36C24223Q0272 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office (NCO) 2 400 Fort Hill Ave.

Canandaigua, NY 14424

Department of Veterans Affairs Network Contracting Office (NCO) 2 400 Fort Hill Ave.

Canandaigua, NY 14424

To all Offerors/Bidders

36C24223Q0272 02-13-2023

X X X

X One (1) The purpose of this amendment is to answer questions of potential quoters. The closing date of this solicitation remains the same. See attached document.

All other tems and conditions remain the same.

Lisa Harris Contract Specialist

CONTINUATION PAGE

36C24223Q0272 Questions and Answers Question 1:

“The contract has requirement for Bath and Canandaigua of 1st and 3rd Thursday. Are these days firm or can they be moved? For example, another day of the week or to 2nd and 4th Thursday?

Are there preferred days for Batavia and Buffalo?”

Answers:

Canandaigua and Bath VAMC: Thursdays or Fridays are preferred in Canandaigua based on staffing. Tuesdays or Wednesdays are preferred in Bath based on staffing. However, two (2) weeks apart for each visit is acceptable.

Buffalo and Batavia VAMC: There are no preferred days for Buffalo and Batavia

Question 2:

“Concerning the solicitation listed above, is there an incumbent for this work or will this be a new contract all together?”

Answer: There is an incumbent for most of the facilities.

Question 3:

“Regarding bid sheet item #: 0001, 0001AA, 0001AB.

Should these read 9 months @ unit price = Amount?

It currently reads 12 months @ unit price = Amount?”

Answer: You are correct, Line Items 0001 – 0001AC should read nine (9) months rather than twelve (12). Thank you for bringing this to my attention.

Question 4:

“Can you describe the historical category 5B applications on these properties? (Batavia, Buffalo, Bath, and Canandaigua VAMC) How many applications?

Target Pests?

Size of application area?

Product Used?”

Answer: Unaware of any 5B applications within the past three years in Canandaigua or past year in Bath. VA is more likely to correct the standing water issue than address with insecticides.

Question 5:

“Can the government confirm that having the New York state pest license in category 8 which is "Public Health Pest Control'' which includes mosquito pest management control without limitations anywhere will meet the SOW requirement for the 5B Aquatic Insect which limits control to only waterways.”

Answer: This would be a question for NY DEC

Question 6:

“What is the total service treatment area for the Canandaigua Annual Cluster Fly Spray performed at the end of August?”

Answer: Approximately 461,568 SF, but very dependent on access due to construction.

Question 7:

“What is the total service treatment area for the Bath Annual Cluster Fly Service completed in August/September?”

Answer: The total square footage of all buildings included in the RFQ is approximately 646,739 square feet.

Question 8:

“Can the government confirm that bats are included as covered pests at all locations?”

Answer: Yes, all locations.

Question 9:

“What was the previous awarded Solicitation Number, Date awarded and awarded value for each site:

Bath VA, Canandaigua VA, Buffalo VA, Batavia VA” Answer: This is a Freedom of Information Act request. Therefore, request through proper channels.

Question 10:

“Has the SOW changed since the last award? Other than the government combining locations under one contract. If so, what are the changes?”

Answer: No changes

Question 11:

“What is the amount of hours each month the previous contractor spent on-site at each location to provide the pest services to all areas outlined within the scope of service? “ Answers: Bath and Canandaigua: Approximately Four hours each bi-weekly visit, which is about eight hours per month. Summer and fall are usually longer visits than spring and winter visits.

Batavia and Buffalo: Buffalo and Batavia: Hours per month per site is approximately twelve hours

Question 12:

“How many after-hours service requests at each site have there been in the past 12 months?

Bath VA, Canandaigua VA, Buffalo VA, Batavia VA” Answers:

Bath VA This varies, there is an average of less than six.

Canandaigua VA This varies, there is an average of less than six.

Buffalo VA: 25 calls Batavia VA: 2 calls

Question 13:

“How many wildlife calls occurred over the past 12 months for each site?

Bath VA, Canandaigua VA, Buffalo VA, Batavia VA” Answers:

Bath VA: Two (2). They were addressed during regular service calls.

Canandaigua VA: Zero (0) wildlife calls over the past 12 months.

Buffalo VA: Zero (0) wildlife calls over the past 12 months.

Batavia VA: One (1) wildlife call over the past 12 months.

Question 14:

“What is the number of bed bug service requests at the Bath and Canandaigua site over the past 12 months? “ Answer: There were less than six.

Question 15:

“Has any of the scope of service changed from this Solicitation compared to that of the last awarded contract? If so, what changed or was added?”

Answer: No changes

Question 16:

“How many service calls for Bat services occurred over the past 12 months?”

Answer: Zero (0) calls for bat removal service for any campus in past 12 months.

Question 17:

“How many service calls for termite services occurred over the past 12 months?”

Answer: Zero (0) calls for termite service for any campus in past 12 months.

Question 18:

“Can the government confirm that control of algae is included outlined in SOW under Control of Aquatic Pests as this is normally an Agriculture service rather than a pest control service. If included, what is the square footage of the aquatic service area?”

Answer:

19. Control of aquatic pests (i.e., mosquito larvae/pupae, algae, etc.). ** ** Treatment of this type, (i.e., subterranean termites, drywood termites, fungi, wood boring beetles, etc.), may be needed services for pest control treatment. However, these services shall be paid with a separate purchase order. Vendor shall provide proof of capability to supply services, if needed.

Question 19:

“How many service calls for mosquito services occurred over the past 12 months for each site:

Bath VA, Canandaigua VA, Buffalo VA, Batavia VA” Answers:

Bath VA Bath and Canandaigua: Zero (0) for both sites Buffalo VA and Batavia VA: Zero (0) for both sites

Question 20:

“Can the government confirm that control of crabgrass, chickweed, fungus, and broadleaf or any other landscape weed management, is included outlined in SOW under Control of Lawn and Turf pest as this is normally a landscape maintenance control service rather than a pest control service. If included, what is the square footage of the service area?”

Answer:

15. Control of lawn and turf pests (i.e., sod webworms, Japanese beetles, larvae, armyworms, cutworms, wireworms, cinch bugs, ants, crickets, wasps, crabgrass, chickweed, broadleaf weeds, molds, blights, rusts, anthracnose, mildews, fungi, etc.). ** ** Treatment of this type, (i.e., subterranean termites, drywood termites, fungi, wood boring beetles, etc.), may be needed services for pest control treatment. However, these services shall be paid with a separate purchase order. Vendor shall provide proof of capability to supply services, if needed.

Question 21:

“Who is the current pest control contractor?”

Question 22:

“Will bidders need to be certified through VIP to meet the SDVOSB set-aside on this solicitation?”

Answer: This procurement is set-aside for Service-Disabled Veteran Owned Small Businesses utilizing tiered evaluation procedure down to Large Business tier. For more information see section 52.212-2.

Question 23:

“RFI regarding requirement for 5b category.

I have inquired to NYS DEC regarding the requirement to have all pesticide categories in order to bid a federal job and they said my business registration is sufficient to bid, I do not need to have a W2 employee on staff with that category in order to bid. My business does need a W2 employee with that category to do actual applications 1099 employees are insufficient.

Do you concur with the DEC?

Or do I need a W2 employee on staff who has 5b to meet the requirements at the time of bid submission?”

Answer: Follow DEC guidance

Question 24:

“Can the government confirm Section B.3 Price Worksheet is the same as B.2 Price Worksheet, if not can the government provide Section B.3 Price Worksheet?”

Answer: Yes, they are the same; B.3 is a clerical error and should read B.2. Thank you for bringing this to my attention.

Question 25:

“Can the government confirm the Annual Cluster Fly treatment is to be performed at all buildings?

Bath VAMC, Batavia VAMC, Canandaigua VAMC, Buffalo VAMC” Answers: Batavia and Buffalo VAMC’s: No cluster fly treatment for the past 12 months at these locations.

Canandaigua VAMC see: Attachment No. Four Task and Frequency Chart, Number 7, page 2, for specific building listing Bath VAMC see: Attachment No. Four Task and Frequency Chart, Number 8, page 2, for specific building listing. A lift will be needed for Building 76 – seven stories (ground, 1st, 2nd, 3rd, 4th, 5th, and 6th/attic).

Question 26:

“Can you share the last awarded bid results for these locations?”

Question 27:

“How many manholes need to be serviced weekly at Buffalo?”

Answer: No more than 10 manholes to be serviced.

Question 28:

“Is there a separate charge with regard to nuisance wildlife, bird and bats. I see there is a line item for emergency services, mainly pertaining to bed bug services. Outside of bed bugs, are there any other common pest issues that would generate a separate PO.”

Answer: Stinging insects depending on location and if immediately dangerous to life and health.

Question 29:

“What is the expectation for Bat work (Batavia)?”

Answer: Expectation of bat work is to collect dead bats and monitor the bat activity to provide recommendations for corrective action.

Question 30:

“What is the Kitchen open/close hours? This information is needed to plan treatment times.”

Answers:

Buffalo VA main kitchen is open 5:30am to 7:00pm, Batavia VA kitchen is open 6:00am to 7:00pm.

Bath VA Bath and Canandaigua: 5:00a – 7:15p

Question 31:

“How many Bed Bug services requests has there been over the past 12 months, specific to Buffalo VAMC? “ Answer: This varies, there is an average of 5 – 10 calls per month. Total for past twelve months (as of 2/14/2023) was 56 calls for bed bugs.