Attach_20_-_Electronic_Invoicing_Instructions.pdf
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- 75N91023R00033
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This document provides instructions for electronic invoice submission to the National Institutes of Health. Effective December 1, 2020, the NIH Office of Financial Management will no longer accept hard copy invoices delivered via mail or in person. All contractors and vendors must submit invoices electronically to invoicing@nih.gov using the attached step-by-step instructions to ensure accurate and timely payment processing. The new electronic submission process streamlines invoicing and supports Treasury's planned rollout of the Invoice Processing Platform across the Department of Health and Human Services in December 2021. Contractors and vendors should contact the OFM Customer Service Office by email or phone with any questions regarding the new electronic invoicing requirements.
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To: All National Institutes of Health (NIH) Contractors/Vendors
Date: November 4, 2020
Subject: NIH Will No Longer Accept Hard Copy Invoices Effective December 1, 2020
Dear NIH Contractors/Vendors, On April 1, 2020, in response to the COVID-19 pandemic, the National Institutes of Health
(NIH)/Office of Financial Management (OFM) implemented an electronic invoice submission solution, which allows contractors/vendors to submit their invoices electronically via email. The electronic invoice submission solution also allows OFM accounts payable representatives to process invoices for payment securely and in a timely manner. The new electronic invoice submission solution has streamlined the invoicing process resulting in faster processing times by OFM staff and faster payments to our contractors/vendors. Currently, OFM is receiving approximately 80% of invoices via the new electronic invoice submission solution.
This email is to notify you that effective December 1, 2020, OFM will no longer accept hard copy contractor/vendor invoices sent to the OFM billing office via any shipping services (i.e., USPS, FedEx, UPS, DHL, etc.) or those delivered by any in-person drop off. OFM is requiring that all contractors/vendors submit their invoices for payment processing using the electronic invoice submission solution via email at invoicing@nih.gov. For your convenience, attached are step-by-step instructions, which must be followed, to ensure your invoices are submitted using the correct format to facilitate accurate and timely payments. OFM will not accept any invoices postmarked and/or delivered in-person on/after December 1, 2020.
The new electronic invoice submission solution is preparing NIH/OFM for the implementation of Treasury’s Invoice Processing Platform (IPP) (eInvoicing), scheduled to be rolled-out throughout the Department of Health and Human Services (HHS) in December 2021.
OFM’s Customer Service Office is here to help. Please do not hesitate to contact us at ofm_customer_service@incontactemail.com or call us at 301-496-6088 if you have any questions or concerns regarding the electronic invoice submission process. The Customer
Service Office is open Monday – Friday from 8:30 a.m. to 5:00 p.m. Eastern Standard Time and is closed daily between 12:00 p.m. to 1:00 p.m. Eastern Standard Time.
Thank you, OFM Commercial Accounts Team mailto:invoicing@nih.gov mailto:ofm_customer_service@incontactemail.com
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