Attach 2. Addendum to FAR 52.212-1 Instruction to Offeror_31JUL2025.pdf

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

NOTICE TO OFFERORS

The offeror shall submit its proposal/offer/bid electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module prior to the due date and time identified on the first page of this solicitation. Instructions for submissions in PIEE can be found under Solicitation - Web Based Training at https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml. This is the only acceptable means of submission. Failure to submit through the PIEE Solicitation Module will render the submission late, non-responsive and ineligible for award.

The offeror has the responsibility to monitor the PIEE Solicitation Module for any updates and amendments. To ensure that notifications of amendments are received, the offeror must select the option box “Please notify me of amendments to this solicitation” at the top of the subject solicitation page after logging into the PIEE Solicitation Module and viewing the solicitation.

If the PIEE system is not operational, experiences technical difficulties, or is otherwise inaccessible or unusable, the Contractor shall immediately notify the Contracting Officer for further instructions.

This notification must occur prior to the solicitation response due date and shall be in writing via email.

1. General:

1.1 The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and sub-factors in the solicitation. The selection of a source for award will be accomplished by using FAR Part 13.106 procedures. See the Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services for specific basis for award. The contract will be a Combination Type Award: Firm Fixed Price and Requirements.

1.2 The Government intends to evaluate offerors and may contract without discussions with offerors in accordance with FAR 52.212-1(g). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer based on the stated evaluation factors, and/or waive informalities and minor irregularities in offers received.

1.3 All inquiries must be made in writing and submitted vis email to the Contract Specialist with a copy to the KO. Offerors will receive a notice of receipt, but if you are not, it is your responsibility to follow-up via email with the points of contact listed below:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

Due date and time: 18 SEP 2025 at 1300 hours Korean Standard Time (KST)

Contract Specialist Name: MR. OM, IKCHUNG Email: ikchung.om2.ln@army.mil

Contracting Officer Name: MS. NANCY SEGARRA EMAIL: nancy.segarra2.civ@army.mil

1.4 Instructions for Preparation of Proposal

A. Offerors are required to submit proposals electronically in response to this solicitation in the following:

FACTOR 1: Technical: 2 Copies (1 Original + 1 Copy with company name or symbol redacted).

FACTOR 2: Past Performance/Experience: Required Past Performance and Experience information and Past Performance Questionnaires sent by POC FACTOR 3: Price Proposal: 1 Original shall be provided by Excel Sheet. Do not send PDF

B. POINT OF CONTACT: Offeror shall provide the Name(s), office/mobile telephone numbers, and email address of person(s) authorized to conduct discussions/negotiations and to financially bind the company. In addition, please provide UEI and Cage Code.

a) Contract References to “Day”: Unless otherwise stated herein, all references to ‘day” shall be interpreted to mean ‘calendar day’.

b) Each Factor must be separately labeled when submitted. Each attachment uploaded in PIEE must be labeled to identify the factor it pertains to.

1.5 SITE VISIT:

a. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

b. The site orientation schedule is as follows:

- A site orientation will be held at Morin Gate at Osan Air Base on 25 Aug 2025 (Monday) at 0900 hours.

Offeror shall submit the following information to Mr. No, Hyong Ho / 0505-784-6644 at hyong.no.kr@us.af.mil (COR) via email NLT 21 August 2025, 1500 hrs.

• Company name

• Attendee Name(s) – Maximum of two (2) individuals per Offeror, Cell phone number however, one (1) offeror will be allowed to escort to site location.

• The attendee must bring a photo identification card(실물 주민등록증 또는 운전면허증)

*** Mobile identification card will not be accepted.

mailto:ikchung.om2.ln@army.mil mailto:nancy.segarra2.civ@army.mil mailto:hyong.no.kr@us.af.mil

• All drivers must provide a valid photo driver’s license, current vehicle registration, proof of vehicle insurance and enter though the designated gate.

• After briefing, it will be moved to site location. However, one (1) person each company will be allowed to escort to site location.

• The tentative schedule of this site visit:

0930: 51 CES Operation (Bldg. 600) – Level 2 (Basic) 1000: Base Chapel (Bldg. 780) – Level 1 (Prestige) 1030: Fitness Center (Bldg. 1423) – Level 4 (Special Service) 1100: Child Development Center (Bldg. 213) – Level 4 (Special Service)

c. Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered by e-mail. This will ensure all Offerors have the same opportunity to receive a correct and accurate answer.

d. At the site visit, all attendees will be always escorted by 51st CES personnel. There will be no cameras, audio recordings, or videotaping or other recordings allowed. Cellular phones with cameras are allowed, but no pictures are permitted to be taken.

NOTE: Questions will be addressed to Mr. Om, Ikchung, Contract Specialist at or Ms. Nancy Segarra, Contract Officer nancy.segarra2.civ@army.mil.

All questions must be received within 3 days after the site visit. Questions received after this date may not be answered.

2. PROPOSAL SUBMISSION REQUREMENTS

a. Each volume shall be submitted electronically and clearly labeled with its title and a copy number (e.g., copy 1 of 5)

b. The following volumes of material shall be submitted:

Volume Title Digital Copies Maximum Pages I Technical 2 (one copy must be redacted of all company identification to include identifying logos.

75(including cover page)

II Past Performance 1 25 III Cost/Price 1 No page limit IV Solicitation, Offer and award documents, Certifications/Representations, Contractor’s Tax Exemption Declaration, 1 No page limit mailto:nancy.segarra2.civ@army.mil and required business registrations/ licenses)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

VOLUME I:

FACTOR 1: TECHNICAL (COMPARATIVE ANALYSIS)

Subfactor 1: Technical and Management Approach: The offeror shall provide a Technical and Management Approach that demonstrates how the Contractor will complete all major tasks contained in the PWS. The offeror must show their understanding and capability in accomplishing all requirements. The Offerors are cautioned that “mirroring/copying” the technical requirements of the PWS with a statement of intent to perform does not reflect an understanding of the requirement of capability to perform.

Subfactor 2: Staffing Plan: The offeror shall submit a staffing plan which clearly demonstrates how the offeror will perform the requirements for Custodial Service for Osan Air Base. The offeror shall clearly identify the number of custodial workers that will be used in each location to perform all custodial tasks per PWS as defined in Part 5.

The offeror should provide a written staffing plan and provide manning charts showing a proposed organizational structure to meet the requirements in the PWS. The staffing plan should include:

• All key personnel and their qualifications. - Laborers’ Qualification to be used in each major tasking area

• The exact number of laborers to be used in each major tasking area and their qualifications.

• Replacement plan to account for workers which may separate from the company, and the backup plan to account for lost workers, retention plan.

• Manning charts show a proposed organizational structure to meet the requirements in PWS.

• Contract Manager Qualification

• The number of personnel with their duties for each and every necessary job field

• Management plan of the personnel (e.g., number of smaller teams working in groups in different areas)

Note: The feasibility of the proposed Staffing Plan will be assessed against the offeror’s overall technical and management approach to ensure the offeror has proposed adequate qualified personnel in appropriate labor categories to satisfy all PWS requirements.

Subfactor 3: Training Plan: The contractor shall submit documentation demonstrating of training plan for the Safety and other Required Training per PWS. The offeror must show their understanding and capability in accomplishing all requirements. The Offerors are cautioned that “mirroring/copying” the technical requirements of the attachment 1 with a statement of intent to perform does not reflect an understanding of the requirement of capability to perform.

Subfactor 4: Quality Control Plan (QCP): The Offeror shall provide a draft QCP that demonstrates the Offeror’s approach to conducting comprehensive quality control. The plan shall clearly describe the Offeror’s quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, service call responses, and take corrective action to prevent re-occurrences. The QCP shall be used throughout the life of this contract and shall be updated by the Contractor when the changes affect the QCP and Safety Plan. The plan submitted for proposal evaluation is a draft and its acceptance during proposal evaluation does not constitute approval during contract performance.

VOLUME II:

FACTOR 2 -Past Performance/Experience (COMPARATIVE ANALYSIS)

The offeror shall submit documentation that demonstrates recent and relevant past performance and experience (Government and/or Commercial) in Custodial Services within the last five (5) years from the issuance date of this solicitation. Relevant past performance is those that are the “same or similar” services based on size, scope, complexity, and contract type. Past performance/ Experience documentation shall include the information (1-6) below. For contracts that do not have a CPARS record, a Past Performance Questionnaire must be completed by the contract company POC and submitted to the Contracting Officer and Contract specialist via e-mail (see Attachment 4). The USG will be evaluating the required experience (see PWS para. 1.4.1) during the evaluation of Factor 2.

1. The title of the Contract/Project

2. A Description of Work completed

3. Name of the Client Organization or Requiring Activity

4. Length of Contract/Project (Year/Month/Date)

5. Value of Contract/Project

6. Complete Name, E-Mail and Phone Number of Point of Contact (POC) at Client

Organization

VOLUME III:

FACTOR 3 - Price

The Offeror’s shall submit price inclusive of all CLINs/Sub-CLINS (including the Phase-in Period, as applicable), the total evaluated price (TEP) will be used to determine the most advantageous offer. Price proposal shall be submitted in EXCEL format.

Supplemental Price Breakdown. The offeror shall submit a price breakdown of the Contract Line items in Excel format along with the offeror’s cost proposal. This supplemental information may be used to aid the Government in evaluating price proposals in determining the fairness and reasonableness of the proposed price. The total price reflected on the price breakdown sheet should correspond to the total proposed price. Any discrepancies could be considered a deficiency and result in an incomplete proposal evaluation.

FAR Clause 52.217-8, Option to Extend Services: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding a six-month equivalent of the Offeror’s final option period prices to the Offeror’s total price. Offerors are required only to price the base and four (4) options. Offerors shall not submit a price for the potential one-half year extension of services period.

*** All offerors interested in competing for this requirement are required to submit their price proposal in Korean Won (KW) only. A proposal submitted in currency other than Korean Won will not be considered for award.”

VOLUME IV:

Solicitation, Offer and Award Documents, and Certifications / Representations

1. Offeror(s) shall fill out the following FAR clauses and submit as the final part of the price proposal:

FAR 52.212-3 Offeror Representations and Certifications--Commercial Items.

2. Offeror(s) shall submit a signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued).

3. Tax Exemption Declaration at Attachment 7.

4. The offeror shall submit current and valid business license issued by the ROK Government as listed below:

A current and valid of permission for “ building hygiene management business declaration certificate (건물위생관리업 신고증) and building hygiene management business license (건물위생관리업 사업자등록증) issued by ROK Government and one of key personnel shall have a year of 2024 or 2025 sanitary training certificate (위생교육수료증) provided by organizations/associations permitted by the Minister of Health and Welfare.

Note: Failure to submit the above requirements may be grounds for determining the proposal to be nonresponsive and not eligible to be considered for award.

End of ADDENDUM to FAR 52.212-1 Instruction to Offerors – Commercial Items.