Attach 1 Single Source Justification MPT to SAT Reprocessing sinks_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C245- – Reprocessing Sinks

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 5, Perry

Point VA Medical Center located at 101B Boiler House Road Perry Point, MD. 21902 in support of the Martinsburg WV VA Medical Center located at 510 Butler Ave. Martinsburg, WV. 25405 for the sterilization team. 2237 funding of 613 .

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This requirement is to acquire two (2) reprocessing sinks including (2) pegboards, (6) volume indicator etching plates, (6) faucet strayers/spigots, (2) basin temperature gauge, (2) lights and accessories. These sinks will directly support the Sterile Processing Team which reprocesses the entirety of semi-critical and critical reusable medical devices throughout the facility.

This acquisition will be a complete replacement of the current sinks that are outdated and have reached end of life.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Market research proved that these sinks can be procured by several authorized service-disabled veteran owned small business as an open market acquisition. Sterilization Technicians are working their entire 8-hour shifts at these sinks. If the current sinks fail, operating room procedures, dental services, GI, endoscopy procedures and various other services throughout the facility could potentially be delayed causing a work stoppage. If there is complete failure of the existing sinks, we would need to resort to reprocessing the reusable medical devices at another facility while we procure replacements leading to extended turnover times of devices. As for measuring other comparable sinks, our local acquisition specialist provided a current contract from a competitor, and we noted the following to be missing:

45 degree ergonomic sink edges for the reduction of Musculoskeletal disorders; Sink Basin lights to illuminate submerged instrumentation allowing a clearer view and reduce risk of OJI’s related to sticks, cuts,; UV Lighting to help detect cement used in orthopedics, dental, etc. that could be retained on instruments between patients, there were not attached pegboards for customization and modularity of workflow for sinks, Hi-Viz timers to track appropriate soak times required by MIFU’s; Basin Overflow protection to prevent associated safety risks; and we were not able to find a sink that provided for MIFU for the integrated Ultrasonics. Also, notable missing was built in temperature gauge to monitor sink temperatures to maintain efficacy of cleaning solutions;

Computer mounts/ keyboard and mice; Under sink shelving to house the cleaning chemistries and auxiliary cleaning equipment. And most importantly the sink must have the Censitrac system which is the Nationally Mandated Instrument Tracking System that is required for Sterile Processing. It requires RTLS computers and attachments for tracking instruments at each stage of the reprocessing process.