Attach 1. FY26 AMXS Hangar Fan Maintenance PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FY26 AMXS Hangar Fan Maintenance

Beale AFB, CA

April 2026

1.0 SCOPE

1.1 Background. The 9th Aircraft Maintenance Squadron (9 AMXS) requires a service contract for the annual preventative maintenance of twenty (20) Big Ass Fans and a one-time guy wire installation on four (4) of those fans to maintain operational readiness within Beale AFB's aircraft hangars. Effective air circulation in flight line facilities is critical for personnel safety, aircraft performance, and overall mission success. Since installation five years ago, the fans have not been serviced, increasing the risk of mechanical failure. An inoperable fan system poses a significant threat to both personnel (heat-related injuries) and sensitive aircraft components. This contract proactively maintains the integrity and safety of these vital hangar environments and mitigates the risks associated with equipment failure.

1.2 Scope of Work. This PWS defines the requirements for a non-personal services contract to provide maintenance, repair, and installation at Beale AFB. The contractor shall provide all supervision, labor, tools, materials, parts, and equipment (including all necessary lift equipment) to perform annual preventative maintenance, diagnostics, and optional repairs for twenty (20) fans located across five (5) buildings.

2.0 APPLICABLE DOCUMENTS

The contractor shall comply with the following documents and standards in the performance of this contract:

• Original Equipment Manufacturer (OEM) Maintenance and Safety Manuals

• National Electrical Code (NEC) Standards

• Air Force Occupational Safety and Health (AFOSH) Standards

• National Fire Protection Association (NFPA) Standards

• Unified Facilities Criteria (UFC) and applicable ETL fire safety standards

3.0 ACRONYMS AND DEFINITIONS

3.1 Acronyms

AFB: Air Force Base AQL: Acceptable Quality Level CO: Contracting Officer OEM: Original Equipment Manufacturer VFD: Variable Frequency Drive EAL: Entry Access List PM: Preventative Maintenance

4.0 PERFORMANCE REQUIREMENTS

4.1 Annual Preventative Maintenance. The Contractor shall perform annual preventive maintenance (PM) on all twenty (20) fans during each period of performance. To ensure standardized annual intervals, the Contractor shall execute the required PM event no earlier than four (4) months and no later than seven (7) months into the period of performance. All twenty

(20) fans shall be inspected, cleaned, and maintained in accordance with Original Equipment Manufacturer (OEM) specifications. The Contractor shall coordinate the specific PM visit date with the Mission Partner at least 14 calendar days in advance of the scheduled event. The contractor shall perform the following specific tasks:

• Inspect hub and airfoils for signs of damage.

• Remove airfoils for further inspection if hub material is cast aluminum.

• Check tightness of all mounting hardware with a torque wrench to OEM specifications.

• Check breather cap and oil levels (if applicable) and inspect for any signs of leakage.

• Check safety cables and guy wires for proper tension and security.

• Check and verify the fan mounting method, ensuring the fan is plumb and level.

• Inspect the entire fan assembly for signs of corrosion, discoloration, pitting, or flaking.

• Visually inspect all welds and supplemental steel supports.

• Verify electrical connections, wiring methods, and raceway isolation.

• Verify fault history, check for proper fuse sizing, and ensure maximum Hz has not been changed in the VFD.

• Inspect for any physical damage to the fan or controller and clear any debris from the

VFD.

4.2 One-Time Guy Wire Installation. The contractor shall install new guy wires on four (4) total fans as follows:

• Building 1068: The contractor shall install new guy wires on two (2) fans. (Note: Fan SN VNO1210393312 already has a guy wire installed).

• Building 1045: The contractor shall install new guy wires on two (2) fans. (Note: Fan SN VNO1210393319 already has a guy wire installed).

4.3 Fan Locations and Work Phasing. The contractor shall complete work in one building per day to allow the Government time for aircraft repositioning. The twenty (20) fans are located as follows:

• Building 11200: 8 Fans

• Building 1068: 3 Fans

• Building 1067: 3 Fans

• Building 1045: 3 Fans

• Building 1044: 3 Fans

4.4 Diagnostic and Repair Services.

4.4.1 Diagnostics: The contractor shall conduct a diagnostic evaluation of any fan exhibiting failure to determine the root cause and provide actionable repair recommendations. The diagnostic process shall include visual inspection, electrical system troubleshooting, mechanical assessment, and a review of fault codes.

4.4.2 Repairs: Upon Contracting Officer authorization, the contractor shall execute repairs identified in the diagnostic reports to restore the full operational capability of the fan(s). The contractor shall provide all necessary parts, materials, and labor for authorized repairs and conduct operational testing upon completion.

4.4.3 Repair Quotes and Service Orders

The contractor is responsible for providing a detailed quote for any required repairs. To assist the Government in determining fair and reasonable pricing, the contractor shall include comparative pricing for replacement parts. The contractor shall not proceed with any repair work without prior written authorization from the Contracting Officer (CO).

Within three (3) business days of completing the on-site diagnostic evaluation, the contractor shall submit a formal Repair Quote to the CO containing the following:

Quote Component Required Details

Diagnostic Findings The root cause of the failure and recommended repair actions.

Breakdown & Price Comparison

An itemized list of parts, labor hours, and materials. For replacement parts, the contractor shall attach at least two (2) vendor prices (e.g., quotes, catalog screenshots, or links) to demonstrate market fairness.

Schedule & Lead Time Estimated time to receive parts and complete the repair.

Warranty Impact Confirmation that the proposed repair will not void any existing warranties.

4.5 Warranty Coordination. All new fan components and parts shall be covered by a manufacturer's warranty for a minimum of one year. The contractor shall coordinate all warranty claims. For any fans or components under existing warranty, the contractor shall ensure repairs do not void existing warranties and shall not perform any work that could invalidate a warranty without prior written authorization from the Contracting Officer.

5.0 SERVICES SUMMARY. The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvements in contractor performance.

Performance Objective

PWS

Paragraph

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Preventative Maintenance

4.1 Conduct all listed

inspections and maintenance tasks per OEM standards

100 percent compliance

100 percent CO inspection / Document Review

Guy Wire Installation

4.2 Install guy wires

securely and to OEM safety specifications

100 percent compliance

100 percent CO physical inspection

Diagnostic & Repair

4.4 Accurately diagnose

faults and restore fan to full operational capability

95 percent of repairs successful on first attempt

Operational verification testing

6.0 DELIVERABLES. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the Government Contracting Officer (CO).

Deliverable Name

PWS

Reference

Frequency Format Due Date

Annual Maintenance Report

4.1 Annually per

fan

PDF or MS Word

Within 5 business days of completing a building

Diagnostic Report

4.4.1 As required

(per fault)

PDF (Include Digital Photos)

Within 3 business days of diagnostic evaluation

Final Repair Report

4.4.2 As required

(post-repair)

PDF (Include Warranty Info)

Within 3 business days of repair completion

7.0 GENERAL INFORMATION

7.1 Period of Performance. The period of performance shall be one (1) Base Year and four (4) Option Years.

7.2 Location and Hours of Work. The contractor shall perform services at Beale AFB, California 95903. Normal duty hours are Monday through Friday, 0730 to 1500. Work shall not be scheduled on Federal Holidays or 9 RW/ACC Family Days.

New Year's Day 1 January Martin Luther King’s Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

7.3 Facility Coordination. The contractor shall coordinate work and access to the buildings with the facility manager for a minimum of ten (10) business days prior to the start of work.

7.4 Entry and Security. All contractors and/or sub-contractor vehicles must enter the base via Wheatland Gate and shall be subject to inspection. All contractors and/or sub-contractor personnel must obtain base passes or be listed on the Entry Access List (EAL). The EAL request shall be submitted to the Government within 10 days prior to needing access. All personnel employed by the contractor and/or sub-contractor in the performance of this contract, or any representative on the contractor entering the government Installation, shall abide by all security instructions and directives of Beale AFB. The Government will provide a member of 9 AMXS to escort all contractors while on the flightline.

7.5 Contractor Identification. To prevent inherently governmental function overlap, contractor personnel shall clearly identify themselves as contractors when attending meetings, answering government phones, and interacting with military personnel. All contractor-produced reports and emails must be clearly marked with contractor status.

7.6 Non-Personal Services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall designate an on-site lead to provide direct supervision of their workforce.