Attach 3 - Task and Frequency Chart Buffalo and Batavia.pdf

ATTACHMENT NO. FOUR

TASK AND FREQUENCY CHART

INTEGRATED RODENT AND PEST MANAGEMENT PROGRAM

AT VAMC BUFFALO and BATAVIA

1) Service Visit Requirements/Hours of Service:

a) Buffalo site will have inspections, treatments, and recommendations twice a week to be conducted as noted herein.

b) Batavia site will have inspections, treatments, and recommendations twice a week to be conducted as noted herein.

c) Working Hours: Regular business hours of the EMS office are between the hours of

7:00 AM and 3:00 PM Monday-Friday. Regular service can be provided during this time frame. The Contractor shall provide a work schedule with a time frame and day of service (i.e. Tuesday August 7th, 2012 7:00 AM EST) to the COR no later than the contract start date. The work schedule must be approved by the COR. This schedule will include some off tour service times and will include the outer buildings so notification can be given to those staff members. Pest management tasks shall be scheduled so as to be performed on definite appointed days and in no event shall the Contractor carry on work outside regular agreed-upon working days or hours without prior approval of the EMS Manager or COR. This service will include scheduled pest management of areas stated in section 5(iv) to include rotating inspection of each floor, as well as treatment required as a result of VA pest complaints.

d) Schedule of Buildings: The contractor shall formulate an IPM Program for VAWNY Buffalo and Batavia. A copy of this will be submitted for review and comment within 30 thirty of Notice to Proceed. A final copy will be kept in the EMS Office.

i) Twice-Weekly Service: Buffalo: Building #1 (Main Building): 14 floor high rise including sub-basement, basement, and ambulatory care wing. Each floor (sub-basement through 13th floor) shall be inspected and serviced once per month (on a rotational basis) in addition to complaint forms and below requirements:

Each of the below areas shall be inspected and serviced a minimum of once a week:

(1) Canteen dining room(s), vending rooms, kitchen and retail store located in basement, Building #1.

(2) Nutrition and Food Services Kitchen and storerooms located in basement, Building #1.

(3) Trash compactor, trailers, waste storage areas, and laundry located within

Building #6.

(4) Exterior areas around trash compactor, trailers, and waste storage areas.

(5) Two (2) locker rooms located in basement, A wing, Building #1 (Men’s and

Women’s).

(6) Warehouse located in basement, C wing, Building #1.

(7) Child Day Care, Building #3 and Children Waiting Center, 4th floor of Building #1-

Any and all types of control in the child care facilities must be done with baits only. If more aggressive treatment is necessary it must be scheduled one (1) week prior to work as it requires the pre-notification of Staffs, Parents, and Children.

(8) Animal Research facility, Building #20.

(9) Sub-basement with specific attention given to the crawl spaces, pump rooms, elevator pit, and four (4) soiled linen chute rooms, Building #1. Sub-basement will be treated once a week, rotating the Wings, i.e. A-Wing, B-Wing, C-Wing, D- Wing and E-Wing.

(10) Manholes outside the facility for American cockroach control

2) Twice-Weekly Service: Batavia: Buildings #1 (Main Building): Four (4) story building including basement and ambulatory care area. Each floor (basement through 4th floor) and Buildings 2, 3, 4 shall be inspected and serviced once per month (on a rotational basis) in addition are the below requirements.

Each of the below areas shall be inspected and serviced a minimum of once a week:

(1) Canteen dining room, vending room, kitchen and retail store located in basement, Building #1, and basement, Building #2.

(2) Nutrition & Food Services kitchen and storeroom located on 1st and basement floor of Building #2.

(3) Trash compactor and waste storage areas located within basement, Building #2.

(4) Exterior areas around trash compactor and waste storage areas.

(5) One (1) chute room located on basement floor, Building #1.

(6) Warehouse, Building #10.

(7) Two (2) locker rooms located on basement, Building #2.

(8) Buildings #5 (3 story building) and #6 (2 story building and basement)

(9) Steam tunnels shall be inspected and serviced for American cockroaches once a week.

3) Insect Control:

(a) Non-pesticide Methods of Control: The Contractor shall use non-pesticide methods of control wherever possible. For Example:

(i) Portable vacuums rather than pesticide sprays shall be used for initial cleanouts of cockroach infestations, for swarming (winged) ants and termites, and for control of spiders in webs wherever appropriate.

(ii) Trapping devices rather that pesticide sprays shall be used for indoor fly control wherever appropriate

(b) Application of Insecticides to Cracks and Crevices: As a general rule, the Contractor shall apply all insecticides as “crack and crevice” treatments only, defined in the contract as treatments in which the formulated insecticide is not visible to a bystander during or after the application process.

(c) Application of Insecticides for Exposed Surfaces or as Space Sprays: Application of insecticides to exposed surfaces or as space sprays (including fogs, mists, and ultra-low volume applications) shall be restricted to unique situations where no alternative measures are practical. The Contractor shall obtain the approval of the COR prior to any application of insecticide to an exposed surface or any space spray treatment.

No surface application or space spray shall be made while tenant personnel are present. The Contractor shall take all necessary precautions to ensure patient and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. Residual, contact, and dust insecticides will be limited to food and beverage and common areas. The use of relatively non-toxic baits will be used in patient rooms, ICU, surgery, child care areas and other medical units.

(d) Insecticide Bait Formulations: Bait formulations shall be used for cockroach and ant control wherever appropriate. All baits must be odorless, non-flammable, and non-corrosive, have no inhalation hazard and must be classified as category IV pesticides, the lowest EPA toxicity rating.

(e) Monitoring: Sticky traps shall be used to guide and evaluate indoor insect control efforts wherever necessary.

4) Rodent Control:

(a) Exterior: Contractor shall intercept and control rodents before they enter the facilities. Contractor shall install and maintain sufficient bait stations and will document placement on an equipment diagram. A copy shall be given to the EMS office to be kept on file. Contractor shall service all bait stations every week.

(b) Indoor Trapping: As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices only. Contractor shall dispose of all trapped rodents and all rodent carcasses off-site in an appropriate manner. Contractor shall document placement on a rodent equipment diagram. A copy of the diagram shall be given to the EMS Office. All traps shall be placed discretely and not to interrupt staff or patient care.

(c) Use of Rodenticides: In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside occupied buildings, the contractor shall obtain the approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

(d) Use of Bait Boxes: Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

(i) All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

(ii) The lids of all bait boxes shall be locked shut

(iii) Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

(iv) All bait boxes shall be labeled on the inside with the Contractor’s business name and address, and dated by the contractor’s technician at the time of installation and each servicing.

(e) Reporting: A rodent diagram will be included in the service log book. All bait stations will be locked and secured. All traps and bait stations will be dated during monthly inspection and log sheets will note the conditions found during the time of service.

5) Bed Bug Comprehensive Control Program

a) The preventive control/resolution of bed bugs infestations is a priority of the Medical

Center; as such the contractor shall be required to implement an extermination approach to bed bug infestations that follows the guidance set forth by the National Pest Management Association Best Management Practices for Bed Bugs.