Attach 1 - Brand Name Justification.pdf
PDF 164 KB Posted
- Attached to
- Replace HVAC Controllers
- Solicitation number
- FA875126Q0009
About this file
Department of the Air Force: Justification for Other Than Full and Open Competition
This is a Department of the Air Force justification document for awarding a firm fixed-price contract without full and open competition. The contracting activity is AFRL/RFZO (Air Force Research Laboratory) located at 26 Electronic Parkway, Rome, NY 13441. The procurement authorizes a new contract to perform repairs on HVAC controls systems across multiple buildings at the Rome, NY facility.
The required work includes removal and replacement of existing control devices, verification of reused existing devices, replacement of non-functional devices, programming of application-specific devices and field controllers with functionality verification, and initial setup of new supervisory control devices. The specification requires the Metasys System manufactured by Johnson Controls as the sole brand, as it must integrate seamlessly with the existing Johnson Controls Metasys System already installed across AFRL buildings. The Government determined that alternative systems cannot satisfy the requirement due to the need for communication capability with existing Application and Data Servers, Operator Workstations, and Portable Operator Terminals. The statutory authority cited is 10 U.S.C. 3204(a)(1), which permits award to a single responsible source when no other supplies or services will satisfy agency needs. Market research identified 98 small businesses in New York with applicable NAICS code 238220, and vendor outreach confirmed multiple small business compatibility and interest. A small business set-aside solicitation will be posted on SAM.gov to encourage maximum competition. The contracting officer retains responsibility for determining fair and reasonable pricing in accordance with FAR Subpart 15.4. The Government committed to continue monitoring the market for future competition opportunities should research and development activity change.
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Department of the Air Force: Justification for Other Than Full and Open Competition
March 2026 Page 2 of 3March 2026 Page 2 of 3
I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):
AFRL/RFZO
26 Electronic Parkway Rome, NY 13441
II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):
This document approves the award of a new firm fixed priced contract to perform repairs on HVAC Controls on several buildings throughout the Air Force Research Laboratory (AFRL) in Rome, NY.
III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):
Work consists of the removal and replacement of existing control devices, verifying operation of reused existing devices and replacement of non-functional devices, programming of application specific devices and other field controllers including verification of programming functionality, and initial set-up of new supervisory control devices to current revision level of existing, similar devices on site. Brand name, Metasys System manufactured by Johnson Controls is the required system needed to replace the non-functioning devices.
The estimated value of this procurement
IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):
10 U.S.C. 3204(a)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.
V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):
This project is a partial replacement of the site temperature controls system. The control system is an extension of the existing Johnson Controls' Metasys System installed across AFRL buildings. The Government has determined that the replacement controls need to be made by the same manufacturer to maintain continuity and operability.
Using another brand's system is not an option because the new system needs be a seamless extension of the existing system with the capability to provide communication with the existing Application and Data Servers, Operator Workstations, and Portable Operator Terminals. For these reasons, the Government has determined that the Metasys System by Johnson Controls in the only brand that will meet the needs of this requirement.
VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):
Market research was conducted through the small business website where 98 small businesses were identified within New York with the applicable NAICS, 238220. Vendor outreach was also conducted through email correspondences. Multiple small businesses confirmed their compatibility and interest in this requirement. A solicitation with a small business set-aside will be posted on SAM.gov to encourage maximum competition.
VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):
The Contracting Officer is responsible for evaluating, determining, and documenting the anticipated contract cost/price is
Department of the Air Force: Justification for Other Than Full and Open Competition
March 2026 Page 3 of 3March 2026 Page 3 of 3 fair and reasonable in accordance with RFO Subpart 15.4, Contract Pricing.
VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):
There are no other facts supporting this justification.
IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):
The Government will continue to monitor the market in order to identify opportunities to maximize competition in potential future requirements and in the event that the research and development activity changes, other products will once again be evaluated to determine their capability to support future projects.
File details come from the government source that posted it. Updated .