilateral contract modification, require the Contractor to perform additional option set forth in the

Statement of Work of the task order. If the Government exercises this option, notice must be given at least

15 days prior to the option period effective date, and the price of the task order will be increased as set forth in the OPTION PRICES Article set forth in the task order.